Facility Coordinator Job Description
Facility coordinator
provides data entry/data base report generation for computerized systems which monitor facility internal parameters, security, or other animal facility monitoring and management requirements.
Facility Coordinator Duties & Responsibilities
To write an effective facility coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included facility coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Insure that certificates of insurance are on file, correct and current for all vendors performing work on site
Responsible for obtaining and filing vendor insurance certificates, maintaining contact lists and other records and files
Supervise all aspects of store facilities and support the needs of stores to enhance the customer experience
Act as primary liaison for all facilities issues with representatives from multiple brands and departments
Troubleshoot repairs and services with store personnel and vendors
Develop and execute action plans to respond to emergency situations
Communicate weekly updates to supervisor and stores on general repairs and items
Track all costs and control budgetary spending for services and repairs
Prepare weekly, monthly and yearly financial reports for review
Must be able to travel periodically, possibly on short notice for major emergencies
Facility Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Facility Coordinator
List any licenses or certifications required by the position: CCHP, BLS, DOT, CPR, SQF, III, WSH, EH&S, HACCP, API
Education for Facility Coordinator
Typically a job would require a certain level of education.
Employers hiring for the facility coordinator job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Associates, Management, Business, Education, General Education, Engineering, Business/Administration, Construction, Technical, Construction Management
Skills for Facility Coordinator
Desired skills for facility coordinator include:
Computer software programs and base building systems
Insurance
Lease terms
Real estate taxes
Reconciliation process for Common Area Maintenance
Critical facilities and vendor management for specialized services is advantageous
Local occupational health and safety requirements
Account payables
Word processing and other data base applications
Budgets
Desired experience for facility coordinator includes:
Must be able to share weekend “on call” duties at least once per month
Practice safe working techniques and re-enforce the safety policies, guidelines, and procedures as set out by L’Oreal
Ensure all desks of terminated associates are cleaned and prepared for use by newly hired associates
Make file folders
Maintain key system
Ensure furniture standards are met
Facility Coordinator Examples
1
Facility Coordinator Job Description
Job Description Example
Our company is growing rapidly and is hiring for a facility coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for facility coordinator
- Provide management services for all subcontracted and managed suppliers ensuring services are delivered consistent with agreement terms
- Establish goals and objectives with timetables for projects and for subordinates supervised
- Assist in hiring, training, development of, and directing of subordinates to meet established goals
- Review service desk calls and follow up as necessary to insure timely completion of scheduled work orders in accordance with established standards
- Train and become fluent with using multiple software applications dedicated to servicing the Adobe account, including I-Office, Yardi and Fusion
- Plan, coordinate and direct special projects as required, , office build-outs, refurbishment, large group moves, activity set-ups
- Develop budget, obtain approvals, and maintain schedule and budget for individual projects
- Maintain constant and positive communications with key Adobe employees during all phases of projects
- Maintain a project summary report
- Assist Regional Facilities Manager in contract management administration, including developing specifications, conducting building tours, evaluating proposals and selecting contractors
Qualifications for facility coordinator
- Must be able to climb a ladder and access roof, when needed
- Monitor service contracts and maintain contract summary report
- Conduct comprehensive building inspections (Site Walks) of all common areas weekly, noting and addressing deficiencies
- Assist with the preparation of the budget within areas of responsibility
- Insure that all invoices are properly coded and paid on time
- Insure that safety codes are observed and sufficient measures taken at all times to insure an injury-free workplace, and that all applicable codes and laws are complied with
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Facility Coordinator Job Description
Job Description Example
Our growing company is looking for a facility coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for facility coordinator
- Performs A/P functions such as coding and approval of invoices for processing
- Initial on-site point of contact when HIM Director is off-site for facility leadership and Medical Staff
- Assists with payroll process
- Assists Facility File Clerks with questions
- Assists Facility HIM Director in employee training and development
- Possesses general knowledge in the subject of HIPAA privacy
- Adheres to documented and established workflow guidelines as it relates to managing work queues
- Retrieves discharged medical records from various nursing units and ancillary departments as needed
- Assists in reconciling discharged medical records to ensure receipt of all records within twenty-four (24) hours of discharge/visit
- Assists physicians in record completion activities
Qualifications for facility coordinator
- Provides training and education of record completion enabling technology
- Routes loose reports and/or late documentation to document imaging for scanning as needed
- Assists in opening HIM mail and routes medical record requests to document scanning for immediate scanning
- An undergraduate degree, Associate’s or Bachelor’s, in a related field of study or concentration from an accredited institution, university or college is preferred
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Access, Project and Outlook)
- Responsible for maintenance and upkeep of the front office, reception area and all meeting & conference rooms in the client area – the areas to be clean and presentable at all times
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Facility Coordinator Job Description
Job Description Example
Our growing company is looking to fill the role of facility coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for facility coordinator
- Register and onboard new IFM facilities partners and vendors into the Access Center software
- Perform monthly quality audits with an eye on continuous improvement
- Assist with researching and analyzing budget variances and make recommendations for forecasting
- Work with client to determine seating location of new personnel
- Assists with internal facility moves to include coordinating movers, network, and other internal / external supports
- Strong understanding of standard front office responsibilities
- Assist in the operation of vacuum truck
- Owns and implements the Emergency Response Team
- May assists with procurement and invoice processing
- Open and responsive to answering questions and handling remarks, complaints and/or demands from all guests and employees
Qualifications for facility coordinator
- Be knowledgeable about basic phone systems
- High School diploma or general education degree (GED) and a Minimum of two years of college and/or related experience and training
- Minimum of five (5) years experience in facilities operations
- Knowledge of medical terminology and application of medical billing codes or claims processing experience at a senior level
- After employment, must procure and maintain a state real estate salesperson's license
- The qualified candidate will be detail oriented, able to handle multiple projects simultaneously, able to prioritize work flow, extremely professional, and customer service oriented
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Facility Coordinator Job Description
Job Description Example
Our innovative and growing company is looking for a facility coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for facility coordinator
- Flexible when it comes to all daily tasks
- Being an active member of the Emergency Response team (ERO)
- Access and manage weekly training schedule for LPC
- Supporting the load planning function of the plant and confirming the readiness of outbound loads for transportation
- Organization and filing of truck to truck material and proficient with Hub Management module in WIN, , hub scanning application
- Ensure facilities and its premises are in line with Facilities budget and latest health, labour and safety legislation and environmental standards, incl
- Coordinate regular preventive and corrective maintenance of facilities, premises and equipment
- Ensure adequate building supply
- Monitor and improve efficiency and effectiveness of facilities, premises, equipment and systems through continuous exchange and best practices sharing with other sites or through initiating and driving facilities related projects
- Develop, review and implement facility related policies, procedures and KPIs, ensure their implementation, monitoring and follow up according to global and local standards
Qualifications for facility coordinator
- Working knowledge in of the following facility maintenance trades, which include plumbing, automotive mechanics, boiler repair, ventilation systems of general building repairs
- Organizational skills and friendly approach
- 2 years substitute
- Ability to communicate clearly and determine appropriate communication medium
- Must be able to send and receive instructions by phone, computer and in person
- Prior experience working in the facilities management, or commercial real estate preferred
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Facility Coordinator Job Description
Job Description Example
Our company is hiring for a facility coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for facility coordinator
- Negotiate, monitor and follow up external services with providers and suppliers
- Operation of forklift, pallet jacks, stand up electric lift
- Prepares weekly compliance report for the Transportation Manager and Facility Safety Manager
- Tracks DOT Hours of Service violations for file completion
- Maintain environmental, DOT and safety records and reports
- Proactively initiates regular contact, develops and maintains positive working relationships with department managers to understand their needs and takes appropriate actions to resolve issues
- Maintains professional appearance of building lobby, reception area, customer briefing center and foodservice areas
- Supervise and manage work flows for the on-campus sorting facility
- Ensure recycling supply needs are met and provide quality assurance for sorted recycling material
- Repair equipment including polycarts, tipcarts, mailcarts and cleaning equipment
Qualifications for facility coordinator
- The candidate must be computer literate with MS Office, Word, Outlook, Excel and PowerPoint
- Ability to work under stress & strain
- Knowledge of CHI systems
- High School Diploma and/or equivalent related training and experience
- Associate’s degree, IFMA or similar accreditation or equivalent is a plus
- Experience with sustainable building operations