Business Office Manager Job Description

Business Office Manager Job Description

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Business office manager provides information to departments served related to financial transactions and systems, accounting and financial data, and guidance on fundamental accounting practices and procedures.

Business Office Manager Duties & Responsibilities

To write an effective business office manager job description, begin by listing detailed duties, responsibilities and expectations. We have included business office manager job description templates that you can modify and use.

Sample responsibilities for this position include:

Supervise and train personnel involved in accounting, payroll, accounts payable, accounts receivable, resident funds
Supervise and assist the Payroll Benefits Coordinator, A/P processor and other business office staff
Ensure employee files are maintained in accordance with policies and procedures federal, state, and local regulations
Ensures compliance regulations are up to date and enforced
Provide leadership, supervision, and training to your team of personnel involved in accounting, payroll, accounts payable, accounts receivable, resident funds
Provide overview support for the payroll function of the Facilities Operations Department
Collects & analyzes performance data as part of the strategy development process (Cash Management, Financial Performance, Overhead Management, Project Administration)
Assists Office Leader in developing business strategies
Leads the development and tracking of office roll up P&L throughout each budgeting cycle
Coordinates with business team, Department Heads, Office Leader, and Operations Manager to accurately forecast in detail office financial performance

Business Office Manager Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Business Office Manager

List any licenses or certifications required by the position: PMP, BLS, PROSCI, ITIL, V3, V2, CMDB, PMI, GCPA, AWS

Education for Business Office Manager

Typically a job would require a certain level of education.

Employers hiring for the business office manager job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Business, Associates, Education, Finance, Medical, English, Business/Administration, Health Care Administration, Management

Skills for Business Office Manager

Desired skills for business office manager include:

Financial statements and automated financial software
Accounts payables and receivables
Resident fund
Payroll
Accounting procedures to maintain petty cash
Output
Computers
Data entry/retrieval
Regulations
Practices and procedures the laws

Desired experience for business office manager includes:

Works closely with office management team in strategic thinking and decision making
Assists Office Leader in ensuring office adherence to the Contracting & Negotiating Standards of Performance
Assists Office Leader in identifying candidates for the Contracts & Negotiations Training
Assists project managers in providing analytical conclusions as a result of project that may not be meeting 4for4 objectives
Assists Office Leader in identifying projects appropriate for a Senior Management Review
Ensures office is achieving budgeted overhead expenses

Business Office Manager Examples

1

Business Office Manager Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of business office manager. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for business office manager
  • Hire, supervise, manage, train and mentor project administration staff
  • Monitors monthly results and conducts financial analysis
  • Provides leadership in developing best business practices in all functional areas within the offices
  • Ensure office meets/exceeds cash management goals and adheres to cash management policies and procedures
  • Liaison with Project Services on Billings and Collections
  • Medicare, Medicaid, and private insurance knowledge
  • Interpret the facility‚Äôs accounting policies and procedures to employees, residents, family members, visitors, government agencies, , as necessary
  • Ensures the Accounts Receivable adjustments are done on a timely basis
  • Understands the flow of information from the creation of the charge to the final payment on an account
  • Approves financial arrangements on patient accounts
Qualifications for business office manager
  • Must type 40-50 wpm and be proficient in the use of types of office equipment, including personal computer word processor and related software
  • Measures, evaluates performance of personnel under supervision
  • Assures the timely and efficient verification of insurance benefits of all patients
  • Bachelor's degree in related field and/or equivalent related experience college level reading and writing skills
  • Experience using Excel to create and maintain Dashboards, custom reporting, financial forecasting, and data management preferred
  • 4+ years recent experience in related role with an AEC firm preferred
2

Business Office Manager Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of business office manager. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for business office manager
  • Coordinates completion of office annual operating budget and quarterly updates
  • Responsible for maintaining the integrity of the financial data that result in accurate reporting and projecting of our financial results
  • Assists office delivery manger with office adherence to contracting & negotiations standards of performance, including reviewing contracts and make recommendations relating to compensation and payment clauses
  • Provides leadership in developing and maintaining best business practices and standards of performance in all functional areas within the offices
  • Collect & analyze performance data as part of the strategy development process (Cash Management, Financial Performance, Overhead Management, Project Administration)
  • Assist Office Leader in ensuring office adherence to the Contracting & Negotiating Standards of Performance
  • Assist project managers in providing analytical conclusions as a result of projects that may not be meeting 4for4 objectives
  • Optimize office non-labor overhead
  • Partner closely with Project Managers, Office Leader and clients to achieve 4for4 expectations, maximize earnings and cash and to meet client needs
  • Monitor accuracy of revenue forecasting data in internal financial and sales software
Qualifications for business office manager
  • Support Office Sales Manager in tracking Marketing Budget(s)
  • Develop office budget and quarterly forecasts in conjunction with Office Operations Manager
  • Submit required reports to Division leadership for cash and contribution forecasts
  • Coordinate month/quarter/year-end fiscal close efforts to achieve forecast
  • 11 years related experience including 4 years people management experience in lieu of education
  • Experience in an Architectural, Engineering or Construction firm
3

Business Office Manager Job Description

Job Description Example
Our company is growing rapidly and is looking for a business office manager. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for business office manager
  • Complete all month end close processes
  • Assures compliance to industry regulatory standards as well Business Office standards, policies and procedures
  • Conduct personnel evaluations for employees supervised
  • Interview and hire personnel as needed due to staff changes
  • Maintain strict confidentiality in regards to patient account status
  • Establish policies and procedures for registration, insurance, billing, coding, collections, front office and medical records to ensure accurate billing and efficient account collection
  • Establishes efficient processes for revenue cycle
  • Oversees charge master and fee schedules
  • Develops and oversees Practice Management systems and related applications and works with information technology to ensure timely and accurate implementation
  • Oversees all cash handling
Qualifications for business office manager
  • Processes refunds
  • Oversees staffing for Insurance, Billing, Collection and Front Office, including screening and hiring suggestions, training, performance reviews and disciplinary actions
  • Supervises the development and revision of job descriptions and hiring requirements for department
  • Manages the Business Office within the established budget
  • CMS and insurance company contracting and credentialing
  • Works as part of Management Team for Practice and Facility administrative, medical record and clinical processes
4

Business Office Manager Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of business office manager. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for business office manager
  • Assists with revenue cycle process
  • Reviews, analyzes and interprets financial data to monitor progress toward established goals
  • Selects and hires employees according to established guidelines
  • Responsible for accounts payable process
  • Analyze collections on a monthly basis
  • Review Medicare and Medicaid remittance advices
  • Accounts payable, accounts receivable, and cash receipts
  • Admissions/registration
  • You will ensure accurate business transactions and processes which require a high level of professional judgment and discretion in carrying out assignments, the ability to problem solve, a high degree of confidentiality, and the ability to work under pressure
  • Responsible for accounts receivable activities and ensure timely cash flow
Qualifications for business office manager
  • Minimum of three years business office experience, with management experience preferred
  • Must have 1 year experience in Medicare billing in a skilled nursing community
  • Responsible for meeting budget expectations
  • Work with the accountants to verify and understand the accuracy of net revenue and A/R reserves
  • Expertise in ASC billing, Medicare compliance and manage care contract reimbursement preferred
  • Conduct financial analysis and forecasts in support of the office budgeting and planning process
5

Business Office Manager Job Description

Job Description Example
Our company is growing rapidly and is looking for a business office manager. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for business office manager
  • Lead and mentor a team of project analysts to support project accounting and delivery functions
  • Working with the office leadership to coordinate and assist in the preparation of annual business plan and budgeting process (with quarterly updates) and playing an active role in the evaluation and implementation of strategic initiatives
  • Meet regularly with Office Management Team and Division Business Manager to discuss business and operational issues and report on variances from budget along with other financial analysis
  • Lead/facilitate the contract review process for POA/Office Leader on all contracts, specifically a detailed review of the fee estimates and compensation clause providing recommendations to language based on company standards of performance
  • Provide leadership in developing and implementing best business practices in all functional areas within the offices and monitors compliance with policies and procedures
  • Work directly with Project Managers on higher level complex projects and escalation issues, and will assist and work with Project Managers on a collaborative basis in providing analytical support
  • Work closely with all functional areas within the office (operations, HR, marketing and technology) to achieve accurate monthly reporting and ensuring compliance with corporate and local policies and procedures
  • Work with Offices to provide training in various areas of project management administration and operations management, and work on firmwide initiatives or projects in support of firmwide objectives
  • Receive, research and resolve a variety of internal and external inquiries including communicating the resolution of discrepancies to appropriate persons
  • Manage the Facilities Operations business office
Qualifications for business office manager
  • Monitor and oversee policy, procedure, and process for all FO budgets
  • Support FO departments with all aspects of the purchasing procedures, including bidding, POs and contracts, and invoice payments for operating and project accounts
  • Manage encumbrances, disbursement, accounting, and auditing of all funds
  • Assure authorized payments are within contract guidelines
  • Collaborate with purchasing department to negotiate, secure, expand, and maintain strategic supplier contracts for standard pricing on FO labor and materials
  • Represent department on financial matters to resolve problems

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