Institutional Support Resume Samples

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LB
L Beier
Liliane
Beier
4084 Omer Terrace
Los Angeles
CA
+1 (555) 866 6244
4084 Omer Terrace
Los Angeles
CA
Phone
p +1 (555) 866 6244
Experience Experience
04/2015 present
Phoenix, AZ
Institutional Support Representative
Phoenix, AZ
Institutional Support Representative
04/2015 present
Phoenix, AZ
Institutional Support Representative
04/2015 present
  • Assist manager in compliance-related issues with regard to fixed income products, as well as internal/external audits
  • Execute broker requests for fixed income trade error corrections
  • Perform all other duties as assigned
  • Assist Investment Executives in all aspects of NFSÆ trading system
  • Monitor daily trade settlement reports and work in coordination with multiple delivery departments at NFS to ensure accurate DVP/RVP functionality
  • Monitor and work Margin reports on a daily basis
  • Open accounts accurately and maintain documentation
09/2011 12/2014
Detroit, MI
Institutional Support
Detroit, MI
Institutional Support
09/2011 12/2014
Detroit, MI
Institutional Support
09/2011 12/2014
  • Responsible for coordinating and processing applications, receiving and distributing cards and maintaining records
  • Assist with maintaining recordkeeping and filing systems for various programs, including GEAR UP and other projects
  • Assists with developing and updating of internal office procedures, scheduling appointments and coordinating the use of conference rooms
  • Responsible for approving and authorizing the purchase of goods and services, including repair and maintenance contracts, up to $5,000.00
  • Assist in coordinating and conducting training and orientation sessions for CTAHR faculty and staff
  • Supports Department Chair with promoting philanthropic investment for the department, including compiling presentation materials, community outreach, etc
  • Assists HR with processing and monitoring payroll-related activities such as posting of timesheets etc. among others
12/2006 08/2011
New York, NY
Institutional Support
New York, NY
Institutional Support
12/2006 08/2011
New York, NY
Institutional Support
12/2006 08/2011
  • Prepares adjusting and closing entries for various Special and Revolving Funds
  • Initiates clinical credentialing process, including securing hospital privileges and provider enrollment
  • Oversee the protection of research participant confidentiality including the maintaining and securing of project records and files
  • Scheduling appointments, greeting and screening visitors in collaboration with Dean’s administrative assistant, Front Desk, and Faculty Support Office
  • And expenditures under the Associate Deans’ authority, including travel requests, requests for additional funding, protocol spending, etc
  • The Grant Writer is responsible for developing and writing grant applications for submission to public and private funding sources
  • Communicates verbally and in writing with government agencies and third party servicers on loan accounting and reporting procedures
Education Education
Bachelor’s Degree in Business Administration
Bachelor’s Degree in Business Administration
Oregon State University
Bachelor’s Degree in Business Administration
Skills Skills
  • Demonstrated ability to exercise tact, use discretion and maintain confidentiality
  • Demonstrated ability to work well under pressure and to meet tight deadlines
  • Ability to operate a personal computer and use word processing, spreadsheet, database, and presentation software
  • Familiarity with Microsoft office software and Adobe
  • Ability to travel in a timely and efficient manner to various locations on Oahu to conduct errands and support meetings/events
  • Familiarity and/or experience with UH personnel and fiscal policies and procedures
  • Familiarity with Kuali Financial System (KFS), eTravel, and other University of Hawai‘i systems
  • Familiarity with working in an University or State environment
  • Knowledge of the Micronesian community in Hawaii
  • Knowledge of research reports, grant proposals and publications
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8 Institutional Support resume templates

1

Institutional Support Representative Resume Examples & Samples

  • Accurately enter fixed income, stock, and mutual fund orders through National Financial Securities
  • Arrange and monitor special settlement instruction requests for trades placed
  • Accurately and timely processing of client money movement requests
  • Execute broker requests for fixed income trade error corrections
  • Assist Investment Executives in all aspects of NFSÆ trading system
  • Place money market trades at rep/customer request. Including trades within the NFS system and fund direct
  • Open accounts accurately and maintain documentation
  • Monitor money line, debit balance, and trade break reports daily
  • Monitor daily trade settlement reports and work in coordination with multiple delivery departments at NFS to ensure accurate DVP/RVP functionality
  • Assist manager in compliance-related issues with regard to fixed income products, as well as internal/external audits
  • Monitor and work Margin reports on a daily basis
  • Maintain partial call process to ensure call and interest payments are processed accurately
  • Undergraduate degree or equivalent experience required
  • Series 7 and 63/66 licenses required
  • Knowledge of fixed income, equity, and mutual fund trading
  • Ability to service both Investment Executives and clients of Fifth Third Securities in a professional and accurate manner
  • Ability to work in a stressful environment, meet deadlines, and service accounts with high attention to detail
  • Problem-solving abilities and critical thinking skills
  • Strong math and organizational skills
  • Proficiency in MS Word and Excel
  • Working knowledge of trading systems preferred. Including web based and mainframe based systems
  • Understanding of quote systems and Bloomberg information services
2

Institutional Support Resume Examples & Samples

  • Provides administrative and fiscal support services to the Director of the Facilities Business Office (FBO)
  • Assist in the development of summary reports or analyses in response to inquiries from University executives, administrators, auditors, federal or state agencies and/or staff
  • Responsible for the planning, coordination and implementation of new programs and services including but not limited to new initiatives, staff development and other program enhancements as assigned
  • Assists with developing and updating of internal office procedures, scheduling appointments and coordinating the use of conference rooms
  • Provides general office support in establishing and maintaining files, recording incoming mail, records and documents; answer general inquiries; greets and assists customers/visitors (in-person and on the phone), and receives deliveries
  • Initiates and processes fiscal related transactions relating to purchasing, payments, reimbursements, travel and budget reconciliation according to state and federal laws and university policies
  • Maintains, manages and reconciles all monthly P-card purchases by obtaining proper approvals, maintaining receipts and other financial documents
  • Assists with day-to-day office operations, including office communication and disseminating information, managing correspondence, inventorying and maintaining and managing office supplies, and project files
  • Maintains the listing of all assets, coordinates the year-end physical inventory and prepares inventory reports
  • Responsible to maintain the filing system for fiscal, procurement, human resources and administrative records
  • Assists in all aspects for staff and student assistants including recruitment, hiring, term, leave calendar, and timesheet review/approvals while ensuring compliance with UH policy & procedure
  • Coordinate and maintain a student assistant pool and work with the Procurement and Fiscal Sections in work assignments
  • Responsible to record transactions in the University programs (Kuali Financial System, e-Travel, and other systems as necessary)
  • Assists with administrative and support services, including but not limited to scheduling meetings, preparing and distributing meeting agenda and other materials
  • Responsible for the coordination of vehicle maintenance and parking for the staff
  • On occasion, may need to work beyond normal hours to meet the deadlines for a specific project(s)
  • Other duties as assigned
  • Possession of a baccalaureate degree in Business Administration or related field and 0 year(s) of progressively responsible professional experience with responsibilities for N/A; or equivalent education/training or experience
  • Functional knowledge of principles, practices and techniques in the area administrative and/or fiscal support demonstrated by knowledge, understanding and ability to apply concepts, terminology
  • Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with administrative and/or fiscal support
  • Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of administrative and/or fiscal support
  • Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations
  • Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals
  • Demonstrated ability to operate a personal computer and apply word processing software
  • Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated
  • Demonstrated ability to exercise tact, use discretion and maintain confidentiality
  • Demonstrated ability to work well under pressure and to meet tight deadlines
  • Ability to operate a personal computer and use word processing, spreadsheet, database, and presentation software
  • Familiarity with Microsoft office software and Adobe
  • Ability to travel in a timely and efficient manner to various locations on Oahu to conduct errands and support meetings/events
  • Familiarity and/or experience with UH personnel and fiscal policies and procedures
  • Familiarity with Kuali Financial System (KFS), eTravel, and other University of Hawai‘i systems
  • Familiarity with working in an University or State environment
3

Institutional Support Resume Examples & Samples

  • Act as the “cash monitor” for all incentives paid to research participants
  • Coordinate, schedule, and implement interviews of Compact of Free Association (COFA) Micronesian migrant research participants
  • Provide fiscal and administrative assistance including but not limited to tracking the project budget to ensure that expenditures are within budget guidelines, processing of project travel documents, and overseeing project procurement
  • Provide feedback to Principle Investigator and statistician about data or interview process-related issues
  • Assist in drafting manuscripts for technical reports, book chapters, journal publications and quarterly reports to the National Institute of Justice
  • Coordinate with partner agency We are Oceania to arrange shared space/time for conducting research and planning meetings
  • Oversee the protection of research participant confidentiality including the maintaining and securing of project records and files
  • Possession of a baccalaureate degree in Social Work, Public Health, Business, or related field and 1 year(s) of progressively responsible professional experience with responsibilities for project administration; or equivalent education/training or experience
  • Functional knowledge of principles, practices and techniques in research demonstrated by knowledge, understanding and ability to apply concepts, terminology
  • Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with research of human subjects
  • Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the research project coordination
  • Knowledge of the Micronesian community in Hawaii
  • Knowledge of research reports, grant proposals and publications
  • Ability to use statistical, word processing, spreadsheet, and presentation software programs
  • Fluency in a language from the Micronesian region (e.g., Chuukese or Marshallese)
4

Institutional Support Resume Examples & Samples

  • Provides professional administrative support primarily to the Associate Deans for Academic Affairs (ADAA) and Research (ADR)
  • Reviews documents, reports, requests and correspondence to determine the prioritization and appropriate handling and/or action required
  • Assists ADAA on related activities for curriculum initiatives, faculty promotion and tenure review and process for SOEST. Conducts research on related matters and drafts papers, responses, and reports as needed
  • Assists ADAA & units of SOEST with actions involving tenure and promotion, limited-term appointments and post-tenure review. Monitors status of required documents and submit reports as required
  • Coordinates SOEST response to UHM deadlines and external requests for information, data, forms, applications, and other regular administrative protocols. Ensures all materials are in compliance with University and SOEST policies
  • Works closely with teams led by other SOEST staff to achieve goals and deadlines on a regular basis
  • Liaison with outside units and authorized to speak on behalf of the Associate Deans on administrative matters as well as written inquiries
  • Provide professional administrative support to the Dean’s Office management team in collaboration with colleagues and other administrative staff
  • Coordinates all aspects of meetings, seminars and functions for the SOEST Dean’s Office as required. Ensures compliance with policies and procedures
  • Determines appropriateness of fiscal and personnel documents (such as purchases and travel) and recommends alternatives/corrections as necessary
  • Assists with proposal submission by ensuring accuracy and completeness of each submission as required. Also assists the Office of Research Service with the correction of proposal submissions
  • Provides personnel support for activities such as hiring staff, students, and faculty. Assists in the process to ensure compliance with policies and procedures
  • Supervise, train, and evaluate student assistants. Takes corrective action as necessary
  • Develops and maintains positive working relationships between the Dean’s office, SOEST departments and research units and campus offices
  • Assists, coordinates, and acts as point of contact in the planning and execution of the biennial SOEST Open House. Makes recommendations to maximize efficiency while maintaining compliance with policies and procedures
  • Reviews personnel action documents for detailed conformance to protocols
  • Possession of a baccalaureate degree in education, business administration, social sciences, human resources or related field and 1 year(s) of progressively responsible professional experience with responsibilities for for program management, business admin and/or human resources; or equivalent education/training or experience
  • Functional knowledge of principles, practices and techniques in program management, business administration and/or human resources demonstrated by knowledge, understanding and ability to apply concepts, terminology
  • Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with fiscal administration and human resources management
  • Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the areas of business/fiscal administration and/or human resources
  • Ability to multi-task and perform in a high paced working environment
  • Ability to exercise tact, diplomacy, initiative and sound judgment
  • Ability to manage sensitive information and files containing confidential information
  • Ability to prioritize and organize workload and meet deadlines
  • Work experience in an academic/research institution
  • Knowledge of and/or experience with UHM’s academic and research programs and support services
  • Proficient in the use of Microsoft Office software specifically with Word, Excel and Power Point
  • Some experience and working knowledge of Banner, UH/RCUH/UHF financial systems, UH/RCUH HR systems, and myGrant
5

Institutional Support Resume Examples & Samples

  • Advise current & potential principal investigators & fiscal officers in the preparation of budgets for grant proposals. Recommend to principal investigators various alternatives to maximize use of resources
  • Keep abreast of & interpret as necessary granting agency guidelines regarding grant proposal budgets, latest salary & fringe benefit information, including proposed changes, & exercise sound judgement in projecting personnel and other cost requirements
  • Advise principal investigators about allowable & unallowable costs. Review & approve final budgets before transmittal to ORS
  • Facilitate receipt and acceptance of sponsored projects and work with the principal investigators, agencies, and ORS to determine final budget categories and attributes. Work with ORS to establish accounts, upon award notification or assurances of awards
  • Provide general instructions to principal investigator & staff about proper procurement & payment procedures, personnel recruitment procedures, & any special requirements imposed by the sponsoring agencies
  • Supervise the procurement & purchasing functions related to institutional & sponsored project funds. Provide guidance on procurement procedures. Review procurement actions for availability of funds & compliance with policies and procedures
  • Develop & implement internal policies & procedures to record & report financial transactions. Prepare budget & expenditure statements for principal investigators
  • Review monthly ledgers & summary reports, analyze expenditure trends & prepare budget projections to administer the grant more efficiently & avoid potential deficit situations. Ensure proper recordation of expenditures and encumbrances
  • Prepare/review and approve, as necessary, financial reports for submittal to sponsoring agencies
  • Advise account and project managers on various personnel policies & procedures. Monitor personnel commitments and payments for compliance with State, University, & Federal or other agency requirements
  • Keep abreast of collective bargaining contract provisions to ensure compliance with provisions of the contracts, as applicable
  • Assist the Fiscal Administrator in the management & administration of the Program's institutional fund budget including the budget preparation, allocation, position control, fiscal management, purchasing, & inventory control functions
  • Assist in the management of the Director's office & related supervision of other fiscal staff, clerical staff, & student assistants in the performance of accounting, procurement, personnel, and property management functions
  • Serve as the working supervisor for two intermediate level institutional support staff and for student assistants
  • Prepare complex budget worksheets to assist with analysis and budget oversight for the Program, and develop comprehensive data summaries to encompass information from all components and external subawards relating to the Program's core funding
  • Possession of a baccalaureate degree in Business Administration and 3 year(s) of progressively responsible professional experience with responsibilities for fiscal and human resources administration; or equivalent education/training or experience
  • Considerable working knowledge of principles, practices and techniques in the fiscal and human resources administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies
  • Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with fiscal and human resources administration
  • Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner
  • Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials
  • Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals
  • For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations
  • Knowledge of and experience working with financial systems, such as Kuali Financial System (KFS), eThority (reporting system), or the Research Corporation of the University of Hawaii (RCUH) procurement and payment system
  • Considerable knowledge of and experience with sponsored projects management at an institution of higher education
  • Familiarity with the Sea Grant College Program
  • Knowledge of and experience with the use of Kuali Financial System (KFS), eThority (reporting system), and the Research Corporation of the University of Hawaii (RCUH) procurement and payment system
6

Institutional Support Resume Examples & Samples

  • Reviews and audits all department personnel transactions for accuracy, determining appropriateness in relation to all applicable department policies and procedures
  • Maintains department HR policies and procedures and processes, including recruitment, new hire orientation, terminations and resignations, Non-Compensated Clinical Faculty, department Tenure and Promotion guidelines
  • Works with JABSOM HR to initiate personnel actions for department, including but not limited to new hire, promotion, reappointments, redistribution of funds, and terminations for compensated and non-compensated appointments
  • Manages department personnel files for compensated and non-compensated appointments, including but not limited to faculty, staff, and clinical faculty
  • Ensures all personnel actions are appropriate and submitted in a timely manner to the appropriate departments within JABSOM
  • Assists JABSOM HR in managing all department recruitment functions including: development of PD, posting advertisements for positions, contacting potential candidates, scheduling interviews, creating and distributing interview schedules
  • Works with JABSOM HR to respond to inquiries and provides information to faculty and staff on personnel matters by referencing UH Policies, Collective Bargaining Agreements, and other printed material
  • Serves as the administrator for the Departmental Personnel Committee (DPC) on Promotion and Tenure
  • Assists affected department faculty members in the preparation of promotion/tenure dossiers
  • Works directly with off-island new hires with all relocation issues (i.e. gathering price quotes from various moving companies, finding local realtor/temp housing etc.)
  • Anticipates the needs of faculty to coordinate and disseminate information on faculty development workshops, to include but not limited to new faculty orientation, Tenure and Promotion, etc
  • Monitors and analyzes faculty satisfaction and providing feedback/possible options for future use
  • Responsible for ensuring all faculty, staff, students, and fellows attend training
  • Coordinates and resolves faculty liability insurance inquiries, applications, terminations, changes and distributions
  • Initiates clinical credentialing process, including securing hospital privileges and provider enrollment
  • Serves as the department’s primary liaison between JABSOM Administration/ Dean’s office and affiliated institutions and agencies to address issues regarding benefits, appointments, evaluations, and other personnel related issues
  • Manages and develops reports for faculty development, including annual academic reports for presentations and publications on research activities
  • Supports Department Chair with promoting philanthropic investment for the department, including compiling presentation materials, community outreach, etc
  • Supports the Clinical Faculty Committee Chair by organizing, coordinating and scheduling meetings for reviewing new applicants, annual re-appointments, processing terminations and resignations for Non-Compensated appointments
  • Serves as back up for Department Finance Manager for eSF-1 submissions and other related duties
  • Possession of a baccalaureate degree in Education, Business Administration, Human Resources or related discipline and 0 year(s) of progressively responsible professional experience with responsibilities for business administration and/or Human Resources; or equivalent education/training or experience
  • Functional knowledge of principles, practices and techniques in Business Administration and/or Human Resources demonstrated by knowledge, understanding and ability to apply concepts, terminology
  • Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with Business Administration and/or Human Resources
  • Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the Business Administration and/or Human Resources Management
  • Knowledge and experience in University of Hawai‘i or other post-secondary human resources and application of policies, procedures and practices
  • Knowledge of faculty practice plans
7

Institutional Support Resume Examples & Samples

  • Under the supervision of the Asst Ath Dir for Bus Ops and collaboratively working with the Team Physicians and Certified Athletic Trainers, serves as the Student-Athlete (SA) Insurance Coordinator
  • Assists in the administration of the dept’s athletic insurance coverage policy, ensuring proper filing of all athletic related insurance claims
  • Reviews medical invoices and processes payments as approved by the Team Physician and/or Certified Athletic Trainers
  • Records, manages & maintains records of all SA athletics-related injuries & ensures all records are maintained within the HIPAA policies, procedures & guidelines related to maintaining privacy & security of individually identifiable health information
  • Manages medical insurance claims, payments, reimbursements and refunds related to student-athlete injuries due to participation in intercollegiate athletics
  • Manages and maintains student-athlete medical insurance information
  • Works closely with medical providers, parents, insurance carriers and Athletic Trainers to resolve problems with health care providers, parents and student-athletes with insurance payments
  • Communicates with insurance broker to purchase the annual Basic Athletic Accident insurance policy for SA and Sports Camp Insurance
  • Assists the Athletic Business Office with other fiscal related duties as needed
  • Responsible for performing the duties of a Campus Security Authority as defined by University policy and federal law with regards to the Clery Act
  • Maintain a collaborative & positive working relationships with administrators, coaches, student-athletes, vendors, & other college offices, & appropriate relationships with members of the media, donors, & other individuals interested in Athletics
  • Maintains confidentiality to include but not limited to information, files and records that the incumbent may obtain or possess, in accordance with federal and state laws and University of Hawaii policies
  • Know, recognize, and comply with the laws, policies, rules and regulations governing the University of Hawaii and its employees and the rules of the NCAA and affiliated conferences as now constituted or as may be amended in the future
  • Immediately advises the Director of Athletics or designee if you have reasonable cause to believe violations, whether by employees or students, have occurred or will occur
  • Maintains a record of all medical expenses paid for each student-athlete injury
  • Under the supervision of the Assistant Athletics Director for Business Operations, position serves as the Student-Athlete Insurance Coordinator. Coordinate and administers the department’s athletic insurance coverage policy, ensuring the proper filing of all related insurance claims
  • Records, manages and maintains records of all student-athlete athletics-related injuries and ensures all records are maintained within the HIPAA policies, procedures and guidelines related to maintaining privacy and security of individually identifiable health information
  • Responsible for the management of medical insurance claims, payments, reimbursements and refunds related to student-athlete injuries due to participation in intercollegiate athletics
  • Provides assistance to the Team Physician, Assistant Team Physician, Athletic Trainers and Graduate Student Assistants regarding any insurance-related situations
  • Obtain and maintain medical insurance information for all student-athletes annually
  • Facilitate insurance payments by working with medical providers, parents, insurance carriers and Athletic Trainers and resolve problems with health care providers, parents and student-athletes
  • Collects and records any reimbursements or refunds related to sports injuries and is responsible for writing a UH receipt and deposit
  • Develops guidelines and procedures relating to medical activities among athletic trainers, medical providers, parents of student-athletes, and insurance carriers
  • Review medical invoices and process payment as approved by the Athletic Trainers. May make recommendations to Athletic Trainers concerning medical insurance coverage
  • Maintain a record of all medical expenses paid for each student-athlete injury. Submit claims that exceed the insurance policy deductible to the Athletics Department's insurance carrier for payment or reimbursement
  • Communicates with insurance broker to purchase the annual Basic Athletic Accident insurance policy for student-athletes. Reviews bids and makes recommendation to Administration. Informs the insurance broker of any changes or additions to the Insurance policy
  • Communicates with insurance broker to purchase Sports Camp Insurance for various sports programs throughout the fiscal year. Reviews bids and makes recommendation to Administration. Responsible for notifying the broker of any additions or cancellation of any camps or clinics throughout the fiscal year
  • Coordinate the compilation and maintenance of statistical records of student-athlete injuries and medical data for the Athletics Department. Prepares and collects statistical data and analyzes data regarding medical expense payments for surveys and bid specifications
  • Responsible for preparation of departmental deposits and UH receipts of cash/check collections as necessary
  • Prepares documents associated with purchasing in accordance with established UH and State policies and procedures including purchase orders, and the resolution of problems or questions relating to purchases
  • Prepares and processes debit memos for department. Collects and processes payments for debit memos
  • Process payments for cell phone bills and other purchases with University p-cards
  • Maintain a collaborative and positive working relationships with administrators, coaches, student-athletes, vendors, and other college offices, and appropriate relationships with members of the media, donors, and other individuals interested in Athletics
  • Other Duties As Assigned
  • Possession of a baccalaureate degree in business administration, humanities, social sciences, natural sciences or related field and 0 year(s) of progressively responsible professional experience with responsibilities for medical insurance claims or relevant professional experience; or equivalent education/training or experience
  • Functional knowledge of principles, practices and techniques in medical terminology, procedures, and insurance billing demonstrated by knowledge, understanding and ability to apply concepts, terminology
  • Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with medical terminology, procedures, and insurance billing
  • Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the medical insurance billing
  • Demonstrated ability to exercise discretion and sound analyses to a variety of administrative support, program management or related issues
  • Ability to handle confidential and sensitive information with a high level of tact, discretion, and diplomacy
  • Excellent organizational and time management skills
  • Ability to work effectively and independently under pressure, with frequent interruptions, and remain flexible in handling several concurrent projects with competing deadlines
  • Outstanding written and oral communication skills, with proven ability to make informed decision on behalf of management
  • Genuine interest and passion for intercollegiate athletics
  • Possession of a baccalaureate degree in business administration, humanities, social sciences, natural sciences or related field and three (3) years of progressively responsible professional experience with responsibilities for health care administration or relevant professional experience; or equivalent education/training or experience
  • Considerable working knowledge of principles, practices and techniques in medical terminology, procedures, and insurance billing as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies
  • Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with medical terminology, procedures, and insurance billing
  • Demonstrated ability to operate a personal computer and word processing software
  • Any equivalent combination of education and/or professional work experience which provides the required education, knowledges, skills and abilities as indicated
  • Working knowledge of an electronic medical records system
  • Knowledge of medical insurance claims processing
  • Knowledge of basic medical terminology
8

Institutional Support Resume Examples & Samples

  • Serve as the Administrative Services Officer for sponsored research and training programs of the College, interfacing with the departmental chairs, faculty, graduate students and administrative staff
  • Advise PIs in the development of proposals for research projects and programs, compile input from various faculty in development of detailed budgets that conform to conditions of the grant as well as federal regulations
  • Manages extramural grants received by faculty in the College. Work closely with departmental Principal Investigators to advise them in all areas of grant management. Takes the initiative in providing proactive client services to faculty PIs
  • Assure that funds are expended in accordance with budgetary standards and, as necessary, arrange for the amendment of expenditure plans based on projections of future needs
  • Review financial records and reports prepared by Principal Investigators. Prepare required reports and documentation. Monitor grant balances to track spending to assure that grants are not overspent
  • Develop/maintain reports of commitments, projections and expenditures for payroll, purchasing & other recurring obligations
  • Oversee day-to-day management of contracts and grants, incl personnel, purchasing and disbursements, and maintain accurate and timely records of and regularly report on the financial status of each award
  • Certify availability of funds and propriety of expenditure (in accordance with the terms and conditions of the award) on all documents initiated against the funds of the units or programs for which the position is responsible
  • Review all expenditure documents to assure transactions are in accordance with applicable laws and established policies, rules and regulations, and assure that UH/RCUH procedures are followed in expenditure implementation
  • Train and advise project and college personnel in matters regarding fiscal and procurement aspects in project management
  • Serve as resource person providing expertise on regulations and procedures pertaining to the major sources of funding
  • Provide administrative support for college-wide programs by assisting the Director of Social Science Research Institute (SSRI) and Senior Administrative Officer in administration of sponsored research and training projects
  • Advise management in the flow of administrative data, conduct studies and analyses to ensure optimal efficiency of project management
  • Review and audit all aspects of financial transactions related to extramural and intramural grants to ensure compliance with state, federal and RCUH policies and procedures
  • Plan and execute College's sponsored research and training programs
  • Coordinate with other administrative units and academic departments in the University, funding agencies, state agencies in interpreting policies consistent with rules and regulations of UH, RCUH, State and Federal
  • Possession of a baccalaureate degree in Business or related field and 3 year(s) of progressively responsible professional experience with responsibilities for Administrative Officer functions of budget, personnel, grant administration; or equivalent education/training or experience
  • Considerable working knowledge of principles, practices and techniques in the area of grants administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies
  • Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with contracts and grant management
  • Experience in grants management in various capacities from initiation of proposal through implementation to close out period
  • Demonstrated ability to follow instructions
  • Knowledge of and experience with state and federal regulations pertaining to administration of extramurally funded contracts and grants
  • Ability to assist faculty with preparation of grant proposals, administration of grants received, and identification of potential funding sources
  • Considerable knowledge of the administrative policies and procedures of the University of Hawaii and RCUH
9

Institutional Support Resume Examples & Samples

  • Provide support staff services in all areas of the Department of Philosophy, including but not limited to, procurement, administration of extramural/intramural accounts/projects, budgets and personnel management
  • Provides full range of administrative support involving related processes that have resource constraints requiring resolution of administrative problems
  • Greets visitors and manages office information flow, supplies and equipment, including serving as the initial intake point for mail, telephone calls, and e-mail inquiries directed to main office of the Department of Philosophy
  • Provide support in establishing, monitoring, maintaining, and administering intramural/extramural accounts/projects in accordance with established UH, State, Federal, RCUH rules, policies, and guidelines
  • Provide fiscal and budgetary needs including, maintaining fiscal records, and tracking of overall budget for all fund types (general, special, federal, private, and UH Foundation)
  • Provide procurement of goods & services, SuperQuote, P-card, processing payments, and travel documents, reconciling expenditures and encumbrances
  • Conduct monthly account reconciliations
  • Apprise and advise Department Chairperson of budget and any anticipated budgetary considerations
  • Assist PI’s with the preparation of extramural proposals in myGrant, including budget narrative, and departmental-level monitoring of awards, including compliance with UH, RCUH, State, Federal guidelines, and agency-specific terms and conditions
  • Assist PI’s with reviewing and submitting grant proposals to federal, state and private agencies for the various faculty in the Philosophy Department
  • Work with the College Human Resources office and UH Faculty and Scholar Immigration Services to initiate visa documents on behalf of faculty and staff
  • Advise the Departmental Chairperson of new Office of Procurement and Real Property Management (OPRPM) requirements that may affect current departmental policies and procedures
  • Handle all inquiries on purchasing documents and resolves discrepancies with vendors
  • Process personnel payroll documents for all new & current faculty, graduate assistants, lecturers, casual hires & visiting colleagues, the Request Action (SF-1) form, PNFs, and Form 6s
  • Creates and maintains personnel files for all departmental employees
  • Provide additional main office support for the Department of Philosophy as needed
  • Supervise undergraduate student assistant(s) or clerk(s), as needed
  • Monitor amounts and condition of department supplies and equipment, and make recommendations to the Chair regarding appropriate replenishment of supplies and equipment
  • Advertise department-sponsored colloquia and conferences in appropriate venues
  • Possession of a baccalaureate degree in Business Administration, Liberal Studies, or related field and 1 year(s) of progressively responsible professional experience with responsibilities for accounting or fiscal administration, human resource management; or equivalent education/training or experience
  • Functional knowledge of principles, practices and techniques in accounting or fiscal administration and/or human resource management demonstrated by knowledge, understanding and ability to apply concepts, terminology
  • Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with accounting or fiscal administration and/or human resource management
  • Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the accounting or fiscal administration and/or human resource management
  • Functional knowledge of spreadsheet applications such as Excel
  • Familiar with the administrative policies and procedures of the University of Hawaii and/or the Research Corporation of the University of Hawaii
  • Prior work experience in one or more of the following areas: procurement, accounts payable, inventory control, and recruitment preferably at a higher educational institution
  • Considerable working knowledge of the Peoplesoft database; Word, Excel, data base programs, Kuali, and eThority
10

Institutional Support Resume Examples & Samples

  • Provide support staff services in all areas of the Department of Art and Art History, including but not limited to, procurement, administration of extramural/intramural accounts/projects, budgets and personnel management
  • Assist with all phases of department's fiscal and budgetary needs including, maintaining fiscal records, and tracking of overall budget for all fund types (general, special, federal, private, and UH Foundation)
  • Reviews and submits grant proposals to federal, state, and private agencies for the various faculty in the Department of Art and Art History
  • Assist with the preparation of extramural proposals, including budget narrative, and departmental-level monitoring of awards, including compliance with UH, RCUH, State, Federal guidelines, and agency-specific terms and conditions
  • Assist with handling all inquiries on purchasing documents and resolves discrepancies with vendors
  • Assist with the procurement of goods & services, SuperQuote, P-card, processing payments and travel documents, reconciling expenditures and encumbrances
  • Assist with conducting monthly account reconciliations
  • Assist with keeping accurate accounts of department funds and projects, including general, special, federal, private and assists UH Foundation accounts
  • Processes personnel payroll documents for all new & current faculty, lecturers & visiting colleagues, the Request Action (SF-1) form, Payroll Notification Form (PNF) using PeopleSoft, and Notification of Personnel Action form (Form 6)
  • Coordinates the processing of academic personnel documents for tenure/promotion, emeritus, special salary adjustments, above threshold hires, five year review, etc
  • Coordinates the contract renewals for the adjunct professors and reviews for lecturers
  • Assists with the review, analysis and preparation of administrative related documents that relate to academic personnel. Ensures appropriateness and properly identifies problem areas and resolves discrepancies
  • Review & processes the hires, terminations, resignations, and other HR requests of lecturers, casual hires, graduate assistants and student assistants in compliance with UH policies, procedures & CBA provisions
  • Coordinates the searches for faculty and lecturer searches
  • Assists the Department Chair in coordinating the visiting artists and scholars
  • Assist with processing and tracking scholarship payments, monitor scholarship accounts and advise relevant parties on status of accounts
  • Possession of a baccalaureate degree in Business Administration or related area and 1 year(s) of progressively responsible professional experience with responsibilities for business administration; or equivalent education/training or experience
  • Functional knowledge of principles, practices and techniques in business administration demonstrated by knowledge, understanding and ability to apply concepts, terminology
  • Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with financial administration
  • Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the financial administration
  • Knowledge of spreadsheet applications
  • Some knowledge of the principles and practices of modern office management
  • Experience and knowledge of UHM programs and organizations, policies and regulations
  • Experience and knowledge of UHM academic and registration policies and procedures
  • Experience working with UH fiscal policies and procedures
  • Knowledge of higher education
11

Institutional Support Resume Examples & Samples

  • Responsible in providing the Human Resources Manager with program issues; prepare program reports, correspondence and other related documents and identify areas of concern. Serve as assistant to the Human Resources Manager
  • Oversee the daily personnel operations including resolution & prevention of operational matters. Insure that personnel transactions & benefits are processed timely & accurately; records maintained accurately, personnel decisions are rendered timely
  • Work w/program heads to ensure appropriate forms are completed/approved before recruitment is initiated. Review requests to ensure filling of position vacancies are within appropriation; advises appropriate processing of recruitment/appointment
  • Review to ensure that request to fill position vacancy is within the appropriation and advise the kind of appointment necessary to fulfill the requirements
  • Receive applications for campus BOR recruitments and review and ensure that the Form 17 information is posted on the system and ensure that the reporting of actions taken is in compliance with EEO/AA and the UH procedures and guidelines
  • Document materials submitted from BOR candidates and prepare recruitment files for EEO/AA Coordinator review prior to submitting to respective department to conduct committee and department head interviews
  • Serve as point of contact for BOR candidates and respond as appropriate prior to, in the course of, and upon completion of interview and selection process
  • Maintain and manage current recruitment files and purge files upon filling of established position vacancy
  • Works with and assists the EEO/AA Coor to ensure that search committees are properly trained in the screening/interviewing of applicants; assists in the provision of employee EEO/AA training to include new employee orientation & group-specific training
  • Assists EEO/AA Coordinator with reviewing of screening committee interview questions for job relevance and compliance with EEO/AA/ADA standards
  • Assists in coordination of selection of screening committee members. May participate in or sit in on interviews as needed
  • Oversee the process of filling civil service positions, in accordance with applicable collective bargaining agreements, administrative procedures, rules and regulations. Ensure that filling of positions are based on current staffing plans
  • Oversee the process of certification of eligibles & download employment applications from DHRD computerized NEOGOV system. Refer applications & certificate of eligibles to dept on timely basis. Ensure instructions are adhered including void date
  • Oversee requests for non-instructional casual and overload appointments are accurate & in compliance with applicable employee contracts, rates of pay, administrative procedures, appropriate account codes, justification, etc
  • Review authorization and monitor Hirenet recruitments and advertisements. Provide Hirenet training to departments as needed
  • Review position description to ensure compliance with the organizational charts. Recommend to program heads any changes in reporting of supervisors. Advise & provide instructions to program heads to ensure organizational structure are done correctly
  • Train, review and advise APT supervisors of writing position description for classification actions via the Broadbanding system
  • Supports the EEO/AA Coordinator with conducting complaint intake, assessment of allegations of wrongdoing concerning employees, the public, and contractors/vendors, provides interim measures, and recommends appropriate course of action
  • Provide and/or facilitate mediation between employees involved in personnel issues and concerns; interview parties and take necessary steps to reach a resolution
  • Serves as Investigating Officer for allegations of misconduct such as discrimination, sexual harassment/assault, dating/domestic violence, stalking, disability issues, and other violations involving employees, public, and contractors/vendors
  • Consult/coordinates with other campus departments involved in student misconduct issues and employee/student cases such as Student Services, Security, Administrators, etc
  • Responsible for ensuring compliance with Federal and State laws/regulations, and University/College policies/procedures through timely, thorough, and objective investigations of allegations and accurate fact-finding reporting
  • Assists in responding to complaint/inquiries from University/State officials and external agencies (e.g. Hawaii Civil Rights Commission, Equal Employment Commission, Office of Civil Rights, and Office of Federal Contract Compliance Program.)
  • Serve as additional Title IX Deputy Coordinator for Employees by assisting supervisor with developing Title IX policy/procedures, disseminating Title IX information and awareness, enforcing training as required for campus community
  • Train administrators and program heads how to prepare fact-finding reports; how to conduct investigations; kinds of questions to inquire; kinds of responses to follow up with; knowledge of rules/regulations & laws & collective bargaining agreements
  • Assist HR Manager with College reorganization efforts and annual organization chart updates by tracking vacancies and position reallocations
  • Operate a computerized human resources management system to prepare payroll notification forms (PNF) for personnel transactions, i.e. new appointments, change in records, requests for leaves, resignation/termination, status changes, etc
  • Oversee accurate processing of PNF's before sent to UH Payroll Office. Ensure personnel forms are completed accurately & oversee that docs are routed to the appropriate offices, i.e., EUTF, ERS, insurance company, deferred compensation, etc
  • Assists in drafting, preparing and finalizing administrative documents including action memos, policies, procedures, reports, correspondence and other related matters
  • Provides direct support in oversight of office operations, coordinates and schedules appointments with internal and external individuals, prepares final documents, and maintains effective electronic and paper file system
  • May represent HR Manager and EEO/AA Coordinator in meetings and presentations to provide data or report status of specific projects
  • Advise faculty, staff, lecturers, casual/emergency hires & new employees relating to conditions of employment in accordance with university, community colleges & other State & Federal agencies policies and procedures and collective bargaining agreements
  • Assists with management (dispose, archive, transfer, and/or maintain) of all confidential personnel files and records, in accordance with University, State and Federal policies, laws and regulations and union contracts
  • Utilize financial management system to research and verify personnel related information such as salary, account code, object code, etc. and to generate disbursement vouchers, requisitions, labor reports, etc. as needed
  • Keeps abreast of new/amended University personnel/administrative policies and procedures, collective bargaining agreements, and changes in laws pertaining to prohibited practices and discrimination
  • Coordinate and conduct New Employee Orientation and other campus trainings as required (Title IX, Workplace Non-Violence, Ethics, screening/selection process, etc.)
  • Assist with review of employee immigration status. Review and prepare required documents to apply, renew or extend visa programs as needed. Keep abreast of changes in immigration employment laws
  • Possession of a baccalaureate degree in Human Resources Management, Personnel Administration, Business or Public Administration and 3 year(s) of progressively responsible professional experience with responsibilities for personnel administration and management; or equivalent education/training or experience
  • Considerable working knowledge of principles, practices and techniques in the personnel administration and management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies
  • Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with personnel administration and management
  • Knowledge of the theories, principles and practices of Equal Employment Opportunity and Affirmative Action
  • Demonstrated ability to conduct research, locate references and sources of information and compile information statistics
  • Demonstrated ability to interpret, summarize and present information and ideas clearly and accurately in writing, verbally, and through reports, presentations, and other source of reports
  • Ability to conduct investigations regarding grievances and complaints (sexual harassment, workplace violence, EEO/AA, etc.). Analyze the information and data, and create written fact-finding reports
  • Demonstrated ability to utilize human resources information and financial management systems to process actions, conduct research and generate reports
  • Two years or more of supervisory or office/department management experience
  • Ability to work with multiple priorities, deadlines, and conditions of frequent interruptions
  • Ability to work with spreadsheets and grasp mathematical and financial concepts
  • Coursework or attendance in relevant training programs in Human Resources Management field
  • Knowledge of State of HI/UH/HonCC specific policies and procedures, collective bargaining agreements, position classification, employee benefits, payroll transactions, etc
  • Knowledge and understanding of structure and policies related to UH account codes and fiscal transactions
  • Experience in providing group training and/or informational sessions
12

Institutional Support Resume Examples & Samples

  • Responsible for the accounting of appropriated funds
  • Reviews, audits, & processes various UH procurement & payment documents to ensure compliance with Statutes, State & UH procurement policies & procedures, & generally accepted University principles
  • Certifies the availability of funds to support all procurement and disbursement transactions
  • Assures that expenditures are proper and reasonable and appropriate supporting documents are available
  • Administers and directs the disbursement of funds in payment of all obligations
  • Directly responds to and researches questions from the Central Offices regarding procurement / disbursement documents
  • Contacts departmental/unit personnel and/or vendors verbally or in writing to resolve procurement and/or disbursement related problems
  • Explaining the applicable rules and regulations, informing them of State & University fiscal policy requirements as related to the procurement and/or disbursement process, & following-up on the discrepancy as required, ensuring resolution
  • Upon Procurement Contract completion, coordinates with the Department and OPRPM to close out the Contract and liquidate any encumbrances, as needed
  • Provides support in the establishment and maintenance of fund accounts and expenditure controls
  • Maintenance of Dept. accounts by reconciling UHMC records with UH's computer generated reports. Includes both payroll & current expenditures & involves researching problems with Depts & Central Off. staff & may require preparation of correcting documents
  • Prepares adjustments & corrections via a General Error Correction or Salary Transfer document as needed
  • Maintains and reconciles salary projections for general and tuition & fee special funded employees and reports to Fiscal Administrator
  • Researches accounts by examining data and source documents and prepares reports summarizing information
  • Assists in the review and analysis of budgets, recommending changes and/or revisions as necessary
  • Assists with the preparation of campus appropriated fund(s) financial reports for internal and external use and keeps program personnel appraised of current fund status
  • Explains fiscal reports to Administrators, Faculty and Staff and provides additional reports and information as necessary and requested
  • Provides funds management, financial reporting, policies & procedures, procurement & property management training, etc. to program managers and their clerical support persons
  • Performs internal review of programs to ensure that accounting systems and procedures are being followed
  • Prepares Campus financial reports for internal and external use, including trail balances, income statements and statements of condition to analyze the financial conditions of programs and keeps program personnel apprised of current fund status
  • Prepares adjusting and closing entries for various Special and Revolving Funds
  • Prepares Tuition and Fee Special Fund budget to actual expenditure reports
  • Monitors Tuition and Fee Special Fund cash balances and determine availability of funds to meet program requirements
  • Provides support in creating and using eThority or other UH System report generator program(s) to develop financial reports for the UH Maui College administrators, faculty and staff
  • Serves as UH Maui College’s pCard Coordinator and pCard Reconcliler
  • Responsible for submitting all new pCard applications, ensuring the appropriate merchant category codes have been assigned, and requesting temporary unblocks as needed
  • Responsible for the maintenance, review and audit of UH Maui College's purchasing card usage
  • Certifies that the appropriate account codes and source codes have been properly coded. Assures expenditures are proper and reasonable and applicable supporting documents are attached on-line and originals submitted
  • Responsible for verifying availability of funds and compliance with applicable rules & regulations and University policies and procedures for all purchasing transactions
  • Responsible for providing training to purchasing cardholders in usage guidelines, reporting requirements, reallocation and reconciliation of purchasing card expenditures
  • Reconciles the College records to the University of Hawaii computer generated reports and the Bank Credit Card Statement
  • Directly responds to and researches pCard questions from the Office of Procurement and Real Property Management, this may involve making enquiries with the pCard holders and/or merchants
  • Responsible for the maintenance of campus inventory records, assuring proper identification, issuance of decals and disposition of all equipment
  • Responsible for the Annual Campus Inventory Report and Bi-Annual Campus Controlled Property Report
  • Responsible for resolving inventory discrepancies
  • Conducts random physical inventory checks on an annual basis
  • Responsible for training Property Custodians in the policies and procedures for the proper transfer and disposition of equipment and controlled property
  • Directly responds to and researches Inventory questions from the Property and Fund Management Office, this may involve investigating the location of item(s) with Inventory Custodians and may require preparation of transfer or disposal documents
  • Assists Fiscal Administrator in daily Business Office operations, conducts training programs for departmental staff, and other administrative functions as required
  • Acts as the Fiscal Administrator in all areas during his/her absence
  • Participates in the recruitment and selection/hiring process of personnel
  • Participates in campus activities, especially in committees desiring a business operations representative or perspective and contract administration
  • Organizes and maintains a comprehensive filing system for all fiscal documents, reports and ledgers for audit purposes
  • Responsible for training subordinate personnel and providing assistance with work related questions or problems that may arise
  • Assumes duties of other personnel in the Business Office during their absence
  • Performs other duties as directed by the Fiscal Administrator, the Vice Chancellor of Administrative Affairs or the Chancellor
  • Supervises an APT Band A and a Civil Service Account Clerk IV
  • Supervises student assistants. Prepares student work agreements and schedules, and monitors their payroll charges
  • Possession of a baccalaureate degree in Business Administration or Accounting and 5 year(s) of progressively responsible professional experience with responsibilities for financial accounting / cost accounting; or equivalent education/training or experience
  • Considerable working knowledge of principles, practices and techniques in the areas of budgeting, transactional accounting, inventory management, accounts payable, payroll, travel reimbursements, financial aid disbursements, internal control, financial reporting, financial analysis, and procurement as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies
  • Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with governmental accounting, financial management (forecasting & budgeting) procurement, business & fiscal administration at a University/Community College, including the ability to interpret applicable clauses & provisions for Contracts & Service Agreements
  • Considerable working knowledge of institutional organization, processes and policies at a University or Community College as demonstrated by the broad knowledge of the full range of pertinent concepts, principles and methodologies
  • Five to seven (5-7) years of progressively responsible professional experience in higher education management and/or leadership, specifically in fiscal related areas
  • Considerable working knowledge of the theories, principles and practices of organization and management at a Community College or University
  • Ability to analyze financial statements, discern trends, and apply analytical techniques to asset, liability, revenue and expenditure accounts
  • Ability to create accurate and precise financial reports, draw information from various reports (manual and computer generated) and prepare income statements and statements of condition
  • Ability to analyze, interprets, and applies financial and general administrative rules and regulations to a variety of work situations
  • Experience in managing multiple projects and leading diverse group of people in educational and/or business environments. Ability to communicate effectively both orally and in writing with the general public, faculty and staff
  • Considerable working knowledge of the principles and practices of personnel administration
  • Extensive experience using Windows operating system and Microsoft Office applications. Ability to utilize email for general office correspondence
  • Ability to plan and supervise the work of subordinate professional and clerical personnel
  • Considerable working knowledge of the State’s and University of Hawaii’s Administrative Policies and Procedures
  • Considerable working knowledge of (Experience with) Kuali Financial System (KFS) and eThority (reporting system)
  • Experience with extracting data from a database to create reports and use of Google docs
  • Five to seven (5-7) years prior working experience with fiscal, procurement, inventory and/or corporate credit card program of the University of Hawaii
  • Working relationship with the Office of Procurement and Real Property Management, the Office of Property and Fund Management and the Disbursing Office
13

Institutional Support Resume Examples & Samples

  • CASH MANAGEMENT AND CONTROL
  • Serve as the University's subject matter expert to analyze & manage daily cash balance, using projected income & expenditures to assure that cash is available to meet obligations when they due & that temporary excess cash is invested to maximize income
  • Develop and maintain cash forecasting models to use in developing cash requirements
  • INVESTMENT MANAGEMENT AND CONTROL
  • Serve as the University's subject matter expert & custodian for all short-term investments. Authorized signatory for investment transactions & responsible for maintaining perpetual files of University officials authorized to transact investment deposits
  • Solicit, negotiate and award competitive bids with banks and financial institutions for short term-investments
  • Responsible for accurate recording and reconciling of all investments to the University’s accounting system and financial institution statements
  • Develop and maintain a system to report, record, monitor and evaluate investment performance. Produce weekly and other periodic management reports
  • Evaluate the annual performance of the short-term investment program and assist in preparing the annual report to the Board of Regents
  • Administer the collateralization of deposits. Ensure collateral pledged complies with State of Hawai‘i statutes, as to amount deposited, and type. Reconcile collateral with bank, State, and University records
  • Keep abreast of changes to State of Hawaii statues as they pertain to to investments and analyze the impact on University cash and investment operations
  • TREASURY OPERATIONS
  • Plan, organize, and supervise the daily operations of the Treasury Office. Responsible for hiring, training, and evaluating of subordinate personnel
  • Prepare the annual budget to assure adequate funding of the Treasury Office operations. Monitors expenditures to assure compliance with the budget allocation
  • Manage and supervise the reconciliation of University revenues and deposits to bank records and the University financial information system. Responsible for ensuring adjusting entries for cash collections are posted
  • Manage and supervise the recording of dishonored check information for the University
  • Administer the University Change Fund Program. Review requests for establishment of change funds, request for changes to change fund amounts and changes to custodian. Maintain perpetual University change fund files
  • Assist in reviewing and researching incident reports of change fund overages and shortages; recommend and implement corrective action with departments
  • CONTRACT ADMINISTRATION
  • Manage the University's credit card contract. Develop technical specifications. Serve as the University's subject matter expert and liaison with the contractor
  • Review and evaluate all requests to participate in the credit card program. Request merchant numbers from the contractor. Train University merchants. Troubleshoot operational issues
  • Manage the University banking services and managed investments contract. Assist in developing technical specifications. Serve as the University's subject matter expert and liaison with the contractor
  • Review the bank's computation of interest income and analyze charges to the University's bank account to insure accuracy of income calculation and appropriateness of expense charges
  • Research, review, recommend, and implement new banking services as they become available
  • Manage the eCommerce system for departmental on-line transactions. Responsible for merchant number assignment, set-up, training, testing, and troubleshooting. Responsible for user security access
  • COMPLIANCE ADMINISTRATION
  • Conduct compliance review of departments and campuses for receipting and depositing of funds
  • Manage the UH Payment Card Industry Data Security Standards (PCI DSS) compliance program. Responsible for ensuring the University is in compliance with PCI DSS standards. Conduct annual review and reporting, train and educate departmental personnel
  • OTHER
  • Conduct training of University departmental personnel on Treasury operations
  • Review and analyze departmental operating policies and procedures and University Administrative Procedures; make and/or recommend changes. Develop new procedures, as needed
  • Serve on special committees and projects as assigned
  • Possession of a baccalaureate degree in Business Administration, Finance, Accounting or equivalent and 6 years of progressively responsible professional experience with responsibilities for financial management or cash management ; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated
  • Advanced and comprehensive knowledge and understanding of a wide range of developing and emerging concepts, principles and methodologies of the assigned cash management, investments and eCommerce payment systems
  • Comprehensive knowledge and understanding of a wide range of principles, theories, federal and state laws and systems associated with cash management, investments and eCommerce payments systems
  • Demonstrated ability to understand problems from a broad interactive perspective and use reasoning to discern underlying principles and issues when problem solving, and apply creative thinking to resolve problems in new and unprecedented approaches
  • Demonstrated written and verbal competence in presenting ideas, concepts and models clearly using persuasion and negotiation to build consensus and cooperation
  • Knowledge of the principles, practices and techniques of governmental accounting and fund accounting systems
  • Knowledge of financial accounting systems in a medium to large organization
  • Knowledge of generally accepted methods of evaluating financial performance
  • Knowledge of banking services and credit card services
  • Knowledge of eCommerce payment systems
  • Supervisory experience in a medium to large organization
14

Institutional Support Resume Examples & Samples

  • Serve as a liaison for the Dean with all faculty and staff in the College, all offices within the UH System, community organizations, government agencies, and external individuals/groups
  • Represents the Dean by welcoming all visitors with aloha and providing a first-level response where appropriate and coordinates and maintains the Dean's schedule
  • Develops itineraries and agendas, arranges meetings, maintains central calendar and organizes appointments
  • Records, transcribes and distributes meeting minutes, files, retrieves documents, records and reports
  • Research subject matter and act as a resource for inquiries regarding high profile meetings and special events of the Dean. Respond and provide direction and guidance on special projects of the Dean
  • Promotes the CNS as college of choice through the creation and coordination of promotional materials and events via CNS newsletter, website content, campus and/or community news articles, career day/college open house, etc.,
  • Strategize, design, plan & develop special programs, meetings and activities of the Dean, which enhance the image of the college, establish & maintain collaborative endeavors and ensure college achieves its goals and objective
  • Facilitate in the coordination and processing of all Tenure & Promotion guidelines, Faculty Contract Renewals, Teaching Awards, Periodic Reviews, and Scholarship paperwork with all CNS Departments. Ensures all deadlines are met
  • Tracks department requests to the Dean. manages doc required for processing requests. Coordinates w/ Chief Administrative. Services. Officer to ensure requests meet applicable criteria, submitted in a timely manner and follows through on inquiries
  • Provides technical advice, interpretations, and/or makes effective recommendations to Dean, Chief Administrative Services Officer, and Department Chairs regarding the use of UH foundation accounts. Ensures compliance of UH policies and procedures
  • Schedule and coordinate projects & meetings, including the advisory council meetings. Develop agendas, research topics, & moderate & facilitate meeting discussion. Assist Dean with follow up with meeting participants and to address recommendations made
  • Manages & monitors all college UH Foundation accounts; ensures proper recording of expenditures & encumbrances. Prepares budget & expenditure statements of UH Foundation accounts to Dean, Chief Administrative Services Officer & Department Chairs
  • Promotes information communication and maintains confidentiality as appropriate and protects operations
  • Prepare reports and presentation materials for the Dean through data gathering, researching and analysis
  • Designs and maintains administrative databases for recording, researching, filing and report generation
  • Assists in identifying high-risk solutions and alert the Dean to harmful situations that could cause potential damage in reputation or financially to the College of Natural Sciences
  • Communicates to Department Chairs important information such as deadlines to ensure compliance with UH policies and procedures
  • Provide support to Dean's office operations as necessary
  • Possession of a baccalaureate degree in Business Administration, Social Sciences, Education, or related field and 1 year(s) of progressively responsible professional experience with responsibilities for office management and/or business administration; or equivalent education/training or experience
  • Functional knowledge of principles, practices and techniques in office management and/or business administration demonstrated by knowledge, understanding and ability to apply concepts, terminology
  • Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with office management and/or business administration
  • Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the office setting
  • Familiar with administrative policies and procedures of University of Hawaii or possesses the perspective and understanding of an educational institution similar to University
15

Institutional Support Resume Examples & Samples

  • Serves as appointing officer for the College on personnel actions and serves as the College administrator for temporary disability and workers compensation programs
  • Provides service-oriented responses to inquiries & resolve or offer HR solutions or recommendations in the areas of recruitment, new hire/termination, employee & labor relations, performance management, payroll and benefits, & policies and procedures
  • Advises and interprets HR statues, union contracts, University policies and procedures, EEO guidelines, etc. for the College and seeks further interpretation from campus HR, General Counsel’s Office, EEO Office or other departments as needed
  • Trains, coordinates and educates employees on human resources policies, procedures, benefits and on various HR/Employee Relations
  • Ensure legal compliance by monitoring and implementing applicable human resource federal and state requirements
  • Responsible for processing & maintenance of employee on-boarding, exiting & status change personnel related forms such as retirement, medical, tax forms, beneficiary forms, etc
  • Ensures proper management of personnel records for the college in compliance with university procedures and state & federal privacy requirements
  • Ensure timely and accurate processing of all forms
  • Reviews and handles all aspects of Visa requests and extensions. Provides general guidance to the College
  • Ensure that the salary step(s) of selectee commensurate with the recommended applicant’s qualifications. Review and advise the hiring supervisor in preparing the designated new hire rate
  • Monitors employee performance appraisal/evaluation programs for APT and Civil Service employees
  • Provide guidance, advice and support to hiring managers on the development and creation of position descriptions that best fit the needs of the department
  • Prepare and/or review offer letters or provides templates for hiring managers
  • Participate or take lead (as assigned) in investigations of complaints and grievances
  • Maintains a collaborative and positive working relationship with the faculty and staff of the College and all community members of the University
  • Maintains technical and professional knowledge by attending educational conferences, workshops or through other educational resources and shares knowledge learned with College
  • Maintain confidentiality, demonstrate discretion in conversation and actions and demonstrate ability to convey information in a neutral or positive manner to co-workers and colleagues
  • Develop and maintain various statistics and data analysis to meet reporting requirements (i.e. position control, personnel inventories and costs, vacancy reports and for assessment of human resources programs)
  • Facilitates team-based interventions to promote high performing work groups and culture
  • Possession of a baccalaureate degree in Business Administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for human resources management; or equivalent education/training or experience
  • Considerable working knowledge of principles, practices and techniques in the human resources as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies
  • Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with human resources
  • Ability to work with multiple and competing priorities and deadlines with frequent interruptions
  • Demonstrated ability to address and resolve human resources issues of a sensitive and complex nature
  • Demonstrated ability to exercise judgment, apply tack and discretion in dealing with divergent groups and maintain confidentiality
  • Demonstrated ability to operate a personal computer, develop and work with spreadsheets and grasp mathematical concepts
  • Familiarity with administrative policies and procedures of University of Hawaii or possesses the perspective and understanding of an educational institution similar to University of Hawaii
  • Demonstrated knowledge and understanding of data management systems such as DataMart, PeopleSoft, etc
16

Institutional Support Resume Examples & Samples

  • Serve as a Designated School Official for the F-1 student visa program and an Alternate Responsible Officer for the J-1 Exchange Visitor Program
  • Serve as a resource for department requests for visa document services
  • Create SEVIS records and visa documents utilizing University and SEVIS databases
  • Review visa documents for completeness and accuracy and ensure compliance with SEVIS regulations and University policy
  • Coordinate preparation of SEVIS student records for initial activation and SEVIS-status reporting at the beginning of each semester within SEVIS reporting deadlines
  • Monitor changes to student records via regular data audits to identify discrepancies, and to ensure data is updated and consistent across multiple databases
  • Identify students with loss of SEVIS status, and report to ISS advisers for follow-up
  • Monitor J-1 Exchange Visitor students for compliance with health insurance requirements and on-campus employment authorization
  • Certify student visa status for travel and employment purposes
  • Keep abreast of current University policies and procedures and U.S. immigration laws, regulations, and procedures affecting SEVIS and the Exchange Visitor Program
  • Assist in the organization of and preparation for orientation, visa clearance, programs and events
  • Ensure that all regulatory and procedural communication materials on the ISS website remain consistent and up-to-date
  • Assist ISS advising staff with special projects
  • Possession of a baccalaureate degree in Business Administration, Education, Social Sciences, Humanities or related field and 1 year(s) of progressively responsible professional experience with responsibilities for processing immigration documents, advising on immigration issues, and /or related functions; or equivalent education/training or experience
  • Functional knowledge of principles, practices and techniques in immigration services demonstrated by knowledge, understanding and ability to apply concepts, terminology
  • Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with immigration services
  • Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the immigration services
  • U.S. citizenship or lawful permanent residence (required by federal regulations for certification as a Designated School Official or Alternate Responsible Officer for the Exchange Visitor Program)
  • Clearance of a Criminal History Background Check to comply with Code of Federal Regulations required for employees functioning as an Alternate Responsible Officer for the J-1 Exchange Visitor Program is a condition of employment and continued employment
  • Attention to detail and ability to prioritize, organize and handle a variety of tasks
  • Proficient in MS Word, Excel and PowerPoint and experience using database programs
  • Experience serving as a Designated School Official (DSO) and/or Alternate Responsible Officer (ARO) in an academic or university environment
  • Experience with Banner, Ellucian, STAR, and/or Student and Exchange Visitor Information System (SEVIS) databases
  • Experience with Google docs, multimedia platforms, website management, and publishing software
  • Knowledge of relevant University of Hawaiʻi at Mānoa policies and procedures
17

Institutional Support Resume Examples & Samples

  • Provides strategic leadership, direction and management of the University of Hawai`i Purchasing Card (P-Card) Program systemwide
  • Prepares, develops, implements and administers all policies and procedures necessary for the systemwide P-Card Program to be compliant with industry best practices and other applicable state and federal laws, rules, regulations and University policies and procedures
  • Supervises and oversees the provision of financial, contract, procurement, business analyses and administrative support for the development and implementation of the University P-Card Program
  • Serves as the University liaison and representative of the P-Card program with all internal and external constituency groups, including but not limited to, individual P-Card holders, fiscal personnel, auditors, and University executives and managers
  • Works directly with all internal and external stakeholders to ensure the P-Card program provides a balanced approach to timely supporting the P-Card needs of customers with industry best practices and compliance with applicable federal and state laws, rules, regulations, and other University policies and procedures
  • Develops and ensures University internal control policies, procedures and mechanisms to prevent or detect inappropriate use of non-compliance with University P-Card policies and procedures, including audit-type activities and review and reconciliation of cardholder statements
  • Communicates closely with all internal and external stakeholders and customers regarding updates, amendments, or changes to the P-Card program
  • Ensures positive, responsible, and courteous services is provided to all internal and external customers
  • Develops and conducts regular training of all P-Card holders, fiscal officers and appropriate University executive and managerial employees, faculty, and staff on the P-Card program to ensure compliance and efficiency of P-Card transactions
  • Advises supervisor of the progress of projects assigned, anticipated problems, major policy changes expected affecting specialized area, and completion of projects assigned
  • Resolves operational and administrative matters in accordance with current policies, procedures, and directives as requested
  • For federally funded purchases, checks terms and conditions of the applicable federal contract or grant to determine whether special approvals are required or special conditions must be included in the contract terms and conditions
  • Responsible for coordinating and processing applications, receiving and distributing cards and maintaining records
  • Responds to inquiries from field and central office personnel relating to Purchasing Cards. Serves as liaison between the University and Purchasing Card issuer to resolve cardholder problems and disputes
  • Continuously analyze data and transaction to determine whether processes can be improved or bettered to ensure greater compliance or efficiency of transactions
  • Develop regular reports that accurately and holistically portray the nature and volume of transactions through criteria and metrics that are identified as industry standards and/or relevant and meaningful to executives
  • Possession of a baccalaureate degree in Economics, Business Administration, Public Administration or related and 4 years of progressively responsible professional experience with responsibilities for fiscal and/or procurement related experience; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated
  • Considerable working knowledge of principles, practices and techniques in the area of as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies
  • Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with work specialty
18

Institutional Support Resume Examples & Samples

  • Serves as Personnel Specialist for the Office of Public Health Studies (OPHS)
  • Provides advice and consultation on policies and procedures related to BOR, Civil Service, Casual Hire, and Student Assistant appointments and establishment of positions
  • Reviews position vacancy ads to ensure compliance with EEO & University regulations. Places advertisements for BOR positions through work@uh
  • Assists search committee with policy and procedure in compliance with EEO/AA guidelines and online Form 17 data entry and completion assuring accuracy
  • Provides advice and consultation to faculty on the hiring of Graduate Assistants and processes all GA appointments, extensions, and terminations. Coordinates GA appointments and extensions with required GATEX forms through the Graduate Division
  • Provides assistance to faculty for the hiring of Casual Hires, places advertisements through HireNet, and processes all Casual Hire appointments
  • Provides assistance to faculty and staff for the hiring of Student Assistants through the Student Employment & Cooperative Education website, trains faculty and staff on the use of the SECE system and SECE hiring rules and regulations, and processes all Student Assistant appointments
  • Meets with and processes all new hire appointments and relevant forms, including I-9 certification, TB certification, health fund enrollment, bank assignments and cancellations, tax forms, etc. Processes termination actions and required forms
  • Monitors and assures ongoing I-9 compliance for recertification where necessary and maintenance of I-9 folders for required record keeping
  • Processes SF-1, Form-6, and other position establishment and change forms
  • Processes PNF actions for the establishment and maintenance of positions in PeopleSoft, assuring that accounting profiles, FTE assignments, salary adjustments, and other changes are processed timely
  • Maintains and keeps up to date all position and personal data in PeopleSoft, makes PeopleSoft error corrections as needed, and provides information and reports as requested
  • Reviews and processes workers compensation and temporary disability claims and all leave requests, including leave share, leaves with and without pay, sabbaticals, etc, ensuring correctness and completeness
  • Prepares all applicable personnel reports, including Vacancy Reports, Travel Reports, Leave Reports, etc. for the Administrative Officer's review and ensure all reports are submitted timely. Assist with ad-hoc reporting
  • Assists the Administrative Officer with position control maintenance, keeping accurate records of all permanent and temporary positions and FTE counts
  • Administers employee benefits, the annual EUTF open enrollment process, and the leave accounting system; processes Form-1, G-2, maintains vacation and sick leave, family leave, and workers comp records, and advises faculty and staff on health fund issues and open enrollment changes
  • Maintains personnel files, including all required employment forms and personal information; assure the security of all confidential information and that all required personnel records are filed according to state law and university regulations
  • Processes all immigration forms including J-1, H-1, visiting scholar, and other visa related actions. Works with central offices on all immigration matters
  • Provides support for personnel inquiries on all personnel matters originating from university and state offices. Prepare employment verifications and process unemployment claims inquiries
  • Attends trainings and meetings to keep up to date on System Wide human resources policies and procedures and related federal and state regulations
  • Assists the Administrative Officer with faculty appointment end date and summer pro-rata pay calculations and monitoring of overload for accuracy and allowability of appointment periods and payments
  • Provide back-up support for requisition, purchase order, and travel document processing as departmental work flow needs and vacation schedules may require
  • Serves as Lead Personnel Officer for the Office of Public Health Studies reporting to the OPHS Director
  • Provides lead support and authoritative guidance to the OPHS in all areas of employee recruitment and hiring including position establishment, advertising, search committee establishment and functioning, and employee hiring procedures
  • Provides authoritative consultation and advise to faculty and staff on position classification according to UH and RCUH policies and procedures
  • Consults with faculty and staff to understand the needs of the program and provide guidance on the establishment of appropriate positions to accomplish program objectives
  • Serves as key advisor for search committees to establish uniform interview and candidate evaluation procedures in compliance with EEO/AA guidelines. Reviews and approves Form 17 recruitment forms
  • Responsible for the onboarding of all new hires, timely completion and submittal of all new hire forms, I-9 certification, and ongoing I-9 compliance for recertification where necessary and maintenance of the I-9 folder for required record keeping
  • Oversees position vacancy advertising; reviews, approves and places all ads and ensures for accuracy and compliance with EEO/AA and University policies, procedures, rules and regulations
  • Assists the OPHS Director with the administrative aspects of faculty promotion and tenure and provides advice and counsel on promotion and tenure issues
  • Interprets and applies personnel rules and regulations, including EEO/AA requirements, BOR policies, System Wide and UH Administrative Policies and Procedures, State of Hawaii Civil Service Policies & Procedures, and UH Executive Policies
  • Provides sound, authoritative technical advice, interpretations, and recommendations regarding applicable personnel policies, procedures and administrative requirements to faculty and staff
  • Interprets collective bargaining contracts to answer questions or resolve issues on employee rights and responsibilities and related matters governed by collective bargaining. Provides guidance to faculty and staff using tact and good judgment
  • Oversees the hiring and continuation of Graduate Assistant appointments; Coordinates GA appointments through the Graduate Division and assures GATEX forms are current
  • Responsible for all casual hire recruitments, appointments and payroll. Advises faculty on casual hire rules and procedures and oversees departmental approval and Form 6 actions for accuracy and compliance
  • Oversees the establishment, recruitment and appointment of all student assistants; Trains faculty and staff on the use of the on-line SECE system and SECE hiring rules and regulations
  • Reviews for accuracy and compliance all personnel related documents
  • Manages PeopleSoft; Responsible for the generation of all PNF actions for position establishment, hiring, terminations, changes, and related actions. Troubleshoots and resolves PeopleSoft issues; Maintains accurate position and incumbent information
  • Generates SF-1 Request for Position Action forms for all required position actions when needed and reviews SF-1s generated by the departments for accuracy and completeness
  • Responsible for all OPHS immigration processing including J-1, H-1, visiting scholar, and other visa related actions. Works directly with central offices on all immigration matters
  • Administers the EUTF and yearly open enrollment process. Provides timely information, advice and consultation on medical plan changes to faculty and staff and processes all new and change actions
  • Responsible for the leave accounting system and employee benefits programs and provides advise, consultation, and benefits information to faculty and staff
  • Gathers information and analyzes data from a variety of sources to generate external and internal staffing reports for upper management and central offices. Provides analysis and interpretation of report results to supervisor
  • Completes and submits periodic vacancy reports and assists the Administrative Officer with position control
  • Keeps up to date on current UH and RCUH human resources policies, procedures and related federal and state regulations. Attends meetings, and provides and receives training relating to changing personnel policies and procedures in various areas
  • Communicates and confers with system offices, state offices, RCUH and UH administrators, and department contacts to resolve personnel related issues and complete personnel actions
  • Responsible for audit compliance and accountability of all personnel records. Maintains all personnel files according to state law and university regulations
  • Supervises student assistants and project clerical staff in technical personnel matters and workflow
  • Possession of a baccalaureate degree in human resources management, business administration, public administration or related field and 1 year of progressively responsible professional experience with responsibilities for human resources management or related area; or equivalent education/training or experience
  • Functional knowledge of principles, practices and techniques in the field of human resources management or related areas as demonstrated by the broad knowledge of the full range of pertinent standards and evolving concepts, principles and methodologies
  • Functional knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with human resources management
  • Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur inhuman resources management
  • Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups,team members and individuals
  • Some knowledge of practices and techniques of modern business management, accepted office procedures and practices, grammar, punctuation, spelling, and word usage
  • Ability to analyze, interpret, and use sound logic and judgment in the application of a variety of administrative rules and regulations, including learning and interpreting university and departmental rules and regulations
  • Ability to exercise discretion in handling confidential materials and deal tactfully with students, faculty, and other University personnel nd the general public
  • Knowledge of and experience using spreadsheets , calculators and/or adding machines
  • Possession of a baccalaureate degree in in human resources management, business administration, public administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for human resources management; or equivalent education/training or experience
  • Considerable working knowledge of principles, practices and techniques in the field of human resources management or related field as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies
  • Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with human resources management
  • Some knowledge of practices and techniques of modern business management, accepted office procedures and practices, grammar, punctuation, spelling and word usage
  • Ability to exercise discretion in handling confidential materials and deal tactfully with students, faculty and other University personnel and the general public
  • Knowledge of and experience using spreadsheets, calculators and/or adding machines
  • Some knowledge of University personnel rules, regulations, and procedures
  • Knowledge of University personnel rules, regulations and procedures
  • Experience with PeopleSoft
  • Experience with Microsoft Excel
19

Institutional Support Resume Examples & Samples

  • Assists the Director and PI’s in planning, organizing and preparing budgets and proposals for submittal to other departments of government and the private sector
  • Arrange for institutional grant funds to be transferred to other departments and provide grant administration by preparing and monitoring budgets and activities of the individual projects
  • Administer and account for the Program’s sponsored project funds, institutional funds, RCUH funds, and UH Foundation funds. Study, interpret and assure compliance with all applicable federal, state, University and granting agency policies and procedures
  • Develop and implement internal administrative policies and procedures for increased efficiency and effectiveness
  • Provide guidance to PI’s and project FO’s during ongoing budget execution and grant administration to ensure compliance with UH, cooperating state agency, contractual and federal Sea Grant expenditure and reporting requirements
  • Evaluate the budget status of on-going individual grants, from which one can often infer research activity levels. Monitor expenditures on an institutional basis for current and prior years through completion of final accounting
  • Review reports to ensure progress toward project goals. Confer and advise PI’s on research, progress and problems and budgetary technicalities (propriety of expenditures, extensions, and budget transfers, etc.)
  • Administer general, special, revolving, federal, state, private, UHF and RCUH project accounts from a wide variety of sources
  • Review outgoing sponsored project proposals for quality and content. Serve as the administrative advisor for the program and supervise the management and expenditures of all funds
  • Organize and direct administrative support services of extramurally funded projects carried out in numerous departments across campus, as well as those awarded to external entities in Hawaii and the Pacific region
  • Negotiate, develop and revise financial and administrative requirements of contracts and agreements
  • Provide oversight and supervision of the administrative staff and student employees
  • Serve as procurement officer, work with staff to develop and implement efficient and workable procedures for purchasing, internal controls, recording and reporting of financial transactions
  • Review all UH and RCUH personnel actions, and participate in personnel recruitment. Recommend position classification and compensation and assist with the position descriptions, reclassifications, variances, evaluations, and related actions
  • Supervise equipment and property management process for the program, including inventory control, transfer, and disposal
  • Evaluate merits of all requests from PI's for budget changes, no-cost extensions, and travel requests, considering the status of the projects and the budgets, and prepare appropriate responses for the Director's approval
  • Serve as Personnel Officer for the Sea Grant College Program in the absence of the lead Personnel Officer
  • Possession of a baccalaureate degree in Business Administration or related field and 5 year(s) of progressively responsible professional experience with responsibilities for fiscal administration; or equivalent education/training or experience
  • Considerable working knowledge of principles, practices and techniques in the fiscal administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies
  • Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with fiscal administration
  • Working knowledge of principles, practices and techniques in human resources as demonstrated by knowledge of standard and evolving concepts, principles and methodologies
  • Demonstrated ability to analyze, interpret, and use sound logic and judgment when applying administrative policies and procedures
  • Demonstrated ability to prioritize and organize workload to meet scheduled deadlines
  • Experience in budget formulation, execution, personnel management, travel and/or procurement
  • Demonstrated ability in the use of computerized financial applications such as KFS and eThority
  • Considerable knowledge of spreadsheet applications
  • Ability to exercise discretion and strict confidentiality in situations as required
  • Demonstrated knowledge and ability in providing high level of customer service
  • Extensive knowledge of administrative service policies of the University and the Research Corporation of the University of Hawaii
  • Ability to exercise initiative by anticipating & proactively resolve fiscal, financial, procurement & operating issues or situations
  • General knowledge of the Sea Grant College Program
20

Institutional Support Resume Examples & Samples

  • Reviews, analyzes and audits all funds for the various student loan programs; maintains student loan fiscal transaction reports, journals, and forms in accordance with Federal, State, and University requirements
  • Reviews and analyzes student loan financial transactions, reports and data; analyzes account discrepancies and performs research as needed
  • Prepares year end adjusting and closing entries, financial statements and reports to meet Federal, State and University requirements
  • Reviews and reconciles the University subsidiary and general ledgers and third party servicer records to insure integrity of data
  • Prepares specifications for new student loan system applications; prepares the documentation of procedures and training of users
  • Communicates verbally and in writing with government agencies and third party servicers on loan accounting and reporting procedures
  • Keeps abreast of current policies, procedures, rules and regulations governing student loan accounting; assists in the development and implementation of procedures to comply with changes in regulations
  • Trains student loan staff, business officers, and financial aid officers on student loan accounting policies and procedures
  • Assists internal and external auditors; provides adhoc analysis and reports as needed
  • Possession of a baccalaureate degree in business administration with major in accounting and 3 years of progressively responsible professional experience with responsibilities for accounting; and/or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated
  • Considerable working knowledge of principles, practices and techniques in the area of accounting as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies
  • Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with accounting
  • Demonstrated ability to operate a personal computer and apply word processing and spreadsheet software
  • Experience working with Ellucian Banner Student Information System
  • Experience working with Kuali Financial System
  • Experience with student loan accounting
  • Familiarity with University of Hawaii policies and procedures
21

Institutional Support Resume Examples & Samples

  • Provide administrative, program, and general office support for Hawaii P-20 Partnerships for Education and its various programs and projects
  • Manage the Hawaii P-20 Executive Director’s schedule by maintaining calendar, arranging meetings, conferences, travel, etc
  • Assist the Executive Director and other senior staff in organizing meetings, presentations and events, which involve high-level representatives from multiple agencies and are supported by diverse funding sources with different rules and obligations
  • Provide logistical and event support to various Hawaii P-20 events, including advisory council meetings, task force meetings, conferences and workshops for various projects
  • Maintain communication with staff at partner organizations including higher education institutions, Department of Education, community-based organizations and businesses, and with representatives of executive-level administrators
  • Develop and maintain communication with internal and external groups on behalf of the Executive Director
  • Coordinate complex, multi-agency meetings of executives and administrative staff to discuss critical policy issues
  • Manage communication among Hawaii P-20 staff (distributed among multiple organizations) using multiple on-line office management tools such as shared calendars and on-line document sharing
  • Prepare and issue fiscal related documents, including purchase orders, travel docs, p-cards, authorizations for payment, etc. in compliance with applicable rules and regulations, laws, policies and procedures; update logs as required
  • Assist with maintaining recordkeeping and filing systems for various programs, including GEAR UP and other projects
  • Possession of a baccalaureate degree in business, education, social sciences, or related fields and 1 year of progressively responsible professional experience with responsibilities for project coordination, program management, planning and/or development in a service-oriented organization; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated
  • Functional knowledge of principles, practices and techniques in the provision of project coordination and/or program management demonstrated by knowledge, understanding and ability to apply concepts, terminology
  • Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with project coordination and/or program management
  • Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the project coordination and/or program management
  • Ability to coordinate and execute several concurrent tasks (i.e. to 'multi-task') and meet deadlines
22

Institutional Support Resume Examples & Samples

  • Plans, organizes and administers the major functions of the Capital Improvement Program (CIP), UHM Special Repair & Maintenance (R&M) program budgets and the operational budgets
  • (cont) for the Office of Project Delivery, Office of Planning and Sustainability and the Office of Campus Operations and Facilities
  • Performs staff work as required to support all budget preparation and budget execution functional duties and responsibilities
  • Develops and generates monthly reports on budget to actual expenditures to assure adequate funds for programs utilizing the University’s project management system, Kuali Financial System, FAMIS/Datamart or through other sources of information
  • Review, analyze and evaluates program expenditures and performance with planned budgetary and programmatic objectives as well as directing appropriate offices to take corrective actions
  • Coordinates, plans and prepares all requests for the release of funds for the CIP Program. Works closely with Senior Management and staff on the priorities and timing of all requests
  • Assists with the development of policies and instructions on budget execution for CIP and R&M programs and provides guidance to implement legislative and executive policies on the budget
  • Prepares various reports and responses to requests for information required by internal and external agencies; monitors and reviews budget requests during legislative sessions; and monitors the UH CIP appropriations bill
  • Prepares the cash flow projection for each major project and the required documents to draw funds as needed
  • Responsible for working with various auditors, including federal agency auditors, on all matters related to the UH CIP and R&M projects
  • Develops and maintains historical data base for all UH CIP appropriations and R&M projects
  • Keeps abreast of all laws, directives, executive memoranda, etc. and advises the Director/Designee on such matters that affect the Department
  • Assists in the preparation of responses to Legislative/Executive requests for information
  • Assists in the preparation of Legislative documents
  • Assists with information, advice, and appropriate training on various University and State budget systems for other FA’s
  • Assists with the compilation, analysis, and evaluation of statistical data and formulates sound recommendation based on analysis/studies to improve allotments to the programs
  • Provides management skills and knowledge to include serving as acting Administrative Services Manager in the Facilities Fiscal Office, in the absence of the supervisor
  • Possession of a baccalaureate degree in Accounting, Finance, or Business Economics or related field and 4 year(s) of progressively responsible professional experience with responsibilities for budgeting, accounting, fiscal analysis and reporting; or equivalent education/training or experience
  • Considerable working knowledge of principles, practices and techniques in the budgeting, financial accounting, expenditures and analysis as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies
  • Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with budgeting, financial accounting and analysis reporting
  • Knowledge and ability to apply generally accepted principles of governmental accounting, accounting for colleges and universities, and fund accounting
  • Demonstrated proficiency in MS Excel
  • Considerable knowledge of government (State, County, Federal) appropriations, accounting, budgeting, auditing on both operational and CIP areas
  • Knowledge of construction management and reporting of capital assets
  • Experience in compiling data and analyzing results in a formal report
  • Familiarity with UH administrative policies and procedures
23

Institutional Support Resume Examples & Samples

  • Serve in the administrative office assigned to Kamakakuokalani Center for Hawaiian Studies
  • Assists with all fiscal and personnel matters for the Center
  • Initiates, prepares, reviews, audits, analyzes all fiscal related documents, including requisitions, purchase orders, travel requests, etc., and ensures compliance with university, state, RCUH, and federal policies, procedures, and regulations
  • Assists Center Director and PIs with overall management and administration of grants and appropriated funds awarded/allocated to the Center and ensures compliance to university, state, RCUH, and federal regulations
  • Develops and monitors the centers budget, expenditures, allocation, financial reports and identifies and resolves discrepancies, as necessary
  • Assists with preparation of extramural funding proposals for center faculty to include development of budgets and review of proposals prior to submittal to Dean
  • Provides support services, advice, and training to faculty and staff in personnel, fiscal, procurement, contract management, and other technical and/or functional areas
  • Initiates and reviews personnel documents for new and continuing employees
  • Review and approve submission of Center's purchasing card transactions to include review of PVSnet reports logs
  • Keeps center informed of changing university, state, RCUH, and federal policies and procedures
  • Develops and promotes a fully functional service oriented team environment
  • Assists the Kamakakuokalani Resource Center and Information Technology units with various special projects
  • Possession of a baccalaureate degree in Business Administration, Public Administration, Accounting, Human Resources, or related field and 1 year(s) of progressively responsible professional experience with responsibilities for Business Administration; or equivalent education/training or experience
  • Functional knowledge of principles, practices and techniques in Business Administration demonstrated by knowledge, understanding and ability to apply concepts, terminology
  • Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with Business Administration
  • Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the Business Administration
  • Demonstrated experience working with the Hawaiian community
  • Experience with state, UH, and RCUH policies and procedures
  • Knowledge of FMIS, efmis, etravel, RCUH, and UH Data Applicant systems
  • Ability to reconcile University generated fiscal reports and prepare expenditure and balance sheets
24

Institutional Support Resume Examples & Samples

  • Collaborates with the Chief Admin Officer (CAO) in the administration of the financial resources, services and systems of the UHM School of Nursing and Dental Hygiene (SONDH) to ensure accurate and timely compliance with University policies and procedures, and state and federal rules & regulations
  • Prepares, implements, analyzes and evaluates annual budget projections and expenditure plans in accordance with established instructions, guidelines and operating instructions
  • Monitors, analyzes and interprets the department's financial condition and prepares financial reports for review of the CAO
  • Certifies funding availability and propriety of expenditure on all documents initiated against organizational funds which include general, federal, private, revolving and other funding sources
  • Initiates, processes, reviews, maintains, reconciles & audits fiscal transaction reports, requests, journals & records in accordance with federal, state, University of Hawaii (UH) & University of Hawaii Foundation (UHF) requirements, and identifies & resolves discrepancies and prepares adjustments/corrections
  • Processes and monitors contracts and grants, including personnel, purchasing and disbursements, maintains accurate and timely records, and regularly produces reports on the financial status of various fund sources
  • Provides staff support to principal investigators in the review, preparation, analysis, solicitation, evaluation, and negotiation of contracts and modifications of a moderately difficult and complex nature
  • Serves as an Alternate Fiscal Authority for SONDH; responsible for managing the day-to-day operations of SONDH's administrative offices in the absence of the CAO
  • Performs administrative services for the department
  • Prepares, processes & pre-audits fiscal-related documents like requisitions, purchase orders, payments, reimbursements, travel, inventory, purchasing card (P-Card), interdepartmental orders & deposits for various funds to ensure appropriateness, propriety & compliance with applicable laws, policies, procedures, rules & regulations
  • Administers SONDH's P-Card program for assigned units including setup and closure of purchasing card accounts
  • Maintains, manages, reconciles and audits / corrects monthly purchasing card purchases
  • Follows up with SONDH purchasing cardholders regarding outstanding/delinquent Procurement Card Document (PCDO) in the Kuali Financial System or supporting documents for PCDOs
  • Serves as an alternate department coordinator for SONDH's purchasing card program with OPRPM and serves as the point of contact within SONDH for questions from SONDH purchasing cardholders regarding SONDH's purchasing card program
  • Writes and prepares internal/external correspondence, reports, budget justifications, and summaries including charts, tables and graphics to present information
  • Reviews, develops and recommends administrative guidelines and procedures, and changes in the work systems for an effective and efficient delivery of service
  • Provides technical advice, interpretations and/or makes effective recommendations on matters including but not limited to financial, purchasing and property management
  • Resolves operational and administrative concerns/problems in accordance with applicable policies, procedures, rules and regulations
  • Signs or approves up to $15,000, or as designated by the CAO, subject to the approval of the Dean
  • Works with SONDH Human Resources (HR) in processing personnel-related transactions in accordance with UH and Research Corporation of the University of Hawaii policies, procedures and deadlines
  • Assists HR with processing and monitoring payroll-related activities such as posting of timesheets etc. among others
  • Provides information to faculty/staff on personnel or administrative policies and procedures by directing employees to appropriate and/or applicable Administrative Procedures, Regents Policy, bargaining unit contracts and other sources
  • Works with HR in identifying best practices and/or issues/problems involving employees
  • Possession of a baccalaureate degree in Business Administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for financial management, cost accounting, contracts/grants management and/or personnel administration; or equivalent education/training or experience
  • Considerable working knowledge of principles, practices and techniques in the financial management, cost accounting, contracts/grants management and/or personnel administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies
  • Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with financial management, cost accounting, contracts/grants management and/or personnel administration
  • Demonstrated ability to exercise judgment, tact, patience and discretion in applying and explaining policies and procedures
  • Demonstrated competence in customer service by providing helpful, courteous, accessible, responsive, and knowledgeable service to internal and external customers
  • Demonstrated ability in written and oral communications, exercising tact, diplomacy, and good judgment in relations with others
  • Demonstrated ability to analyze, interpret and apply fiscal, personnel and general administrative rules and regulations to a variety of work situations
  • Demonstrated ability in establishing and maintaining rapport with faculty, staff, federal administrators and the general public
  • Master’s degree in Business Administration
  • Considerable knowledge of UH and RCUH policies and procedures
  • Familiarity with UH and/or RCUH Human Resources Information Systems
  • Knowledge of Kuali Financial System
  • Extensive experience with federal regulations pertaining to administering federal grants, contracts, and cooperative agreements and with applicable state regulations
25

Institutional Support Resume Examples & Samples

  • Provides professional administrative, fiscal, personnel support, technical assistance, and project coordination for the Office of the Associate Dean for Student Services (ADSS). The ADSS oversees eight full-time positions
  • Assists with implementing internal and external events of the Law School, publicity, and promotions for external and internal audiences
  • Supports the ADSS as project leader of special projects (e.g. special visitors, building projects, special events, etc.) and of efforts necessary to meet the objectives of the Law School
  • Assists with the review, analysis, monitoring, and preparation of administrative, financial, and personnel-related documents to ensure the appropriateness and propriety of personnel, budget, and cont
  • And expenditures under the ADSS’ authority, including travel requests, requests for additional funding, event and protocol spending, etc. Ensures propriety & compliance with applicable laws, policies, procedures, rules, and regulations
  • Assists with projects and tasks such as facilities, course planning, student-related issues, events, security/emergency planning, and special projects and programs
  • Creates action plans with the ADSS and manages project activities to monitor, support, and facilitate student programs
  • Assists in the development of office operations, procedures, and projects within the Dean’s office, working closely with the administrative assistant to the Dean, Events/Community Relations Manager, Admissions Office, and Development Officer
  • Coordinates and maintains ADSS’ contacts, list-servs, databases, and directories regarding Law School faculty and staff, as well as with colleagues from other UH/Manoa units, cont
  • Institutions, agencies, and national/international organizations within and beyond the legal profession
  • Drafts letters, reports, databases, web product, calendars, and documents for the Associate Dean
  • In support of ADSS, independently and positively addresses inquiries, concerns, and issues raised by individuals within the Law School community, cont
  • Alumni, and the general public and provides recommendations for appropriate actions and responses
  • Conducts literature and web searches and determines relevancy of information and summarizes in reports for review by the ADSS to identify best practices in student services programs
  • Demonstrates high standards of customer service to faculty, staff, students, and community, and responds with positively and appropriately to inquires and complaints demonstrating high-level problem-solving and collaborative communication skills
  • Maintains strict confidentiality and a high level of tact and diplomacy in discussing issues and associate Deans’ direction, concerns regarding operations, plans, and activities
  • And expenditures under the ADSS’s authority, including travel requests, requests for additional funding, event and protocol spending, etc. Ensures propriety & compliance with applicable laws, policies, procedures, rules, and regulations
  • Manages Associate Deans’ planning, meeting, and event calendars for student services, and keeps abreast of deadlines and changes in institutional policies, reports, and deadlines for these and related campus matters
  • Possession of a baccalaureate degree in Business Management, Public Administration or Communication, or related field and 1 year(s) of progressively responsible professional experience with responsibilities for administrative operations; or equivalent education/training or experience
  • Functional knowledge of principles, practices and techniques in fiscal and operational administration demonstrated by knowledge, understanding and ability to apply concepts, terminology
  • Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with administrative operations
  • Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the academic environment
  • Knowledge of University of Hawai'i or public sector organization, applicable policies and procedures, and relevant practices
  • Ability to manage competing priorities and deadlines efficiently and in a fiscally responsible manner
  • Administrative experience in a Law School
  • Ability to work effectively within a collaborative system for planning and implementation of specific goals
26

Institutional Support Resume Examples & Samples

  • Provides staff support in the provision of a wide range of human resources management services to the Manoa campus
  • Assists in providing guidance & consultative services in all areas of HR including recruitment & selection, benefits, classification & compensation, performance evaluation, staff development, etc
  • Assists in ensuring compliance with applicable Federal and State laws, university and Manoa campus policies and procedures, and acceptable HR practices
  • Provides support in establishing and maintaining files, records and documents, and monitors appointments and other personnel actions
  • Prepares, reviews, audits and executes appropriate HR documentation ensuring propriety and compliance with applicable collective bargaining provision, university and Manoa policies and procedures, Federal and State laws, etc
  • Reviews position requests; assists with analysis and update of position duties; prepares monthly reports of delegated actions; oversees recruitment efforts; and other HR actions
  • Assist in and takes lead, as directed in reviewing reorganizational and organizational chart updates from a HR classification, supervisory, and position use perspective
  • Serves as team leader for special projects in areas of human resources management. Requires timely and thorough research analyses, extraction of pertinent information and data
  • Assists in the review of Executive action requests (e.g., appointments, reappointments, salary adjustments, etc.) & provides recommendations and suggestions for justification as necessary. Researches info. provided & reviews for consistency, equity, etc
  • Assists in the review, audit, analysis & approval of position classification (establishments, redescriptions, IGAs) and Designated New hire Rate (DNHR) requests, and other Special Compensation Adjustments (SCA) for the Chancellor, UHM
  • Assists with the timely dissemination of info. to campus reps. Drafts correspondences, ensuring goals & objectives are met. Ensures employees are informed of new/revised information as it relates to benefits, classification/compensation, training, etc
  • Keeps abreast of emerging HR legislation, policies, procedures and practices, and evaluates and determines the necessity on implementing campus-wide trainings/info sessions. Ensures that implementation is in alignments with the program
  • Assists w/recruitment staff for Chancellor & respective Vice Chancellors. Assist w/review & prescreening of applicants, & dvlpmt of questions. Communicates w/parties, including supervisors & applicants. Serves on selection committees as needed
  • Serves as Human Resources Specialist in the UHM Human Resources office and assists in performing duties to include, but not limited to: labor relations, grievance management, employee relations, classification/compensation, recruitment, (cont.)
  • ... benefits management, and/or training/development, etc. related to Civil Service, Administrative/Professional/Technical and Executive employees. May also assist in Academic Personnel as necessary
  • Responsible for reviewing, researching, analyzing, and approving classification actions on behalf of the Chancellor's Office, to include, but not limited to, IT Salary Recommendations, DNHR's, PD's, Redescriptions, IGA's, etc
  • Responsible for post audits for classification/compensations actions incl: position descriptions, in-grade adjustments, designated new hire rates, etc for schools/colleges/depts who have been certified to effectuate the decisions of their deans/directors
  • Works collaboratively w/other HR Specialist to create the Manoa HR training calendar, including all arrangements for researching new trainers/guest speakers, securing the venues & all other logistics. Conducts training/development workshops for UHM schools/colleges as well as UHM HR covering a variety of topics, focused primarily on classification & compensation
  • Assists in reviewing and participating in collective bargaining negotiations on behalf of UHM which may include the preparation and review of new/existing collective bargaining proposals, memoranda of agreements, supplement agreements, etc
  • Works effectively and efficiently with Union representatives, system offices, other campus representatives in identifying, addressing, and resolving issues and concerns that impact the UHM campus
  • Identifies, analyzes and proactively addresses admin/HR issues and concerns that impact the proper management within administrative, academic, student affairs, and research organizational arenas, through appropriate organizational hierarchy
  • Assists depts on various labor relations related issues & identifies appropriate action, as necessary. May provide alternative courses of action to solve complex/sensitive problems as appropriate. Advise creative courses of actions that require knowledge of collective bargaining agreements, class/comp, benefits, policies, etc. that addresses problems/issues & assists UHM achieve its missions and goals
  • Assist with Fact-Finding and/or Grievances as needed. Provide advice to field units regarding employee relations and case management
  • Serves as the designated PO for designated Manoa Executives , responsible for independently providing a wide range of HR mgmt svcs, incl but not limited to recruitment, class & comp, employee relations, benefits, & LR
  • Provides technical & sound advice & assistance to UHM Chancellor's Office & designated programs. Makes recommendation based on programmatic needs within the federal, state, & UH policies & procedures, & rules & regulations
  • Assists with UH Leave System and Profiler for Mânoa Campus with leave related questions and inquiries
  • Conducts salary surveys and equity reviews, analyzing internal data, recommending actions, and/or taking actions as appropriate on behalf of the Director and/or Vice Chancellor/Chancellor, as appropriate
  • Reviews organization and reporting structures, analysis of the scope and complexity of work, and assessment of other pertinent factors
  • Keeps abreast of emerging human resources legislation, polices, procedures, and practices and assess when and how to implement campus-wide
  • May serve as team leader in conducting special projects in UHM HR that influence a wide range of functional areas and have campus wide impact
  • Possession of a baccalaureate degree in human resources management, business administration, education or related field and 1 year of progressively responsible professional experience with responsibilities for human resources management; or equivalent education/training or experience
  • Functional knowledge of principles, practices and techniques in human resources management demonstrated by knowledge, understanding and ability to apply concepts, terminology
  • Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with human resources management
  • Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the human resources management
  • Demonstrated ability to exercise discretion and sound analyses to a variety of human resources management or related issues
  • Knowledge of implementation of E-Verify and I-9 federal regulations
  • Knowledge of appropriate occupational group/classification, public sector organizational management and position use
  • Possession of a baccalaureate degree in human resources management or related field and 3 year(s) of progressively responsible professional experience with responsibilities for human resources management; or equivalent education/training or experience
  • Considerable working knowledge of principles, practices and techniques in the human resources management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies
  • Demonstrated ability to analyze, interpret and apply statues, collective bargaining provisions, and human resources and general administrative policies, procedures and rules to a variety of complex issues having campus wide impact
  • Demonstrated ability to develop short- and long-term action plans, understand practices from a broad interactive and interconnected perspective, and use unconventional reasoning to discern broad underlying principles and issues when problem solving
  • Demonstrated written and verbal mastery in presenting ideas, theories, issues and models clearly and accurately using persuasion and negotiation to build consensus and cooperation, and provide long-term direction and leadership
  • Knowledge of policies, practices, techniques, rules and regulations governing public sector human resources administration
  • Experience in a post-secondary educational institution which demonstrates knowledge of the conditions of service typical for university/college level employee groups
  • Knowledge of the UH organization structure, applicable policies, procedures and administrative rules, and relevant practices
  • Experience in a post-secondary educational institution which demonstrates knowledge of the conditions of service typical for university or college level employee groups
  • Knowledge of UH organization structure, applicable policies, procedures and administrative rules, and relevant practices
27

Institutional Support Resume Examples & Samples

  • Provides pre-award and post-award extramural support to APTs/faculty Principal Investigators (PIs) in one or more assigned departments and units in the College of Social Sciences
  • Assists APTS/faculty with proposal data entry into myGrant or successor application
  • Provides fiscal, administrative, and contracts and grant management support to PIs and project staff
  • Work with PIs and ORS to facilitate the execution of contract, grant, and award processes, applications, and related actions
  • Serves as the point of contact to department APTs/faculty for all administrative, fiscal and personnel matters for assigned APTs/PIs
  • Ensures timely and effective transactions are processed with accuracy and quality consistent with University and RCUH requirements
  • Initiates and facilitates procurement, payment, and personnel and other actions utilizing established best practices, policies, procedures, and regulations
  • Initiates and advises APTs/PIs on financial transactions, including but not limited to subawards and contracts
  • Solicits quotations and bids; prepares purchase requisitions, purchase orders, direct payment documents, and supporting purchasing documents such as sole source and cost price reasonableness forms
  • Processes claims and reimbursements in compliance with established policies, procedures and regulations. Advises project staff on policies and procedures related to procurement/payments. Distributes purchase orders and payments to vendors
  • Prepares and processes RCUH and UH payroll for approval by the PI or authorized designee. Assists with other personnel functions including but not limited to preparing draft position descriptions
  • Initiates travel requests and travel completions
  • Develops database tracking of fund balances for existing projects
  • Maintains current reports on the status of accounts and tracks expenditures on all project accounts and works with the fiscal authority on cost projections
  • Provides projections and effects of proposed purchasing, travel, and hiring transactions
  • Possession of a baccalaureate degree in Business Administration, Accounting, or related field from an accredited university/college and 1 year(s) of progressively responsible professional experience with responsibilities for grant management, accounting, and business administration; or equivalent education/training or experience
  • Functional knowledge of principles, practices and techniques in Business Administration, Accounting or related field demonstrated by knowledge, understanding and ability to apply concepts, terminology
  • Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with fiscal administration
  • Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of fiscal administration
  • Demonstrated ability to follow oral and written instructions
  • Knowledge of applicable State/Federal fiscal/financial, procurement and other applicable regulations of pre/post awards management
  • Knowledge & work experience involving UH and/or RCUH policies/procedures; knowledge of other applicable software (e.g., UH Kuali Financial System (KFS),MyGRANT, RCUH Financial &Human Resources systems, & other software used in pre/post awards management)
  • Past experience in working with faculty or other Principal Investigators from diverse fields of study
28

Institutional Support Resume Examples & Samples

  • Provides administrative support services for research and training projects w/in the Social Science Research Institute (SSRI), and assists with providing research support to multiple units in the College of Social Sciences
  • Review and process all personnel documents related to hiring, continuation, and termination of employees paid via extramural and intramural grants. The forms include, but are not limited to SF-1, PNF, health fund, I-9, payroll assignment, etc
  • Reviews and submits RCUH personnel documents and enters RCUH timesheets for payroll purposes
  • Prepares any reports required by systems offices, such as special extramural awards data and UH/RCUH personnel data
  • Update and maintain personnel records of both RCUH and UH employees employed on intramural and extramural grants
  • Assist with other personnel functions as needed
  • Audit/enter purchasing documents into UH/RCUH fiscal systems. Documents include, but not limited to requisitions, authorization for payments, travel documents, mileage claims, as well as sole source justifications, price reasonableness, and vendor quotes
  • Audit vendor invoices and processing of payments to vendors. This involves both input of data and hard copy processing of payment documents
  • Consults with department and program personnel on proper procurement procedures required for purchase of goods and equipment via RCUH
  • Monitors college-wide inventory procured on extramural accounts. This includes, but is not limited to disposals, transfers, accounting of decals
  • Assist with other fiscal and administrative functions as needed
  • Maintain and reconcile internal fiscal records with official University accounting system reports and prepare correcting entries/journal vouchers as necessary
  • Compiles data for analysis of fiscal, budgetary, and financial management status reports
  • Participates and assists in preparing year-end accounting entries
  • Maintain and update the list of intramural and extramural grants administered by SSRI – both historical and current data. Assist with preparation of various visual presentations as needed, as well as institute brochures, flyers, and information bulletins
  • Assist the Director, Associate Director and Administrative Officers w/ wide range of administrative support services provided by SSRI for all dept, programs w/in the College that have intramural & extramural projects
  • Review and approve procurement transactions up to $2,500.00 with emphasis on ensuring that all transactions are allowable and allocable and meet the standards of Federal, State of Hawaii, and University of Hawaii policies
  • Prepares and enters data for the TAPs on-line payment system. Duties include verification of data, on-line data entry, and printing of reports to monitor and track overload and casual hire payments to UH employees
  • Develop software solutions to provide budget projections and analysis for all types of accounts established at the Social Science Research Institute in order to allow Principal Investigators and project staff to more effectively manage accounts
  • Trains new personnel on the utilization of the Kuali Financial System and the RCUH on-line procurement and Human Resources Systems in order to expand services for Principal Investigators and project staff
  • Establishes new accounts and updates existing accounts and solely responsible for processing cost transfers/cost sharing in the Kuali Financial System ensuring proper management of accounts
  • Compiles financial information for extramural accounts for final reporting of expenditures for the University of Hawaii Office of Research Services (ORS) and ensures that all closeout procedures are followed
  • Provides fiscal, administrative, and contracts & grants management support to PIs and project staff on compliance issues and methods for processing best suited for managing accounts in accordance with Federal, State, and University of Hawaii policies
  • Provides pre-award and post-award extramural support to APTs/faculty Principal Investigators in one or more assigned departments and units of the College of Social Sciences
  • Possession of a baccalaureate degree in Business Administration or related field and 1 year(s) of progressively responsible professional experience with responsibilities for administering extramural awards; or equivalent education/training or experience
  • Functional knowledge of principles, practices and techniques in administering extramural awards demonstrated by knowledge, understanding and ability to apply concepts, terminology
  • Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with administering extramural awards
  • Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of administering extramural awards
  • Ability to communicate effectively in both oral and written communication
  • Ability to follow oral and written instructions
  • Familiar with the administrative policies and procedures of the University of Hawaii and Research Corporation of the University of Hawaii
  • Familiar with federal and state contracts and grants
  • Knowledge of word processing and spreadsheet programs
  • Knowledge of MS Access and MS Power Point
  • Familiar with UH or RCUH on-line purchasing system(s)
  • Familiar with UH or RCUH on-line personnel system(s)
29

Institutional Support Resume Examples & Samples

  • Band A Duties and Responsibilities
  • Assists with the review and processing of BOR, graduate assistant and civil service hiring, terminations, and resignations, casual hire appointments, and other HR requests in compliance with UH policies, procedures & CBA provisions
  • Assists with advising managers, supervisors and staff on applicable laws, policies, procedures, practices, and collective bargaining agreement provisions. Obtains guidance from senior HR staff on situations of higher technical complexity
  • Assists in the review of position descriptions for classification actions and position announcements for compliance with position specifications, administrative procedures, and other pertinent policies, regulations and laws
  • Assist with the coordination of employee benefits such as health benefits & tax shelter annuities. Keep abreast of current rules and regulations related to employee benefits
  • Assists with the update and maintenance of online leave for CTAHR. Ensure compliance with State/University guidelines/requirements of the Human Resource Information System. Ensure leave requests and adjustments are accurate and processed in a timely manner
  • Assist in handling of workers' compensation claims, including processing claims to 3rd party administrator in a timely manner and in accordance with policies and procedures. Assists in routine cases
  • Assist in the maintenance of the PeopleSoft (PS) system for CTAHR and keep abreast of current procedures and features. Ensure the propriety of and proper, accurate, and timely processing of all personnel actions under PS
  • Assists in compiling and analyzing personnel data from existing files and records in response to inquiries, reports and surveys. Prepare draft responses for review by senior HR staff or supervisor
  • Assist in coordinating and conducting training and orientation sessions for CTAHR faculty and staff
  • Keeps abreast of changes in human resources management and assists in assessment impact on college HR operations and practices
  • Assists in advising employees of changes in laws, rules, health plan coverage, etc and resolves benefit related issues, problems and questions with system, campus and external agencies
  • Other duties ad assigned
  • Responsible for processing of BOR, GA & civil service hiring, terminations, resignations, casual hire appts, faculty contract renewals & other HR requests. Review for appropriateness, accuracy & compliance with UH policies, procedures & CBA provisions
  • Responsible for maintenance of leave accounting for CTAHR. Ensure compliance with State/University guidelines/requirements, policies/procedures/contract provisions. Ensures leave requests and adjustments are accurate & processed in a timely manner
  • Responsible for handling of workers' compensation claims, including processing claims to 3rd party administrator in a timely manner & in accordance w/policies & procedures
  • Responsible for the maintenance of the PeopleSoft (PS) system for CTAHR, and keep abreast of current procedures and features. Ensure proper, accurate, and timely processing of all personnel actions under PS
  • Coordinates and conducts training and orientation sessions for CTAHR faculty and staff
  • Responsible for the maintenance of CTAHR’s Applicant Data System, ensuring that mq’s & dq’s are as stated in the advertisements. Assists in ensuring compliance with EEO/AA practices and ensruing proper due diligence practices are developed
  • In conjunction with the Office of Faculty & Scholar Immigration Services (FSIS), oversee and handle all aspects of the H/J/O/E/TN visa requests/extensions. Provides advice and guidance to admin personnel, directors, chairs and PIs
  • Review and prepare position vacancy announcements for compliance with psn description, administrative procedures, & other pertinent policies, regulations & laws for posting at Work at UH Website and UH newspaper advertisement
  • Work with College staff to ensure annual & periodic performance evaluations are done in a timely manner. Assists in identifying potential performance issues & address w/ supervisor and/or works w/ head HR specialist in determining appropriate action plan
  • Take action on Band A position requests and recommends action for other bands. Assists faculty/staff in writing position description based on program/project needs. Responds to questions from campus or system HR offices on pds
  • Serve as Chief Personnel Officer for the College in the absence of position 80949
  • Functions as a fully competent skilled professional providing a full range of services in all areas of personnel administration and management (con't below)
  • (con't above) that may involve unique situations due to the agricultural nature of CTAHR & the state-wide distribution of programs, off-campus offices, farms and faculty and staff
  • Serves as working supervisor to full-time Institutional Support PBA position. Oversees and coordinates daily work assignments & employee relations. Provides training/technical guidance. Participates in the evaluation process
  • Provides direct supervision and oversight of student assistant. Hires, assigns and coordinates work assignments, evaluates work performance and takes corrective action as needed
  • Analyze and evaluate requests to hire above Designated New Hire Rate (DNHR) to determine if compensation is appropriate based on employee’s experience, job specifications, equity, fair-market value salaries, etc
  • Signatory authority for all Graduate Assistant appointments. Ensures proper execution of actions in accordance with applicable rules/regulations
  • Signatory authority for all EUTF actions as well as alternate signatory authority for all other personnel actions
  • Independently advises employees of changes in laws, rules, health plan coverage, etc. and resolves benefit related issues, problems and questions with system, campus and external agencies
  • Responsible for advising supervisors and managers on a variety of HR related matters to determine options and potential issues; recommending best approach to handling situation in light of program goals and objectives
  • Maintain positive and productive working relationships with administrators, faculty and staff in and outside of CTAHR (such as Payroll, FSIS, EUTF, ERS and other state agencies) collaborate in resolving issues and providing seamless customer service
  • Advise PIs with recruitment and selection in accordance with policies, procedures and applicable collective bargaining agreements
  • Responsible for review of PD’s for classification actions for compliance w/position specifications, administrative procedures & other pertinent policies, regulations & laws. Collaborates w/ faculty/staff in writing pd based on program/project needs
  • Formulates and/or recommends sound internal personnel procedures and practices. Exercises discretion and sound technical analyses to a variety of HR management or related issues
  • Compiles and analyzes HR data from existing files and records and responds to inquiries, reports and surveys requests
  • Attends training to remain updated o