Assistant, Executive Resume Samples
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Assistant, Executive Resume Samples
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FB
F Bradtke
Foster
Bradtke
309 Ward Streets
Philadelphia
PA
+1 (555) 119 9587
309 Ward Streets
Philadelphia
PA
Phone
p
+1 (555) 119 9587
Experience
Experience
New York, NY
Assistant Executive
New York, NY
Altenwerth-Orn
New York, NY
Assistant Executive
- This work will include working process improvement projects and other assignments
- Make complex travel arrangements and handle travel expense management
- Provides effective telephone coverage, making decisions quickly and providing a high level of customer satisfaction
- Work efficiently and effectively in a high-pressure environment
- This role also participates in a team role with other executive assistants including those supporting the Aerospace Leadership Team
- Performing of IT Due Diligence and/or IT post merger integration, separation/carve-out assignments
- Assists in the creation and preparation of presentations
Dallas, TX
Assistant, Executive
Dallas, TX
Shields Group
Dallas, TX
Assistant, Executive
- Works towards improvements for process efficiencies
- Develop and maintain an internal database of high-level industry and talent contacts
- Responsible for running routine and ad hoc reporting for Senior Management
- Maintains executive(s)’ calendar, makes all necessary arrangements for appointments and travel
- Perform other duties as assigned
- May assist with coordinating cross functional project timelines
- Create and track Manual and SAP purchase orders
present
New York, NY
Assistant Executive Director
New York, NY
Kling, Lebsack and Kirlin
present
New York, NY
Assistant Executive Director
present
- Provides management support for department heads, including interview and hiring, performance evaluations, employee development, and similar
- Leads planning process to develop goals for quality care, employee retention and financial performance
- Is active in local community activities. Establishes networks and resources for resident referrals
- Performs regular reviews of, and makes recommendations on, building construction and preventative maintenance
- Assist in the development of marketing brochures and other collateral material to be used in the overall sales effort
- Assist Executive Director with establishing financial and programmatic goals for the facility and conduct an annual evaluation of goal achievement
- Assist in providing event information for the preparation of the annual budget and JOSC marketing plan
Education
Education
Bachelor’s Degree in Business Administration
Bachelor’s Degree in Business Administration
Boston University
Bachelor’s Degree in Business Administration
Skills
Skills
- Highly collaborative, resourceful, curious with excellent project management and problem solving skills; great calm and a good sense of humor is
- Strong cross-functional experience with the ability to manage multiple projects on various levels with differing and converging timelines
- Excellent computer skills including: proficiency in Word, Excel, Outlook, Google and PowerPoint
- Detail oriented with excellent grammar and proofreading skills
- High level of organization, detail orientation and ability to time-manage across multiple deadlines
- Advanced proficiency with Microsoft Office products, especially PowerPoint, Excel and Outlook
- Exhibits good judgment and discretion in handling confidential information
- Strong customer service orientation; maintains drive and commitment to do whatever it takes to complete assignments
- Ability to perform duties in high-stress environment, with effective prioritization and execution under pressure
- Possesses strong organizational skills
15 Assistant, Executive resume templates
Read our complete resume writing guides
1
Cees-assistant Executive Resume Examples & Samples
- Preparation and monitoring of timetables for key client events e.g. annual contributions
- Receiving correspondence and ensuring action is taken in accordance with timetable
- Liaising with intermediaries to ensure transactions are concluded with appropriate paperwork in place
- Responding to/investigating client queries
- Documenting trustee decision making
- Updating fee proposals for existing clients
- Assisting with monthly fee preparation
- Monitoring the portfolio’s debtor and WIP position
- Maintaining and updating team procedures and checklists in order to comply with the RBC cees manual
- Ad-hoc project work
- Educated to A – level standard or equivalent
- Holds / willing to study for a recognised Professional Qualification
- Ability to deal with clients
- Ability to work unsupervised and know when to consult
- Completer/finisher - ability to see tasks through to the end
- Ability to manage client expectations
2
Assistant, Executive Administrative Resume Examples & Samples
- Responsible for the timely and accurate flow of information to and from the SVP, Development. This includes written communiques, phone messages, e-mail messages, and verbal comments to be distributed or delegated in a timely and professional manner. In conjunction with scheduling and calendering tasks, prioritize and assist in management of time commitments of the SVP. Position is also responsible for preparing domestic and international travel arrangements for the SVP. (50%)
- Incumbent coordinates information flow from the Development Department to the Office of the President, including correspondence for the President's approval and/or signature. Incumbent is the chief liaison from the Development Department to the President's Executive Assistant. (15%)
- Incumbent manages, tracks, and maintains electronic, database, and hard copy files on behalf of the SVP, Development, including confidential and sensitive correspondence related to Principal high-level gifts. (10%)
- Position provides administrative support to the VP, Development supporting the incumbent's work with the principal and individual giving programs and the VP's work on the Global Exploration Funds. (20%)
- Incumbent serves as conduit to support staff around National Geographic in order to affect a greater understanding of development and fund raising policies and procedures across the Society. Incumbent will work on a wide variety of projects and programs as needed. (5%)
- 5 years administrative experience with at least 2 years experience at the level of executive assistant
3
Executive Assistant Executive Committee Resume Examples & Samples
- 2+ years of experience providing Administrative support to C-Level executives
- Computer savvy
- Microsoft Office/Suite proficient (Outlook, Excel, etc.)
- Experience in Financial Services
4
Assistant Executive Resume Examples & Samples
- Performing of IT Due Diligence and/or IT post merger integration, separation/carve-out assignments
- Operating in a commercial and/or Managerial capacity (within a clients IT department or on the IT supplier side)
- IT advisory and consulting of clients
- Completion of client reports and contributing to tenders
5
Assistant, Executive Administrative Resume Examples & Samples
- Provide administrative support for Chief Education Officer. Manage schedule, coordinate meetings and events, prioritize, forward and respond to incoming communications, manage domestic and international travel arrangements, coordinate materials for approval, draft correspondence as requested. Act as liaison with executive staff and outside constituencies. Manage general administrative and office duties. Provide knowledge of NGS and ECM policies and procedures, maintain an organized office and filing system and manage work flow of office operations. Exercise independent judgment and decision making in her absence, as situation requires. (50%)
- Provide administrative support for Education & Children's Media team. Act as liaison with department managers and staff. Work closely with Team Teach leadership (especially SVP, ECM) to facilitate requests from the Chief Education Officer. Coordinate Team Teach leadership meetings and events (offsites, weekly direct reports meeting, All Hands, etc), maintain staff lists and assist in preparing team and Chief Education Officer for Education Foundation Board meetings. (15%)
- Prepare presentations. Duties include researching information for presentation, coordinating and gathering background information and assets from multiple sources, writing heads,bullet points, and talking points, designing presentation in powerpoint or keynote. Test presentations and ensure formatting/technical needs are met. (15%)
- Research: Support Chief Education Officer through research; prepare/brief for meetings and business trips, stay up to date on industry news, research potential business/book ideas as requested. (15%)
- Other duties as assigned. (5%)
- 5 or more years of experience, including executive level support, required
6
Assistant, Executive Offices Resume Examples & Samples
- Schedules and organizes complex activities such as meetings, travel, conferences and department activities for the department
- Manages the schedules for the COO & CPO, operating as the primary liaison for those seeking to schedule meetings, travel and participation by these executives
- Processes and codes all billing and invoices received by COO & CPO and the department. In addition, follows up with finance for certain billing issues
- Makes travel arrangements for COO & CPO and others as necessary
- Files expense reports, tracks reimbursements and in the case of the COO & CPO, manages the corporate American Express account or other credit card used for business purposes
- Organizes and prioritizes a large volume of information and calls
- Opens mail for the COO & CPO and executive level employees, drafts written responses or replies by phone or email when necessary, responds to regularly occurring request for information, answers phone for COO & CPO and department when appropriate, takes messages or fields/answers all routine and non-routine questions, works in cooperation with other divisional administrative assistants to cover phones
- Establishes, develops, maintains, and updates filing system for the COO & CPO and the department
- Retrieves information from files when needed
- Performs desktop publishing (creating and developing visual presentations) for the EVP, including typing and designing general correspondences, memos, charts, graphs, etc
- A minimum of 4 years supporting a high level executive in a fast pace environment (with increasing levels of responsibility)
- Must have strong verbal and written communication skills, and the aptitude to communicate with all levels of management
- Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is required
- Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is required. Able to work on a Mac based PC
- The ability to work independently and be resourceful is necessary
- The model candidate must be comfortable working in a fast-paced environment while multitasking with attention to detail, accuracy and excellent follow up
7
Assistant, Executive Resume Examples & Samples
- Provides administrative and secretarial support for the executive(s) and corresponding department that may include typing, mailing, emailing, faxing, dictation, copying and other essential clerical duties
- Maintains executive(s)’ calendar, makes all necessary arrangements for appointments and travel
- Develops and maintains reports (including expense reports), databases, spreadsheets and/or files as appropriate and required
- Screens/prioritizes/directs incoming calls and mail/correspondence taking appropriate actions as necessary
- Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information
- Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. Ability to interpret spreadsheets and bar graphs
- Reasoning Ability: Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
- Regularly: Talk; sit for prolonged periods; use hands and fingers to grip, pinch, handle or feel objects, tools or controls; use repetition-using an input device-a keyboard or mouse-in a steady manner; use close vision with or without corrective lens. (clear vision at 20 inches or less)
- Frequently: Use distance vision with or without corrective lens. (clear vision at 20 feet or more); use color vision (ability to identify and distinguish colors); maintain concentration/focus (e.g., ability to interpret the work environment and make decisions on predetermined operating policies and procedure)
- Occasionally: Stand for prolonged periods; walk for prolonged periods (including ability to walk at a given pace that is predetermined by a moving sidewalk); hear audible alarms, voice commands with background noise; climb stairs/ladders; stoop, kneel, crouch or crawl; reach, pull, push with hands and arms above/below head; repeat motions more than twice per minute; lift up to 10 pounds/push up to 20 pounds with control; use peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point)
8
Assistant Executive to Managing Director Resume Examples & Samples
- Act as an interface between the Managing Director and all other stakeholders (both internal and external)
- Co-coordinating with various departments for the relevant information required
- Manages and maintains calendars which includes scheduling, planning and coordinating events and meetings onsite and offsite, including research and preparation of meeting materials
- Prepares agendas, takes notes and distributes meeting minutes and presentations. May track action items and communicate status accordingly
- Co-ordinate with managers of all the departments to manage the day-to-day operational and administrative activities of the Managing Director by organizing the incoming flow of work, prioritizing incoming requests, maintaining a control system, and following-up to ensure timely response
- Compose and/or edit various internal and external documents/letters, many of which consist of highly confidential/sensitive information
- Ensure confidentiality at all times (this position will have access to highly confidential information.)
- Other duties as assigned by the Managing Director time to time
- Makes business travel arrangements for Managing Director and manages and communicates travel itineraries. Works closely with Travel desk to schedule and change itineraries
- Ability to work collaboratively, independently and quickly for meeting deadlines on multiple project
- Should hold minimum Bachelor degree
- Minimum 5 years of proven experience in the same role
- Should be strong in MS Office (Especially. MS-Excel & Power point)
- Pleasant personality
- Demonstrate customer-focused approach
- Able to multi-task and work independently
- Quick learner and willing to expand capabilities as required
- Willingness to take initiative and the ability to exercise good judgement
- Fluent in English, [French a Bonus]
9
Assistant, Executive Administrative Resume Examples & Samples
- Managing the daily schedule of the senior manager, scheduling departmental and one-on-one meetings, juggling priorities and relentless meeting requests and reschedulings with a cheerful demeanor. (50%)
- Serve as ‘front office’ for the department, managing the administrative needs of the department and helping to set upbeat tone for the team. (20%)
- Manage the presentation needs, helping to compile powerpoint decks and collecting clips and materials as necessary. (10%)
10
Assistant, Executive Resume Examples & Samples
- Update, manage and organize executives’ calendar, appointments and contacts; Interact with internal and external executives and assistants to coordinate required meetings and conference calls
- Plan, coordinate and ensure that the executives’ schedules are followed and respected; keep executives organized, on time and on track
- Interface with Lionsgate accounting to ensure that department and project invoices are managed, submitted and processed in a timely fashion
- Create and track Manual and SAP purchase orders
- Liaise with the Lionsgate finance team to create Title DX numbers for CBF titles
- Manage and facilitate the flow of information through the executive’s office and the company and keep other key executives in the company apprised of important dates, opportunities and events
- Ensure that the executives’ bios are kept updated along with updates for IMDB and Wikipedia
- Prepare correspondence, reports, and presentations, and manage a variety of projects on a daily basis
- Gather and/or conduct industry and market research and prepare weekly reports when requested
- Take minutes during monitored calls and meetings that you are in attendance or participate in
- Take minutes in CBF marketing meetings, identify “action items” and corresponding “responsible parties” and circulate action item check list to team post meeting; act as the action item monitor for marketing activation
- Prepare expense reports and reimbursements forms for executives
- Develop and maintain an internal database of high-level industry and talent contacts
- Maintain file of all press materials (company bio, press release, project overview etc…); and maintain a file of all press releases and pick-ups
- BA/BS degree required; advanced business degree preferred
- 3-5 years of experience working in the entertainment industry
- High level of organization, detail orientation and ability to time-manage across multiple deadlines
- Highly collaborative, resourceful, curious with excellent project management and problem solving skills; great calm and a good sense of humor is a plus
- Very strong communication skills, with the ability to work in an ambiguous fast-paced environment with proven experience working on complex, large-scale, time-critical projects
- Strong cross-functional experience with the ability to manage multiple projects on various levels with differing and converging timelines
- Excellent computer skills including: proficiency in Word, Excel, Outlook, Google and PowerPoint
- Must have deep knowledge of social media and technology and understand the following social media platforms: YouTube, Facebook, Twitter, Linkedin, Pinterest and Instagram
- Must be able to type 50 wpm
11
Assistant Executive Resume Examples & Samples
- Contributing to pre deal, post deal and separation engagements with clients across all sectors including private equity
- Assisting in some aspects of business origination, including pitches and presentations, and working in project teams comprising other colleagues from Transaction Advisory Services, such as operational and financial due diligence
- Working on client engagement teams assisting on Operational Transaction Services which support key decision makers in developing and executing strategies for transactions
- Assess the client's state of readiness with respect to people, resources, planning, data collection and strategy, while identifying high-risk areas, unidentified issues and areas for overall improvement
- Contribute to people initiatives; recruiting, retaining and training current and future staff
- Operations or Sales experience - ideally gained with companies in industrial/ consumer/high tech products, utilities, logistics, telecoms and/or energy. Functional experience will include manufacturing, service provision, supply chain, R&D, corporate affairs, sales and 'back office'
- Professional services 'advisory' experience - either from within a management consultancy, industry, corporate finance advisory firm or as an 'internal consultant' within a corporate
- Deal exposure or experience of the transaction environment - either from within an advisory firm or an internal corporate development team
12
Assistant Executive Director Resume Examples & Samples
- Responsible for recruitment and marketing activities that promote the area to event rights holders in order to attract their sporting events, conventions, trade shows, meetings, and conferences to Onslow County
- Event bidding
- Event administration and oversight, including budgetary management and event execution
- Tracking of overnight stays and economic impact figures through bid-in and JOSC created/owned events
- Daily management of all JOSC marketing tools
- Support JOSC staff as necessary, including the execution of JOSC created/owned events
- Solicit by phone, letter, direct mail, email, in person, and through personal recruitment calls, National Governing Bodies (NGBs) and amateur sports event rights holders who have the potential to bring events to Onslow County
- Prepare and submit bids or proposals for sports events, tournaments, and championships after approval by the Board
- Maintain and organize an annual audit of sports related facilities within the Jacksonville –Onslow County area
- Prepare comprehensive bid proposals as required by rights holders and National Governing Bodies. This includes, but is not limited to, collecting hotel room block information from hotels outlining availability and rates for team room blocks, providing open dates and rates for potential competition sites, providing a volunteer pool for event support, and any other pertinent material required in an RFP
- Assist in the development of marketing brochures and other collateral material to be used in the overall sales effort
- At the direction of the Executive Director, manage the JOSC marketing assets including, but not limited to, the JOSC web site, Facebook page, Twitter feed, and Instagram account
- Maintain an effective filing system to allow for orderly contact and follow up to potential event rights holders that would consider Onslow County as a host for their event
- Make professional bid presentations to event rights holders/NGB organizations as required
- Create and manage Local Organizing Committees when appropriate for large sporting events. Prepare workflows to keep projects on schedule and on budget
- Assist in the organization, coordination and execution of recruitment blitzes, familiarization tours, and site visits
- Assist in providing event information for the preparation of the annual budget and JOSC marketing plan
- Maintain good working relationships with various JOSC stakeholder groups
- Oversee activities of the Sports Services Manager as necessary
- Foster a collaborative relationship with area venues, rights holders, and with the NGBs of sport
- Develop and recommend individual event budgets to the Executive Director. Once adopted by the Board, manage operations for each event within the approved budget guidelines
- Routine reporting of each event including but not limited to financial outcomes and a summary of achieved benchmarks/metrics
- Attend sports tourism industry tradeshows and travel as necessary to facilitate relationships in order to attract events to Onslow County for the purpose of increasing overnight stays
- Perform additional tasks as required
- 2+ years in the sports events, non-profit, and/or tourism industry
- Background in sales, preferably in the sports tourism industry
- Event management and/or marketing experience
- Knowledge of sports business and the sports industry
- A working knowledge of the non-profit and/or sports industry sectors
- Specific experience in sports events management and/or the non-profit environment
- Strong organizational, communication (phone/verbal/written), and interpersonal skills
- Proficiency with professional tools such as Excel, Word, and Power Point
- Ability to work in an event environment that may require lifting and/or moving heavy objects
13
Administrative Assistant Executive Resume Examples & Samples
- Extensive experience in meeting planning and calendar management
- Capable of exercising discretion and independent judgment
- Ability to handle confidential information in a professional manner
- Proficiency with Microsoft Outlook, Word, Excel and PowerPoint
- Ability to organize and influence teams of people in a matrix environment
- Strong organization and time management skills
- Ability to manage multiple tasks in parallel
- Ability to work in a high stress, rapidly changing environment
- Must maintain a high level of organization and the ability to prioritize under pressure
14
Assistant Executive Director Resume Examples & Samples
- Is active in local community activities. Establishes networks and resources for resident referrals
- Performs regular reviews of, and makes recommendations on, building construction and preventative maintenance
- Able to work in various positions at community and fill in as needed
- Provide support for department heads in all disciplines as needed
- Builds a high performing team and keeps morale high
- Assists the Executive Director with all aspects of operations
- Recruits and trains team members as assigned
- Assists in supervision or may have direct supervisory responsibilities for some team members
- Maintains high customer satisfaction and ensures a quality-oriented workforce
- May drive company vehicle from community to social and other various destinations (only if required by community)
- A Bachelor’s degree in business administration, healthcare administration, or related subject, and five years experience in operations management with demonstrated success in meeting financial goals specific to retirement living, assisted living, long term care or related fields such as hospitality; or equivalent combination of education or experience
- Demonstrated success in operating or maintaining a quality, customer service workforce
- Licensed as an administrator for assisted living in states requiring such license
- Must satisfactorily meet and be in compliance with Atria motor vehicle policy standards
15
Assistant Executive Director Resume Examples & Samples
- Promote the philosophy, mission, and objective of Consulate Health Care within and to customers outside the facility
- Assist Executive Director with establishing financial and programmatic goals for the facility and conduct an annual evaluation of goal achievement
- Assist in the interpretation and implementation of governing board policies and procedures
- Schedule regular meeting with direct report staff to provide supervision, ensure communication and to monitor facility operations
- Conduct and document annual performance evaluations on each direct report staff
- In conjunction with executive Director, maintain and guide the implementation of facility policies and procedures in compliance with corporate, state, federal, and other regulatory guidelines
- Prepare and submit reports on facility operation, as required
- Support and guide the facility’s quality improvement process in conjunction with Executive Director
- Ensure a safe, clean and comfortable environment for residents, visitors and staff
- Attend corporate management meetings, as required
- Ensure adequate preparation for, and participate in, regulatory compliance surveys
- Maintain effective relationships and open communication with residents, families, staff, contractors and the outside community
- Access continuing education opportunities appropriate to responsibilities
- Ensure the Consulate Health Care vision, mission and core values are evident in the facility
- Satisfaction surveys indicate that residents, visitors, families and employees are treated with respect and compassion
- Satisfaction surveys, turnover, and key indicator reports indicate that the Assistant Executive Director demonstrates a passion for caring towards employees, residents, families, visitors and the community at large
- Assist Executive Director in creating and maintaining an atmosphere of in which employees demonstrate respect warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility
- Ensure that residents, visitors and employees are treated with respect and compassion as evidenced by satisfaction surveys
- Adhere to facility policies and procedures and participates in facility quality improvement and safety programs
- Attend to overall operation of the facility in absence of Executive Director
- Embrace Consulate Health Care’s five core values of compassion, honesty, integrity, respect, and passion, and incorporate them into the daily job function
- Demonstrate respect and compassion in every interaction
- Conduct oneself with the highest degree of honesty and integrity in every interaction
- May be trained and assigned to perform the Customer Care Liaison duties as needed
16
Assistant Executive Resume Examples & Samples
- To assist on driving all sales process, policies, strategic planning, analysis, tools, and technology (B2B platform, catalogues, etc). To ensure close collaboration with all cross functional go-to- market functions includes IT and logistic representing the needs and requests of the sales organization
- To ensure ongoing transparency of sales disciplines and performance ie Sales & Margin, Trade Terms, Orderbook, Inventory and resources available. To monitor all sales calendars and timelines ensuring efficiency and effectiveness across all sales functions
- To support the contribution to the development and coordination of all sales support activities i.e. Go-to-market mgmt, sample availability, tradeshows and calendars, distribution guideline and policies, customer satisfaction surveys
- University degree in Sales, Retail, Marketing, Business Management or related disciplines
- Fresh graduates will be considered
- Previous experience in Sales, Supply Chain, Finance is preferred
- Previous experience in Sport, FMCG, Consulting is highly preferred
- Proficiency in Microsoft Office is a must; e.g. Excel (Pivot Table & VLOOKUP) and PowerPoint
- Good command of English & Chinese
17
Assistant Executive Resume Examples & Samples
- Perform a variety of highly responsible administrative and clerical functions supporting the operations of the business. Maintain knowledge of corporate activities to assist in policy, procedures, and administrative matters. Responsibilities include, but are not limited to, handling confidential and time sensitive material, resolving conflicts by exercising independent judgment within designated scope, and projecting the appropriate professional image of the company
- You have 8 years experience providing administrative or clerical support to a business unit with a minimum of 5 years providing support to senior level management
- You have an Associates degree or technical/vocational training in office administration or related field
- You have proficient computer keyboarding skills including 10-key
- You have proficient computer skills necessary to operate word processing, spreadsheet, database, (Microsoft Office), email and internet-based applications
- You have demonstrated superior written and highly professional verbal communication skills necessary to act as a liaison on behalf of senior management on routine matters and occasionally as required, on matters of urgency
- You have interpersonal skills necessary to establish and maintain effective working relationships with senior management, employees, other departments
- You have planning and organizational skills necessary to coordinate workload around multiple assignments
- You have the ability to maintain confidentiality of sensitive issues of Bombardier Aerospace and clients
- You have the ability to exercise considerable independent judgment, tact, creativity, and initiative when resolving routine and complex problems
18
Administrative Assistant Executive Resume Examples & Samples
- Prior experience in a similar role
- Type of work experience required
- Supervisory/Management experience required
- Excellent communication skills with an acute attention to detail
- Solid understanding of accounting
- A high degree of professionalism and business maturity
- Strong analytical skills and is eager to learn new things
- Proficient with Excel spreadsheets, Word documents, and PowerPoint presentations
- Internal customer-oriented and able to communicate effectively and tactfully with persons on all levels, in person and on the telephone
- Proactive and motivated to be involved in special projects to continuously improve effectiveness and efficiency of Departmental operations
- Able to organize and schedule work effectively and maintain a sense of urgency
- Able to work well autonomously under time constraints
- Able to problem solve and trouble shoot
- Able to handle multiple concurrent tasks
- Able to work independently and meet deadlines
- Able to maintain confidentiality and use discretion and good judgment with sensitive data
- Familiar with financial statements
- Notary or other professional certification
- Working knowledge and understanding of banking products and services required
- Understanding of and exposure to Tax and Treasury activities, as well as Finance and Accounting
- Payments industry experience
- MS Visio, SharePoint, SAP, Adobe Pro, Bloomberg, PAM,Weiland BA Web and BRM Edge
- Knowledge of Fiserv systems including Concur, Service Now, WorkDay, Purchase Point, etc
19
Assistant Executive Resume Examples & Samples
- Schedule appointments, meetings and closely maintain executive's calendars
- Provide executive quality communications with external organizations
- Schedule and plan logistics for executive level meetings
- Make complex travel arrangements and handle travel expense management
- Work on multiple projects concurrently, often with competing priority levels
- Create complex presentations and charts using Excel and Powerpoint
- Protect sensitive and confidential information received and generated
- Utilize knowledge of company operations, policies, and department functions in performing duties, with minimal direction
20
Assistant, Executive Resume Examples & Samples
- Maintain calendars for Senior Management
- Coordinates data from a variety of sources for inclusion in reports and presentations; performs independent research, gathers data and prepares information for special projects as needed
- Assists with staff presentations including coordinating logistics, creating presentation and providing content as needed
- Advises Senior Management on issues pertaining to the business as needed
- Interpret, read and implement policy and procedure independently
- Responsible for running routine and ad hoc reporting for Senior Management
- Responsible for managing expense reports and purchase orders for Senior Management
- Responsible for ensuring communications and correspondence are met in a timely fashion
- Responsible for various clerical duties including phone operation, typing, correspondence, proofreading, document preparation and distribution
- Attend meetings as required and take minutes
- Responsible for upkeep of plant wide communication boards and systems
- Acts as the receptionist and responsible for signing in guests
- Responsible for upkeep of office supply inventory and office break room
- Coordinates corporate and plant events
- Assist with employee events
- Works towards improvements for process efficiencies
- Work in a safe manner following all PPE and standardized processes
- Perform all other duties as assigned by the Supervisor
- Proficient to Advanced understanding Microsoft Office products
- Strong communication skills in all forms of communication with internal and external customers
- Ability to multitask at a high level on a consistent basis
- Ability to problem solve and work independently with minimal supervision
- Demonstrated ability to use discretion and make sound judgment
- Must be able to keep confidential information learned in the performance of the job
- Proven track record of success in proactively managing and organizing senior management staff
- Associates Degree in Business Administration; Bachelor’s Degree in Business Administration, preferred
- Minimum 3 years’ related experience and/or training in field; or equivalent combination of education and experience
21
Assistant, Executive Resume Examples & Samples
- Support senior leader by performing advanced-level administrative work of complex nature including planning, coordinating, organizing and producing work that requires a high level of discretion and confidentiality
- Manage and coordinate executive's schedule in a fast pace, dynamic environment with limited direction, i.e. arranging appointments, travel, meetings, reschedules, conference calls, etc
- Execute special or continuous research and data analysis tasks. Analyze problems, determine approach, compile and analyze data and prepare reports and recommendations
- May communicate on behalf of executive, must be able to determine most appropriate method of communication by assessing situation and applying judgment
- Demonstrated ability to prioritize, plan, schedule and organize multiple projects simultaneously according to importance of projects or tasks assigned
- High level of understanding regarding current office practices, policies, procedures, and services of department
- Demonstrated ability to interact and communicate effectively, tactfully and respectfully with others in all possible situations
- Demonstrated ability to provide support in the coordination of large projects
- High level skills in Microsoft Office products such as Excel and PowerPoint
- Ability to adapt quickly
- Ability to execute and thrive in fast pace environment
- Associates Degree or 6-8 years equivalent experience, at least 3 years supporting at the Sr Executive level
22
Assistant, Executive Resume Examples & Samples
- May communicate on behalf of executive, must be able to determine most appropriate method of communication by assessing situation and applying judgement
- High level skills in Microsoft Office products such as Excel, PowerPoint and Visio
- Six to eight years equivalent experience, at least 3 years supporting at the Sr Executive level
23
Assistant, Executive Director Resume Examples & Samples
- Prior administrative and/or operations experience is preferred
- 2+ years professional experience required
- Excellent organization skills and unwavering attention to detail
- Genuine excitement for “behind the scenes” work - using efficiency and support of others to increase the results for a larger unit or team of people
- Strong judgment and ability to handle confidential or sensitive information with a high level of discretion
- Ability to juggle several projects at once with a spirit of flexibility and positive outlook
- Intermediate proficiency with MS Outlook, PowerPoint, and Excel highly preferred
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Senior Assistant, Executive Resume Examples & Samples
- Manage the executive's schedule, arranging appointments, travel, meetings, conference calls, etc
- Organize receipts and submit online expense reports for the executive
- Review and recommend approval for executive’s direct reports’ expense reports
- Maintain a running Hot Topics list to help the executive focus on upcoming commitments, calls, meetings, events, travel, etc
- Manage the executive’s contacts file and periodically update various contact lists
- Solicit input, develop agendas, and organize attachments for various regularly scheduled meetings
- Support the executive by performing advanced-level administrative work of a complex nature including planning, coordinating, organizing, and producing work that requires a high level of discretion and confidentiality
- Analyze problems, determine approach, compile and analyze data, and prepare reports and recommendations
- Coordinate activities between departments and outside parties. Contact company personnel, outside counsel, government agencies, and industry associations at all organizational levels to gather information on behalf of the executive
- May communicate on behalf of the executive; must be able to determine the most appropriate method of communication by assessing situation and applying judgement
- 7+ years supporting executive leaders and assisting less experienced peers
- Able to work flexible hours
- Highly organized, good interpersonal skills, excellent writing skills, and good editing skills
- Expert level skills in Microsoft Office products such as Word, Excel, PowerPoint and Visio
- Expert level ability to organize, prioritize, plan, schedule, track, and provide status reports on multiple projects simultaneously according to the importance of projects or tasks assigned regardless of its size
- Expert level of understanding of current office practices, policies, procedures, and services of the department
- Expert level ability to interact and communicate effectively, tactfully, and respectfully with others (internally and externally) in all possible situations
- Equivalent experience of eight to ten or more years of experience
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Assistant Executive Resume Examples & Samples
- Will be responsible for proactively managing a wide range of executive administrative duties and processes
- Will work multiple priority activities that require extensive coordination in multiple time zones, schedules appointments and meetings, manages VP and Sr. Directors calendar and travel
- Directly reports to the Aero Mfg Engineering Vice President and assists with the Management Operating System to achieve efficiencies and ease of execution, and is responsible for protecting confidential and sensitive personnel information for Leadership, HR and Customers/Suppliers
- Interacts effectively with internal customers, handles communications / inquiries with external customers in a global multi-cultural environment and utilizes extensive knowledge of company operations, policies, and department functions in performing duties
- This role also participates in a team role with other executive assistants including those supporting the Aerospace Leadership Team
- This work will include working process improvement projects and other assignments
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Assistant Executive Floor Manager Resume Examples & Samples
- Deliver the highest quality and brand service standards to consistently meet and exceed executive Guest and VIP expectations
- Manage a Team that is current with all hotel services as well as VIP requests and special events and that demonstrate a knowledge of external locations, attractions and landmarks in the vicinity
- Previous experience in Executive Lounge Supervisor or Manager in a hotel environment
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Assistant Executive Director Resume Examples & Samples
- Maintain target census level by implementing marketing plan (weekly referral source visits, weekly marketing tours, monthly community relations' activities, and speaking engagements)
- Develop and maintain programs to promote positive image and build relationships to ensure favorable community relations
- Interpret and promote services to the public and the media
- Plan and carry out special duties or projects as assigned
- With the other management team members maintain a residential environment
- Help with successful implementation of policies, procedures and programs within the guidelines of State regulations and Five Star policies
- Assist Resident Services Director with building relationships and strong communication with residents and families to aid in the adjustment to the community
- Insure implementation of staffing model and schedule labor hours consistent with staffing model (minimizing overtime)
- Approve and ensure appropriate selection, hiring, and staffing of associates
- Proven experience in identifying, developing markets and overall marketing strategies, successful operations management, budgeting and supervision/leadership preferred
- Verbal and written communications skills as well as excellent organization and interpersonal skills
- Professional experience in senior resident services, social work, management, or health care
- Ability to develop and sustain effective relationships with residents, families, visitors, clients, and staff
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Assistant Executive Resume Examples & Samples
- Perform screening of applications and outstanding documents for underwriting
- Ensure proper filing and archival of all the documents received
- Answer incoming calls to the Concierge hotline
- Raise payment voucher to Finance for 3rd party services
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Assistant Executive Floor Manager Resume Examples & Samples
- Oversee the entire Guest Service/Front Office operation to maintain high standards
- Evaluate levels of Guest satisfaction and monitor trends, with a focus on continuous improvement
- Ensure regular and VIP Guests are recognised and that the Guest Service department operates with a sales attitude and promotes the hotel brand's loyalty scheme
- Maximise room occupancy at best rates and use up-selling techniques to promote hotel services and facilities
- Set departmental objectives, work schedules, budgets, policies, and procedures
- Monitor the appearance, standards, and performance of the Front Office Team Members with an emphasis on training and teamwork
- Ensure Team Members have current knowledge of hotel products, services, pricing and policies, as well as knowledge of the local area, and are continuously trained to learn and understand policies and practices
- Maintain good communication and working relationships with all hotel departments
- Monitor staffing levels to meet cover business demands
- Conduct monthly communication meetings and produce minutes
- Manage staff performance issues in compliance with company policies and procedures
- Recruit, manage, train and develop the Guest Service team
- Act in accordance with policies and procedures when working with front of house equipment and property management systems
- Assist with other departments, as necessary
- Previous supervisory experience in Front Office within the hotel/leisure/retail sector
- High level of IT proficiency
- High level of commercial awareness and sales capabilities
- Experience of managing people and developing people
- Previous experience of managing a department and Profit and Loss account
- Excellent leadership, interpersonal and communication skills
- Flexibility to respond to a variety of work situations
- Ability to work on your own and as part of a team
- Familiar with Property Management Systems
- A degree or diploma in Hotel Management or equivalent
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Center Assistant Executive Director / NHA Resume Examples & Samples
- Attends and contributes to patient care, staffing conferences and other required meetings as a representative of occupational therapy, under the direction of the Occupational Therapist
- Responsible for the effective and efficient delivery of rehab services; adherence to an established plan of care, department and patient(s)' schedule, and timely documentation of services
- Works with other members of the rehabilitation team to develop programs and activities consistent with the needs and capabilities of each patient
- Instructs patients, families and other caregivers in the skills and techniques of the occupational therapy treatment program under the supervision of the Occupational Therapist
- Maintains appropriate and timely documentation for all patients treated
- Cleans, maintains, identifies, and reports the need for repair of equipment, as necessary
- Puts Patient Service First: Ensures that patients and families receive the highest quality of service in a caring and compassionate atmosphere which recognizes the individuals' needs and rights
- Implements patient's individualized treatment plan as established by the primary Occupational Therapist
- Provides individualized occupational therapy interventions including application of therapeutic techniques in such areas as, but not limited to
- Cognitive skills
- Muscle strength
- Coordination
- Endurance
- Mobility
- Perceptual abilities
- Sensory awareness
- Sitting and standing tolerance
- Balance
- Activities of daily living
- Joint protection
- Work simplification
- Orientation
- Physical agent modalities
- Organizes and facilitates treatment groups in consultation with the Occupational Therapist
- Upholds the GRS Promises
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Assistant Executive Resume Examples & Samples
- Utilizes extensive knowledge of company operations, policies, and department functions in performing duties, many of which are confidential in nature, with minimal direction
- Ability to work on multiple projects concurrently, often with competing priority levels
- Schedule appointments and meetings and closely maintains calendar
- Transactional and coordination support for leadership and entire team
- Responds to correspondence under own signature or drafts responses for the VPs signature
- Provides effective telephone coverage, making decisions quickly and providing a high level of customer satisfaction
- Requires extreme tact and diplomacy, initiative, accuracy, discretion, personal judgment, and professional appearance and conduct
- Excellent interpersonal and influencing skills, detail orientation, organization and communication skills required
- Strong problem solving skills that allow you to proactively anticipate requirements and potential problems
- Enthusiastic with a positive outlook and “can-do” attitude
- Willing to work extended hours/schedules as needed
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Al-assistant Executive Director Resume Examples & Samples
- High School education required, Bachelor’s degree (B.A./B.S.) preferred
- Minimum of 2 years of experience within an Assisted Living community or general healthcare
- Prior experience in management, public relations, budgeting, and senior care preferred
- Proven leadership skills that include team building and motivation
- Must be familiar with federal and state wage & hour laws
- Thorough knowledge of Microsoft Office Suite
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Assistant, Executive Resume Examples & Samples
- Provide seamless coverage, support, and execution of responsibilities for both the SVP Corporate Development & President Adjacent Markets and the Chief Legal Officer
- Provides administrative support, including but not limited to
- Bachelor’s degree and/or equivalent combination of education and experience preferred
- 5+ years of administrative assistant experience; recent experience working directly for an Executive strongly preferred
- Advanced proficiency with Microsoft Office products, especially PowerPoint, Excel and Outlook
- Ability to perform duties in high-stress environment, with effective prioritization and execution under pressure
- Strong customer service orientation; maintains drive and commitment to do whatever it takes to complete assignments
- Exhibits good judgment and discretion in handling confidential information
- Possesses strong organizational skills
- Detail oriented with excellent grammar and proofreading skills
- Ability to work extended hours or non-traditional hours when necessary
- Experience with worldwide travel preferred
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Administrative Assistant Executive Resume Examples & Samples
- Interacting and responding, both written and verbally, with internal and external entities on behalf of assigned management
- Maintains hardcopy and on-line correspondence and administrative files
- Maintains other administrative records
- Reviews and prioritizes information and inquires received for the consideration of the Executive, makes high-level contacts from both inside and outside the Corporation, and addresses and answers inquiries and solicitations, paying constant attention to formal clearance, procedural controls, and organizational sensitivity. Attends selected meetings in a non-participatory manner to take appropriate notes and conserve principal’s time while assuring familiarity with meeting developments
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Center Assistant Executive Director / NHA Resume Examples & Samples
- Implements and assures adherence to the organization's policies and procedures
- Performs other duties as requested
- Acts as Center Executive Director in absence of Center Executive Director
- Puts customer service first: Ensures that residents and families receive the highest quality of service in a caring and compassionate atmosphere which recognizes individuals' needs and rights
- Assists department managers in the development and use of company policies and procedures as well as assure that proper procedures are employed when department managers hire, counsel, discipline, and terminate employees
- Carries out tasks/responsibilities requested or assigned by Center Executive Director
- Leads relevant committee meetings, as assigned by Center Executive Director
- Models "The Promises," based on Company and Area guidelines
- Concerns his/herself with the safety of all Center residents in order to minimize the potential for fire and accidents. Also ensures that the Center adheres to the legal, safety, health, fire, and sanitation codes by being familiar with his/her role in carrying out the center's fire, safety and disaster plans and by being familiar with current MSDS
- Consults with department managers concerning the operation of their departments to assist in eliminating/correcting problem areas, and/or improvement of services, then reports findings to Center Executive Director
- Performs all other duties as requested
- Builds and fosters trusting, collaborative relationships between and with staff, peers, other disciplines/professionals and ancillary services
- Provides an environment conducive to opinion-sharing and engages nursing team members in decision-making reflecting a shared governance model of leadership
- Assures effective recruitment, interview processes, hiring, on-boarding, and orientation for all nursing team members
- Assesses and appraises nursing team members' engagement and strengths, supports each
- Nursing team member's development of career plans and coaches nursing team members in their professional development
- Creates an environment that recognizes and values diversity
- Develops, collaborates with and supervises the Nurse Practice Educator to assure her/his effective, ongoing development of nursing practice and engagement through education, training and frontline coaching
- Assures that Personnel policies and procedures are implemented consistently and correctly
- Applies corrective discipline and/or coaching when needed to mitigate workforce performance and behavior issues
- Collaborates with the Center Executive Director to develop, implement, evaluate and update People Plans
- Determines the workforce/staffing model for the Nursing department necessary to meet the nursing needs of the patients
- Oversees implementation and evaluation of the staffing model to assure high quality, cost- effective care
- Implements, evaluates and develops an effective nursing practice model to meet the needs of diverse patient populations
- Collaborates and coordinates with other departments and professionals to provide timely, safe and effective care consistent with individuals' needs, choices and preferences
- Ensures there are safe, coordinated and thorough admission and discharge planning processes in place
- Organizes and leads effective clinical meetings, rounds, shift to shift communication and huddles to assure effective patient/resident outcomes
- Contributes to a learning organization culture through ongoing professional development and support of nursing staff to pursue continuous professional development
- Models effective patient/resident and family-centered communication and coaches staff in service-oriented communication
- Provides service recovery directly when needed and directs/coaches team members in service recovery for dissatisfied customers
- Ensures that patient's attending physician and family or responsible party are promptly notified of any significant change in the patient's health condition
- Fosters professional relationships with community, regulators/surveyors, payors, and referral sources
- Actively develops relationships and strategies for collaboration with hospitals/health systems and home health/hospice and community providers to promote value based care delivery
- Provides open lines of communication regarding compliance issues within management area and access to the Integrity Line, and ensures that retaliation against staff who report suspected incidences of non-compliance does not occur. Promptly reports concerns and suspected incidences of non-compliance to supervisor, Compliance Liaison or to the Compliance Officer via the Genesis Compliance Line
- Participates in education, monitoring and auditing activities and investigations, and implementing quality assurance and performance improvement processes, as required
- Completes performance reviews and determines compensation and promotions based on the accomplishment of established standards that promote adherence to compliance and qualitystandards
- Prepares compliance reports as requested
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Assistant Executive Director Resume Examples & Samples
- Planning, directing, controlling and evaluating the functions of budget, fiscal management and procurement
- Formulates recommendations on major strategic management, fiscal policy and technical decisions for final decision by the Executive Director and the Commission
- Development of an employee-oriented culture that emphasizes quality, continuous improvement, key employee retention and development, and high performance
- Directly manage Accounts Payable, Accounts Receivable, Fixed Assets, Inventory, Procurement, and Reconciliation areas of the Lottery Commission
- Oversee the maintenance and preparation of the Lottery Commission’s Financial Records and reports, which may be produced weekly, monthly, quarterly and annually
- Prepares and monitors annual budget, spending and revenue for the Lottery Commission
- Supervise the annual update and monitoring of internal controls
- Develop innovative, efficient, and effective management strategies for administering financial and support functions necessary to accomplish the overall mission and goals of the Lottery Commission
- Work with internal and external auditors to improve controls and the management of the Finance Department
- Advise and inform the Executive Director relative to the status of financial matters of the Lottery Commission
- Act as the primary contact and liaison between the Lottery Commission and the House and Senate Ways & Means Committees, Executive Office of Administration & Finance, State Comptroller, and State Auditor
- Participates as a trustee to the Health and Welfare fund pertaining to the SEIU Local 888 vision and dental plan
- Applies Performance Appraisals to subordinate personnel
- Bachelor’s Degree, with advanced studies in Accounting, Finance, Management and/or Law
- Knowledge of the principles and practices of management, including planning, organizing, directing, motivating, controlling, and decision making
- Knowledge of the principles, practices and procedures of public finance administration
- Thorough knowledge of state finance law, commonwealth rules, regulations, and procedures in the areas of budgetary and financial control of the Commonwealth and the Lottery Commission
- Thorough knowledge of the principles of accounting, cost accounting, banking practices, financial modeling and other data processing methods
- Ability to analyze and determine the applicability of financial data, to draw conclusions and make appropriate recommendations to upper management
- Thorough knowledge of state accounting, budgeting, and personnel procedures
- Practical experience and knowledge of the principles and best practices of motivating and retaining a productive workforce
- Knowledge of the principles, practices and techniques of supervisions and employee relations
- Knowledge of the techniques of conducting performance evaluations
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Assistant Executive Resume Examples & Samples
- Minimum ten (10) years administrative or secretarial work experience sufficient to develop broad skills, competency and familiarity with business practices of a large organization
- Ability to travel up to 10% of time
- Must be capable of maintaining regular attendance
- Advanced skills in Microsoft Office including Word, Excel, & PowerPoint and other scheduling software
- Ability to manage multiple projects with competing priorities
- Ability to process complex data and reports
- Excellent telephone skills
- Initiative (self-starter) with ability to work without close supervision
- Must be able to maintain confidentiality regarding patient and company proprietary information
- Must have the ability to relate professionally and positively and work cooperatively with patients, families, and other employees at all
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Assistant Executive, SME Resume Examples & Samples
- Tertiary education from any recognized institution/university
- Minimum 1 year working experience in insurance industry
- Highly service-oriented, organized, and able to multi-task
- Strong communication skills (verbal, written and presentation)
- Critical problem solving and decision marking
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Assistant, Executive Resume Examples & Samples
- Arrange conference calls, organize and coordinate meetings including audio visual, PowerPoint and WebEx
- Anticipate and identify executive’s needs, plan and prioritize projects
- Gather and compile requested information, prepare invoices, perform research as assigned
- Prepare correspondence, maintain records and/or SharePoint/Exchange content with some interpretation of data
- Collaborate and work with l other administrative staff to achieve goals of the executive team
- Other administrative duties as assigned
- Relay instructions and information across Teams and/or department and follows commitments through to completion
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Assistant Executive Director Resume Examples & Samples
- Builds, develops and effectively manages the operations Program Managers and their respective teams, optimizing individual and team performance though effective leadership, mentoring, and training
- Assists the Executive Director in assuring that the management team maintains timely, open and effective communication regarding persons served
- Ensures Plan of Corrections are properly completed, corrected, and are submitted within identified time-frame
- Conducts monthly site visits and client chart reviews for accuracy and compliance
- Participates in the development and execution of the operations financial goals
- Ensures staffing plans are current, including monitoring labor hours
- Participates on advisory and external advocacy committees
- Analyzes consumer care information and monitor development of recommendations to correct or prevent concerns by regularly meeting the Residential Manager, QIDP, and Program Manager
- Ensures Residential Lease Requests, Commercial Lease Requests, and other Source documents related to leases are completed
- Completes ICF license applications, including the monitoring of current license expiration dates
- Coordinates and ensures all State required inspections are scheduled in a timely manner
- Responsible for ensuring admission letters are sent to new consumers/families
- Acts as Interim Executive Director in the Executive Director’s absence
- 3790 HEDGESVILLE RD STE O , HEDGESVILLE, WV 25427-6704 USA
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Assistant Executive Resume Examples & Samples
- Utilizes knowledge of company operations, policies, and department functions in performing administrative duties with minimal direction
- Works multiple priority activities concurrently that require considerable coordination and follow-through
- Assists in the creation and preparation of presentations
- Support visitor’s requests. Visitor requests, badge requests, catering orders, conference rooms and reserved parking spaces
- Set up new employees with computers, phones, furniture, cubicle space and any other supplies that they might need. This includes any special software or program access links
- Provide labor and/or payroll corrections for eCharge/eShop timesheets and running reports
- Pull monthly reports: vacation usage, Personal and Illness, etc
- Entering computer, hardware, and software requests into Digital Forms
- Placing maintenance work orders for repairs needed in our labs, conference room, offices and cubicles
- Schedule appointments and meetings and closely maintains department and program calendars
- Coordinate and arrange travel and expense reporting for department
- Maintain and update department SharePoint site
- Maintain department Fire Drill and emergency information and roster
- Miscellaneous tasks (ordering supplies, distributing Mail, Printing, scheduling meetings, distributing Mail, Printing, etc.)
- 2+ years of experience working in an administrative environment
- For Export Compliance, candidate must be a US Citizen or Permanent Resident
- High School Diploma or GED equivalent
- Knowledgeable in company policies and tools
- Interacts effectively with internal customers and staff at multiple sites
- Detail oriented, possess executive presence, maturity and judgment
- Excellent interpersonal, organization and communication skills required
- Handle multiple tasks simultaneously and autonomously
- Possesses advanced proficiency in various software programs including MSPowerPoint, Excel, Outlook and Word
- Enthusiastic with a positive outlook and 'can-do' attitude. Self-starter
- Ability to assist in various meetings by taking actions items and follow up
- Has proficiency in writing and able to consolidate weekly/ monthly reports
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Assistant, Executive Resume Examples & Samples
- Provide confidential and professional administrative Support to the VP of Human Resources and other senior executives by handling a wide variety of job duties including: managing an extremely active calendar of appointments, creating reports, creating PowerPoint presentations, completing expense reports, reconciling credit card statements, composing and preparing confidential correspondence
- Arrange complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
- Bachelor's degree in Business Administration or other related field
- 5-7 years of experience supporting CEO, CFO or VP level executives
- Proficient in MS Office, with advanced MS Excel skills
- Must be accessible evenings and weekends to accommodate the VP's schedule
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Senior Assistant, Executive Resume Examples & Samples
- Manage executive's schedule, arranging appointments, travel, meetings, conference calls, etc
- Coordinate activities between departments and outside parties. Contact company personnel at all organizational levels to gather information on behalf of executive
- Expert ability to prioritize, plan, schedule and organize multiple projects simultaneously according to importance of projects or tasks assigned
- Expert level of understanding regarding current office practices, policies, procedures, and services of department
- Expert level ability to interact and communicate effectively, tactfully and respectfully with others in all possible situations
- Expert level ability to provide support in the coordination of large projects
- Expert level skills in Microsoft Office products such as Excel, PowerPoint and Visio
- Experience with OrgPlus
- Equivalent experience of eight to ten or more years experience
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Assistant Executive Resume Examples & Samples
- Generate documentsto support high volume production - Assembly & Test Instructions (ATI), Marking Instructionsfor all OSAT subcontractor sites
- To maintain workstream master data and update yield in the system
- Coordinate activities related to engineering database
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Assistant, Executive Resume Examples & Samples
- Coordinates communications projects and ensures the team tracks and delivers on its most important promises effectively and efficiently
- Has keen interest in the daily business, helping to set department plans and priorities and playing a vital role in driving the fast pace that is fundamental to our Un-carrier culture and success
- Provides calendar, expense & travel support to the VP and leadership team
- Supports the team with light event planning, facilities management, supply requests, employee onboarding, and conference room booking
- Arranges meetings and often participates in meetings by taking/sharing/distributing notes and ensuring follow-up on deliverables
- Resourceful in finding information and leveraging tools to create presentations, departmental reports and organizational charts
- Researches, writes, edits, and proofreads vast and varied Corporate Communications documents
- Maintains full understanding and knowledge of office practices and acts as resource for department’s policies and procedures
- Additional projects as requested, with the opportunity to contribute to communications projects based on interest and skill
- An adept multi-tasker
- Curious about audiences and what drives a great experience for them
- Passionate about T-Mobile’s employee base and how to engage and motivate teams
- Able to network and partner well across teams
- Great at tracking and reporting key facts – both at exec-summary level and full-view level
- Enthusiastic and energetic member of the team
- Proactive and also responsive
- Organized and attentive to details and deadlines
- 2-5 years’ experience working in a fast paced, high volume Marketing, Communications, and/or Public Relations environment, ideally for a large corporation or agency
- Demonstrated strong organizational skills with a history of anticipating issues and taking proactive action to develop and implement an appropriate response plan
- Comfortable multi-tasking and able to deliver results under pressure and tight deadlines and an occasionally non-traditional work schedule
- Proven cross-functional, proactive outreach and collaboration
- Strong communication skills including writing, editing, proofreading, and presentation
- Vigilant attention to detail
- Pride in utmost discretion
- Ability to create and adhere to timelines and schedules
- Able to interface with multiple project managers and update project status
- Meticulous calendar management
- High energy and deeply dedicated
- Results-oriented with a strong sense of urgency
- Confidence to share opinions and suggest improvements
- Proficient using MS Office Suite and familiar with various digital tools and emerging technologies
- LI-JS2
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Assistant Executive Lounge Manager Resume Examples & Samples
- Previous experience working within a Front Office hotel environment in the 5 star/luxury market is essential
- Previous experience in F&B restaurant operations is preferred
- Minimum of 2 years previous experience in guest relations or related department within a five star hotel
- Strong ability to forge professional relationships with guest, co-workers and manager
- Ability to maintain hotel’s standards, policies and procedures
- Professional image and personality including confidence
- Leadership skills, thinking clearly, quickly and making decisions
- Team player, working well with olther department and co-workers
- Full comprehension of software including MARSHA, Opera
- Ability to go the extra mile, to provide the extra attention in order to satisfy guests’ individual needs and wants
- Should be creative, innovative and strive for continuous improvement
- Ability to motivate staff and maintain a cohesive team
- Ability to handle all disciplinary counseling as necessary according to JW Marriott Employee Hand Book
- Ability to maintain positive, professionally represent and engaging relations with guests and co-worker
- Organized and focused in high stress situations
- Proficiency in Outlook and Microsoft Excel
- Fluency in English language – both written and spoken and great communication skills
- Fluency in second language other than English, Arabic preferably
- Ability to ensure security and confidentiality of guests
- Ability to overcome objections, understand and respond appropriately to guest inquiries and needs while remaining calm and courteous
- Ability to multi task and take on cross functional tasks when required
- Ability to direct and supervise others
- Ability to train and develop others
- Be familiar with Hotel services, operational hours and ongoing promotions
- Have a thorough knowledge of JW Marriott Marquis Dubai products and services
- Maintain good working relationship with all hotel departments
- Have a good knowledge of local area and surrounding facilities. Provide recommendations and direction to guests whenever needed
- Demonstrate and promote quality awareness amongst Executive Lounge team. Seek ways to improve and maintain guest satisfaction scores for all Executive Lounge associates
- Ensure all checklists are completed at the end of each shift
- Supervise VIP and Marriott Rewards Elite member arrivals. Ensure meet and greet for Elite member
- Liaise on daily basis with Culinary team to ensure buffet set-up is complete and food is replenished and to inform of expected guest counts
- Be familiar and promote Marriott Rewards Program and encourage all Executive Lounge associates in order to achieve monthly target
- Encourage all associates to keep working areas clean and tidy
- Adhere to all food safety regulations and requirements
- Have a thorough knowledge of OPERA, MARSHA, IMS, Guestware and other front office related operational software
- Be familiar with all S.O.P.s and L.S.O.P.s relating to the front office operations
- Support and practice Empowerment within Front Office
- Understand all front office sections and their operational requirements
- Have a thorough knowledge of all Emergency Procedures
- Supervise guest registration and all relevant registration details required by the UAE law
- Have a thorough knowledge of Visa policy and procedures and assist in absence of visa coordinator
- Supervise compliance of Executive Lounge Agents in Cash handling procedures to maintain an accurate float
- Supervise PCI audits in order to ensure compliance according to Marriott International standards
- Prepare and ensure timely delivery of daily reports to other departments as well as executive office
- Assist in maintaining of bulletin board, or other visual representation, to note any outstanding issues, supply shortages within Executive Lounge
- Develop knowledge about frequent guests and their special requests and needs. Ensure the information is updated and maintained in guest profiles accordingly
- Each associate is expected to carry out, within their capabilities, all reasonable requests by management
- Be flexible according to the business need
- Have an excellent approach to customer service
- Have strong organizational skills; always practice “Clean as you go”
- Performs other related tasks as assigned by management
- Assisting the Executive Lounge Manager to monitor the Executive Lounge expenses to ensure it will be in line with Department profit Drive the Executive Lounge Brand Standards and appropriate engagement and communication with guests and colleagues
- Conduct ongoing training with existing staff and ensure that new staff is certified as required
- Assist employees wherever necessary in performing all job functions
- Monitor and ensure that employees perform their job functions to the hotel’s expected level of service
- Develop Executive Lounge Supervisors by ensuring Personal Development Plans are completed and followed up on
- Ensure the completion of team job appraisals, monthly one to one and LPP at the end of the year
- Monitor and maintain cleanliness and working condition of department equipment and supplies
- Participate in related project teams
- Balanced Scorecard Results: Implements strategies and executes activities to drive and continuously improve financial results, guest satisfaction, and human capital index and market share
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Administrative Assistant Executive Senior Resume Examples & Samples
- High school diploma or GED and 7+ years administrative and/or secretarial work experience, competency and familiarity with business practices of a large organization. In-house legal department or law firm experience is a plus
- Must possess excellent time-management skills, outstanding organizational skills and problem solving skills, including being a self-starter
- Must be an efficient, detail-oriented, and organized person who is responsive to deadlines and effective in a results-driven environment often under significant time constraints
- Must be able to balance work independently with limited supervision and respond effectively to competing priorities including applying sound judgment and understanding the scope and urgency of requests
- Must have exceptional communication skills, including writing (memos, presentations, correspondence, and email) and verbal skills to interface effectively with executives and all levels of staff, as well as inbound third party communications
- Must present themselves in a professional manner and possess a strong level of discretion, and unwavering integrity and honesty to manage highly confidential information
- Must have advanced knowledge of MS Office with strength in MS Word and PowerPoint; knowledge of Excel and Adobe Professional is preferred
- Notary public license preferred or the willingness to obtain
- Open workspace environment
