Medical Administrative Assistant Job Description

Medical Administrative Assistant Job Description

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Medical administrative assistant provides advice, assistance, and technical support to treatment facility staff, Medical Coders, reviewers, Medical Coding Compliance Specialists, and Medical Coding Trainers as appropriate regarding official coding guidance and regulatory provisions.

Medical Administrative Assistant Duties & Responsibilities

To write an effective medical administrative assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included medical administrative assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Prepares Medical records/charts from previous day for coder
Pulls records in a timely manner for any staff member requesting medical records
Performs medical records chart analysis, flagging any missing signatures
Assists patients, and other health care providers and law firms with medical records requests
Files completed medical records
Purges medical records by year
Evaluating each consumer's need for nursing care on a periodic and continuing basis
Developing a written nursing plan for each consumer requiring nursing care as per physician's recommendations
Consulting with clinics and hospitals, making appointments and follow ups, and ensuring that needed reports from clinic visits and hospitals are obtained and filed for consumers
Reviewing each consumer's nursing care plan as related to the consumer's daily needs as per physician's recommendations

Medical Administrative Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Medical Administrative Assistant

List any licenses or certifications required by the position: BLS, CPR, IEA, NCRMA, NCMA, CMA, CCMA, RMA, MA, CMAS

Education for Medical Administrative Assistant

Typically a job would require a certain level of education.

Employers hiring for the medical administrative assistant job most commonly would prefer for their future employee to have a relevant degree such as Associate and High School Degree in Education, Associates, Computer, Healthcare Administration, Department of Education, Medical, Business, General Education, Management, Physiology

Skills for Medical Administrative Assistant

Desired skills for medical administrative assistant include:

Healthcare operations
Medical terminology
Purchasing and inventory control methodologies
Excel
Medical records
Microsoft Excel
Basic record keeping and other standard office procedures
Departmental policies and procedures
Health insurance plans and benefits
Medical coding : CPT and ICD9 coding

Desired experience for medical administrative assistant includes:

Developing nursing care plans for consumers, as per physician's recommendations, at least quarterly or when needed for consumers with acute or chronic medical conditions which require treatment or monitoring by health professionals
Performing periodic reviews to ensure consumers are receiving medications as prescribed, that prescriptions are renewed as necessary and that expired and discontinued drugs are disposed of in accordance with medical waste regulations
Monitoring consumer's weights and diets, at least monthly or when necessary
Completing medical sections of all consumers' summary reports, Monthly Summaries, Individual Treatment Teams (ITT's)
Participating in ITT/ISP and other individual treatment planning process and committee meetings
Providing and/or participating in in-service training and supervision

Medical Administrative Assistant Examples

1

Medical Administrative Assistant Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of medical administrative assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for medical administrative assistant
  • Maintaining appropriate medical care and proper records to ensure that annual audits are well within compliance as per OPWDD regulations
  • Front-end input of new applications
  • Underwriting requirements
  • Letter generation
  • May provide back up support to higher level management as needed
  • May include some support for tracking budget expenditures
  • May train/coordinate work for new administrative assistants
  • May perform additional duties such as, rooming patients, measuring height, weight, vital signs, hearing, vision, , and maintaining record on electronic medical record
  • Reviews Daily Schedule for missing Operative Reports
  • Delivers operative and pathology reports to coder
Qualifications for medical administrative assistant
  • Ability to handle and resolve conflicts in a professional and tactful manner
  • Work is performed in an office setting
  • 1+ year of previous Administrative experience within a Healthcare facility
  • Must possess a desired interest in learning the Federal regulations governing the protection of human research subjects
  • Developing knowledge of ethical principles related to participation of humans in research (essential)
  • Ability to effectively communicate with researchers
2

Medical Administrative Assistant Job Description

Job Description Example
Our company is looking for a medical administrative assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for medical administrative assistant
  • Pulls and delivers charts for physicians for the following day(s) appropriate signatures
  • Files day packs in patient’s charts
  • Serves as Surgery Center Records Custodian
  • Notifies BOM of any charts not signed within thirty (30) days of the surgery for possible suspension of Provider activity
  • Supports Business Office Manager performing AP Duties and Research
  • May prepare the daily deposit slip, run tapes as needed and/or make Bank Deposits
  • Provides Business Office back up as needed and other duties as assigned
  • Selfless Heart
  • Perform a variety of administrative functions
  • Compose corrispondence, perform research, and creat presentations
Qualifications for medical administrative assistant
  • Demonstrated ability to use all components of Microsoft Office and to write clear
  • Knowledge of preparing reports
  • Previous administrative or reception work experience in a health care setting strongly preferred
  • Great teamwork attitude and interest in collaboration & process improvement
  • Provides service to all CSSC/CCOM/Occupational Health management team members as needed.*
  • Performs clerical duties for the department, managers and director.*
3

Medical Administrative Assistant Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of medical administrative assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for medical administrative assistant
  • Manage all office functions
  • Accurately enter data in the system while talking to patients over the phone or in person
  • Schedule patient meetings with physicians
  • Able to create and maintain spreadsheets for tracking progress
  • Support Physicians with additional clerical duties as needed
  • Coordinate travel arrangements for event participants
  • Arrange travel and expense reimbursements
  • Schedule virtual and in-person meetings
  • Manage a database, a project email account, draft materials, including email updates and invitations
  • Participate in high-level meetings, taking and sharing notes, when necessary
Qualifications for medical administrative assistant
  • Bachelor’s degree preferred or equivalent combination of education and work–related experience
  • Excellent verbal, written, and organizational skills to communicate in person and using phone or
  • Ability to use a personal computer to accurately type a minimum of 50 wpm
  • Ability to operate general office equipment including copier, fax, scanner
  • Minimum of 1 year of administrative assistant experience required
  • Familiar with PC word processing software such as Word
4

Medical Administrative Assistant Job Description

Job Description Example
Our company is hiring for a medical administrative assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for medical administrative assistant
  • Draft emails to doctors, CEO's and industry leaders, therefore excellent typing skills are a must
  • Monitor the front desk and attend to the phone system for the office
  • Purchase office supplies for the team
  • Perform any additional administrative tasks that the team requires
  • Provide the manager and/or other staff members with complete and timely background information on all telephone calls and correspondence
  • Provide routine administrative support to staff to facilitate timely communication of information
  • Prepare and type routine and confidential correspondence and memos
  • Verify coverage and eligibility, and complete appropriate paperwork
  • Interview patients for case histories prior to appointments
  • Update and maintain patients' health records
Qualifications for medical administrative assistant
  • Fluent in speaking and writing German and English
  • Good organization and detail-oriented skills
  • Prior experience in field or related area
  • Ability to maintain professional appearance and behavior
  • Effective organizational, multi-tasking and follow-up skills
  • Ability to make administrative and procedural decisions and judgments on sensitive and confidential issues
5

Medical Administrative Assistant Job Description

Job Description Example
Our company is growing rapidly and is looking for a medical administrative assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for medical administrative assistant
  • Process insurance claims in compliance with law requirements
  • Use medical software to support all transactions
  • Manage receivable and payable accounts and maintain financial records
  • Answer patients' queries and ensure quality customer service
  • Collaborate with doctors and nurses to help with medical examinations, schedule tests and order supplies
  • Ensure compliance with procedures
  • Keep up-to-date with changes in medical and insurance legislation
  • Maintains and files correspondence, cards, invoices, and other classified records arranged systematically in a file according to an established system
  • Greets and checks-in patients
  • Answers phones and handles calls in an efficient and friendly manner
Qualifications for medical administrative assistant
  • Proficient in Outlook for calendaring and emailing
  • Good spelling, grammar and punctuation skills
  • Ability to format documents, agendas and presentations
  • Multi-line telephone skills
  • Able to keyboard 55 wpm
  • Ability to work unscheduled overtime on an as-needed basis

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