Vendor Coordinator Job Description
Vendor coordinator
provides monthly and quarterly technology vendor status reporting, key supplier metrics, key risk indicators, performance metrics and periodic updates to key business stakeholders.
Vendor Coordinator Duties & Responsibilities
To write an effective vendor coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included vendor coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Performs basic and routine vendor management functions in accordance with established procedures
Utilize Chase Processing systems (CLOSR, CFM, ) to research vendor issues and provide resolution
Typically partners with high-level Individual Contributors
Execute communication to third party vendors on performance
Produce regular and ad-hoc reporting to assist business needs
Document and share feedback on process needs or pain points in development lifecycle
Participate in and maintain functional relationships with key internal and third party partners
Implement plans as directed by team
Contribute information such as competitive analysis, key performance indicators and industry best practices for strategic planning
Culls available impression data from multiple sources to help build digital plans
Vendor Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Vendor Coordinator
List any licenses or certifications required by the position: ITIL, ASE, MQC, IATA, DOT, SPHR, PHR, CIPD
Education for Vendor Coordinator
Typically a job would require a certain level of education.
Employers hiring for the vendor coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Accounting, General Education, Business, Business/Administration, Associates, Finance, Engineering, Management, Technical
Skills for Vendor Coordinator
Desired skills for vendor coordinator include:
MS Office applications
Work being performed for client
Excel
Procedures
Vendor performance metrics
Visa process and administration
10-key calculator
Adobe Bridge
Adobe Photoshop
Banking
Desired experience for vendor coordinator includes:
Participates in discussions with brands around best practices and implementation of advertising campaigns
Solicits feedback from Merchant partners to understand market share opportunities
Cross-references strategies with E-comm, Event Execution team, and DMC’s to ensure availability
Negotiates balanced outcomes that satisfy the interests and objectives of all parties
Liaise with cross functional teams to ensure service delivery from Training, QA, IT, WFM, Customer Voice
Be extremely knowledgeable about team workflows (how customer issues are routed and resolved)
Vendor Coordinator Examples
1
Vendor Coordinator Job Description
Job Description Example
Our company is looking for a vendor coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for vendor coordinator
- Responsible for centralized management and ordering of Veteran Appraisals for Call Center, Retail and Wholesale Channels
- Review of invoices submitted by vendors including approval or hold for disposition decisions
- Analysis, identification, and communication of information regarding vendor orders
- Reviews of invoices submitted by vendors including approval or hold for disposition decisions
- Communicates both verbally and written with key stakeholders as needed to provide smooth processing of information
- Processes all invoices ensuring billing is accurate and approved per vendor contracts
- Resolves invoice discrepancies with vendors when necessary
- Validate accuracy of invoices against internal and external systems
- Responsible for logging and tracking all invoices received and paid
- Processes contracts and requests/inquiries in conjunction with Procurement and HR Technology processes
Qualifications for vendor coordinator
- Knowledge of website maintenance and retail operations a plus
- Confident presence and ability to interact with vendors
- Strong sense of urgency and an ability to problem solve are critical
- Capable of working in a team individually
- Coordinate vendor contact information in accord with HR Technology process
- Proactively identifies and documents process methodology that better enables the management and tracking of key HR Technology and vendor information
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Vendor Coordinator Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of vendor coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for vendor coordinator
- Ensures all documentation associated with area(s) of responsibility is maintained, remains confidential and is properly shared
- Completes all responsibilities in an accurate and timely manner and meets all production standards
- Monitor HR Technology Vendor Management mailbox and provide support for invoicing, contracts and other vendor related questions as needed
- Record and monitor vendor service requests and statements of work (SOW)
- Works with Procurement to ensure HR Technology contracts are up to date in the contract database, notifications for expiration are set correctly and perform routine annual audits to ensure contract database is in sync
- Maintains HR Technology vendor, application and budget related spreadsheets and conducts regular audits to ensure accuracy
- Works with HR Finance team to ensure HR Technology vendor budget is reconciled quarterly
- Complete, in the established time frame and in accordance with internal and external controls, all requests from internal and external customers for account additions and updates related to payment of AP
- Assist with research regarding payment anomalies
- Communicate with internal partners on customer account status
Qualifications for vendor coordinator
- 0 - 1+ Years of administrative assistant or processing
- MS Visio experience preferred
- Ability to have a direct impact on a customer’s cost and service level experience within the Company
- Will be required to periodically work shifts incorporating either an early start or late finish
- BSc with 3+ years of experience
- Data maintenance experience, knowledge of domestic and international payment requirements, and experience with processing international low and high value ACH, cross-border wire, and domestic ACH payments preferred
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Vendor Coordinator Job Description
Job Description Example
Our growing company is looking for a vendor coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for vendor coordinator
- Managing coop budgets
- Vendor insights and analytics
- Monitor routing performance for each of the DCs and escalate any issues as needed
- Manage the day to day communication in the Vendor Compliance mailbox
- Execute review of routing guides and value added service requirements
- Assist in the validation of non-compliance chargebacks
- Update and maintain appropriate ERP, WMS, and communication tools with applicable “requirements” communication and system VAS codes
- Create and maintain documentation of operational requirements for all America’s wholesale customers
- Contribute to customer performance scorecards and dashboards of established metrics that help the Americas operating units focus on key performance drivers
- Work with the Airline Maintenance Manager and the Aircraft Maintenance Control Center (AMCC) to manage equipment movements to and from our inventory locations
Qualifications for vendor coordinator
- Advance knowledge of various applications
- Exceptional written and verbal communication skills in a cross-cultural context
- Detail oriented – high level of accuracy required
- Strong organization skills - ability to multi-task and meet deadlines in a fast-paced environment is a must
- A Bachelor’s degree is preferred, coupled with previous relevant experience
- Applicants without a Bachelor’s degree and that have equivalent relevant experience, will be considered
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Vendor Coordinator Job Description
Job Description Example
Our company is searching for experienced candidates for the position of vendor coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for vendor coordinator
- File and maintain records of all the Regulatory information related to the maintenance accomplished on aircraft
- Assist Finance and Accounting prepare analysis for management, monthly accruals, and monthly inventory reconciliations
- Work with the Director and Manager’s to develop reports and tracking methods
- Assist the Project Controls team with financial reporting, tracking of costs, and forecasts
- General support of the Airline Operations Team
- Experience in Accounting and Admin tools, preferably with Microsoft Navision ERP
- Responsible Vendor Management and Maintenance in SAP, including new Vendor set-up and updates
- Actively contribute to automate Vendor Management process within current requisition system
- Responsible to continuously improve and take ownership for creating process for Vendors to proactively provide all necessary information to create/update Vendor Master file in advance of the PO Process
- Manage electronic loading of POs and supporting documentation (Contracts, SOWs, Quotes, ) to MFiles
Qualifications for vendor coordinator
- 3+ years of hands-on experience working in the pharmaceutical industry (preferable) with at least 2 years’ experience in preparing and analyzing vendor budgets and contracts
- Attention to detail and strong analytical and organizational skills
- Job tasks, correctly performed, impact indirectly on cost containment, efficiency, profitability or operations
- Post Matric Qualification in Telecommunication (would be advantageous)
- Knowledge of Telco (Diginet, ADSL, Fibre, Microwave) products
- Exposure to a telecommunication environment, network and infrastructure (would be advantageous)
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Vendor Coordinator Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of vendor coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for vendor coordinator
- Communicate and distribute all Purchase Orders
- Manage Purchase Requisition (PR) holds list and communicate to the team on a weekly basis
- Monitor open PRs in Winshuttle and follow up with team counterparts to assure PO process is complete in a timely manner
- Active participation in weekly purchasing meeting and document action items/meeting notes for timely distribution to team
- Assist UT employees with any PO related questions, as required and assigned
- Support implementation and continuous improvement of Winshuttle
- Ensure work instructions are updated with necessary changes/updates as process enhancements occur
- 100% compliance with Purchasing SOP and legal guidance
- Support the Vendor Marketing Manager in preparing all divisional vendor marketing briefs for program activations
- Support Vendor Marketing Manager on larger, more complex marketing programs as required and works with store
Qualifications for vendor coordinator
- Siebel (CRM) and TMS
- 1-2 years of experience in marketing, preferably within retail, fashion, or a related business
- General business and data acumen with knowledge about the retail and fashion industries
- Strong team player with an aptitude for building relationships across an organization
- Excellent communication skills, confident presence, and professional demeanor to interact with top management both internally and externally
- Proficiency in PowerPoint to develop presentations for senior executives