Admissions Coordinator Job Description

Admissions Coordinator Job Description

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Admissions coordinator provides support for the Benefits Office through customer service, ownership of various benefit processes such as scheduling benefits orientation, Medicare supplemental insurance reimbursement processing, retirees benefits processing, tuition reduction, open enrollment, and auditing.

Admissions Coordinator Duties & Responsibilities

To write an effective admissions coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included admissions coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Take referrals from hospitals and community resources for new admissions
Enter referrals into the computer system
Print referrals for the Director of Nursing to review
Communicate with hospitals and case managers
Participates in all admission events and projects consistently bettering the efficiency process
Receive, print, enter into system
Manage the main Admissions office area (ensure organization, cleanliness, stocked with pamphlets and paperwork, point of contact for shipments)
Processes applications for on-ground MSW as needed
Assists with the planning, logistics, recruitment and the implementation of W
Creates year-round events to continually engage W

Admissions Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Admissions Coordinator

List any licenses or certifications required by the position: LPN/LVN, FIM, CPR

Education for Admissions Coordinator

Typically a job would require a certain level of education.

Employers hiring for the admissions coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Education, Faculty, Management, Social Work, Psychology, Business, General Education, Nursing, Computer, Health

Skills for Admissions Coordinator

Desired skills for admissions coordinator include:

How benefits under the Medicare program are applied
Medical terminology
Microsoft Office programs
Ability to navigate within an automated systems and a variety of software packages
Computers
Internet access
Type minimum 45 wpm
Microsoft Office
Insurance and their benefits and admitting forms
Insurance verification

Desired experience for admissions coordinator includes:

Assists with data collection, recording keeping and assessment of applications, participants and alumni of W
Creates retention initiatives and efforts for W
Creates opportunities for K-12 students to get involved in University/School of Business events (visits, homecoming, alumni, etc)
Works with the K-12 Early Outreach Manager to create in-classroom or on-campus educational experiences to generate awareness of business and career outcomes
Builds relationships with key stakeholders in local K-12 schools to create in-house champions that build a pipeline, awareness and enthusiasm for the W
Works to recruit and enroll prospective students (freshman, transfer and international) and families to the W

Admissions Coordinator Examples

1

Admissions Coordinator Job Description

Job Description Example
Our company is looking for an admissions coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for admissions coordinator
  • Assists with yield activities to ensure students enroll in a W
  • Oversee admissions and records for the Business School (2500 undergraduate applications and 1400 graduate applications are processed in a year and 4000 student records are maintained)
  • Problem solve on admission files
  • Advise students on application process and application deadlines
  • Create new admission and records policies to improve processes and procedures
  • Provide office coverage when student hourlies are out of the office, perform double checks on applications, CU SIS checklists and ensure that tasks are getting done on a daily basis
  • Update and maintain training manual
  • Assist in the development, maintenance and execution of the communication plan to prospective and admitted students throughout the application process as it relates to what has been received, what is missing and once a decision is made
  • Provides strong service orientation when working with applicants and families throughout the various application stages, beginning with inquiry all the way through to enrollment
  • Travels to California regional area recruitment events and conferences to recruit prospective students to the W
Qualifications for admissions coordinator
  • Coordinates clinical assessment/screening and ensures appropriate clinical acceptance in a timely manner
  • Ensure timely delivery of census report to corporate office and essential services as per company policy
  • Responsible for monthly tracking forms as assigned
  • Participates in conference calls with RVPA as assigned
  • Coordinates clinical assessment/screening and ensures appropriate clinical acceptance in a timely manner in the absence of Director of Admissions
  • Works on census development through communication with hospital discharge planners, community home health agencies, hospice organizations, physicians offices
2

Admissions Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking for an admissions coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for admissions coordinator
  • Participate in morning “Stand-Up” meetings
  • Prepare marketing reports regarding referral statistics
  • Maintain working knowledge of, and assist in, accessing community resources
  • Participate in evening/weekend on-call or overtime as required
  • Ensure maximum reimbursement through initial payer source, benefits, and eligibility verification, authorization processes, and accurate data entry into Company computer system
  • Current knowledge and understanding of payment systems, HMO, PPO, Indemnity, Worker’s Compensation, insurance (Medicare and Medicaid, ) is demonstrated
  • 2-3 DAYS IN FIELD (LPN PATIENT CARE), 2-3 DAYS IN OFFICE
  • Assists the Admissions Manager with arrangements and confirmation of all admissions
  • Be the first point of contact for over 1200 applicants per year and continue to communicate effectively with applicants during recruitment and orientation
  • Ensure smooth flow of communication between Dean, Associate Dean, staff members, students, faculty, internal and external contacts regarding admissions activity
Qualifications for admissions coordinator
  • Identify possible technology solutions/efficiencies related to the business processes of the custom online application
  • Supports other technology-oriented tasks that include creating and modifying stored procedures in the graduate school’s complex information system, creating custom reports templates, and importing data
  • Assist in the accurate preparation of complex documents and assist with the coordination and organization of timely reports for graduate school committees and external boards
  • Establish checklists and timelines for managing the completion of admissions and recruitment events, including new student orientation, applicant interview days, and commencement
  • Maintain contact with faculty and their assistants to ensure their participation in the annual admissions process, including interviewing and meeting with applicants
  • Assist with on-off boarding students, including coordinating visas, housing, HR paper work
3

Admissions Coordinator Job Description

Job Description Example
Our company is growing rapidly and is hiring for an admissions coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for admissions coordinator
  • Plan travel, events, and visits, and complete HR related paperwork for applicants
  • Utilizes IMPACT sales techniques with sales encounters
  • Uses formal application to screen patients financially
  • Coordinate and execute admissions outreach campaigns, including incoming/outgoing phone calls, two-way text, email, and chat
  • Meet monthly/weekly goals and share progress with team
  • Provide ongoing training for outreach staff to ensure team members remain current with the University’s brand and marketing plans
  • Coordinate with Business Office regarding any changes in billing requirements, resident status, and census data
  • Obtain insurance pre-authorization and track previous Medicare usage
  • Monitor and analyze computer produced reports concerning admissions, transfers and discharges to assure proper performance of duties and responsibilities of the staff
  • Identify, coordinate and schedule Dementia Screens
Qualifications for admissions coordinator
  • Punctuality and reliability are required
  • History of effective communication with physicians, nurses and other healthcare personnel
  • Experience in insurance and Medicare/Medicaid billing and reimbursement preferred
  • 1 to 2 years' experience in Healthcare Admissions
  • Verify the applicant's prescription drug coverage using the medicare.gov website
  • Verify all other insurances to determine if the applicant's policy is active
4

Admissions Coordinator Job Description

Job Description Example
Our company is looking to fill the role of admissions coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for admissions coordinator
  • Assist with completing monthly statistics of admissions, discharges and occupancy rate
  • Assist with the development and implementation of Quality Assurance programs for the department
  • Monitor inventory and the property control system
  • Other duties as assigned by the Admissions Director including expanded duties and responsibilities in the capacity of Acting Director in the absence of the Director
  • Search, hire, train, develop, supervise and evaluate 20-25 student campus tour ambassadors
  • Evaluate applications for admission and make admissions decisions
  • Responsible for the recruitment activities, and achieving recruitment goals, within a designated geographic territory
  • Maintain personal contact with prospective students and their parents, high school counselors, teachers and other influencers of prospective students in that geographic area from inquiry through enrollment
  • Work with the Associate Director of Admissions-Marketing and Recruitment to supervise the recruitment portion of the communication plan
  • Responsible for the coordination and quality of Dahlonega campus group tours
Qualifications for admissions coordinator
  • One year previous experience in health care field, preferably long-term care
  • High school or equivalent and vocational or technical training
  • 2-5 years of admissions experience, office management or customer service
  • 1 year experience with insurance and financial collections
  • 1 year freedom from chemical use problems
  • Experience with Medicare, Medicaid, and health insurance
5

Admissions Coordinator Job Description

Job Description Example
Our growing company is hiring for an admissions coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for admissions coordinator
  • Types and processes necessary admission paperwork
  • May perform some pre-admitting counseling and resolution of routine admitting inquiries and problems
  • Provides valuable quality service to prospective undergraduate students (freshman, international, transfer) and families via recruitment events, one-on-one appointments, calls and emails regarding the W
  • Presents with enthusiasm and confidence at information sessions, education fairs, high school fairs, conducts information meetings with prospective student and families
  • Manages and coordinates activities focused on the recruitment of prospective students and families
  • Facilitates instruction of a WPC 101 section (a course that introduces freshmen to important resources, programs, and people at W
  • Plans and schedules events for prospective students and other audiences for the purpose of promoting the W
  • Manages the undergraduate admissions email inquiries
  • Compiles, maintains, and shares data reflecting recruitment activities including students contacted, presentations made, inquires received, and other related performance indicators
  • Creates and delivers presentations promoting the W
Qualifications for admissions coordinator
  • Georgia Driver’s License
  • Masters degree in Social Work or doctorate in Psychology
  • Licensed by the state of Massachusetts as an LICSW (Licensed Independent Clinical Social Worker) or doctorate in Psychology
  • Knowledge and utilization of crisis intervention techniques
  • Familiarity and experience in use of the DSM V with regard to psychiatric diagnoses
  • Experience in working with an Emergency Department team is preferred

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