AP Manager Job Description

AP Manager Job Description

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AP manager provides leadership, expertise and advice to the AR/AP team to enable them to deliver to a consistently high standard the key of key financial activities within the AR/AP functions.

AP Manager Duties & Responsibilities

To write an effective AP manager job description, begin by listing detailed duties, responsibilities and expectations. We have included AP manager job description templates that you can modify and use.

Sample responsibilities for this position include:

Review of proposed strategic market growth plan, including store growth targets, target markets
Drive the on-going strategy of Own Retail store portfolio with markets – proposing where to invest or divest, which stores to maintain, expand, close
Assist in the preparation of the annual budget and long range plans
Effectively manage Service channel work orders to ensure timeliness of approval and payments
Develop ROI analysis and create performance reports on AP programs such as APS, Black Friday Coverage
Be visible in the business and approachable for employees
Leads all areas of A/P day to day process, driving process change across the department and across the end to end process, through working and influencing cross functionally
Provides people leadership
Lead the AP team for daily AP work, such as month/quarter/year end closing and reconciliation
Maintain transparent and efficient communication with stakeholders and ensure high-quality delivery on a timely manner

AP Manager Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for AP Manager

List any licenses or certifications required by the position: PMP, CPA, MBA, REID, STS, GSP, CSP, ASP, ITIL, APICS

Education for AP Manager

Typically a job would require a certain level of education.

Employers hiring for the AP manager job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Accounting, Finance, Business, Education, Engineering, Business/Administration, Law Enforcement, MBA, Management, Protection Management

Skills for AP Manager

Desired skills for AP manager include:

Microsoft Office
Excel
AS400
GAAP
Microsoft Excel
Oracle EBS- SAP
Systems: SAP
AP and AR process
AP operations and key performance indicators
AR activities allowing to actively support and coordinate end to end processes within the scope

Desired experience for AP manager includes:

Work closely with the local finance teams, ensure control and authorisation procedures are followed for all expenses relating to the DCs
Provide robust challenge and review of operational results, to drive improvements in underlying business
Support negotiations with 3PL on contract negotiations and business improvement opportunities, including business cases and post investment appraisals
Proven directly related work experience in Accounting or Finance
Knowledge of Market Data Services (Bloomberg, Reuters, Thomson)
Very good knowledge of supervisory/compliance/regulatory environments

AP Manager Examples

1

AP Manager Job Description

Job Description Example
Our company is searching for experienced candidates for the position of AP manager. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for AP manager
  • Use and maintain the AP section in SAP, input data and other related information
  • Support APAC business and provide value-added services
  • Work on ad-hoc projects if needed
  • Invoices should be matched and allocated to all direct debit payments in a timely manner to ensure there is minimum unallocated cash on the ledger
  • Logged invoices which have not been coded to a specific general ledger code should be kept to a minimum to ensure the profit and loss always shows an accurate reflection
  • A weekly review of aged creditors should be carried out by the AP manager
  • Accrual Liability AP related works like pre-closing report, IR review, unprocessed invoice review, GRIR, Subsequent Event Procedures
  • Formal interview training (Wicklander-Zulawski, Reid) preferred
  • Develop sourcing / recruiting strategy for the Asia region
  • Collaborate with AP-based recruiting teams and shared services to execute strategy and deliver on business unit needs
Qualifications for AP manager
  • Lead the management information activity for financial information (P&L, balance sheet, cash flow) and non-financial information (service, availability, quality, speed, safety)
  • University Degree in Business, Accounting, Procurement or equivalent combination of education and experience
  • Must be able to work independently, with focus on time management and organizational skills
  • Must be able to contribute in a team environment, showing leadership skills
  • Must have good oral and written communication skills in English
  • Basic knowledge in project manager
2

AP Manager Job Description

Job Description Example
Our innovative and growing company is looking for an AP manager. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for AP manager
  • Facilitation of Succession Planning activities for the Asia region
  • Active participation in the Global Accounting / Finance / Strategy Succession Planning Groups, collaborating and developing succession plans for Asia region talent
  • Strong collaboration with regional CFO and business units in the Asia region to understand their business and growth prospects
  • Manage and deploy career development activities within the Asia region, including assessment of training, development and certification needs and implementation of programs to address needs
  • Drives Real Estate Growth / Market Strategies to solution the dynamic growth, relocation, consolidation demands by focusing on successful planning & allocation of portfolio in consultation with business groups, effective infrastructure, portfolio right-sizing, process improvement, adoption of best practices, and business integrity through applied knowledge supported by an outsourced RE consultant team in the country / region
  • Responsible for driving global best practices by continual improvement of business processes, systems and standards
  • Measures of success include documented improved efficiency, improved portfolio flexibility, balanced portfolio allocation between multi-project environments, high performance & reliable infrastructure, demonstrated compliance to national & international code / statutory requirements, success in meeting company’s world-wide standards, and maximization of value-engineering and/or cost reducing opportunities to ensure cost effective deliveries
  • Ensure seamless communication, consistent follow up and timely receipt of all deliverables from all stakeholders (internal/external), analysts, project managers and local brokers
  • Partner with data center operations team to ensure adherence to all operational standards by incorporating necessary lease considerations and operation validations requirement into the commercial contract thereby improving reliability of DC
  • Direct facilities operations including central receipt of invoices, efficient processing into image capture systems and records retention
Qualifications for AP manager
  • Ability to create opportunities and build strong working relationships across the firm
  • A keen all-rounder with a flexible approach
  • Excellent understanding of the real estate transaction process
  • Confidence to adapt and perform under pressure
  • Ability to approach tasks with initiative, a clear and efficient process, and with a mind for creative problem solving
  • Good financial planning and analytical skills and attention to detail
3

AP Manager Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of AP manager. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for AP manager
  • Manage, mentor and develop a team of Accounts Payable and professionals
  • Responsible for all activities in the accounts payable department
  • Ensure that company's vendor invoices are properly administered
  • Management and development of team including recruiting, work delegation and prioritization
  • Must have large company exposure – processing over 500K invoices monthly
  • Well versed in automation processes, EDI, Workflow and various ERP systems
  • Coordinates and works with other accounting members on month-end responsibilities
  • Prepare financial statements and budgets
  • Manage AP production, customer service, vendor maintenance and exception processing
  • Oversee 20+ people and provide training and support daily
Qualifications for AP manager
  • Minimum 5-6 years of experience with proven distribution management experience in the relevant market
  • A proactive self-starter and a good team player
  • Improve processes and ensure that standards and regulations are upheld
  • 4 year college degree required (accounting preferred)
  • Experience automation and EDI
  • Ability to manage a large team diligently
4

AP Manager Job Description

Job Description Example
Our company is growing rapidly and is hiring for an AP manager. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for AP manager
  • Responsible for quarterly SOX certification and operational control sign off
  • Assist and maintain updates to AP Accounting policy and procedures
  • Support Internal/External Audits (SAS, E&Y, Tax)
  • Regression testing in FIT, SIT, CAT environments to validate implementations and upgrades
  • Validate impact to payment processing , settlement
  • Management of multi entity purchase ledgers (UK/US/AUS)
  • Reviewing P&L entries prepared by two AP assistant’s
  • Review and sign off of bi-monthly payment runs ensuring compliance with internal policies
  • Management of bi-weekly expenses process (Webexpenses) including compliance review & sign off
  • Accountable for the maintenance of all purchase ledger documentation and reports
Qualifications for AP manager
  • Co-ordinate and ratify the cost saving programme
  • 8+ years of AP experience in a large team setting
  • Bachelor's degree in Accounting or CPA eligible (no exceptions)
  • 5 - 20 years of experience in AP (full cycle), management, complex process flows, and related close/reconciliations
  • Track record of streamlining processes and procedures with the ability to create new ways to use systems to improve the AP function
  • Effective leadership with the desire to develop staff
5

AP Manager Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of AP manager. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for AP manager
  • Demonstrate an ongoing and active commitment to review all tasks and procedures, to enable them to be undertaken more efficiently
  • Responsible for documentation, development and implementation of AP processes
  • Purchase ledger accrual reporting
  • The close down of all Purchase Ledgers to month end deadline
  • Works towards cleaning up aged creditors
  • Train, motivate and develop direct reports
  • Reconciling AP account(s) to the general ledger
  • Managing internal and external Accounts Payable inquiries
  • Managing and resolving invoice discrepancies to ensure timely and accurate payments
  • Timely report results via weekly metrics and provide status updates on projects in a timely manner
Qualifications for AP manager
  • Ability to work with a variety of departments
  • Major ERP experience
  • Supervision of at least 5 direct reports
  • Diplomatic and constructive approach
  • At least 3 years experience in Program management in a consulting environment
  • At least 3 years in Strategy & Transformation

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