Medical Staff Coordinator Job Description

Medical Staff Coordinator Job Description

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Medical staff coordinator provides consultation support to hospital and medical staff members on bylaws, rules & regulations, and accreditation/regulatory standards.

Medical Staff Coordinator Duties & Responsibilities

To write an effective medical staff coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included medical staff coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Responsible for creating monthly reports for the Governing Board on credentialing and privileging recommendations of the Medical Executive Committee, on proposed Medical Staff Bylaws, Policy and Rule revisions
Data entry and upkeep of provider information in the credentialing database
Verifying State OPMC and Medicare / Medicaid for any current sanctions and restrictions on licensure and/or limitations on the scope of practice on all credentialed providers in interim credentialing periods
Preparing provider-credentialing file for presentation to the Credentialing Committee
Creating, copying, filing, and maintaining all relevant documentation into provider credentialing folder
Performing other related tasks as directed
Coordinates the FPPE process according to regulatory requirements
Responsible for all Medical Staff Committee membership assignments, maintaining meeting attendance, preparation of monthly MS meeting calendar and emergency room call schedule and other duties as assigned
Coordinate committee/clinical service meetings to include, preparation and distribution, agendas, minutes, presentations, attending and transcribing meeting minutes via laptop

Medical Staff Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Medical Staff Coordinator

List any licenses or certifications required by the position: CPCS, CPMSM, CPSC, NAMSS, CME, GOLD, CMSC, CPHQ, CPCE

Education for Medical Staff Coordinator

Typically a job would require a certain level of education.

Employers hiring for the medical staff coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Medical, Associates, Education, Business, Healthcare, Management, Health, Healthcare Administration, Medical Terminology, Communication

Skills for Medical Staff Coordinator

Desired skills for medical staff coordinator include:

Medical terminology
Federal and state regulatory requirements and accreditation standards
Medical Staff Bylaws
Medical staff service functions related to credentialing/privileging
General Rules and Regulations
Microsoft Office products
General Rules and Regulations and Department Rules and Regulations
Hospital Bylaws
Latest recommendations for the Joint Commission on Accreditation of Healthcare Organizations the State Medical Society

Desired experience for medical staff coordinator includes:

Maintains proactive and effective communication with all members of the departmental team and communicates any concerns appropriate staff immediately
HSD/GED and minimum of 3 yrs
Effective communication, organizational skills, ability to work independently and handle multiple projects simultaneously
Working knowledge of hospital accreditation, medical staff credentialing, privileging, appointment and licensure requirements
Cactus software experience preferred
Certification or ability to attain certification by the National Association of Medical Staff Services

Medical Staff Coordinator Examples

1

Medical Staff Coordinator Job Description

Job Description Example
Our company is growing rapidly and is hiring for a medical staff coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for medical staff coordinator
  • Prepares materials for Credentials Committee, Medical Executive Committee and Board of Trustees regarding medical staff appointments
  • Serve as the technical resource regarding accreditation standards, bylaws documents, and policies and procedures governing the medical staff
  • Assess currency, research and develop appropriate privileging criteria to ensure regulatory compliance and risk mitigation
  • Responsible for the integration of services between the Medical Staff Department and the Central Verification Office
  • Ensure that all information, including but not limited to licensure, certifications, and professional liability insurance for practitioners meets hospital requirements, and is current and accurate
  • Promote a team environment, willing to assist others, and responds timely to physicians, hospital staff and various external entities
  • Direct, educate and motivate physician leaders to accomplish their assigned tasks either with matters of significance to department business or in support of the credentialing program
  • Responsible for meeting management, to include agenda development, appropriate documentation and follow-up on key issues
  • Serve as the technical expert for the credentialing software program, to include database management and generating reports for both internal and external sources
Qualifications for medical staff coordinator
  • Compile and authenticate Medical Staff, Allied Health Professional Clinical Assistants, and Student applications and waiver requests in compliance with regulatory requirements and accreditation standards
  • Prioritize multiple department tasks and projects to ensure they are completed in the required timeframes
  • Triage patient and physician satisfaction concerns in a timely manner, assuring they have been thoroughly addressed.*
  • Responsible for protection of highly confidential and sensitive information including peer review and HIPAA protected information.*
  • Establish productive relationships with various stakeholders to ensure compliance and effective systems
  • Strong computer skills, including experience with Microsoft Office Suite and database management Problem solving, analytical skills, creativity, effective oral and written communication and presentation skills
2

Medical Staff Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of medical staff coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for medical staff coordinator
  • Ensuring that all criteria is met for hospital compliance regulatory compliance as it relates to credentialing and privileging
  • Updating and maintaining relevant databases
  • Overseeing the establishment and implementation of minimum threshold criteria for physician competence, activity requirements and practice activity at TMCP and assist in the oversight of medical staff governance
  • Proactively initiate and coordinate medical staff activities
  • Provide and demonstrate ongoing expertise in joint Commission, CMA, State, Federal and other regulatory requirements affecting the medical staff organization
  • Process initial applications, reappointments, verifications of all pertinent and required information and follow up
  • Assure peer review findings are available for review at the time of reappointment
  • Maintain the medical staff proctoring system in an accurate and timely manner
  • Initiate and maintain timely documentation of ongoing professional practice evaluation and focused professional practice evaluation (OPPE/FPPE) review
Qualifications for medical staff coordinator
  • Experience with dictation equipment and computers are required
  • BA/BS degree in healthcare related field
  • Is responsible for ongoing development of his/her work skills through the use of available resources
  • High level of energy to work in a fast paced environment often including time deadlines, frequent interruptions, heavy workload, multiple demands and multi- tasking
  • Strong organizational skills and ability to prioritize and re-prioritize as necessary
  • Coordinates CME program, support the medical staff committees by preparing agendas, attending meetings, providing accurate and timely minutes, initiating and/or conducting appropriate follow-up actions
3

Medical Staff Coordinator Job Description

Job Description Example
Our company is searching for experienced candidates for the position of medical staff coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for medical staff coordinator
  • Assist and advise customers as necessary and appropriate regarding medical staff issues
  • Maintain a high level of integrity and confidentiality at all times
  • Effectively utilizes all software systems
  • Coordinate all professional staff activities
  • Act as a liaison to professional staff, nursing and administration with the parameters established by the director
  • Perform all duties in a manner which promotes team concept, caring and respect
  • Processes Initial and Reappointment applications
  • Manages and maintains all confidential information
  • Maintains and updates credentialing data base
Qualifications for medical staff coordinator
  • Minimum of 2 years credentialing experience in a medical staff office
  • Experience working directly with physicians and their offices on appointment/reappointment process preferred
  • Knowledge of Joint Commission and governmental regulatory requirements preferred
  • Experience in use of Microsoft Word, Outlook, Excel
  • Familiarity and knowledge of Database Management
  • NAMSS - certification within one year of employment
4

Medical Staff Coordinator Job Description

Job Description Example
Our company is growing rapidly and is hiring for a medical staff coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for medical staff coordinator
  • Comprehensive expertise and knowledge of medical staff organization management, including regulatory and accreditation requirements
  • Maintains knowledge of new and changing accreditation, licensing, and educational requirements and assists in their implementation
  • Assumes responsibility and accountability as Custodian of Records for all files, minutes, reports, relative to the activity of the Medical Staff
  • Oversee the collection, compilation, and presentation of quality indicators as part of the standardized medical staff performance measurement and improvement process
  • Be responsible for collection of professional practice evaluation data from internal hospital departments, contractors, external sources, and others as identified
  • Provide monthly process improvement activities/professional practice evaluation reports and provider activity data to the Medical Staff Office
  • Collaborate with the Professional Practice Review nurses, and review data sources to screen for selected quality indicators
  • Serve as System Administrator and expert database analyst for clinical benchmark database (Premier)
  • Support and train staff and user personnel on specified database systems and tools
  • Interface with medical staff leadership and administration in the evaluation and approval process for physicians and allied health practitioners
Qualifications for medical staff coordinator
  • Basic computer knowledge and skills in Word, Excel and other data entry processes
  • Certified provider Credentialing Specialist by the National Association of Medical Staff Services
  • May require current Notary Public Commission
  • Computer proficiency in Windows, Microsoft Office (Word, Excel, Access, and PowerPoint) and Internet
  • Excellent written/interpersonal Skills
  • Exceptional interpersonal, communication, and listening skills
5

Medical Staff Coordinator Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of medical staff coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for medical staff coordinator
  • Advise medical staff leaders of any potential credentialing or other issues that may require further investigation and makes additional inquiries as requested
  • Facilitate review of completed files with individual medical staff leaders prior to files going to committees and to the Board for approval
  • Establish and maintain a credentials file for each assigned practitioner, filing information in the appropriate section and maintaining file in good order
  • Develop and maintain all Medical Staff files
  • Work regularly with the leaders of the medical staff to include the Department Chairs and Elected leadership to review files, plan meetings and to resolve any other issues
  • Be responsible for various secretarial duties requested by the Medical Staff members, Medical Staff Department Chairs, Medical Staff Leadership and committees of the Medical Staff
  • Schedule monthly meetings of the Medical Staff and other related activities
  • Responsible for the timely and electronic process of all medical staff initial applications and reappointment applications
  • Maintain a current roster of the Medical Staff and notifies all in-house departments of any changes
  • Maintain a current binder of all Medical Staff privileges in the Nursing Supervisors office in the event of system down time
Qualifications for medical staff coordinator
  • Be responsible for the financial transactions of the medical staff for the collection of application fees and annual staff dues, financial accounting, paying medical staff bills and keeping the Medical Staff Executive Committee informed of the status of all staff funds
  • Maintain knowledge of the latest recommendation from Joint Commission and the State of Alaska Medical Board regulations, particularly in reference to accreditation, peer review and the laws effect on assigned job duties
  • Coordinate with the Manager of the department to prepare for Joint Commission and other regulatory surveys
  • Experience with credentialing database software preferred
  • Ability to handle confidential materials and matters
  • Strong writing and reading aptitude

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