Facility Administrator Job Description
Facility administrator
provides support to the Senior Management Team to ensure efficient operation of all equipment and facility maintenance related matters.
Facility Administrator Duties & Responsibilities
To write an effective facility administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included facility administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Approves, initiates, interprets and enforces policies and directives for efficient administration
Collaborates closely with, providing oversight as needed to, the Director of Nursing/Charge RN acting as nurse manager, the Medical Director, and the physicians regarding the direct patient care responsibilities within the facility to ensure the provision of outstanding quality of patient care, as defined by the FVC quality goals, and compliance with the pertinent company policies and procedures
Provide input regarding maintenance, repairs, purchases or policies that may benefit PVPAL fiscally, decrease liability, or enhance resident satisfaction
Assist department directors in the development and use of departmental policies and procedures, and establish a rapport in and among departments so that each can realize the importance of teamwork
Review the facility's policies and procedures periodically, at least annually, and make changes as necessary to assure continued compliance with current regulations (e.g., ADA, ergonomics, air quality)
Interpret the facility's policies and procedures to employees, residents, family members, visitors, government agencies, , as necessary
Make routine inspections of the facility to assure that established policies and procedures are being implemented and followed, including periodic visits on evenings, night, weekends and holidays
Track and file contracts and insurance certificates
Direct, schedule, coordinate, and monitor all move and rearrangement projects involving I.S
Arrange building services on a timely basis
Facility Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Facility Administrator
List any licenses or certifications required by the position: CPR
Education for Facility Administrator
Typically a job would require a certain level of education.
Employers hiring for the facility administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Health Care, Education, Management, Business/Administration, Behavioral Sciences, Nutrition, Business, Nursing, Health Administration, Administration
Skills for Facility Administrator
Desired skills for facility administrator include:
FMCNA and FMS services and products to contribute to the growth of the business
English language and ability to communicate verbally and in writing
Operation of all facility equipment and technology
Defibrillators
Patient monitors
Medical recording devices and computers
All emergency equipment
Policies
Program objectives
Applicable court orders
Desired experience for facility administrator includes:
Must be a licensed RN or Nurse Practioner
Bachelor’s degree in the behavioral sciences or related field supplemented by courses in business administration and a minimum of ten (10) years of work experience in a correctional or detention facility at the minimum level of associate Facility Administrator or Warden of a correctional facility or an equivalent combination of education and work experience required
Exceptions may be made concerning supervisory experience if the candidate clearly demonstrates the ability to supervise the proper administration of a correction or detention facility of a substantial number of inmates
Maintain standards and inventories relative to space, furniture, and equipment
Monitor and ensure compliance with the organization’s established space, furniture, and budget standards
Proficiency with the Microsoft office suite (Word, Excel, PowerPoint) - experience with medical database software preferred
Facility Administrator Examples
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Facility Administrator Job Description
Job Description Example
Our innovative and growing company is hiring for a facility administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for facility administrator
- Responsible for the administration of the daily business operations of the vascular care center including managing the functions and actions related to the center staff, quality of overall provision of patient care, maintenance of the physical plant and center equipment, and inventory control
- Deliver best in class patient outcomes across key clinical indicators (infection rates, vascular access, fluid management)
- Hang pictures and shelving set–up and move office furniture and equipment
- Routinely meet with vendors and Company personnel to review accounts
- Review and verify the accuracy of all invoices received by the Company, before authorizing payment from Accounting, coding invoices with center’s numbers and attaching purchase orders where applicable
- Maintain Accounting Log located on company server
- Regularly communicate with vendors and the Company’s Accounts Payable department regarding pending/past due invoices
- Keep an organized and accurate file system of all documents related to the Departments and follow up on any discrepancies
- General administrative functions and creating of flyers and announcements
- Assist in the preparation of monthly reports to the Board of Directors
Qualifications for facility administrator
- Works with co-workers as assigned to assist in the coordination of events, programs and clubs
- Maintains accurate and complete records as required to properly and effectively implement the Architectural Program
- Organizes and maintains all homeowner architectural and landscape plans in an orderly fashion
- Prepares for, attends, and performs all follow-up to Design Review Committee (DRC as designated by association requirements
- Prepares and distributes monthly ARC packets
- On an as needed basis, oversight of facility rentals and post party checklists
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Facility Administrator Job Description
Job Description Example
Our company is growing rapidly and is hiring for a facility administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for facility administrator
- Manage the installation and commissioning of equipment that are required for the facility - IT equipment, air conditioning
- Perform a daily inspection of The CenterPointe Club ("TCPC") and The Resort (TR) facility documenting and preparing a punch list and/or work orders accordingly
- Perform weekly landscape walks to ensure PVPAL expectations are being met and generate punch list as necessary
- Monitor and enforce community guidelines related to all facility use activities throughout the community
- Monitor and report violations of PVPAL Guidelines to Operations Manager
- Assist Facility Manager with monitoring facility usage, be familiar with reservation calendars, and complete facility pre & post inspections as needed
- Check and adjust A.C
- Perform all facility related administrative duties assigned by Operations Manager
- Assist with monthly management reports for presentation to the Board of Directors (Vandalism Report, Facility Usage Report, Facility Closure Report, etc)
- Ensure all customer service calls and related work orders are handled in accordance with established FirstService Residential and PVPAL procedures
Qualifications for facility administrator
- Knowledgeable of Reimbursement regulations and Nursing practices and procedures, laws, regulations, and guidelines pertaining to long-term care administration
- Associate's Degree with relevant work experience
- Conducts daily inspections of the facility and reports any maintenance needs to the Facililty Manager
- Responsible for assigned walkthroughs of the facility buildings and completing monthly safety checklists
- Assist with bids for facility maintenance per Reserve Study and other items as deemed necessary
- Project completion as assigned by facility manager, executive director and/or board of directors
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Facility Administrator Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of facility administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for facility administrator
- Perform regular inspections of all parks and common areas, documenting and preparing punch lists and/or work orders for contractors accordingly
- Present invoices and proposals for work to Operations Manager in a timely manner
- Assist with the coordination of all PVPAL and PVCS events/activities, including facility set-up and breakdown duties, when necessary
- Assist with the coordination of and attend designated PVPAL meetings or functions as requested
- Vouch customer invoices
- Kornos time management
- Preform other duties and tasks as assigned by management
- Ensure effective and efficient use of all resources, , expenses, labor
- Represent the facility in dealings with outside agencies, including governmental agencies and third party payers, or provide an authorized representative of the facility when unable to attend such meetings
- Make written and oral reports/representations to Company leadership concerning the operations of the facility
Qualifications for facility administrator
- Provide oversight of vendors to ensure completion of responsibilities and work orders
- Handle customer service calls and issue related work orders, in accordance with established procedures
- Assist residents with landscape questions and or concerns
- Applies a pro-active approach to all areas of responsibility and strives for continued improvement and excellence throughout
- Assist with the front desk and customer service when needed
- Assist with inputting and closing out work orders
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Facility Administrator Job Description
Job Description Example
Our growing company is looking for a facility administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for facility administrator
- Administration of the Hull facility visitor procedures and induction process
- To participate in and act as Secretary for the Facility Site SHE Meeting
- Works with Maintenance Manager to ensure repairs have been addressed
- Offers support to the Front desk when needed
- Other duties as maybe required from time to time
- Managing the base documents and administrative requirements such as PTW, Radiation badges, local authority forms, with minimum involvement of Segments’ Personnel in filling documents as required
- Manage Staff house or camp along with associated catering and handle coverall washing process from collection to distribution .Manage people allocation in the staff house and monitor / update staff house utilization status
- Coordinate and create e-journey for all car pool / Shuttle bus trips in the location
- Manage the fuel distribution, diesel/ oil refilling for base equipment
- Manage the PPE Ordering/Tracking process for all segments as per their respective location PPE Plan .Manage third party vendors who will perform the tasks
Qualifications for facility administrator
- Dialysis nursing experience highly preferred
- Conducts daily inspections of the facility and reports any maintenance needs to the Facility Manager/Assistant GM/or GM
- Other projects and opportunities as may be deemed needed and appropriate for this position
- High school diploma or the equivalent in training and experience
- Ability to lift 50-75 pounds on occasion
- Honest and has the highest integrity
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Facility Administrator Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of facility administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for facility administrator
- Demonstrate effective verbal and written communication skills so as to instill confidence in the residents that reside within the community the public that may interact through designated volunteer programs
- Assists in maintaining accurate and complete records as required
- Reporting weekly spend
- Schedule room/facility reservations, check in/out rooms
- Deposit checks from room/facility rentals
- Assist in project management, work orders, handle repairs when necessary
- Learn software and programs specific to the job duties
- Able to drive to remote facilities within the Preserve Master Plan
- Assist residents with the distribution of key cards, vehicle gate remotes, room reservations, creating landscape work orders and general questions pertaining to the Community
- Conduct daily inspections of the facility and insuring lodge amenities, such as coffee, snacks and water are readily available for the residents
Qualifications for facility administrator
- Organized in tasks
- Able to see projects through to completion
- Able to get to work consistently and on time
- Able to do hard physical work
- Maintain updated list of consultants (CSS) on each Client Service Team (CST)
- Project completion as assigned by General Manager, VP- Community Management and/or board of directors