HR Generalist Job Description

HR Generalist Job Description

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HR generalist provides counsel on HR matters such as issues with employee relations, employment laws, leaves and absences, performance management, etc.

HR Generalist Duties & Responsibilities

To write an effective HR generalist job description, begin by listing detailed duties, responsibilities and expectations. We have included HR generalist job description templates that you can modify and use.

Sample responsibilities for this position include:

Conducting periodic audits of employee records and files and workplace poster requirements to ensure federal and state compliance (i.e., I-9s)
Provide daily hands-on human resources expertise to the GI business in the areas of employee relations, recruiting and on-boarding, employee development, training, compensation, organizational development and more, provide backup HR business support to other businesses locally as required
Lead the review, maintenance, and communication of HR policies and procedures in compliance with state and federal law, Joint Commission requirements
Manage employee relations issues, including leading internal investigations and providing recommendations for resolution
Administer benefit programs including medical, dental, vision, FSA, COBRA, Worker’s Compensation, and leave administration
Provide compensation analysis to support the business
As assigned, manages routine, less complex employee relations and performance issues in conjunction with line management
In collaboration with HR Business Partners, consult with managers and staff regarding employee relations concerns, including corrective action, workplace disputes, and facilitation of resolution of issues between management and staff
Liaise with comp/data teams to ensure clients’ data needs and requirements are met
Support managers on documenting and communicating performance feedback

HR Generalist Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for HR Generalist

List any licenses or certifications required by the position: PHR, SPHR, SHRM, HR, CP, SCP, HRCI, CIPD, DDI, FONACOT

Education for HR Generalist

Typically a job would require a certain level of education.

Employers hiring for the HR generalist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Human Resources, Business, Business/Administration, Education, Human Resources Management, Psychology, Human Resource Management, Management, Associates, Communication

Skills for HR Generalist

Desired skills for HR generalist include:

Federal
State
FMLA
Benefits
Compensation
Performance management
Employee relations
Employment law
ADA
Employment laws

Desired experience for HR generalist includes:

Bachelor's Degree plus 2-5 years Human Resources experience required
Must have the ability to work well in a fast paced environment and under time constraints
Strong diplomacy and adaptability attributes to deal effectively with senior executives employees at all levels
Must demonstrate discretion and ability to handle/maintain confidential information at all times
Experience with personnel and payroll data systems
Support and coach managers on disciplinary and grievance processes, providing appropriate tools and guidance on conducting formal hearings and delivering the final outcome ensuring accurate records are kept and sanction dates are closely monitored

HR Generalist Examples

1

HR Generalist Job Description

Job Description Example
Our company is searching for experienced candidates for the position of HR generalist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HR generalist
  • Educates managers and employees regarding MedAssets’ performance management policy and process
  • Assist in the processing and investigation of corrective actions as required
  • Liase with the HR operations team to trouble shoot and solve issues involving employee transactions
  • Preparing and maintaining various human resources records, including employee files, ensuring accuracy, compliance and confidentially of information (i.e., new hire paperwork, I-9s, tax forms)
  • Assisting in the recruiting process and the attraction and retention of key talent
  • Driving process excellence by continuously looking for opportunities to operate more efficiently and effectively
  • Tracking and maintaining HR inventory (i.e., employee forms, orientation materials, employee welcome bags)
  • Handling and supporting additional projects as needed
  • Key HR point of contact for providing HR reports on a monthly basis
  • As assigned, work in support of the HRBPs with routine preparations related to department restructuring and job eliminations
Qualifications for HR generalist
  • Excellent program management skills, including implementation and feedback analysis
  • Must be proactive with the enthusiasm to share new ideas and create solutions for HR initiatives and client challenges
  • 3 - 4 years' experience as a HR Generalist or equivalent
  • Good foundation of employment legislation
  • Ability to facilitate organization to a lean culture
  • Minimum five years’ work experience in automotive manufacturing desired
2

HR Generalist Job Description

Job Description Example
Our company is searching for experienced candidates for the position of HR generalist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for HR generalist
  • Administers employee relations policy and handles individual disputes for all employees/line managers
  • Developing and delivering training as appropriate, including onboarding, effective employee relations, and HR processes and procedures
  • Works with HR Business Partner Team on investigations - conduct workplace investigations in response to formal complaints, including interviewing staff, reviewing related documentation, drafting of summary reports and presentation of recommendations for effective resolution
  • Respond to and triage human resources concerns arising from staff and managers to ensure timely and effective customer service
  • Manage employee termination process, including logistical arrangements for final paychecks, deactivation of network access, conducting of exit interviews where appropriate
  • Supports the review of Human Resources policies and procedures
  • In collaboration with HRIS and HR Business Partners develop standard reporting that can be used by HR Business Partners to help in organizational diagnosis
  • Serves as back-up to HR Coordinators during periods of heavy onboarding including sending offer packets to prospective new hires
  • May greet new hires and gather I-9 documentation
  • Works with managers who wish to sponsor U.S. citizenship for employees
Qualifications for HR generalist
  • Demonstrated strong organizational skills oral and written communication skills
  • Must have experience in using Microsoft Word and Excel software applications
  • Partner with hiring managers, finance business partners and the staffing team on talent acquisition, workforce planning and requisition management
  • Must be able to live and tolerate ambiguity and constant change
  • Experience participating in projects
  • Bachelor’s degree in Human Resources or a related field is required
3

HR Generalist Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of HR generalist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for HR generalist
  • Ensure and maintain compliance with state and federal regulations
  • Manage and resolve complex employee relations issues, partnering with legal and senior management as appropriate
  • Administer benefits including medical, dental, vision, FSAs, life insurance, STD/LTD in accordance with UT policies
  • Lead and assist with employee benefits end to end
  • Address employee relations matters including policy interpretation, conflict resolution, interactive process
  • Assist HR Manager with execution of core HR processes including talent acquisition and development, preparation for Leadership Development Review (LDR) and compensation processes (incentive and salary planning)
  • Timely and accurately processes of payroll, including master file maintenance, adjustment calculations, payroll verification, check printing and distribution
  • Central point of contact for employees concerning payroll, personnel files, insurances, (Belgium and the Netherlands)
  • Responsible for correct administration concerning labor time reductions, temporary unemployment, (pre) pensions, other absences (care, maternity leave, ) by interacting proactively with the government departments and other legal entities
  • Owner of HR Key Performance indicator concerning accuracy of data and exactness of the payroll
Qualifications for HR generalist
  • Role will be in San Jose 3-4 days per week and in Santa Clara 1 -2 days per week, over the next several months
  • A minimum of 1 year of experience in HR
  • Experience in ADP, a plus
  • Experience managing employee relations issues or as HR Generalist -good experience in HR processes needed
  • High computer literacy (Word, Excel, Power Point, Lotus Notes, HR systems
  • Ability to multi-task and maintain efficiency and quality in a dynamic environment with changing priorities
4

HR Generalist Job Description

Job Description Example
Our company is growing rapidly and is looking for a HR generalist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for HR generalist
  • Responsible for partnering with employees and managers to provide coaching and consultation in the areas of employee relations and performance management
  • Provide first-line support to managers and employees through coaching on a variety of employee relations issues
  • Provide administrative support to the HRBP’s for the e-HR cycle (performance review, salary review, people review, and professional development discussions)
  • Generates time & attendance reports (i.e swipe cards, sick days, vacation etc)
  • Conducts voluntary and involuntary exit meetings in conjunction with the releasing manager (if applicable) and ensures exit tool is completed for all employees/line managers
  • Managing, tracking of PIP's and follow-up for all levels (for LR09+ coordination with HRBP)
  • Kicks off Exit Interview notifications to Managers and Employees and send the post-employment obligation letter
  • Liaise with the HRIS team to build any new reports
  • Assist in Workday navigation for managers
  • Coaching managers and employees for effective performance and relationship management
Qualifications for HR generalist
  • Demonstrated strong time management and project management skills
  • Attention to detail and the ability to look at data, analysis and fact and identify trends or make hypothesis and draw conclusions
  • Able to take direction from multiple team members and works comfortable independently with the larger team
  • History of taking initiative on process improvement and operational efficiency
  • Updated technical Human Resources knowledge
  • Strong administrative accuracy skills
5

HR Generalist Job Description

Job Description Example
Our company is looking for a HR generalist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HR generalist
  • Contribute compensation support including auditing job descriptions and creating job summaries and standard compensation guidelines for technical positions
  • Support and offer guidance to management on employee relations issues, such as
  • Develop and execute a wide range of employee events (examples include employee picnics, employee appreciation activities, wellness fair/flu shot events, holiday party)
  • Administer various human resource plans and procedures for all company personnel and assist in the development and implementation of personnel policies and procedures
  • Maintain the Human Resource Information System records and compile reports
  • Ensure that employees are paid accurately and on time by assisting with data input and serving as a liaison to the payroll team
  • Maintain employee personnel files, ensuring documents are kept current, accurate and in compliance with company policies and legal regulations
  • Lead and assist with planning of employee events
  • Maintain and coordinate employee recognition and employee care programs
  • Serve as focal point, addressing day to day employee and manager inquiries
Qualifications for HR generalist
  • Substantial years’ experience in HR and matrix work environment
  • 2 years HR Generalist experience with non-exempt employee population
  • HRIS systems experience, including Workday
  • Excellent oral and written communication capability
  • Requires 2-4 years of experience within HR field with benefits experience
  • Experience in supporting the production and maintenance of delivering recruitment management information on a weekly, monthly and quarterly basis

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