Bilingual Administrative Assistant Job Description

Bilingual Administrative Assistant Job Description

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Bilingual administrative assistant provides microsoft Office support in Powerpoint, Word, and Excel as needed to support Team.

Bilingual Administrative Assistant Duties & Responsibilities

To write an effective bilingual administrative assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included bilingual administrative assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Assisting Principal, Assistant Principal and other management by performing office management/administrative/secretarial tasks on a daily basis to ensure effective and organized operations of the School
Preparing monthly reports for Related Service stats, Related Service summary, CFR, Preschool/SCIS billing, class list, school roster, update admissions/discharge list, FLIK daily lunch count and yearly RS-2
Establishing and maintaining official documents and records
Preparation of payroll / timesheets
Maintaining purchase order requests from ordering supplies, receiving copy of PO, and processing invoices to be paid
Keeping invoice log in excel spreadsheet
Preparing registration packets
Monitoring and recording student absences
Assisting in the clerical coordination of NYSED, DOH and OCFS site visits
Translating all notices/letters/forms sent to parents in Spanish for the organization

Bilingual Administrative Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Bilingual Administrative Assistant

List any licenses or certifications required by the position: CPR

Education for Bilingual Administrative Assistant

Typically a job would require a certain level of education.

Employers hiring for the bilingual administrative assistant job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Business, Education, Administrative Assistant, Associates, Communication, Business/Administration, Life Sciences, Science, English, Human Resources

Skills for Bilingual Administrative Assistant

Desired skills for bilingual administrative assistant include:

Basic office operations and be able to perform multiple tasks simultaneously
Microsoft Word
Office equipment
PowerPoint and Excel
Delivery schedules
Like printers and fax machines
Logistical objectives
Marketing services and promotions
Microsoft certification
Miscellaneous data

Desired experience for bilingual administrative assistant includes:

Taking inbound phone calls from Spanish and English speaking clients
Entering client information on software system
Providing support to underwriting team
Typing, emailing, mailing and faxing necessary documents
Answering telephones and routing calls to appropriate personnel
Arranging and confirming meetings / appointments

Bilingual Administrative Assistant Examples

1

Bilingual Administrative Assistant Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of bilingual administrative assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for bilingual administrative assistant
  • Providing secretarial supports for the department
  • Setting up and maintaining filing system
  • Typing, xeroxing and faxing necessary documents
  • Checking in patients at the front desk
  • Scheduling patients for the proper appointment
  • Transferring lab results to the appropriate clinician
  • Maintaining supplies and appearance
  • You will be expected to work as part of a larger administrative group, from time to time
  • Cover for other assistants on the platform will be required
  • Coordinate scheduling of internal/external meetings, candidate interviews and client meetings
Qualifications for bilingual administrative assistant
  • Maintains communications (email, written, phone, and fax) while EVP is traveling
  • Assists with meeting and internal event planning
  • Coordinate domestic and international travel arrangements and manage travel expense reports
  • Prepares correspondence, memoranda, and other legal documents from written and oral drafts
  • Translation of memos, presentations, reports
  • Receives clients and visitors
2

Bilingual Administrative Assistant Job Description

Job Description Example
Our innovative and growing company is looking for a bilingual administrative assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for bilingual administrative assistant
  • Updates JDA with employee change requests and processes paperwork
  • Maintain accurate and easy-to-find files on a daily basis
  • Distribute in-coming mail and faxes to department at least twice a day
  • Complete routine and special analytical assignments under the direction of department management
  • Maintain daily calendar for the department, which includes scheduling meetings and making arrangements for appointments
  • Prepare all correspondence accurately with a professional/polished appearance
  • Make travel arrangements on an as needed basis no later than 7 days prior to date of travel (under normal circumstances)
  • Prepare expense reports on an as needed basis
  • Serve as a liaison between the department and various corporate staff and Members any customers, applicants and vendors in a courteous, cooperative and professional manner
  • Handle receptionist duties as needed
Qualifications for bilingual administrative assistant
  • Ability to type 35 words per minute to perform data entry
  • Experience working with multi-cultural contacts
  • A minimum of 2 years administrative experience required
  • Experience with a multi-phone line system preferred
  • Must be comfortable in a VERY fast-paced environment
  • Adaptability to evolving external environment and organization
3

Bilingual Administrative Assistant Job Description

Job Description Example
Our company is looking for a bilingual administrative assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for bilingual administrative assistant
  • Assist and support Office Supervisor, Site Managers and Field Supervisors on projects and daily business needs
  • Assist customers with immediate needs
  • Help other employees with tasks impacting customers
  • Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues
  • Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items
  • Respond timely to requests from Resource Management and Field Operations
  • Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, worker compensation information, Attend Technician meetings as needed to collect documents, communicate information and respond to inquiries
  • Prepare and submits expense reports weekly as requested in accordance with company policy, including for traveling technicians and new hires
  • Other administrative duties as instructed
  • Maintain documentation for the department, which will require constant communication with regional management
Qualifications for bilingual administrative assistant
  • Bilingual English/Spanish-fluent professional levels required
  • Previous administrative support experience at Executive or Physician levels
  • Experience in an administrative support role within a medical or healthcare setting
  • AA degree or Bachelor's degree preferred
  • 1-2 years human resource office administrative experience
  • State and Federal employment law
4

Bilingual Administrative Assistant Job Description

Job Description Example
Our innovative and growing company is hiring for a bilingual administrative assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for bilingual administrative assistant
  • Maintain contact with supervisor and any other department members who are traveling or otherwise away from the office
  • Attend departmental meetings, taking notes and distributing materials as required
  • Compile and condense routine and special reports and other information as requested
  • Compose letters and correspondence as necessary
  • Create and modify original presentation materials based on input from supervisor
  • Prepare expense reports and reconcile appropriate charges
  • Answer phones, greet visitors, and maintain office appearances
  • Distribute mail, faxes, e-mails, within the company
  • Coordination of meetings/dinners
  • Answer phones promptly and courteously
Qualifications for bilingual administrative assistant
  • Ability to work under pressure to meet deadlines while managing internal and external customer expectations
  • Time management skills with the ability to set and balance short- and long-term priorities and remain focused within a rigorous, fast-paced and dynamic environment
  • Is bilingual (English and Spanish) - not required but a huge plus
  • Minimum two years of administrative/clerical experience with a demonstrated proficiency in office support skills
  • Basic computer skills including Word, Excel, and PowerPoint
  • Up to two years of additional education in office administration, business administration, or formal secretarial training may be substituted for up to two years of experience on a year for year basis
5

Bilingual Administrative Assistant Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of bilingual administrative assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for bilingual administrative assistant
  • Experience in the finance/investment industry an asset
  • Sensitive to issues of confidentiality
  • Ability to work effectively and efficiently as part of a team in a fast-paced environment
  • Travel and expense management for desk staff
  • Prepare departmental reports which involve assembling necessary information by researching files and documents and communicating with various people
  • Operate various computer software programs, MS Office Suite, to record and analyze information
  • Coordinate various marketing and clinical departmental activities, policies, or programs to maintain effective administrative control, which involves maintaining records and logs, communicating with various internal and external people, and notifying management of any problems that may arise
  • Organize, manage, monitor and track the customer registration process, tuition collection, invoices and receipts and follow-up with customer care and finance to ensure customers are billed for OU courses/consulting services and timely payment is received
  • Perform the required "closedown" functions after each educational program has concluded
  • Reconcile attendance records, hotel billing, issues customer certificates, maintains and files attendance rosters, evaluation summaries and files the appropriate paperwork in a timely manner
Qualifications for bilingual administrative assistant
  • 2+ years of demonstrated experience in an administrative function
  • Excellent communication skills in both English and French, written & oral
  • Must possess excellent customer service skills, specially in dealing with supplier partners in resolving issues and/or client calls
  • Must be organized, and must possess effective time management and prioritization skills
  • Strong computer skills, specifically in MS Excel and PowerPoint
  • Must possess strong analytical skills to interpret data, generate reports, identify trends and monitor changes to data

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