Medical Staff Job Description

Medical Staff Job Description

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Medical staff provides direction and day-to-day oversight of Medical Staff Services department to ensure compliance with medical staff Bylaws, State, Federal, regulatory agencies.

Medical Staff Duties & Responsibilities

To write an effective medical staff job description, begin by listing detailed duties, responsibilities and expectations. We have included medical staff job description templates that you can modify and use.

Sample responsibilities for this position include:

Monitors monthly expirations of providers state licenses, federal DEA, CT Controlled Substance Registrations, professional liability insurance, board certifications and BLS, ACLS, ATLS, as applicable
Verifies training, State Licenses, DEA Certificates, Hospital Affiliations, Board Certifications, & Malpractice Carriers
Ordering tests
Obtaining prior authorizations
Room cleaning
Recording vital signs and preparing patients for examination
Front desk support
Educate and then serve as the technical assistant to volunteer physician leadership in their evaluation of the current clinical competence of applicants and appropriateness of credentialing requests, document review, privilege form review, and TJC preparedness

Medical Staff Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Medical Staff

List any licenses or certifications required by the position: CPCS, CPMSM, BLS, NAMSS, ACLS, CME, CPSC, CMA, CPR, ASPR

Education for Medical Staff

Typically a job would require a certain level of education.

Employers hiring for the medical staff job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Education, Medical, Associates, Business, Management, Healthcare, Healthcare Administration, Health, Medical Terminology, Communication

Skills for Medical Staff

Desired skills for medical staff include:

Medical terminology
State
Federal
Medical Staff Bylaws
Federal and state regulatory requirements and accreditation standards
JCAHO regulations
Privileging
NCQA
Medical staff service functions related to credentialing/privileging

Desired experience for medical staff includes:

Proficient with IBM PC, Database, WordPerfect, Lotus 1-2-3
Strong organization and communication skills, attention to details required
Proven ability to function independently with minimal direct supervision
Shares information with internal contacts with common desire to reach a solution
Two years credentialing/medical staff related experience or degree in Medical Staff Services Management in lieu of experience
Problem solving, analytical skills, creativity, effective oral and written communication and presentation skills

Medical Staff Examples

1

Medical Staff Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of medical staff. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for medical staff
  • Coordinate all professional staff activities related to credentialing, initial appointments and re-appointments, and privileging, under the direction of the Director, Quality Management and Medical Staff, or the Program Manager for Medical Staff Services
  • Coordinate all professional staff activities related to credentialing, initial appointments and reappointments, and privileging
  • Maintain a working knowledge of the Hospital Bylaws, General Rules and Regulations, Medical Staff Bylaws, General Rules and Regulations and Department Rules and Regulations
  • Maintain confidentiality of all matters relating to the operation of medical staff management and its records of proceedings
  • Assist Chiefs and Chairs in the facilitation of their respective meetings
  • Prepare agendas and supporting documentation, consulting with chiefs and chairs
  • Oversee preparation and distribution of materials, which includes electronic data systems
  • Maintain knowledge of current regulatory Medical Staff Standards and acts as a resource to Medical Staff officers and Medical Directors
  • Advise department chiefs and committee chairs of needed information, research issues and propose solutions
Qualifications for medical staff
  • Proficient with IBM PC, medical staff database
  • CPMSM or CPCS certification, preferred
  • Strong interpersonal, negotiation skills required
  • At least 3+ years progressive medical staff administrative experience, High School graduate or equivalent
  • A trainee position may be posted
  • CPCS and/or CPMSM certification required
2

Medical Staff Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of medical staff. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for medical staff
  • Arrange various meetings which include the preparation and distribution of agendas/discussion material, room accommodations, food if provided and room set-up
  • Record of minutes
  • Maintain Medical Staff credentialing files with filing, purging, and creation of new files maintenance of archived files
  • Assist with scheduling preparation, maintenance and distribution of physicians Coverage list and call schedule of the Emergency department
  • Coordinate, complete, and maintain the primary source verification and confidential research required for credentialing licensed healthcare practitioners for the medical staff
  • Coordinate data collection to maintain an accurate database for hospital use, and to gather information as required in order to maintain a current record of all practitioners
  • Coordinate review and revision of departmental policies and procedures on an ongoing basis as it relates to standardization between Medical Staff Services offices
  • Serve as a resource for interpretation and adherence to the Medial Staff Bylaws, Rules & Regulations
  • Provide information required by the governing body for their review of medical staff activities
Qualifications for medical staff
  • The incumbent must ensure a high level of accuracy and productivity in performing the work while being subjected to frequent questions or interruptions
  • One to two years experience in a medical staff office preferred
  • Cooperative working skills, leadership skills, and interpersonal skills, and the ability to deal tactfully and courteously with the general public, medical and professional staff, regulators, and fellow employees
  • Strong computer skills using databases, Microsoft Office Suite
  • Processes requests for additional privileges and changes in status
  • Certified Professional Medical Services Management (CPMSM) or Certified Provider Credentialing Specialist (CPCS)
3

Medical Staff Job Description

Job Description Example
Our company is looking to fill the role of medical staff. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for medical staff
  • Coordinates the functions and provides Administrative Support of the Medical Staff Continuing Medical Education Program
  • Transcribe physician dictation, letters, memos, meeting minutes
  • Answer and direct phone calls and administrative day-to-day requests
  • Collaborate with physicians in managing monthly staff, resident and fellow call schedules
  • Assist with Fellow recruiting (communicates via e-mail and phone, application assistance), facilitate Fellow interviews - scheduling, agenda, providing travel/hotel information, dinner reservations, and interview support
  • Maintain ACGME ADS System updates, and National GME Census and data management and track report management
  • Maintain monthly resident (OR and ICU) & fellow rotation list, in collaboration with residency and medical student coordinator
  • Ensure trainee credentialing with TSBME, coordinate all aspects of resident and fellow conferences
  • Provide monthly orientation material to trainees
Qualifications for medical staff
  • Familiarity with office equipment (telephones, faxing, copying)
  • Must have demonstrated skills in taking minutes and an ability to spell and punctuate well
  • Five years of experience in Medical Staff services or a legal/regulatory agency, with direct responsibility for credentialing
  • Process and mail fellowship applications and recommendation letters
  • Manage fellow on boarding process
  • Utilize e-Value Program in managing trainee, educator, and program data
4

Medical Staff Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of medical staff. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for medical staff
  • Assist with looking up/ordering journal articles
  • Act in the role of liaison to professional staff, Nursing, Quality Management, and Administration with the parameters established by the ministry Quality Directors and Program Managers for Medical Staff Services throughout Oregon Region Quality & Medical Staff Services division
  • Act under the direction of the Director, Quality Management and Medical Staff, or the Program Manager for Medical Staff Services
  • Assist with the coordination of Medical Staff social activities
  • Adhere to all policies and procedures regarding mandated queries and reporting mechanisms and monitors, on an on-going basis, the financial account with the data bank to ensure compliance and accuracy
  • Adhere to departmental time frames for file completion
  • Answer phones/screen visitors
  • Call outside repair services as necessary
  • Closely monitor information collection
  • Compare psv, curriculum vitae and credentialing information form
Qualifications for medical staff
  • Current office administrative practices and procedures
  • Use independent judgment and initiative within established policies and procedures
  • Skill in ECHO Database – PSV functions
  • Ability to interact successfully with management, physicians, staff and visitors
  • Ability to handle information in a highly confidential nature
  • Familiarity with Medical Staff Laws
5

Medical Staff Job Description

Job Description Example
Our company is hiring for a medical staff. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for medical staff
  • Compile and create practitioner files including all pertinent information in accordance with departmental policies
  • Complete and track work order requests
  • Coordinate office maintenance as required
  • Create physician profile for quick reference by medical staff leadership
  • Critically review primary source verification (psv) scanned documents to determine any incorrect, omitted or discrepancies in data entry and psv requests
  • Develop and maintain working relationships with chiefs, chairman, nursing staff, ancillary departments, to proactively provide information regarding practitioner privileges or scope of practice and credentialing actions
  • Ensure complete and accurate credentialing information is provided to chiefs and chairpersons to enable them to make informed decisions regarding clinical privilege delineation
  • Ensure sufficient quantities of supplies are available
  • Forward and track complete files to Division Chiefs and Department Chairmen for approval
  • Forward appropriate individuals and callers to Director as required
Qualifications for medical staff
  • Must have a Bachelors degree (or actively involved in completion process) in a health or business related field
  • Requires training and proficiency in the use of Word and report writing programs
  • Requires prior experience (3-5 years) in medical staff credentialing
  • Requires initiative and organizational ability, will involve travel in between hospitals
  • Two (2) plus years’ experience as medical staff services professional in an acute care hospital medical staff office
  • Occasionally carry up to 25 pounds

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