School Clerk Job Description
School clerk
provides on-site and group training to school and department financial personnel on accounting policies, practices and procedures.
School Clerk Duties & Responsibilities
To write an effective school clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included school clerk job description templates that you can modify and use.
Sample responsibilities for this position include:
Facilitate purchases through purchasing systems including the general ledger, procurement and accounts payable systems
Manage school-wide daily systems (managing student attendance, tracking the student discipline system)
Culturally and linguistically affirming
Manage phones (answering calls, re-directing calls, taking messages, placing calls, creating school announcements)
Manage the collection and maintenance of student, personnel, and school information (receiving forms and paperwork, tracking missing forms, managing databases, updating contact information, maintaining records)
Process student and faculty applications
Participating in staff recruitment and selection processes
Greets school visitors and answers telephones
Drafts document formats
Monitor budgets throughout the year
School Clerk Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for School Clerk
Typically a job would require a certain level of education.
Employers hiring for the school clerk job most commonly would prefer for their future employee to have a relevant degree such as Collage and Associate Degree in Education, Associates, General Office, Accounting, Graduate, Arts, Business, English, Marketing, Communications
Skills for School Clerk
Desired skills for school clerk include:
Office procedures and practices
Systems
School policies helpful
School policies
English grammar
Spelling and commercial arithmetic
Business English
Bookkeeping
Modern office practices and procedures
Systematic filing procedures
Desired experience for school clerk includes:
Ability to document administrative processes and implement recommended improvements
Ability to courteously interact with students, faculty, staff, external groups and other stakeholders
Strong attention to detail, ability to problem solve and analytical skills
Excellent oral and written ability
Ability to maintain composure in a busy and demanding work environment with multiple priorities and deadlines
Proficient typing skills, ability to operate a personal and district computer system, and related software
School Clerk Examples
1
School Clerk Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of school clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for school clerk
- Maintain and monitor financial accounts and reconcile assigned accounts
- Review department expenditures as they appear on monthly financial reports, insuring appropriateness and accuracy of all charges against departmental accounts
- Prepare journal entries and transfer of expenditures
- Process deposits for department related gifts or revenues
- Understand University Procurement policies and procedures, ensuring compliance with those policies in all purchasing activities
- Assist the current Procard records manager as needed, assist staff in securing Procards, verify monthly bank statements, reallocate expenditures as requested and work with Procard auditors when necessary
- Maintain records of departmental purchases and related bid and contract paperwork for a period of three years
- Prepare graduate student fellowship forms and graduate student assistantships
- Provide coverage of main phone and front desk in Dean's office as needed
- Serve as resource to faculty, staff, students, and the public, responding to questions regarding the Graduate School and its fellowship programs
Qualifications for school clerk
- Ability to work with others in a spirit of cooperation and helpful facilitation
- Ability to organize multiple types of documents
- Ability to perform duties with awareness of all district requirements and Board of Education policies
- Ability to develop effective working relationships with students, staff, and the school community
- Enrolling / transferring students
- Money collection and deposit procedures
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School Clerk Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of school clerk. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for school clerk
- Provide occasional assistance to the Dean and other staff with email communication with graduate students about the Graduate School's diversity fellowship programs
- Keeps current in knowledge of system, technology, policies, practices, and organization structure
- Enter data in Prima
- Provide administrative support to the Director of New Venture Development and other Center team members
- Act as a Department Scheduling Representative for Berthiaume Center meetings, with students, faculty, community members and industry representatives
- Prepare travel reimbursement paperwork for Center faculty, staff and students
- Facilitate online purchases through use of Umass Buyways and Peoplesoft financial modules, utilizing general ledger, procurement, and accounts payable information when applicable
- Manage departmental and faculty ProCards
- Maintain Berthiaume Center financial accounts and account balances, and issue regular financial reports from Summit and PeopleSoft for the Center's leadership team
- Review departmental expenditures as they appear on monthly financial reports and insure appropriateness and accuracy of charges against Center accounts
Qualifications for school clerk
- Open, close, and modify positions
- Open buckets and enter SPS
- Balance internal accounts and write checks
- Audit student attendance
- Monitor employee attendance
- Ensure substitute coverage for all employee absences
3
School Clerk Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of school clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for school clerk
- Under the direction of the Communications Events & Relations Constituent Relations Coordinator, assist in the planning and execution of Center functions, helping to select event dates, locations, speakers, awards, programs, invitations and acceptances, in addition to maintaining the yearly events calendar
- Assist student groups associated with the Center with administrative needs such as purchasing
- Work with internal and external vendors to order and pay for merchandise for the Center
- Perform general office functions such as mail distribution, scheduling of meetings, arranging for guest accommodations and meal reservations, maintaining an inventory of office supplies, and processing incoming and outgoing email
- Assumes the duties of the school secretary during her absence
- Answers the telephone and route calls
- Receives mail where applicable or its equivalent
- Types various kinds of reports
- Handles correspondence referred by the administrator(s)
- Assists administrator with preparing expulsion folders for hearings
Qualifications for school clerk
- Ability to procure, receipt, distribute, and inventory materials and equipment
- Have experience of a successful audit
- Submit field trips
- Excellent computer software knowledge for using databases, data management, spreadsheets including formulas, word processing
- Strong ability to establish rapport and maintain harmonious working relationships with diverse group of students and staff and among constituencies (faculty, department and college staff, alums, central administration, Scheduling Office, Accounting )
- Ability to understand, explain and apply the laws, rules, policies and procedures governing assigned unit activities, University, Commonwealth and Federal financial policies and procedures
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School Clerk Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of school clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for school clerk
- Assists the Executive School Secretary in day to day duties as needed
- Performs other duties as directed by the school principal/site administrator(s)
- Act as main point of contact for stakeholders (alumni, faculty, staff, students, and prospective students) requesting support from the Marketing and Communications team
- Coordinate and execute tasks and requests for Marketing and Communications team from intake to final completion
- Communicate information proactively to meet needs of a variety of internal constituents, including leadership (Dean, Associate Deans and Directors), faculty, students, and staff, with a focus on delivering consistent messages
- Coordinate project work and communication with external vendors, such as printers, photographers, graphic designers, videographers, and copywriters, to suppoti marketing and communication team work
- Coordinate presentation and promotion oflsenberg School of Management's calendar of activities in a way that adheres to a consistent standard of quality for the Isenberg brand
- Use on line marketing and digital promotion tools, such as Drupal-based website, social media accounts, and email communications, to share updates, information, news, events, and press, ensuring content is published regularly and to all audiences
- Performs various related office duties as assigned
- Assists teachers in preparing instructional material, as required
Qualifications for school clerk
- Strong proclivity to be self-directed and motivated with the ability to work independently
- Ability to adjust to changing situations
- High school diploma and five years of related administrative experience
- Basic computers skills including word processing and email
- Ability to access and use the Internet
- Ability to maintain confidentiality of student records and information
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School Clerk Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of school clerk. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for school clerk
- All other duties as assigned by the principal or supervisor
- Collect and analyze student performance data, and prepare reports for faculty review and Association to Advance Collegiate Schools of Business (AACSB) accreditation reporting by degree program, including, but not limited to, BBA (in person and online), BS Sport, MBA (full-time, online, and blended option), BS Sport Masters and the PhD in Management
- Aid in the creation and distribution of dashboards and reports of key organizational data
- Collect and analyze ranking data for key stakeholders including the Dean, Associate Deans, Program Directors, Marketing and Communications, and the Chase Career Center
- Collect, compile, and categorize data documenting faculty qualifications for over 140 instructors every year for AACSB accreditation reporting and internal decision-making
- Perform research, data collection, and preparation to fulfill data requests as they arise
- Track cyclical projects, ad hoc requests, and special initiatives to ensure key players (both internal and external to Isenberg School of Management) meet deadlines
- Assure accuracy across all data reporting
- Assist with database queries and reporting
- Update database records through re-structuring and coding of data from various sources
Qualifications for school clerk
- Basic computer skills including word processing, e-mail and Intranet and Internet skills
- Ability to support a number of schools on a weekly basis as directed by the Special
- Education Compliance Department
- Ability to organize and prioritize job responsibilities including the ability to organize and prioritize multiple and diverse tasks
- Ability to deal respectfully and cordially with a diverse public, including faculty, staff, students and alumni
- Ability to work independently, be self-directed and motivated