Admissions Representative Job Description

Admissions Representative Job Description

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Admissions representative provides assistance to prospective applicants, current students, faculty and/or staff by responding to questions regarding degree programs and admissions policies and procedures.

Admissions Representative Duties & Responsibilities

To write an effective admissions representative job description, begin by listing detailed duties, responsibilities and expectations. We have included admissions representative job description templates that you can modify and use.

Sample responsibilities for this position include:

Performs insurance verification when necessary
Thoroughly explain inpatient admission documents and procedures and obtain signatures
Support the Associate Director in all operations functions, procedures, systems, priorities, and schedules to ensure meeting all application deadlines
Make outbound sales calls to students or parents that have expressed an interest in our program
Handle occasional inbound sales and customer service calls
Participate in market research calls to current and/or past students school officials
Follow-up on customer inquiries that have been submitted to our website
Recommend appropriate courses based on students needs
Responsible for accurately performing all functions of patient admissions, including reviewing all information with patient, completing appropriate forms, and copying appropriate insurance cards and photo identification
Collects and documents all collections actions for patient co-payment and deductibles at the time of service as applicable and issues appropriate payment receipts

Admissions Representative Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Admissions Representative

List any licenses or certifications required by the position: N.Y.S, CPR, CPAT

Education for Admissions Representative

Typically a job would require a certain level of education.

Employers hiring for the admissions representative job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Associates, Education, Business, Communication, Management, Nursing, Department of Education, Technical, Medical, Technology

Skills for Admissions Representative

Desired skills for admissions representative include:

Commitment to regulatory and college enrollment policies
Procedures
Standards
Third party payors
Personal computer software applications and customer relationship management database
Medical terminology
Insurance verification
Financing options and other pertinent information in order to answer prospective student questions during a presentation
Universal Technical Institute programs
Outlook and other time management resources

Desired experience for admissions representative includes:

Have a Bachelor’s Degree or equivalent relevant experience
Prepares patient charts and pulls previous medical records if applicable
Manages the reception area and greets patients and family members in a professional manner
Accurately and completely explain educational programs, expected outcomes, student services, and financial consideration to students, parents, and educators
Minimum of one year admissions recruitment or non-durable goods sales experience
Do you have the ability to solve any problem big or small?

Admissions Representative Examples

1

Admissions Representative Job Description

Job Description Example
Our company is growing rapidly and is looking for an admissions representative. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for admissions representative
  • Perform check-in procedure for patients upon their arrival to admissions, and prepare them for their visit
  • Instruct patients to complete a medical record request and forward to Clinical Information Center (CIC) via fax or mail when patient requests it
  • Take requests for private rooms and check availability with bed control
  • Review with senior representative for verification
  • Calls patients daily to notify of admission time and report location
  • Prepare and review charts for inpatient and surgical cases
  • Assist Physician with completing the N.Y.S
  • Identifies, prospects, and qualifies new employer, military, and school opportunities, promoting the value of Ecotech Institute educational products and solutions for the company and its employees
  • Prepares and presents recommendations to company, school and military leadership and employees that are aligned with employer expectations and consistent with the Ecotech Institute brand
  • Seeks, attends and participates in educational and professional events to represent Ecotech Institute and drive new business opportunities (career fairs, college fairs, military events )
Qualifications for admissions representative
  • Do you love a good challenge and strive to exceed weekly performance goals?
  • Two years direct sales experience in admissions, recruiting, intangible or other sales is required with a High School diploma (or equivalent), or zero to two years’ work experience with a Bachelor’s degree
  • Able to communicate and persuade others
  • Must be available to work evening, day and weekend hours
  • At least 1 to 3 years of experience related to the duties and responsibilities specified
  • Associate’s degree is preferred or
2

Admissions Representative Job Description

Job Description Example
Our growing company is hiring for an admissions representative. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for admissions representative
  • Assist in the entire student application process for graduate business students ensuring accuracy and timely completion
  • Manage data and document processing for applicants to the Graduate Business Program, ensuring data flows and matches in relevant database systems
  • Manage initial admitted student correspondence, and student matriculation, for all admitted MBA students with 100% accuracy
  • Communicate with applicants by phone, e-mail, and letter, necessary next-steps in completing the application process
  • Assist with verification of applicant information to ensure no fraudulent activities or misrepresentation
  • Review admitted students’ official transcripts for completeness and accuracy
  • Provide telephone, e-mail, walk-in visitors, and class visit support as needed, including answering calls, responding and initiating e-mails to/from prospective students
  • Generate letters of Admission and Rejection, Fellowship letters, brochure enclosures, Statement of Financial Responsibility, and others as required
  • Provide assistance and support for admissions related recruiting events
  • Assist in direct mail projects and prepare shipping materials for recruiting efforts
Qualifications for admissions representative
  • If you do not have the work experience required for this position, you MUST upload your transcripts (if multiple transcripts, please put in one PDF file) to your application for full consideration
  • This classification is considered Security Sensitive
  • A minimum of 1 year of experience in admissions, sales, or customer service
  • 2-3 years of experience in a hospital, medical clinic, medical business office, or physician's office setting
  • Typing accuracy and basic computer knowledge
  • Demonstrated leadership skill through involvement in campus academic and extracurricular activities
3

Admissions Representative Job Description

Job Description Example
Our innovative and growing company is hiring for an admissions representative. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for admissions representative
  • Build, and keep in good standing, relationships with the University Graduate Admissions office, International Admissions office, and Central IT office, among others
  • Provide occasional support to Bedboard Coordinators, addressing requests for admissions, alerts, external transfers and appropriate bed assignments using the electronic bed board
  • Perform audits and analysis of various workflows and activities within the Admissions Center
  • Assist clinicians with completing the N.Y.S
  • Enroll applicants
  • May attend tradeshows and various other venues and/or events to represent GIA and assist with public outreach efforts
  • Maintain contact with prospective students, school personnel, families, and make referrals as necessary given the specific needs of students
  • Advise prospective students, school personnel and families on processes/policies relating to application, admissions, financial aid, and academics
  • Perform outreach activities
  • Maintain regular applicants
Qualifications for admissions representative
  • Travel, including evenings and weekends, is an expectation of this position
  • A minimum of 1 year of experience related to sales, customer service, or admissions
  • A minimum of 3 years of experience in outside sales and/or admissions
  • A minimum of 1 year of experience in customer service, sales, or admissions
  • A minimum of 1 year of experience related to admissions, sales, or customer service
  • A minimum of 1 year of experience related to sales, admissions, or customer service
4

Admissions Representative Job Description

Job Description Example
Our innovative and growing company is hiring for an admissions representative. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for admissions representative
  • Counsel prospective students and their families by telephone/mail/email on admission policies and procedures and other enrollment-related information
  • The position will assist with the evaluation, verification and validation of international admissions- freshmen and transfer applications
  • You will act as the point of contact for internal and external clients
  • This position will be based in Benton, Franklin, or Walla Walla counties
  • Reach out to individuals via phone
  • Will accomplish one-on-one admissions interviews via a consultative approach to prospective students from diverse populations
  • Guide prospective students through the admissions process by responding to questions, linking them to financial aid and academic advisors, assisting in gathering the documents necessary to start school
  • Schedules, plans and executes special events on campus--such as enrollment days, transfer days, junior/senior days in coordination with other campus stakeholders and Marketing
  • Answers telephone and triages calls appropriately
  • Obtains patient/power of attorney (POA) signature for consent for treatment and financial agreement forms
Qualifications for admissions representative
  • One to two years of related professional or student-work experience is preferred
  • Serve on the University’s team of recruitment representatives to coordinate an independently developed “one-on-one” recruitment strategy for all prospective and admitted students in the states of Kansas and Texas
  • Review scholarship applications and make recommendations for awards
  • Exercise independent judgement in developing travel schedules, determining priorities for scheduling visits and event attendance, and in representing the University in public presentations
  • Initiate and maintain a timely, effective, and personal relationship with prospective students and their parents and family members throughout the recruiting process
  • Develop and implement on-campus and regional special events, participate in orientation and enrollment programs, and support other events as assigned
5

Admissions Representative Job Description

Job Description Example
Our company is growing rapidly and is hiring for an admissions representative. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for admissions representative
  • This position will be based in Douglas or Yakima counties in Washington State
  • Complete various other projects and duties as assigned
  • Obtain and complete all data relative to the registration process, admission forms and obtain signatures and insurance information and from patients, patient representatives, residents and clients
  • Obtain authorizations for inpatient and outpatient visits, processes payments and receipts, and controls cash box
  • Assist the Business Office staff with filing and mailings
  • Sensitively assist customer with reimbursement requirements according to regulatory guidelines, and provides assistance to customers with special financial needs
  • Serves as Designated School Official (DSO) for initial student I-20 documentation
  • Travels to attend college day/night programs within assigned recruitment area
  • Assists with campus visit programs throughout the year
  • Serves as a liaison to an academic college and other campus offices for new student recruitment purposes
Qualifications for admissions representative
  • Must be self-directed & have good organizational skills
  • Native or near-native Spanish language proficiency
  • A minimum of 1 year of experience related to admissions, customer service, or sales
  • Support the efforts of all members of the New Student Services team in a spirit of teamwork and mutual respect
  • Demonstrated leadership skills through involvement in campus academic and extracurricular activities (i.e., leadership in organized living groups, student organizations, service experiences)
  • Possess a high energy level and be able to work under strict deadlines

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