Real Estate Coordinator Job Description

Real Estate Coordinator Job Description

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Real estate coordinator provides recommendations to management on the loan closing strategy and processes that align with industry best practices.

Real Estate Coordinator Duties & Responsibilities

To write an effective real estate coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included real estate coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Post-implementation results monitoring and adjustment
Budget--tracking, reporting and issue resolution
Facilities management and ad hoc support—follow-up on outstanding field requests, review weekly work order reports to identify trends and recommend areas for further investigation
Titles—manage the annual title qualification process, publish reports and respond to field inquires
Signage-- Daily review of mailbox inquiries, communications with field advisors based on bulletin and program guidelines, and research responses to unusual inquiries and prepare recommendations to program owner
Gryphon—tracks and submits invoices for payment
Responsibility of collecting tenant allowance
Review correspondences sent to the Real estate Department and distribute to proper departments
Prepares and maintains on an “on-going” basis, library manual of as-built documentation for each store that opens
Cross references construction schedule with real estate schedule for accuracy

Real Estate Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Real Estate Coordinator

List any licenses or certifications required by the position: NCIDQ, PMP, LEED

Education for Real Estate Coordinator

Typically a job would require a certain level of education.

Employers hiring for the real estate coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in General Education, Real Estate, Business, Finance, Accounting, Education, Business/Administration, Management, Engineering, Associates

Skills for Real Estate Coordinator

Desired skills for real estate coordinator include:

Real estate industry and practices
Retail/hospitality industry and practices
Basic accounting skills and practices to ensure accurate payment distributions
Lease agreement terminology
Contracts and change orders
Tracking the flow of all legal documents that are in process
Banking and the analysis and reporting of financial data
Company and department procedures and proficiency with related systems
Economic and accounting principles and practices
Excel and PowerPoint

Desired experience for real estate coordinator includes:

High level skill with Excel
5+ years Commercial Real Estate Loan Coordinating experience
WIP, ad hoc, process updates, tracking, reporting
Weekly Access database updates and reporting, providing changes to hierarchy partners, manage notes in database, recommend changes/updates/enhancements to database system
Maintain and update operations distribution lists
Prepare ad hoc mapping reports to include analysis of advisor/staff data, competition information, mapping, asset data, AFG information

Real Estate Coordinator Examples

1

Real Estate Coordinator Job Description

Job Description Example
Our innovative and growing company is looking for a real estate coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for real estate coordinator
  • Escalate concerns or compliance issues pro-actively
  • Adheres to policies, guidelines and project management discipline enterprise-wide
  • Coordinates and reports on various Program Management Dash board reports to review with Senior Management to show monthly results
  • Maintains database and reports on portfolio and project performance, status, timeliness of execution and budget to actual
  • Executes strategies for the day-to-day administration, network operation and compliance of Network Real Estate functions
  • Assist the Real Estate Manager in tracking budget expenses
  • Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, in accordance with prescribed standards
  • Assists in lease administration activities including lease set up, lease changes, reporting
  • Partner with internal project stakeholders
  • Prepare and maintain logs, spreadsheets, charts and databases to track the progress of work and to keep the client informed of the progress
Qualifications for real estate coordinator
  • Minimum 5 years of prior experience in commercial real estate, legal or property management
  • Prior Real Estate Industry experience strongly preferred
  • Ability to communicate with different audiences to convey message successfully and to adapt quickly to support different customers
  • High school diploma, some college or trade certifications in relevant areas, such as project management, construction estimating, engineering, or Finance
  • Advanced skills in Excel, SharePoint and PowerPoint preferred , demonstrated ease with systems, process and data management
  • Assist the Client and GRE D&C and/or FM Project Manager with the coordination of GTI, ECCS (for Call Center projects), and other internal resources as needed
2

Real Estate Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking for a real estate coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for real estate coordinator
  • Support and help develop junior REW roles and contractors in the region
  • Use exceptional interpersonal skills to educate, build trust and create partnership with VMW leadership, contractor staff, vendors, and corporate business partners
  • Manage facilities support systems including HelpNow or other service ticketing applications as rolled-out
  • Maintain databases of critical office information (property management, emergency contacts, service provider information)
  • Support corporate, departmental, regional goals and objectives
  • Participate in mid-year and year-end reviews
  • Represent the REW department in inter-departmental meeting to support and facilitate communication and action between departments
  • Build and maintain strong relationships with key planning, project and FM partners and clients
  • Take initiative to identify and develop process based improvements and innovations for excellence in service delivery
  • Responsible for internal customer relations across the region as required
Qualifications for real estate coordinator
  • Perform regular walk-throughs of facility and premises to assure orderliness and proper condition
  • Provide "boots on the Ground" support for REW, IT Corporate initiatives
  • Respond to client inquiries and concerns
  • Coordinate and execute moves, adds and changes
  • Assist site coordinators with quarterly space audits
  • Process employee seating changes within REW database software
3

Real Estate Coordinator Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of real estate coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for real estate coordinator
  • Create and maintains budgets for each store project, maintains Deal development / Accruent Software systems
  • Ensure every exhibit referred to in the LOI (Letter of Intent) is included in the file (documentation necessary for Legal to develop leases)
  • Review Commission invoices from the broker, compare to the final deal terms per the lease using SLIM and submit for payment
  • Maintain all reports generated on weekly and monthly basis
  • Set up showing appointments for outside agents who want to see our listings make appointments for our sales executives who want to see outside listings
  • Purchase Order Reconciliation
  • Cost Detail Reports for Sales
  • A/P – processing bills
  • Tracking Titles of Inventory Homes
  • Attend weekly construction meetings
Qualifications for real estate coordinator
  • Must be able to work closely with team and handle multiple projects simultaneously
  • Experience writing database queries, analyzing results and regular/ad hoc reporting
  • MS Office Power-user demonstrated continuous learning habits and flexibility
  • Perform application platform development and support for the RES organization‘s implementation of the Tririga application including
  • Document specific customizations that have been made to our implementation of the Tririga application
  • Provide technical support to Tririga platform and application upgrades
4

Real Estate Coordinator Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of real estate coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for real estate coordinator
  • Recruit and correspond with student candidates and provide information about the program including academic and career advising including prospective employment options, courses, and curriculum matriculation
  • Manage admissions and enrollments and work with academic advisors to properly place students within the degree and certificate programs
  • Consult and coordinate with potential public and private agencies and private companies for potential development, internship and practicum opportunities
  • Manage the course approval and room and course scheduling process including development of syllabi with instructors, submission of new course forms and modification forms to registrar’s office, tracking the approval process and coordinating with the Graduate College
  • Develop and liaise with other academic and non-academic units (Eller College, Regional Development, Law, Institute of the Environment, Urban Land Institute, ) to develop educational, research, and outreach opportunities
  • Report to the director of the School of Landscape Architecture and Planning, with close coordination with the CAPLA dean and faculty
  • Processes applications for agents joining or leaving Metro Referrals
  • Supervises up to 20 subcontract employees
  • Determines, in consultation with Real Estate Services and business unit management, the definition and requirements for each assigned project -- including location, desired results, desired completion date, allowable cost parameters, funding sources, RES and business unit interfaces, special environmental or regulatory considerations, and all other information required to create a complete and comprehensive project plan that when executed will meet the defined requirements
  • Prepares and seeks appropriate management approvals of project plan including work specification, schedule, and budget
Qualifications for real estate coordinator
  • Prepare site tour packages as needed
  • Possession of an architect or professional engineer license
  • Support our signage team by providing/uploading required info on an as needed basis
  • Ability to work with complex and confidential documents and reports
  • Minimum of 5 yrs of real estate Coordinator and/or administrative assistant experience required
  • Minimum of 2 yrs of college experience required
5

Real Estate Coordinator Job Description

Job Description Example
Our innovative and growing company is hiring for a real estate coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for real estate coordinator
  • Requires general understanding of the Real Estate industry and how project management is key to the successful delivery of a project
  • Develop and maintain Real Estate controls system, including current schedule of all projects and related activities
  • Support, where required, the Real Estate activities including meeting coordination
  • Develop, implement and maintain processes and procedures to ensure best practice control and consistency with Real Estate delivery
  • Support the delivery of the Real Estate service to the client
  • Ongoing monitoring of deals and helping to keep dealmakers informed as to timing for construction estimates, changes in deals
  • Sends misc
  • Communicates with clients and sales associates regarding status of referred leads
  • Review and analyze title commitments, exception documents, and surveys
  • Keep members of the Real Estate department, in-house attorneys and Executives, as requested, apprised of relevant contractual deadlines and other contractual requirements
Qualifications for real estate coordinator
  • Strong telephone and general clerical skills
  • Strong organization, prioritization and time management skills a must
  • Experience with systems that support expense reporting and procurement functions
  • Motivated and able to work independently within a team
  • Accounting, administrative, computer experience necessary
  • Computer literacy (Windows, Word, Excel required, Lotus Notes extremely beneficial)

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