Event Staff Job Description

Event Staff Job Description

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Event staff provides for a safe work environment by following all safety and security procedures and rules.

Event Staff Duties & Responsibilities

To write an effective event staff job description, begin by listing detailed duties, responsibilities and expectations. We have included event staff job description templates that you can modify and use.

Sample responsibilities for this position include:

Assist Public Safety in emergency situations at the event
Event Staff must always be on standby during events, with appropriate tools, to anticipate and/or quickly resolve any problems that might arise that could cause the delay of an event
Review event notes, and taking leadership in the setup and breakdown of chairs, tables, pipe and drape, rubber matting and carpets, giveaways, Additionally, working with our Special Events department in setting up and converting conference rooms, and banquet rooms, as necessary from event to event
Review and maintain all company financial statements and accounting books
Produce weekly, monthly, quarterly, and annual reports as needed
Perform daily bookkeeping entries and actively manage financial operations including A/P, A/R, balance sheets, income statements, and company cash flows
Work with our tax accountant to complete all tax-related duties including working to ensure timely tax reporting and financial statements
Oversee accuracy of charging and coding of revenue and expenses to events, and put in place new processes and procedures where necessary
Work with office manager to accelerate cash receipts and control disbursements
Produce and maintain event P&Ls

Event Staff Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Event Staff

List any licenses or certifications required by the position: CPR, BCLS, BLS, AED, CEVO, EVOC, EMT

Education for Event Staff

Typically a job would require a certain level of education.

Employers hiring for the event staff job most commonly would prefer for their future employee to have a relevant degree such as Associate and Collage Degree in Associates, General Office, Graduate, Education, Nursing, Military, History, Management, Communications, Performance

Skills for Event Staff

Desired skills for event staff include:

Assigned sport
OSHA rules and regulations
Public safety
Events and concerts
Food safety principles and procedures
Food preparation
Safety practices in a business environment and enforcement procedures
Security operations
Arts and culture
Literature

Desired experience for event staff includes:

Represent the Liberty at community events, including basketball clinics & camps, Liberty player/alumni appearances, Street Team and Brand Ambassador appearances
In a basketball clinic setting event staff will be responsible for teaching program participants basic game fundamentals including dribbling, passing, defense and shooting
Represent the Knicks at community events, including basketball clinics & camps, Knicks player/alumni appearances, Knicks Groove Truck/Kia vehicle events Street Team and Brand Ambassador appearances
East Facility
Loma VistaFacility
TransmountainFacility

Event Staff Examples

1

Event Staff Job Description

Job Description Example
Our company is searching for experienced candidates for the position of event staff. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for event staff
  • Mesa VistaFacility
  • Upper Valley
  • West Facility
  • Cielo Vista Facility
  • Loma Vista
  • Maintain interactive game equipment and execute interactive game activities at assigned events
  • Distribute designated inventory and promotional items to fans or guests as needed
  • Assist in the planning and execution of assigned Club events
  • Ensure successful sponsorship activations at community events by maintaining sponsor gameday signage and other activation elements
  • Assist Club personnel in various departments as may be required
Qualifications for event staff
  • Load, unload, drive and clean Club vehicle afterwards as may be required for individual event execution
  • Assist Club staff on gamedays as needed
  • Report promptly for all assigned shifts
  • Perform various other duties as may be assigned by the Event Services Department
  • Customer service expert with three years of event coordination experience
  • Must be willing to work nights, evenings and weekends as necessary
2

Event Staff Job Description

Job Description Example
Our company is looking to fill the role of event staff. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for event staff
  • Assisting with exhibitor load in and breakdown
  • Assisting with any Events and Sponsorship Coordinator needs including those of vendors and sponsors
  • Set up tables and chairs as needed for events
  • Enforcement of policies and procedures required at each event
  • Assist in general cleaning and trash removal of event
  • Set up events following a detailed diagram and instructions from Supervisor
  • Install signs and banners for events
  • Assist in staffing the entrance and exit doors
  • Welcome guests, sponsors, and vendors addressing general questions
  • Take tickets at the entry doors and gates to provide admission to guests and ensure appropriate date, time, and event are printed on the tickets
Qualifications for event staff
  • Ability to work effectively in a team environment on an individual basis as situation dictates
  • Ability to report promptly for all assigned events or activities as directed
  • Three or more years of professional work experience overseeing of events, programs, or new projects
  • Must be able to interact effectively with individuals at all levels of the organization diverse array of clients
  • Cleaning Operative
  • Able to stand on your feet for long hours
3

Event Staff Job Description

Job Description Example
Our growing company is looking to fill the role of event staff. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for event staff
  • Consistently follow all Winter Park Resort policy and procedure
  • Must always be on time
  • Attend training and Event Staff meetings as required
  • Inform management of any potential problems with employees, guests, sponsors and vendors
  • Must always be polite and respectful of our guests, employees and vendors
  • Collect the parking fees and provide correct change
  • Understand and know how to handle the different types of parkers tenants, visitors, employees, administration
  • Prepare and reconcile reports
  • Must like to smile
  • Greet and be responsive and timely with correspondence and problem resolution, and display a caring attitude, develop a rapport with the customer base
Qualifications for event staff
  • Reliable and committed to a schedule
  • Able to work as part of a team and take directions
  • Knowledge of the local area is a plus
  • Experience with game management at sporting events
  • Preferred knowledge of Winter Park Resort operations and key Winter Park Resort personnel
  • Commitment to overall guest and employee satisfaction
4

Event Staff Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of event staff. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for event staff
  • Process payments and credit cards
  • Setup and breakdown all US Open related events, corporate outings, and team-building events
  • Setup all office locations and restaurants throughout the NTC
  • Assist with the installation of all TV’s throughout the site
  • Assist with the setup and breakdown of daily US Open giveaways
  • Clean and organize all “Events” storage locations
  • Distribute assisted listening devices as requested by patrons
  • Ensure performance house rules, such as entry, exit, late seating, photography are adhered to, and maintain access control to performance areas
  • Helps maintain the physical site
  • Ensures personal safety of all of the campus guests
Qualifications for event staff
  • Prefer be at least 18 years old
  • Ensure measures are in place to assure maximum safety and
  • Must have reliable transportation or live by Public Transportation
  • Collaborates with others staff and Athletic Director to ensure good communication
  • Builds a partnership with the community
  • Performs other tasks as requested by the Athletic Director, Administrator, and Principal
5

Event Staff Job Description

Job Description Example
Our growing company is hiring for an event staff. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for event staff
  • Clock Operator - Operates the game clock at the athletic event
  • Parking Monitor – Monitors the reserved parking lot at Football games
  • Scorebook – This person keeps the official scorebook for Basketball games
  • Ticket Seller – Sells tickets at athletic events
  • Ticket Taker – Takes tickets at the gate for the athletic events
  • Security – Monitor gates or doors during activity
  • Pre-set tables prior to guest arrival with appropriate utensils, linens, condiments
  • Adhere to cleaning duties required at end of shift
  • Perform set up of furnishings and equipment for all campus events, social functions, and conferences
  • Serve as consultant to venue Mangers and venue Hosts regarding the correct types and amounts of equipment/furniture required for an event whether during normal operating hours or after hours
Qualifications for event staff
  • Thorough knowledge of building policies, procedures and event requirements
  • Ability to monitor safe and efficient utilization of materials
  • Ability to be accountable for set-up and storage of equipment
  • Ability to record information, keep accurate records, read and follow directions accurately
  • Ability to use decision making strategies and follow through on a plan of action
  • Ability to exhibit commitment to the organization

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