Billing Coordinator Job Description
Billing coordinator
provides technology and file maintenance support for assigned activities within the practice management and medical records information systems.
Billing Coordinator Duties & Responsibilities
To write an effective billing coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included billing coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Produce UB92’s for all Medicare and contract resident for Medicare demand billings
Coordinate, review, and analyze documentation and data entry supporting Medicare, Medicaid, and commercial payer requirements to ensure accurate and timely billing
Perform Customer Service Verification (CSV) phone calls for all projects with a Face Price greater than $15,000
Review and update billing parameters to maximize invoicing and cash flow, and to facilitate compliance with Sarbanes Oxley and audit guidelines
Investigate appropriateness of where entries should be billed
Handling / reviewing mail and correspondences
Answering telephones and messages
Updating patient information in billing system
Entering data and notes in billing system to permit billing and cash flow to the hospital
Be responsible for validating all print ads in the magazine accounted for in the PeopleSoft CRM (BOSS) system based on the print billing calendar
Billing Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Billing Coordinator
List any licenses or certifications required by the position: CPC, PMP, PB, MOS
Education for Billing Coordinator
Typically a job would require a certain level of education.
Employers hiring for the billing coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Education, Business, Associates, Communication, Business/Administration, General Education, Medical, Healthcare
Skills for Billing Coordinator
Desired skills for billing coordinator include:
Medical terminology
Maintenance of medical records
Excel
Medical terminology and anatomy
SAP
Medicare
Media/advertising billing
MS Word
Accounting principles
Emailing and faxing
Desired experience for billing coordinator includes:
Be responsible for validating that ad characteristics are booked correctly
Prepare timely discrepancy notices to Ad Records staff to identify issues with the upcoming billing
Assign corresponding page numbers in PeopleSoft CRM
Be responsible for booking filler ads (non-paid ads) into the BOSS system
Provide industry metrics for Competitive Media Reporting and validation
Mail invoices and support Billing Communicate with the Assistant Director, Revenue Finance for any issues and discrepancies
Billing Coordinator Examples
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Billing Coordinator Job Description
Job Description Example
Our innovative and growing company is hiring for a billing coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for billing coordinator
- Follow-up with Billing Timekeepers, Supervising Timekeepers and/or Executive Assistants to ensure timely processing of bills
- Prepare bills using the Elite Enterprise system, transfer time and expenses
- Complete billing within 24-48 hours of receipt of Proformas
- Monitor ledgers by using all reporting tools available, including but not limited to client reconciliation reports and accounts receivable reports
- Take initiative to efficiently and accurately research and resolve/transfer items on client accounts, including but not limited to old unapplied progress billings, unallocated credits, miscellaneous account activity, and any other unusual balances
- Research Proformas or billing-related inquiries
- Set up client/matter numbers and enter changes including but not limited to address, supervising timekeeper, billing timekeeper, etc
- Perform Reminder Statement function for those invoices that have not been paid after 45 days
- Make collection calls with Partner/Manager approval
- Coordinate with Cash Receipt Staff to ensure accurate applications of cash
Qualifications for billing coordinator
- Work with Billing Supervisor to ensure proper financial effect of all billing functions
- Comply with established Firm policies and procedures for billing process
- Produce and issue all customer invoices relating to the sale of fuel related services
- Experience with government contracts and/or Deltek Costpoint is highly desirable
- Must be able to work independently, multi-task and meet deadlines in a fast paced work environment
- Work in multiple systems to prepare invoices on a monthly basis in a time sensitive environment
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Billing Coordinator Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of billing coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for billing coordinator
- Compose and type complex billing correspondence (using Excel)
- Uses standard tools and processes to renew service agreements on time
- Assigns and manages renewal activities at the 120, 90, 60 and 30 day milestones
- Coordinates with sales and operations
- Provides data for facilitation of renewal and order intake forecast meetings
- Secures a signed contract and/or purchase order when required
- Promotes BT service capabilities to customers the benefits of converting short term agreements into long term agreements
- Oversees the release of billing blocks on renewed contracts
- The primary function of this position is to review and validate booking packages submitted by the Districts for Job Cost projects and upload those projects into the Job Cost System
- Billing parameters will also be reviewed and updated to maximize invoicing and cash flow, and to facilitate compliance with Sarbanes Oxley and audit guidelinesSearch Jobs US
Qualifications for billing coordinator
- Experience in an engineering consulting or professional services organization or similar (construction)
- The ability to effectively interact and communicate with division managers customers in a professional manner
- Prepares account statements
- Knowledge of MS office and Windows applications
- Research & report billing anomalies to vendors
- 1-2 years’ experience working in a corporate environment preferred
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Billing Coordinator Job Description
Job Description Example
Our growing company is looking to fill the role of billing coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for billing coordinator
- Maintaining status and tracking notes in eBillingHub for rejected, reduced and pending electronically invoiced matters
- Maintaining the spreadsheets for new timekeepers assigned to each matter and add them accordingly in the vendor sites for successful submission of invoices
- Assisting with obtaining client approval for newly assigned timekeepers
- Updating status for newly submitted invoices and statuses for invoices that have been in client review phase for more than 2 weeks
- Creating LEDES files for those clients who are not electronically submitted, but require a LEDES formatted invoice
- Tracking budget and accrual deadlines and communicate deadlines to the assigned Billing Coordinators as they become due
- Proactively making recommendations and assisting in the implementation of internal process improvements to maximize productivity and workflow in all aspects of the e-billing function
- Fully documenting all aspects of the e-billing process as it pertains to this function
- Work with partners to proactively administer billing responsibilities
- Keep an eye out for aged billing, make collection calls as needed
Qualifications for billing coordinator
- Associates degree from a two-year college or technical school with courses in accounting, finance and/or business
- Proficient with MS Office, previous experience with case management systems a plus
- A current pursuit of a four year college degree in Accounting or Finance preferred
- Coordinate the preparation and processing of timely invoices
- Generate billing memos
- Meet with partners to discuss monthly billing, outstanding invoices and strategy for collections
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Billing Coordinator Job Description
Job Description Example
Our growing company is looking to fill the role of billing coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for billing coordinator
- Ability to multi-task and work collaboratively in a fast paced, problem solving and deadline-driven environment
- Submits all billing with appropriate ailments and claim information to correct insurance
- Processes invoices using new and renewal client information
- Prepare and generate required invoices for direct response campaign production, execution, finance, and analysis
- Coordinate and maintain billing portfolios for assigned Billing Attorneys
- Review time entries to ensure proper matter coding, billing rates, compliance with client guidelines and/or e-billing guidelines, and missing time
- Prepare client bills, including preparation of narrative description bills detailed time/cost bills from Elite
- Oversee application of internal policies and procedures related to billing adjustments and other billing processes
- Edit, transfer, and write-off time/costs as directed
- Finalize and process bills into Elite Enterprise
Qualifications for billing coordinator
- Bachelor's degree in Accounting or Business related field or an equivalent combination of education and experience
- Experience in a general accounting or billing environment preferred
- Associate's Degree in Finance or related field preferred
- 2+ years of experience in automated, computerized accounting systems highly desired
- Knowledge of Navision a plus
- Ability to succeed to a high-pressure, fast paced environment
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Billing Coordinator Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of billing coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for billing coordinator
- Maintain customer file maintenance as needed
- Communication with internal employees & external customers
- Maintain customer files as needed
- Support other members of the Billing Dept
- Request billing adjustments from vendors and track until received
- Assist with pricing negotiations and provisioning (moves, adds, changes, disconnects) of telecommunication services
- Prints and/or views client invoices from the AS400/WIN job queue
- Reconciles invoice totals to the AS400 Client Ledger Account 3140
- Researches discrepancies and ensures appropriate corrections are made
- Attaches supporting documentation to invoices where required
Qualifications for billing coordinator
- AA degree in accounting or related field (or equivalent experience) preferred
- Previous or related experience in the industry
- Must be able to work is a small fast-paced environment
- 3+ years of experience and knowledge in digital/file base management billing
- Ability to work well individually and as part of a larger team
- Requires excellent written and verbal communication skills, and possess ability to review complex engagement agreements