Construction Office Manager Job Description

Construction Office Manager Job Description

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Construction office manager provides project leadership to the Construction Department by working with the Manager of Construction and Project Managers to establish project strategies, plans and construction execution philosophy.

Construction Office Manager Duties & Responsibilities

To write an effective construction office manager job description, begin by listing detailed duties, responsibilities and expectations. We have included construction office manager job description templates that you can modify and use.

Sample responsibilities for this position include:

May be required to train, develop, motivate and discipline subordinates as necessary to meet established goals
Adheres to government laws and regulations and established rulings of government authorities including building codes, safety regulations
Ordering, restocking and maintaining supplies and inventory for break rooms, restrooms, office products
Coordinating work with support services (ARC, IT, HR, Safety, Corporate Facilities)
Subject matter expert on all contract administration functions within the project life-cycle
Develops the audit standards process for contract organization including the maintenance of contract files and the contract preparation process
Coordinate resources to achieve project goals
Taking over the responsibility as Project Manager for construction projects (technical project lead for office and factory projects)
Achieving the assigned project goals in terms of quality, timeline and costs during the design and execution phase
Ongoing collaboration with and reporting to the customer’s representatives

Construction Office Manager Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Construction Office Manager

List any licenses or certifications required by the position: PMP, LEED, AP

Education for Construction Office Manager

Typically a job would require a certain level of education.

Employers hiring for the construction office manager job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and High School Degree in Engineering, Architecture, Construction Management, Construction, Technical, Project Management, Accounting, Education, Performance, Business

Skills for Construction Office Manager

Desired skills for construction office manager include:

Oracle and construction/engineering working rule agreements is desirable
General accounting principles
Construction management process
Site acquisition procedures
Budget development and execution
NEC and OSHA standards
NESC
Outside Plant Construction techniques for SCS
Keeps up to date in the field of specialization
Themselves and others

Desired experience for construction office manager includes:

Bachelor's degree in Business Administration, Accounting, Finance, or similar business field of study
Experience in an office manager capacity
Experience in preparation of capital budgets
Experience in PeopleSoft project costing
Hands-on experience with retail, retail banking, and tenant improvement construction projects preferred
Work hours are Tuesday-Friday (5pm-Midnight)

Construction Office Manager Examples

1

Construction Office Manager Job Description

Job Description Example
Our company is growing rapidly and is looking for a construction office manager. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for construction office manager
  • Maintain HCSS Heavy Job Payroll Database (rate tables, transfers, etc)
  • Management of external project parties (general contractors, developers, architects, other planers and assessors)
  • Planning, ongoing monitoring and regular reporting of project timelines
  • Ensuring the alignment of the design and execution of the project within the budget
  • Defining and implementing relevant mitigation measures to minimize deviations to the budget
  • Reporting within the organization in cooperation with the commercial project manager
  • Cooperation with public authorities and other external parties to assure compliance with law and regulations
  • Regular assistance in cross-functional activities, such as the development of SRE internal tools, standards, key figures, benchmarks
  • Reporting and evaluation of project results
  • Establishes and maintains a variety of files and records in company maintained program
Qualifications for construction office manager
  • 3+ years business experience as a finance or accounting associate, office manager, or similar role
  • Bachelor’s degree (BA/BS) from a four year college and four to six years of related training or experience
  • Minimum of five (5) years directly related experience in an architectural, engineering, construction, and /or project management role or a minimum of seven (7) years equivalent combination of experience in an advisory and/or corporate real estate experience required
  • Bachelor’s Degree in Engineering, Civil Engineering is preferable
  • Minimum 15 years related experience in managing industrial building construction projects
  • Experience coordinating administrative staff and establishing support procedures
2

Construction Office Manager Job Description

Job Description Example
Our company is hiring for a construction office manager. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for construction office manager
  • Support the Project and Business goals through planning, recruitment and management of site construction personnel, including their training and development
  • Financial support operations such as project maintenance, project billings, credit card processing, correspondence
  • May provide customer service for external customers
  • May provide sales support
  • Coordinate office functions with other departments and division
  • Assists with orientation of new employees, new employee badging, and ordering business
  • Prepare/update project status reports, process purchase orders and invoices, update tracking reports and maintains all project data and documentation
  • Manages project budgets for subject properties and maintains monthly forecasts and cash flow analysis
  • Completes complex filing activities such as assigning file numbers, action items, and distribution for project file system
  • Maintains project drawings and manuals
Qualifications for construction office manager
  • Demonstrated ability to respond swiftly and appropriately to changing demands
  • Demonstrated ability to thrive in a multi-dimensional role supporting several different departments within the business
  • Ability to work in fast pace environment and be a proactive problem solver
  • Friendly, with a demonstrated ability to work cooperatively with others
  • Confident communicator with the level of engagement necessary to influence internal and external construction and business unit leaders
  • Previous construction project accounting and administration experience is highly desirable
3

Construction Office Manager Job Description

Job Description Example
Our company is looking to fill the role of construction office manager. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for construction office manager
  • Is coordinator of project communications
  • Frequently interacts with upper management on related project issues, external clients
  • Performs scanning and electronic filing
  • Assembles documents (reproduction and collation)
  • Performs word processing and data entry
  • Generates or distributes ad hoc reports using various business systems and databases to internal project team
  • Generates simple documents, such as letters and memos
  • Generates more complex documents, such as spreadsheets and presentations
  • May verify accuracy of invoices prior to approval
  • Coordinate and prepares the planning and development of the project scope, procedure, budget and overall project schedule
Qualifications for construction office manager
  • Must have computer skills with Excel and QuickBooks and/or QuickBooks Pro
  • 15 years previous HSSE experience in the Oil and Gas, Petrochemical, Chemical and Process Plants contracting industry, together with detailed knowledge of OHSAS 18001 requirements and its application in an Engineering, Design, Procurement, Construction and Commissioning environment
  • Native level of Spanish and fluid command of English
  • Advanced-user level of current MS Office package, Word, Excel, Outlook, PowerPoint and other applications
  • Must hold Spanish nationality
  • Minimum five years’ relevant work experience required
4

Construction Office Manager Job Description

Job Description Example
Our company is searching for experienced candidates for the position of construction office manager. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for construction office manager
  • Collaborate with other project managers to establish plans and objectives related to Facilities Division activities
  • Collaborate with other senior managers and leaders to establish strategic plans and objectives related to Facilities Division activities
  • Travel throughout NYC as needed
  • Overseeing and directing construction projects from conception to completion
  • Ensure all regulatory or statutory requirements, licenses or permits are acquired
  • Maintain & coordinate Jobsite Authorized Visitor Log
  • Maintain, track and reorder office supplies
  • Manage external mailing services (fed-Ex, UPS, USPS, etc)
  • Additional assignments per supervisor's direction
  • Prepares, reviews, and administers contractual agreements, change orders, relating to construction, redevelopment, and renovation projects and other business functions
Qualifications for construction office manager
  • 7+ years of project or construction management experience or any similar combination of education and experience
  • Specialization in an industry vertical
  • Working knowledge of AutoCad (most recent version)
  • Bachelor’s or Master’s Degree in Architecture, Interior Design, Engineering, Construction Management or related field, AND/OR equivalent years of experience
  • Five years’ healthcare project management experience
  • Extensive experience in all phases of architectural design
5

Construction Office Manager Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of construction office manager. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for construction office manager
  • Review, Approve and Process Purchase Orders, Invoices, AIA Pay Applications, lien releases and Prelims
  • Assist with the pre-qualification and re-qualification of vendors by managing and maintaining required documentation is complete, accurate, and up to date prior to submission to manager
  • Support proposal and project efforts
  • Develop winning Construction Strategies and HES plans
  • Develop cost and schedule estimates
  • Understand the competitive environment in Construction services
  • Work effectively with internal engineering and support groups, customers, suppliers and contractors
  • Drive Constructability at all stages of the project
  • Take a lead role in ensuring that the best Construction Companies are contracted for on-site work
  • Manage administration of Safety Statistics and lead efforts for improved safety culture and performance based on these
Qualifications for construction office manager
  • Extensive experience in the construction process, including all project deliverables
  • Experience with Agency for Health Care Administration (AHCA, or equivalent state agency) construction requirements
  • Excellent project management skills to manage multiple small to mid-sized healthcare projects
  • Knowledge of healthcare design and construction techniques
  • Ability to read and interpret construction drawings and contracts
  • Strong interpersonal skills with ability to work with and manage multi-faceted teams

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