Contract Assistant Resume Samples

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LA
L Ankunding
Laurence
Ankunding
751 Kshlerin Islands
Philadelphia
PA
+1 (555) 472 2277
751 Kshlerin Islands
Philadelphia
PA
Phone
p +1 (555) 472 2277
Experience Experience
04/2014 present
San Francisco, CA
Assistant Contract Administrator Transportation Construction
San Francisco, CA
Assistant Contract Administrator Transportation Construction
04/2014 present
San Francisco, CA
Assistant Contract Administrator Transportation Construction
04/2014 present
  • Work with project Contract Administrator to assist in all day-to-day duties
  • Be directly responsible for the day-to-day management of the assigned Construction Administration project
  • Be fully aware of project specific issues, including technical and construction-related issues and those related to high traffic volumes, traffic control, staging and associated safety concerns
  • Co-ordinate the provision of Quality Assurance services by sub-consultants and / or third-party laboratories
  • Review contract design package to ensure calculations are in agreement with the contract quantities. Search for all errors and omissions within the contract documents
  • Review contractor’s QC and QVE Declarations
  • Review and approve the contractor’s original Critical Path Schedule and review all updates
10/2007 12/2013
Philadelphia, PA
Assistant Contract Manager
Philadelphia, PA
Assistant Contract Manager
10/2007 12/2013
Philadelphia, PA
Assistant Contract Manager
10/2007 12/2013
  • Recruiting, mentoring , developing, monitoring and coordinating the G4S Facilities Management team to maximise efficiency and performance
  • Assisting the Contract Manager in the development and administration of systems
  • Establishing ongoing good working relationships with key organisations and suppliers
  • Establish, maintain and develop relationships with carriers and freight forwarders
  • Assisting in the development and administration of systems to mitigate legislative, contractual and budgetary risk
  • Assisting in the development of monitoring/auditing systems for effective and timely resource delivery
  • Assisting in the production of monthly performance reporting
07/2001 05/2007
Boston, MA
Contract Administrative Assistant
Boston, MA
Contract Administrative Assistant
07/2001 05/2007
Boston, MA
Contract Administrative Assistant
07/2001 05/2007
  • Duties include, but are not restricted to, answering phones, conveying messages, running errands, opening and routing incoming mail, preparing outgoing mail, copying, faxing and/or filing, writing, typing, preparing, issuing, and sending out a variety of correspondence, reports, receipts, bills, policies, invoices, statements, etc
  • Assist Investment Professionals with travel, meeting arrangements, filing, Outlook, daily/weekly/monthly/quarterly routine tasks, Expense reports
  • Files management, including maintaining corporate personnel records and other key plan document files
  • Assist Supervisor with ad-hoc requests
  • Team work
  • Perform other administrative duties/projects as assigned
  • Perform a variety of projects and data entry tasks as assigned
Education Education
Bachelor’s Degree in Accuracy
Bachelor’s Degree in Accuracy
Pepperdine University
Bachelor’s Degree in Accuracy
Skills Skills
  • Familiar with standard concepts, practices, and procedures dealing with federal assistance awards
  • Ability to demonstrate dependability, reliability, and excellent attendance record
  • Ability to exhibit patience, objectivity, maturity, effectiveness under stress, initiative, adaptability, leadership, and sound judgment
  • Ability to work with the NCC leadership to accomplish the necessary NCC tasks, in addition to short- and long-term goals
  • Adherence to core values that were designed to create and maintain a positive work environment: Respect, Integrity, Teamwork and Excellence
  • Security Officer/K262/84957/1
  • Demonstrated knowledge of intellectual property laws and trademark portfolios
  • Experience working at law firms, law clinics or other positions directly related to legal affairs
  • Experience with contract terminology, writing, negotiating and administering contracts, specifically: software licenses, trademark licenses, strategic partnership agreements, RFP contracts, consulting services contracts, service level agreements, pilot agreements and statements of work
  • Experience monitoring and managing a university and consortia contract lifecycle through negotiation to execution, renewal, and termination
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15 Contract Assistant resume templates

1

Administrative Assistant 9mth Contract Tax Team Resume Examples & Samples

  • Provide research and assistance during the engagement set up process
  • Ensure Anti-Money Laundering requirements are met
  • Update client opportunities & details as requested by client teams
  • Provide support in terms of sales & pipeline management
  • Co-ordinate Billing
  • Project co-ordination skills with ability to complete tasks on an accurate and timely basis
  • Ability to prioritise conflicting deadlines and work proactively
  • Ability to manage upwards to ensure that the project deliverables meet the agreed timetable
  • Strong communicator, able to communicate effectively at all levels both internally and externally via telephone, instant messaging and face to face and have a positive impact
  • Pro-active and reliable team member with the ability to work effectively with others and share information readily
  • Exercise good judgement, with the ability of knowing when to flag issues and when to make own decisions
  • Good numerical and data analysis skills
  • Pro-active "can do" attitude
  • Receptive to change and a flexible approach
  • Demonstrate initiative in approach to projects/assignments and a willingness to challenge the status quo
  • Attention to detail and commitment to high quality
2

Contract Marketing Assistant Resume Examples & Samples

  • Provide administrative support to marketing team
  • Assist in the organisation of marketing materials
  • Handle marketing administration work
  • Handle ad hoc projects as assigned
  • Coordinate events / promotions
3

Contract Administrative Assistant Resume Examples & Samples

  • Degree in related discipline
  • 1 to 2 years’ relevant experience in sales administration
  • Detail-oriented, good numerical sense and high proficiency in Microsoft Excel
  • Positive attitude and pleasant personality
  • Initiative and able to handle multi-task
  • Strong organization, co-ordination and communication skills
  • Good command of English and Chinese
4

Accounts Payable Assistant Rolling Contract Resume Examples & Samples

  • Financial Accounting for Accounts Payable
  • Process invoices on operating & capital expenditures, freight, customs, duties and other handling costs
  • Ensure all financial accounting for PRPL is completed to corporate requirements as well as comply with local regulations
  • Handle queries from suppliers and reconcile supplier statements when required
  • Assist in MDM related to vendor master
  • 2, Internal Controls
  • Assist to ensure CPS Singapore AP cycle meets SOX requirements
  • Involved in internal audit activities planned for CPS Singapore
  • Contribute to build a culture of control in plant team
  • Liaison with GFP providers
  • Grow value added collaborated relationship with Manila finance shared services center (GFO)
  • Coordinate work stream among Manila GFO
  • Assist in identifying improvement area in current workflow
  • Scan AP document to Manila GFO and play a key role in communication with GFO providers
  • Tax and Statutory Reporting
  • Assist in GST reconciliation on expenses
  • Assist in E&Y annual audit and corporate tax filing
  • Assist in other statutory reporting
  • Manage Legal Entity Governance
  • Ensure the documentation system is well-managed for PRPL to meet company information protection policy and tax / statutory requirements
  • Any other tasks that may be assigned from time to time by superior
  • 1+ year of experience in accounting area with computer literacy in Microsoft Office
5

CX Leadership PA & Administration Assistant Contract Resume Examples & Samples

  • You are the ultimate Host! From process, to events, to meetings to day-to-day experiences. You are passionate about supporting others
  • Exhibit strong process-oriented skills and strive to find the most efficient way to do things without sacrificing a high quality of work and/or results
  • Fast learner with strong work ethic, professionalism, courtesy and strong interpersonal skills
  • Demonstrate outstanding pro-active and multi-tasking abilities
  • Acute attention to detail and follow through
  • Ability to exercise judgment and maintain confidentiality
  • Passion for trying, learning, improving, and sharing best practices
  • Remaining poised under pressure
  • Must be able to thrive in a fast paced environment and have a sense of humor
  • Eye for design - ability to create professional presentations and correspondence
  • Posses strong organization and project management skills
  • Strong computer and internet skills, including programs such as Google Docs, Excel, Powerpoint, Keynote, Word, and Asana preferred
  • Experience “managing up” -- you make things happen leaving happiness and smiles in your wake
  • Excellent analytical, organizational and project management skills with strong interpersonal and written/verbal communication skills
  • Ability to manage an end-to-end process
  • Approachable with a problem-solving attitude with a smile
  • You know how to combine excellent communication and interpersonal skills in your day-to-day job
  • You naturally leverage being proactive, enthusiastic and organized to achieve your goals
  • You love helping people
  • You love hosting -- big and small
  • You have a proactive work ethic
  • You have an extraordinarily positive attitude
  • You're able to juggle tasks & prioritize
  • You love to create; good is never good enough for you. You never get tired of improving things
  • Magic at the drop of a hat
  • A passion for Airbnb, travel and the sharing economy. Being a host on Airbnb is a plus!
  • 2-4 years of relevant experience and/or education strongly preferred
6

Personal Assistant / Team Assistant Contract Resume Examples & Samples

  • Unparalleled views of Sydney Harbour
  • Next to: Trains Buses and Ferries
  • Genuine, open culture
  • Diary Management for the 2 Heads of Technology; maintaining the day to day diary , booking meeting rooms and catering
  • Support the IT teams and your manager's direct reports
  • Set-up of new starters / staff transfers in eOffice, as required
  • Organise monthly team meetings, and various in-house and offsite meetings
  • Organise international/domestic travel and group conference bookings as necessary
  • Facilitate AMP time recording process within the team
7

Assistant Manager Global Event Management Contract Resume Examples & Samples

  • 1) Research suppliers and cost proposals and execute events upon approval
  • 2) Assists Senior Manager with larger projects to assigned budgets by optimising expenses, negotiating multiple supplier contracts and submitting invoice payments, expenses and visa bills for chargeout in a timely fashion
  • 3) Contribute to Scotiabank’s revenue by effectively servicing business lines’ client marketing effort
  • 4) Appropriately manage people resources – both internal and external suppliers, business line representatives and department co-workers
  • 5) Develop gift/ giveaway ideas for events, and co-ordinate ordering, imprinting and shipping arrangements
  • 6) Conduct smaller size events independently from the Senior Manager
  • 7) Execute events by being on-site during the event and coordinating all aspects of the event
  • Minimum of 5 years event planning experience
  • Has attained specific industry designation (CMP) or enrolled in course for completion
  • Flexibility to work evenings and weekends
  • Ability to travel to off-site venues for the duration of an event
8

Assistant Contract Manager Resume Examples & Samples

  • Under the supervision of the Project Manager you will
  • Assist with ongoing call for proposals / tenders
  • Prepare offers for audit missions (budget, experts, offer)
  • Monitor progress against work schedule
  • Monitor deadlines and follow-up on the finalization and submission of reports to the client
  • Review of the job’s financials on a quarterly basis (budget vs actuals)
  • Check on a daily basis the mailbox and treat the emails concerning ongoing missions
  • Prepare the invoices on a regular basis and follow up on payment
  • Collect relevant documents from the respective actors
  • Compile the information and draft the billing details according to the contract rules
  • Provide the inter-office billing information when applicable
  • Submit the invoices to the Client
  • Keep the overview and follow-up tools up to date
  • Keep a proper filing for each mission (contracts, reports, invoices)
  • Assist the other members of the team with administrative tasks as needed
9

Contract Accounts Assistant, Payables Resume Examples & Samples

  • Ensure all invoices are checked for accuracy and properly approved by various personnel
  • Ensure F&B invoices are interfaced into the Accpac system correctly. Batching and posting of invoices into Accpac System neatly and orderly. The invoices are stamped with a batch number and date after posting
  • Accurately coding of the GL accounts
  • Prompt payment of due invoices, taking advantage of CASH DISCOUNT for earlier payment. When making payment, ensure that all invoices, PO, DO etc are perforated
  • Identifying and photocopying invoices pertaining to pre-payments, expat benefits, rebilling for separate recording
  • Prepare accurately Accounts Payable cheques for Financial/Assist Financial Controller’s approval together with the cheque register issued daily for review
  • Perform other duties assigned by the Assist Manager or Assistant Controller from time to time
  • File statements and invoices alphabetically and reconcile accounts as soon as statements received
  • Process urgent cheque requisitions promptly
  • Prepare accurately and correctly pre-check register for Giro payment to be review by Financial Controller
  • Minimum Secondary Education
  • 1-2 years working experience
10

Contract Marketing Assistant Resume Examples & Samples

  • Support the Brand in the coordination and execution of marketing activities with a major focus on CRM and digital campaigns
  • Work closely with retailers to formulate effective marketing programs for door growth
  • Partner with PR agency to facilitate the execution of monthly retainer work and special events
  • Coordinate with vendors and agencies for an excellent execution of CRM & digital campaigns
  • Manage pricing updates
  • Partner with retailer to develop meaningful store programs for major launches/seasons
  • Prepare PR & Marketing reports and post campaign analysis on a monthly basis
  • University graduate in Marketing or related discipline
  • Minimum 1 year working experience in marketing or advertising; preferably in the luxury industry
  • Well organized and good attention to details
  • Possess creative sense and willing to learn attitude
  • Skilled in Microsoft Excel and PowerPoint
  • Fluent in written and spoken English and Cantonese
11

Contract Marketing Assistant Resume Examples & Samples

  • Degree holder in Marketing, Business Management or related disciplines
  • Minimum 2 years promotion marketing experience in beauty industry or trade marketing/ key account experience in FMCG
  • Good in numbers, excellent analytical, presentation & interpersonal skill
  • A good team player with ability to perform multi-tasks
  • Proficient in English and Chinese
12

Assistant Contract Administrator Resume Examples & Samples

  • Work with Project Managers to ensure that budget revisions are made in compliance with scope changes
  • Perform contract closing activities as needed
  • Reconcile company credit card purchases for the entire department
  • Handle incoming and outgoing mails
  • Perform other duties as requested by the supervisor
  • BA/BS preferred or equivalent experience in contracts administration
  • At least 1-2 years + of experience working as an administrator/contract specialist
  • We are seeking candidates that are self-directed and have experience managing high volume of contracts per month
  • Manage contract process from initiation to execution
  • Functional understanding of data, data issues, impact of duplication and errors, and impact of invalid or incorrect data on reporting and customers
  • Ability to make decision on minor issues in accordance with company policy
  • Demonstrated organizational skills and ability to manage multiple projects simultaneously
13

Contract Administrative Assistant Resume Examples & Samples

  • Duties include, but are not restricted to, answering phones, conveying messages, running errands, opening and routing incoming mail, preparing outgoing mail, copying, faxing and/or filing, writing, typing, preparing, issuing, and sending out a variety of correspondence, reports, receipts, bills, policies, invoices, statements, etc
  • Responsible for the departmental data quality recorded electronically or manually
  • Prepares reports, presentations, documents and departmental communications/correspondence
  • Responsible for supporting and facilitating logistics of functional group in meetings, travel, etc
  • Issues documents in accordance with departmental rules, legal or statutory requirements
  • Schedules and organizes complex meetings, conference calls, and training sessions; compiles documents relative to meetings
  • Arranges detailed travel plans and itineraries; compiles documents for travel-related meetings
  • Answers phone and takes messages
  • Edits and/or creates communications, including, but not limited to: personnel announcements, press releases, written correspondence, visual presentations, written reports, organizational charts, and memos
  • Distributes regular and interoffice mail and handles accordingly
  • Serves as liaison between managers
  • Handles heavy volume of confidential information, including but not limited to, compensation and high-level employee relations matters
  • Files management, including maintaining corporate personnel records and other key plan document files
  • Prepares and submits expense reports for executive and audits other Managers expense reports for accuracy
  • Reconciles corporate credit card accounts
  • Orders office supplies
  • Maintains various database and spreadsheet files as requested by executive
  • Maintains and updates high-volume of contacts
  • Schedules and maintains department-wide vacation calendar
  • Works independently and within a team on special and nonrecurring and ongoing projects. Acts as project manager for special projects at the request of the executive, which may include: planning and coordinating multiple presentations, disseminating information, and organizing events
  • Participates in organizing staff meetings and taking minutes for such meetings
  • Computer skills including working knowledge of MS Office software packages, internet applications and/or company specific databases
  • Good organizational skills, communication and analytical skills
  • Ability to work within stringent deadlines and work in team-oriented environment
  • Should be self-directed, able to establish priorities, and require little supervision
  • Must be organized with focus on detail and able to function well in a multi-task environment
  • Interpersonal and customer service skills
  • Completion of a High School diploma
14

Assistant Contract Manager Resume Examples & Samples

  • Aids in writing, revising, editing, negotiating, and execution of all Agreements (Master Trial Agreements, Central Institutional Review Board Reliance Agreements, Protocol Trial Agreements, Administrative Agreements and associated amendments) with Regional Coordinating Centers (RCC), RCC Satellite and RCC and Satellite Clinical Performing Sites (CPS)
  • Will be responsible for due diligence with
  • Must have strong verbal and written communication, customer service, and computer and data entry skills
  • Familiar with standard concepts, practices, and procedures dealing with federal assistance awards
  • Ability to prioritize work, work independently, and manage a variety of projects simultaneously. Must have good time-management skills and be organized and detail-oriented
  • Ability to recognize the need for change; respond with flexibility to changing program demands; propose solutions; and assist with implementation
  • Ability to demonstrate dependability, reliability, and excellent attendance record
  • Ability to exhibit patience, objectivity, maturity, effectiveness under stress, initiative, adaptability, leadership, and sound judgment
  • Ability to work with the NCC leadership to accomplish the necessary NCC tasks, in addition to short- and long-term goals
  • Adherence to core values that were designed to create and maintain a positive work environment: Respect, Integrity, Teamwork and Excellence
15

Contract TPM Planner Assistant Resume Examples & Samples

  • Based on Sales Forecasts of local and overseas’ markets, properly plan the procurement for the following to optimize service, inventory, and cost
  • Raw Materials and Packaging components from both overseas and local suppliers
  • Finish Goods (FG) from regional Third Party Manufactures (TPM)
  • Manage the new products planning process with global partners to ensure that right quantities of products are delivered to the distribution centers on time with high quality
  • Establish and maintain effective professional relationships with suppliers and TPM’s to support manufacturing needs for raw materials and components, market needs for FG’s on time and to achieve continuous improvement in quality and cost reductions
  • Keep low inventory level while maintaining high on time delivery in full (OTIF) ratio and ensure inventory is reconciled between ELC and supplier books
  • Lead and coordinate timely execution of obsolete and excess material repurposing and destruction for optimized inventory
  • Maintain and analyze daily, weekly, monthly reporting and scorecards to support EDGE (every day great execution) mindset and drive performance improvement
  • Collaborate with other planning teams and master data to ensure solid data integrity and optimized planning parameters and Bill of Materials
  • Embrace 'leading from every chair' mentality by proactively taking ownership in the day to day activities as well as challenging oneself to lead certain improvement initiatives
  • Engage with the team and the managers in regional and global initiatives to drive continuous improvement of key KPIs
  • Strong English proficiency (both Oral & Written) is a must
  • Basic Financial and Supply Chain Planning knowledge
  • 1-2 years experience in relevant Supply Chain Management fields such as Production Planning, Procurement, and Inventory Management
  • Ability to work well both independently as a self-starter and a leader, and within a cross-functional group as a team player
  • Adaptability / flexibility to new environment
  • Leadership to constantly deliver results and problem-solving / Can do attitude
16

Assistant Contract Manager Resume Examples & Samples

  • Management experience of Soft FM services
  • Excellent people and communication skills, experienced in client interface and building excellent customer relationships
  • Knowledge of Helpdesk and CAFM systems
17

Assistant Contract Manager Resume Examples & Samples

  • Attending client liaison meetings
  • Attending key contractual audits and developing action plans
  • Assisting in the development of monitoring/audit systems for effective and timely resource delivery
  • Liaising with the Operations Manager to ensure both reactive and planned maintenance is carried out without incurring service failures
  • Maintaining positive client relationships with all LIFTCo partners, engineering and support teams
  • Producing monthly financial/contract reports in readiness for submission as well as attending financial and contract reviews
  • Deputising for the Account Manager in their absence
  • Positively promoting G4S FM as a FM business provider
  • Electrical/Mechanical Engineering technical qualification or relevant industry experience
  • Recognised health and safety qualification (NEBOSH, IOSH)
  • Previous experience in a hard FM Health Care environment
  • Commercially and contractually aware
  • Ability to work to and manage tight deadlines
  • Ability to take a flexible approach
  • Must be PC literate
  • Strong verbal and written communication skills.People who applied for this job also applied for
  • Security Administrator
18

Contract Engineering Administrative Assistant Resume Examples & Samples

  • Exceptional communicator with strong interpersonal skills
  • Service oriented for direct interface with a technical and engineering customer base
  • Highly organized problem solver with the ability to multi task effectively
  • Able to perform tasks with a high level of accuracy and attention to detail
  • Strong individual contributor who also is able to work successfully as part of a team
  • Able to understand the goals for a project and turn them into the desired results
  • Working knowledge of Microsoft Office software applications including Visio and MS Communicator
  • General Administrative Support Responsibilities
  • Travel Coordination including travel authorization forms, air/lodging/transportation reservations and passport/visa application processing
  • Meeting Planning and Coordination including meeting set up, event organization and preparation of handouts/materials
  • Maintain Office Supplies and Equipment
  • Department Point of Contact for Shared Services (Facilities, IT, Accounting, Human Resources) including coordination of conference/calling cards and company credit cards
  • Engineering Function Responsibilities
  • Update Engineering Department Org Chart
  • Maintain Engineering Specifications
  • Process IMDS (International Material Data System) requests
  • Maintain Master Program Responsibility Matrix and coordinate manufacturing site matrices
  • Coordinate new hire training schedule for department communication systems and functional overviews
  • Compile Monthly Design Cost Reduction Report
  • Provide back up support for electronic storage of Project Build Books
  • 3-5 years administrative support experience preferred
  • Excellent written and verbal English communication and comprehension skills
19

Commercial Contract Assistant Manager Resume Examples & Samples

  • System Support
  • Audit/Projects
  • Commercial Team Support/Training
20

Contract Administrative Assistant Resume Examples & Samples

  • Ensure accurate, concise, coherent and error-free contract documents by performing thorough proof-reading of procurement contracts and by executing the necessary corrections
  • Ensure data integrity as well as organize and manage electronic files, such as boilerplates, contracts, contract monitoring log, contract data banks, electronic document repositories, etc
  • Ensure compliance with the contract process and support initiatives to improve the contract process
  • Verify that the contract kit containing the contract and all related documents is complete and the related information is properly captured in the relevant databanks
  • You hold a minimum of five (5) years of experience, preferably in a contract or paralegal environment
  • Technical or vocational diploma in professional secretarial studies or administration or equivalent. A college diploma in paralegal services is an asset
  • You possess a comprehensive knowledge of computer software such as Microsoft Office (Word, Excel, and PowerPoint) and Outlook. Experience with SAP Contract Lifecycle Management tool is an asset
  • You are Bilingual: English and French, spoken and written (command of terminology, syntax, grammar and punctuation)
  • You have great organizational skills, good interpersonal skills and team spirit. You are flexible, professional and proactive, can work autonomously and are extremely discreet
  • You execute good judgment in determining priorities and possess learning agility
21

Assistant Contract Manager Resume Examples & Samples

  • Ensuring financial and commercial systems and policies are adhered to
  • Assisting with budget setting
  • Assisting the Contract Manager in the development and administration of systems
  • Monitoring contract service delivery or compliance against predefined systems
  • Assisting in the development of monitoring/auditing systems for effective and timely resource delivery
  • Recruiting, mentoring , developing, monitoring and coordinating the G4S Facilities Management team to maximise efficiency and performance
  • Ensuring adequate staffing levels at all times on all sites
  • Managing and responding to issues from liaison meetings
  • Assisting in the production of monthly performance reporting
  • Maintaining positive client relationships with all business partners, engineering and support teams
  • Security Officer/K262/84957/1
22

Contract / Administrative Assistant Resume Examples & Samples

  • Processes all incoming and outgoing mail on a daily basis
  • Orders and coordinates delivery of office supplies and snacks to replenish and maintain stock on a regular basis
  • Facilitates the preparation, set-up and take-down of company-wide and departmental meals and happy hour for the Columbia Office
  • Performs routine clerical work, including but not limited to scanning, copying, and filing documents as well as sending and receiving faxes
  • Supports and assists the Finance management team with various accounting tasks
  • Assembles and distributes weekly check run
  • Meets crucial deadlines placing orders for supplies and coordinating company events
  • Receives, screens, and directs phone calls from employees and external customers, referring to the appropriate department
  • Communicating status of orders and ensuring accurate delivery of supplies
  • Creating and delivering company-wide emails to communicate company events
  • Attends staff meetings as required
  • Perform other job responsibilities as assigned by management
  • Detail-oriented, ability to multi-task and prioritize responsibilities
  • Ability to remain calm and professional in high pressure situations
  • Advanced proficiency in using Netsuite and Microsoft Office
  • Self-motivated and very organized
  • Flexible and adaptable to changing work priorities and assignments
  • Passionate, positive attitude and team player
  • Consistently courteous and confident customer service skills
  • Professional written communication and telephone skills are required
23

Contract Data Processing Assistant Resume Examples & Samples

  • Minimum of (3) years of experience of directly interfacing with customers and of administering customer data
  • Highly motivated and proactive, with strong organizational and time management skills to multitask and manage workloads to timely completion
  • Strong verbal and written communications in English
  • Ability to maintain high levels of confidentiality and data security standards
  • Detail oriented with strong analytics skills
  • Intermediate proficiency with Microsoft Office tools
  • Ability to communicate with customers in a professional manner
  • Experience in using data systems such as SAP preferred
24

Assistant Contract Manager Resume Examples & Samples

  • Evidence of having a Juris Doctorate preferred
  • Demonstrated knowledge of intellectual property laws and trademark portfolios
  • Experience working at law firms, law clinics or other positions directly related to legal affairs
  • Experience with contract terminology, writing, negotiating and administering contracts, specifically: software licenses, trademark licenses, strategic partnership agreements, RFP contracts, consulting services contracts, service level agreements, pilot agreements and statements of work
  • Experience monitoring and managing a university and consortia contract lifecycle through negotiation to execution, renewal, and termination
  • Experience performing detailed work and problem solving
  • Experience in working effectively in an environment subject to quickly changing priorities and short deadlines
  • Experience in being flexible and an adaptive contributor
25

Contract Digital Production Assistant Resume Examples & Samples

  • Preparing text files for typesetting and author revisions (scanning hard copy for OCR conversion, text clean up, exporting text from InDesign or Adobe PDF)
  • Photo research and preparation of photos for typesetting using standard Hayden-McNeil processes
  • Supporting our remote workers (scanning project materials, copying files to project folders, email correspondence, and PDF preflighting and certification)
  • Creating editable PDFs for authors to use in preparing content revisions for new editions
  • Printing covers and text for the production team for small reprint orders
  • Providing simple typeset revision assistance
  • Printing/assembling/binding sales samples for the sales reps
  • Provide archiving support for project materials at the end of the season
  • Ability to work independently and multitask in managing, organizing, and prioritizing projects
  • Flexible and able to juggle multiple projects simultaneously to meet deadlines
  • Ability to communicate effectively, both written and oral (strong interpersonal communication skills)
  • Customer service orientation
  • Ability to problem solve and find solutions
  • Follows directions and established department processes and procedures
  • Works well as a team player
  • Ability to work under pressure and maintain professional attitude
26

Contract Procurement Administrative Assistant Resume Examples & Samples

  • Maintain office supplies and services for the Department
  • Coordinating/organizing events/meetings (internal/external events)
  • Coordinate and schedule conference rooms and meetings for the Department
  • Coordinate and schedule travel for the Department
  • Update calendars (meeting rooms, vacation, change management)
  • Coordinate and distribute mail and other correspondence for the Department
  • Administer documentation (copying, filing, scanning, saving electronic versions)
  • Work with the Procurement team on assignment of offices, workstations and other department facilities
  • Answer phones, respond to other media, and take messages as required for the Department
  • Any additional responsibilities or tasks as assigned
  • Code invoices, make and file copies, forward originals to approvers and A/P
  • Support preparation and reporting of capital and expense budgets for Houston and plants (annual preparation, monthly reporting of actual, budget, variance and forecast)
  • Analyze costs of principal items budget items
  • Reconcile monthly departmental procurement credit card statement
  • Maintain the Westlake Procurement Intranet Page and ensure accuracy and currency of information and content
  • Contract Administration (file, organize, and maintain vendor and contract files; prepare contract routing sheets for all contracts)
  • Prepare PowerPoint presentations
  • Prepare Excel and Word documents as required
  • Run standard reports (Word, Excel, Access, BEX)
  • Administer and maintain procedure and documentation libraries (paper and electronic, including Intranet)
  • Fully supports Company goals of continuous improvement and operational excellence at strategic and tactical levels including reviewing area of responsibility for improvement opportunities to initiate projects or communicate ideas to management as well as active participation on project teams
27

Assistant Framework Contract Manager Resume Examples & Samples

  • Assist the manager in overseeing proposal preparation and project implementation
  • Ensure follow-up tools are up-to-date
  • Monitor the winning rate, and analyse and interpret client feedback
  • Handle all administrative documentation required for proposal preparation and future contractualization with the client
  • Communicate with the Commission and ensure all questions are attended to (both internal and external)
  • Secure adherence to Framework Contract rules and EU account guidelines
  • Follow-up the invoicing process
28

Contract Assistant Manager Resume Examples & Samples

  • Experience – 5-7 years in procurement. Desirable to have a few years’ experience in years in Contract Lifecycle management
  • Previous experience in a similar role dealing with third party Procurement contracts including contract drafting, contract reviews and supplier on and off-boarding is critical
  • Procurement experience across the source to contract process is ideal
  • Experience in either a corporate environment or the oil and gas industry highly desired
  • The role holder is expected to live up to BP's Leadership Expectations; set the tone for the behaviours and actions of the team; manage talent and build processes from the point of building long term capability for the organization; Instil a sense of purpose; set clear direction and boundaries; provide the space for colleagues and partners to be at their best; maximize value for BP
29

Assistant Contract Manager Resume Examples & Samples

  • Collect information about ocean freight transport requirements from all Electrolux entities
  • Establish, maintain and develop relationships with carriers and freight forwarders
  • Tender/negotiate/manage agreements for freight and related services
  • Support Electrolux entities at strategic and operational level on a daily basis
  • Manage space allocation, procurement and other operational issues
  • Maintain and develop GTNexus and other information tools
  • Proactively drive efforts for constant process improvements and cost savings in logistics flows related to container transportation
  • Follow market development for threats and opportunities
  • Shipping background – min. 3 years
  • Preferably shipping line or freight forwarding experience
30

Assistant Contract Administrator Transportation Construction Resume Examples & Samples

  • Work with project Contract Administrator to assist in all day-to-day duties
  • Be directly responsible for the day-to-day management of the assigned Construction Administration project
  • Monitor construction work for compliance with plans, standards and specifications prior to approving work and progress payments. Address the requirements of client’s policies and procedures manual
  • Be fully aware of project specific issues, including technical and construction-related issues and those related to high traffic volumes, traffic control, staging and associated safety concerns
  • Co-ordinate the provision of Quality Assurance services by sub-consultants and / or third-party laboratories
  • Ensure that construction material samples are delivered to the appropriate laboratories in a timely fashion, in suitable condition and with proper identification and WHMIS labels and as per Dangerous Goods Legislation
  • Review contract design package to ensure calculations are in agreement with the contract quantities. Search for all errors and omissions within the contract documents
  • Review contractor’s QC and QVE Declarations
  • Prepare the Contractor’s Quality Compliance checklist and monitor compliance, review incident submissions and issue deviations as required and compile a summary of incidents and deviations
  • Review and approve the contractor’s original Critical Path Schedule and review all updates
  • Establish and maintain effective relationships with contractors, client, other outside agencies, property owners and the traveling public
  • Apply the Occupational Health and Safety Act and monitor the contractor’s operation in this regard, ensuring that safe passage is provided for the traveling public
  • Supervise and coordinate sub-ordinate staff and ensure that they receive on-the-job training
  • Ensure that sufficient data is obtained through the life of the contract to substantiate contractor’s progress and final payment certificates. Review and process all contractor payment certificates
  • Integrate contract administration activities with those of the contractor
  • Direct staff in recording the work done, completing survey work, obtaining cross sections and grade checks for calculation of quantities for payment purposes
  • Maintain Contract Administrator’s diary of daily activities
  • Issue Instruction Notices for changes in the work, approvals, transmittal of documents, safety issues, non-compliance of the contract, warnings, suspension of work, stop work orders, etc
  • In concert with the Contract Administrator, chair meetings, including the Pre-Start, Pre-Pave, Pre-Pour, Monthly Site Meetings, Final Completion Meeting, Design Debriefing and other site meetings as required
  • Prepare and distribute agendas and minutes
  • Prepare a Monthly Status Report for the client detailing construction and administration activities for the month
  • Prepare the Record of Working Days form (when required by contract documents) on a weekly basis and determine the controlling operation on a daily basis
  • Initiate Change Orders, negotiate price agreements and maintain the MTO’s Change Order Summary (CAS)
  • Ensure that the claims process and timeframes for resolution documented in the contract documents are followed
  • Review and make recommendations on contractor Extension of Time requests
  • Review contractor proposals, Certificates of Component, Certificates of Conformance, stamped drawings, material certificates, facilities and personal certifications, electrical service manuals and designated sources list. Ensure all Quality Verification Engineer certifications are obtained
  • Prepare contractor’s Warning of Infraction Report and provide substantiating documentation, as required
  • Generate the Certificate of Substantial Performance
  • Generate the contract acceptance checklist prior to the Final Acceptance Meeting
  • Prepare Project Construction Report, Contractor Performance Rating and Summary of Quality Compliance Deviations
  • Compile the Final Estimate
  • Complete the Pit and Quarry after-use report
  • Evaluate the design consultant
  • Previous experience as an Assistant Contract Administrator on at least one previous MTO project
31

Assistant Contract Administrator Resume Examples & Samples

  • Assist with Administering complex highway construction contracts
  • Assist with the maintenance of a field office on-site that is acceptable for use by client, contractors and officials to meet for information and negotiation
  • Assist CA with required deliverables and monitoring them as per the Consultant agreement to ensure MTO receives them in a prompt and accurate manner
  • Ensure CA staff maintain detailed daily diaries of contractor’s work, contract progress and inspection milestones
  • Ensuring CA staff are trained to a competent level to do the assigned work
  • Assist the CA to interpret and analyze contractor’s critical path (schedule)
  • Assist the CA with negotiating Price agreements, change orders, claims and work directives for all work that is not covered in the contract documentation
  • Ensure contractor adheres to contract requirements; e.g. legal, environmental, construction standards, protection of wildlife, etc
  • Identification, documentation and assessment for rating of deficiencies (deviations from Contractor’s Quality Control Process and or OPSS standards) in the contractor’s work
  • Ensure approved construction materials are used and acquired from approved sources and a record is kept of such materials
  • Be a company representative and act on behalf of the company
  • Travel and work on contracts throughout Ontario for lengthy periods at a time
  • Must be certified by OACETT and possess the Road Construction Contract Administrator (rcca) or Road Construction Senior Inspector (rcsi) designation and/or registered with PEO as a P.Eng. or EIT
  • Must have experience inspecting and / or administering highway construction projects or similar type of work pertaining to road construction (i.e. minimum 5 projects completed satisfactorily, with some projects having a construction value of at least 5 Million)
  • Possess analytical, communication, and negotiation skills
  • Sound knowledge of design standards, OPS specifications, standard drawings, EEM Vol. 4 CDED Manual, materials and methods associated with highway/freeway/ATMS construction
  • Knowledge and skill in interpreting and applying transportation construction practices; procedures and quality assurance techniques
  • Experience and ability to utilize required Computer software; i.e. CDS, HDS/InRoads, MS Word, Excel, Access in order to calculate payment and test results
  • Ability to organize, prioritize and schedule work
  • Valid Ontario driver’s license with an acceptable driving record
32

Customer Contract Assistant Resume Examples & Samples

  • Completing promotional trade contracts using customers on-line contract tool
  • Working closely with all members of the Customer Sales Team, ensuring accurate promotional trade data is recorded
  • Completing all contact entry in a timely manner
  • Delivering tools that simplify reporting and data collection
  • Setting-up Purchase Orders and processing invoices for payment for Shopper Marketing events
  • Managing the print and distribution processes for IRCs and other coupons
  • Assisting in coordinating Retail-tainment events by coordinating samples, character costumes and other entertainment
  • Performing analytical projects as assigned
  • Driving for simplicity by leveraging technology to be more efficient
  • Ability to retrieve, understand, and interpret data from numerous sources
  • Clear and concise in both written and oral communications
  • Proficient in Excel, Powerpoint and Word. Familiarity with spreadsheet design and creation required
33

Assistant Contract Manager Resume Examples & Samples

  • Assisting in the development and administration of systems to mitigate legislative, contractual and budgetary risk
  • Monitoring contract service delivery for compliance against said systems
  • Attending contractual audits as directed and developing action plans where non-conformance identified
  • Ensuring reactive and planned maintenance is carried out without incurring service failures
  • Assisting in the systems development and mobilisation of contracts involving FM services
  • Providing timely reporting and trend analysis across the Lift co business functions
  • Maintaining positive client relationships with all Liftco partners, engineering and support teams
  • Producing monthly financial reports in readiness for submission
  • Attending financial and contract reviews
  • Recording, managing and maintaining all contract obligations
34

Assistant Contract Manager Resume Examples & Samples

  • Ensuring service provision for the contract is in line with contractual SLAs, KPIs and other relevant performance parameters
  • Assisting the contract manager to ensure that the contract is managed efficiently within all applicable budgets, both internally and externally
  • Establishing ongoing good working relationships with key organisations and suppliers
  • Overseeing and fostering the achievement of high level Health and Safety and business quality standards for the contract
  • Recruiting, training, monitoring and co-ordinating G4S staff across operational activities
  • Ensuring proper processes are in place and operating for the recruitment, training and motivation of staff to maintain efficiency and reduce wastage
  • Working with G4S managers and supervisors in monitoring and recording of service activities and levels of performance to ensure compliance and improve efficiencies
  • Ensuring the delivery of appraisals across the contract
  • Customer Care Specialist
35

Contract Accounting Assistant Resume Examples & Samples

  • Generate HWT claim payments (cheques and EFT)
  • Reconcile HWT cash deposits and WealthServe postings
  • Track HWT e-payments for cash reconciliation
  • Review AP Draft reports and submit to Oracle AP team with corrections
  • Prepare journal entries for cash receipts
  • Download WealthServ reports required for month-end reporting
  • 1 - 3 years of experience in Accounting and Finance
  • Formal training in Accounting
  • Advanced Excel skills and knowledge in other MS Office applications
  • Exceptional problem solving and analytical skills
  • Highly organized and knows how to prioritize tasks
  • Keen eye for details
  • Very strong sense of confidentiality
  • Able to work in a Team and independently
36

Assistant Contract Technical Resume Examples & Samples

  • Serves as the lead ACTR for ONR
  • Directly supports the ONR CTR creating NMCI orders, MACs and special requests
  • Manages and tracks ONR IT inventory
  • Installs and administers computer hardware and software
  • Seven (7) years NMCI/NGEN related or similar experience required
  • Three (3) years of that experience shall be in the following areas
  • Operations installation and support
  • Customer service/help-desk related or customer outreach with specific technology skills
  • GOTS/COTS applications specializing in Human Resource, Legal and Financial Management business applications
  • NMCI/NGEN ordering tools such as the Enterprise Information Technology Service Management System (EITSMS) suite
  • DoD Information Assurance Workforce (IAWF) DoD 8570 IAM Level I qualifications
37

Student Assistant for Contract Advisory Resume Examples & Samples

  • Assist in the ongoing development of our standard templates, gaining insight into a broad variety of contracts used for operational procurement, such as consultancy, purchase of goods, IT and transport
  • Ensure that our contract automation system is duly updated and functioning
  • Assist our contract advisors in advising the contract managers in Group Procurement on matters related to procurement contracts
  • Operate, update and follow-up on our contract automation system functioning as a super-user
  • Ensure compliance towards internal rules and policies as well as handle legal research and provide legal advice
  • Handle other ad hoc legal and administrative tasks
  • Are currently studying law or another relevant field related to law and have at least two years left before you graduate
  • Have knowledge of and interest in commercial contract law
  • Are attentive to details and a quick learner
  • Speak and write English and Danish fluently
  • Are self-driven and able to work independently
  • Are structured and have a well-developed logic sense
38

Assistant Manager, Contract Drafting Resume Examples & Samples

  • Leads one large complex or two small-to-medium complexity projects effectively, without intensive oversight
  • Quality control the drafts reviewed by associates and sr. associates
  • Negotiates with client's counterparty (lawyers/business) to help attain the contract with no or minimal deviations from client's positions
  • Displays ability to lead projects in the absence of seniors
  • Primary responsibility for applying standard audits; does not simply rely on pre-existing audit lists; suggests additional audits (e.g. based on client escalation responses or other feedback)
  • Point person for the project team to spot/address/escalate all issues
  • Expected to innovate and improve upon current processes and techniques
  • Prepares reporting matrices as desired by the client
  • Strong subject matter expertise
  • Administrative responsibilities, primarily centred on the employee appraisal process
39

Assistant Buyer, Contract Services Resume Examples & Samples

  • Organize and manage routine activities of Contract Services team within procurement services with an emphasis on prioritizing tasks and time. Ensure the timely processing of assignments
  • Provide quality and timely customer service to employees, vendors and the general public
  • Assist in preparing and processing contracts, purchase requisitions and contract files as assigned
  • Support with the maintenance and organization of an accurate and efficient filing system for proposal and contract files within procurement services
  • Type and edit documents and correspondence, including but not limited forms, proposals, contracts, general letters, board documents, proposal tabulations and other written communications
  • Respond to inquiries from public, vendors and employees in an accurate, knowledgeable and efficient manner, bringing to the attention of the director those that cannot be handled
  • Detect, research and assist with the resolution of problems in the areas of procurement
  • Assist with the collection of required documentation for audits and public information requests
  • Provide regular feedback to the Supervisor regarding the status of projects and issues
  • Deliver support to the Contract Services Specialists
  • Administer support for the District’s M/WBE participation goals
  • Attend staff development meetings, information sessions, and continuing education seminars as directed
  • Assist other areas within Procurement Services on an as needed
  • Implement backup support to Procurement Services reception desk and phone inquiries
  • Adhere to ethical business practices
  • Performs all other tasks and duties as assigned
40

Contract Administrative Assistant Resume Examples & Samples

  • Interacts with internal departments, company sales and/or service representatives to handle a variety of pre- or post-contract service functions
  • Performs, as a skilled worker, non-repetitive Customer Service support tasks, and decides on the method and sequence of work
  • Information on assignments is not always complete and leaves some scope for own interpretation
  • Makes own choice of approach and chooses from known solutions and based upon own professional knowledge, HOW to best carry out the assignment
  • The existing procedures give direction on critical points and indicate a processing sequence. Duration of assignments vary from a few days to a week
  • Operates relatively autonomous within procedures, methods and techniques. Completes work with some degree of supervision
  • Correspond as necessary with other Lifeline Departments for assigned projects, including but not limited to contract related requests and annual audits
  • Draft & prepare contract related communications and respond to Lifeline customers
  • Develop and prepare outgoing documentation for Contract related Audits
  • Draft & prepare department responses for general credentialing requests
  • Open new program codes and perform close out related activities for GSD Customers
  • Perform a variety of projects and data entry tasks as assigned
  • Participation in all Contract Team meetings and complete assigned deliverables
  • Perform other administrative duties/projects as assigned
  • Bachelor’s degree with strong financial or contract administration emphasis preferred
  • 3+ experience in Legal/Finance/Contract Management environment
  • Demonstrated experience effectively working cross-functionally in a large service related, for-profit organization
  • Advanced proficiency in MS Excel, PowerPoint, Word and Outlook
  • Requires exceptional written and oral communication skills and attention to detail
  • Ability to work with a diverse group of colleagues with varying levels of authority
  • Must be able to work on several tasks simultaneously, set priorities, and ensure completion of tasks
  • Must be well organized and able to work with minimal supervision
  • Ability to change focus and adapt to new demands quickly
  • Works well under pressure and responds to quickly to urgent needs
41

Student Assistant for Contract Advisory Resume Examples & Samples

  • Are currently studying law or another relevant field related to law and will start on a master's programme in law after the summer holidays
  • Are attentive to detail and a quick learner
  • Are self-driven and able to work independently as well as being structured and having a well-developed logical sense
42

Contract Administrative Assistant Resume Examples & Samples

  • Assist Investment Professionals with travel, meeting arrangements, filing, Outlook, daily/weekly/monthly/quarterly routine tasks, Expense reports
  • Sort and distribute mail, maintain inventory of department supplies
  • Assist Supervisor with ad-hoc requests
  • Schedule and prepare materials and tech support for various department meetings
  • 2-5 years of work experience
  • Knowledge of Microsoft office suite applications
  • Excellent technical/computer skills in general
  • Experience in domestic and over-seas travel
  • Ability to exercise independent judgment consistent with the work being completed and within the department’s guidelines
  • Ability to learn new tasks quickly and make improvements to increase efficiency
  • Ability to assess a problem quickly and determine what steps are to be taken to correct the situation
  • We are seeking an experienced Administrative Assistant for a six month contract. This six month contract will be filled in our San Mateo, California office**
43

Assistant to SVP Corporate Contract Logistics Resume Examples & Samples

  • Organizing and maintaining diaries and making appointments
  • Being responsible for special projects
  • Meeting and greeting visitors at all levels of seniority
  • Liaising with clients, suppliers and other staff
  • Screening emails, phone calls, enquiries and requests, and handling them when appropriate and including corresponding on behalf of the manager
  • Arranging travel, visas and accommodation as well as expense handling
  • Organization, preparation and execution of meetings and conferences, occasionally take notes
  • At meetings or to provide general assistance during presentations
  • Coordination and support of global administrative processes especially HR processes with close corporation with the regional HR Teams
  • Support in cost centre planning and reporting, invoice checking, creation of internal and external invoices
  • Coordinating decision-making processes
  • Producing documents, briefing papers, reports and presentations
  • Carrying out background research and presenting findings
  • Carrying out specific projects and research