Administrator Project Job Description

Administrator Project Job Description

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Administrator project provides leadership to design, create, implement, and support complex databases to meet project and system design requirements.

Administrator Project Duties & Responsibilities

To write an effective administrator project job description, begin by listing detailed duties, responsibilities and expectations. We have included administrator project job description templates that you can modify and use.

Sample responsibilities for this position include:

Work with Finance team to comply with contract requirements relating to payment of sub-consultants, for example where SBE / MBE / DBE / WBE sub-contractors have specific payment requirements
Identify project/contract requirements
Attends weekly production meetings for coordination with all other departments to assure contractual requirements are met to the satisfaction of the contract (customer)
Analyzes project plans to ensure milestones and delivery requirements are met
Resourcefulness and motivation
Ability to problem solve / show initiative
Generate Utility Interconnection & Rebate Applications
Ensure adherence and service quality to APIC and ePMP – Project Directors, Project Managers
Liaise with HR to make sure the performance management process runs smoothly including assisting with scheduling reviews
Monitors and reports on progress of material and manufactured parts availability

Administrator Project Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Administrator Project

List any licenses or certifications required by the position: PMP, CTQP, FDOT, MOT, QC, WPM, CAPM, ACRP, SOCRA, PMBOK

Education for Administrator Project

Typically a job would require a certain level of education.

Employers hiring for the administrator project job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Education, Business, Business/Administration, Accounting, Associates, Engineering, Finance, Management, Technical, Communications

Skills for Administrator Project

Desired skills for administrator project include:

Databases and Learning Management Systems
Office procedures
Domo
Microsoft Excel and database administration
Netsuite
OpenAir
Requirements
Standard system tools with the ability to use them to automate complex system tasks
Applicable design standards
Applicable local

Desired experience for administrator project includes:

Ability to work under pressure and work under pressure
PC experience (Lotus Notes/Excel/Word/Power Point) required
Ability to communicate effectively at all levels within the organization including in Sr
Bachelor’s degree in engineering or a related discipline preferably Industrial Engineering degree
At lease 3-5 years experience in related field
Proven track record in cost reduction and supply management

Administrator Project Examples

1

Administrator Project Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of administrator project. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administrator project
  • General Scanning, and Photocopying of Project Deliverables, and Upload in Client Document Registry System
  • Raising of Stationary Orders
  • Raising IT requests / accounts
  • Organising New Starter Inductions
  • Travel Requests
  • Establish project in the company's database (MTO) by completing the appropriate screens and fields with required Work Breakdown Structure
  • Populate and update reports required to manage project
  • Establish a rapport with the project's customer base and resolve their concerns and/or issues
  • Monitor status and resolve project issues as project moves through production process
  • Support the shipping and invoicing process
Qualifications for administrator project
  • Ability to acquire federal security clearance
  • Diligent and hard worker
  • Ability to approach senior level staff about schedules and work load
  • Candidates should have 10 years proven experience in a similar role, ideally within a Consulting environment
  • Works independently part of a team
  • Must be able to communicate effectively with a variety of audiences, including state department and school district leaders
2

Administrator Project Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of administrator project. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administrator project
  • Reviewing contract agreements for the correct signing authority, for any special invoicing requirements and assigning responsibility for completion of all additional information required for invoicing
  • Perform project invoicing to be compliant with contractual terms and client requirements, and ensure they are entered properly into the accounting system
  • Undertake a wide variety of administrative duties to support the team and department
  • Instruct and guide the casual administrative staff working for the Phoenix Project to undertake their tasks
  • Be responsible for social media and website updates within the team
  • Administers daily operational aspects of ongoing projects
  • Management of project content and responsible for ensuring all project documentation is up to date and current
  • Consistently producing work of a high standard with checks that all documentation produced is compliant
  • Acts as a brand champion in relation to documents produced by others and challenges if not compliant
  • Arranges and co-ordinates meetings, liaises with delegates, books meeting rooms and arranges refreshments and equipment
Qualifications for administrator project
  • Demonstrated ability to make independent decisions, detail oriented, and effective oral and written communication and interpersonal skills
  • Bachelor’s Degree with a minimum of 4 years’ experience as a member of a larger delivery team
  • Competency with Microsoft Office applications, including MS Project ability to implement evolving technology applications for corporate client delivery
  • Accounting and Legal exposure preferred
  • Prior industry experience helpful
  • Knowledge of Guilds preferred
3

Administrator Project Job Description

Job Description Example
Our growing company is looking to fill the role of administrator project. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for administrator project
  • To prepare relevant paperwork for the Project Director prior to meetings and brief on dates, times, venues
  • To manage the Project Director’s telephone calls and to respond effectively to visitors
  • To organise hospitality for visitors to the Project Director
  • To assist the Director in preparation of progress reports
  • To work proactively and with initiative to communicate professionally with people at all levels in the Institute and the School using judgement and tact
  • To provide administrative support in identifying publicity and events
  • To help organise events such as conferences and awareness raising activities
  • To help prepare marketing and publicity material that relate to the project
  • The contract administrator is responsible for logging and tracking all correspondence related to the execution of the project contract
  • In addition, the project administrator is responsible for preparing certain correspondence and/or contract deliverables such as history books and/or Buy America audits utilizing input from the project team – all deliverables are subject to the SNCL quality approval process
Qualifications for administrator project
  • Review of sub-consultants invoicing for correctness, including other SNCL entities, and working with sub-consultants to improve processes to achieve compliance
  • Prepare monthly invoicing in acceptable format to the client to help minimize Days Sales Outstanding KPI
  • Monitor contract spend, including sub-consultants spend, allocated spend against specific areas (if identified by client), and keep Project Manager advised
  • Prepare content for SNCL RTE Monthly Management Report, including project summary, amount invoiced, % Progress and WIP and Debtors information
  • Maintaining Correspondence log
  • Maintaining the CDRL status log
4

Administrator Project Job Description

Job Description Example
Our growing company is looking to fill the role of administrator project. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administrator project
  • Maintain accurate filing system for project letters, reports
  • An understanding of application and infrastructure fundamentals is key for this position
  • Developing strong working relationships internally and externally
  • Prepare PMO communications through a variety of media, including (but not limited to) email, intranet, face to face sessions
  • Assisting the Project Manager to establish the appropriate work breakdown structure (WBS) to support client invoicing
  • Assist Financial and Project Managers with tracking and reconciling unbilled amounts and assessing project revenue adjustments
  • Ensure project close out procedures are completed on a timely basis
  • Assist with analyzing unpaid invoices with the project and financial managers
  • Ensuring all assigned functions are carried out in compliance with approved policies, practices, and procedures
  • Responsible for inputting / tracking project budget and maintaining data in Tracker
Qualifications for administrator project
  • Database query (SQL) and data delivery experience a plus
  • This position requires regular on-call and weekend rotations
  • Ability to work as part of a team but able to use own initiative
  • Methodical with good attention to detail
  • Good computer literacy on Microsoft Office packages including Word, Excel, Outlook and communications software
  • Knowledge of quality systems and procedures, together with proven experience of document control and document management
5

Administrator Project Job Description

Job Description Example
Our company is growing rapidly and is hiring for an administrator project. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administrator project
  • Monthly reporting to operations
  • Support team in general administration (adhoc duties)
  • Use SAGE Accounting Software to process/book awarded construction jobs
  • Transfer project information to ServiceMax disapatching software
  • Meet with project coordinator on weekly basis to obtain project statuses
  • Submit requests for invoices on a weekly or bi-weekly basis to Accounting Department
  • Assist with tracking and adhering to job cost estimates
  • Coordinate/dispatch fire alarm technicians and subcontractors in conjunction with customers' project schedules
  • Coordinate with project municipalities for inspections/testing
  • Assemble project submittal packages
Qualifications for administrator project
  • Strong client / team interpersonal skills
  • A flexible approach to working hours to deliver against time critical deadlines
  • Ability to work using own initiative and with minimum of supervision to achieve agreed targets
  • Provide administrative support to the workgroup produce reports and other general material to support the Business lines
  • Assist with on-boarding and new employee set up submit IT requests on behalf of Team Leaders/Managers
  • Skills in Adobe suite would be desirable – InDesign and WebAccessibilityBid support experience, preferably within a professional services firm

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