Trust Administrator Resume Samples

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JC
J Crist
Johathan
Crist
34355 Jaime Shoals
Chicago
IL
+1 (555) 482 1551
34355 Jaime Shoals
Chicago
IL
Phone
p +1 (555) 482 1551
Experience Experience
05/2014 present
New York, NY
CT Senior Trust Administrator
New York, NY
CT Senior Trust Administrator
05/2014 present
New York, NY
CT Senior Trust Administrator
05/2014 present
  • Perform hypothetical scenarios for the collateral manager before GCS review
  • Regular communication with external parties, including but not limited to, the portfolio manager, loan agents,
  • Review internal operating accounts for receipt/transfer of funds and perform daily account and cash reporting
  • Manage high volume of accounts
  • Contribute to process improvement initiatives with an enthusiasm for innovation
  • Execute funds transfer from/to accounts
  • Prepare, execute and monitor settlement investments
06/2007 01/2014
Dallas, TX
CT Trust Administrator
Dallas, TX
CT Trust Administrator
06/2007 01/2014
Dallas, TX
CT Trust Administrator
06/2007 01/2014
  • Have a working knowledge of the portfolio of accounts by working closely with the Workflow Specialist or Client Service Manager
  • Assist on various projects such as new deal closings and any other projects as assigned
  • Manage Trade confirmation process and follow through to settlement for various markets and product types including Loans and Bonds
  • Perform collateral monitoring and compliance tests and produce reports for various SPV structures in accordance with contracted documentation
  • Liaison with support areas: Loan Operations, Custody Operations, Cash Operations, Analytics, TMG, Asset Administration and others
  • Daily correspondence with, including but not limited to, the collateral manager, loan agents, trading counterparties, auditors, arrangers, rating agencies and investors
  • Assist in the preparation of monthly/quarterly reports by following waterfall procedures and checklists. This includes correct calculation of interest accruals, interest rate and factor resets in accordance with a signed checklist for Client services review
04/2004 04/2007
Chicago, IL
Trust Administrator
Chicago, IL
Trust Administrator
04/2004 04/2007
Chicago, IL
Trust Administrator
04/2004 04/2007
  • Perform daily checking of investment restrictions and other related checking on the investment of unit trusts
  • Works with other bankers and professionals, in the legal and accounting fields, to develop new trust and investment management clients
  • Oversee work performed by various Private Banking operational groups to ensure the smooth operation of the trust and estate accounts
  • Opens and routes incoming mail, answers correspondence, provides telephone client service, and assists in maintaining office supplies
  • Assist Trust Officers in ensuring all branch related risk management activities are complied with and completed according to policy and procedures
  • Provide assistance with report preparation for generating client presentaions
  • Works with other Administrators to include those in the ILIT group in order to provide service to the customer
Education Education
Bachelor’s Degree in Business Administration
Bachelor’s Degree in Business Administration
University of North Texas
Bachelor’s Degree in Business Administration
Skills Skills
  • Strong oral and written communication skills. Strong client, professional and public contact skills
  • Knowledge and understanding of fiduciary liability issues. Ability to develop and obtain new account relationships for WMG
  • Basic keyboarding skills and knowledge of related software
  • Basic knowledge of Trust Accounting principles
  • Working knowledge of the charitable community
  • Ability to solve problems quickly and effectively, within the framework of existing standards and the internal and external context
  • Ability to quickly learn and utilize unfamiliar software and operating systems
  • Detailed knowledge of accounting and securities administration sufficient to complete documentation and to communicate effectively with other departments
  • Basic knowledge of computer applications (Word, Excel, Global Plus and Optimizer)
  • Good analytical and problem solving skills, including attention to detail
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15 Trust Administrator resume templates

1

Private Client Direct, Trust Administrator Resume Examples & Samples

  • A minimum of 2+ years experience in the trust and estates industry
  • Advanced degree such as JD, industry certification such as CTFA, or paralegal experience in trust and estates practice preferred
  • Experience in the administration and support of trusts including general understanding of fiduciary products and fundamental fiduciary transaction concepts
  • Outstanding client service skills
  • Strong computer skills including proficiency with trust accounting systems
  • Ability to quickly learn the basics of banking, investments, and financial planning
  • Experience with JPMorgan fiduciary platform a plus
2

Trust Administrator Resume Examples & Samples

  • Interpret the governing instrument and applicable law in order to establish account records, including payment and fee schedules. Write to beneficiaries and co-fiduciaries to outline administrative procedures
  • Respond to client issues, anticipate client needs, and prepare for and participate in client meetings with Trust Manager
  • Work with the Tax Department and counsel on income, gift, estate, and generation skipping taxes for the trust/estate and its beneficiaries
  • Respond to requests from beneficiaries for discretionary distributions. Submit memoranda to Trust and Investment Committee for approval. Confer with co-trustee (if any) to obtain his/her approval. Communicate decision to client and follow-up with the request as necessary
  • Oversee work performed by various Private Banking operational groups to ensure the smooth operation of the trust and estate accounts
  • Communicate with portfolio managers regarding investment objectives and liquidity needs
  • Handle departmental projects relating to accounts and special assets. Participate on various committees as needed
  • Responsibilities in the administration of estates: - Identify, collect and secure decedent's tangible and intangible assets. Assist in coordinating appraisals of personal property with auction houses and estate liquidators. Arrange for estate tax valuations. Notify beneficiaries of provisions of Will, determine beneficiaries' preferences with regard to the form of distributions, satisfy specific bequests and establish testamentary trusts. Organize estate records and valuations for use by Counsel in preparation of death tax returns. Review death tax returns upon completion. Gather information requested by I.R.S. for an estate tax audit and attend meeting with auditor(s). Coordinate with Counsel in regard to preparation of an accounting, Receipt and Releases or court filings for judicial settlement; Coordinate final distributions and closure of account
  • Responsibilities in the settlement of trusts: Coordinate flow of work relative to terminating accounts with internal departments. Write to remaindermen, executors and trust counsel outlining trust dispositive provisions and termination procedures for distribution of assets. Determine type of distribution and method of accounting with counsel and remaindermen. Review or prepare Letter Agreements/Receipt and Release Agreements and/or court filings and oversee the preparation and review of accountings. Coordinate final distributions and closure of account
  • 2-3 years of Trust experience
  • International trust administration experience a plus
  • Trusts & Estates paralegal experience preferred
  • A solid understanding of related legal, tax and financial concepts is preferred
  • Strong interpersonal, communication (written and oral), organizational and analytical skills are essential
3

Trust Administrator Resume Examples & Samples

  • A minimum of 1-3 years experience in the financial services industry, preferably in client service and trusts & estates roles
  • Excellent communication skills including both telephone and written communications
  • Good listening and problem solving skills
4

Trust Administrator Resume Examples & Samples

  • Perform daily checking of investment restrictions and other related checking on the investment of unit trusts
  • Prepare breach report and other regulatory reports
  • Perform regular reconciliations
  • Assist in updating procedures and/or drafting of new procedure to reflect latest regulatory requirements or in house policies
  • Provide support on client enquiries
5

Trust Administrator Resume Examples & Samples

  • Bachelor’s degree (Business Administration / Accounting preferable)
  • Must have a minimum of 3-5 years trust and fiduciary industry experience
  • Fundamental knowledge of banking products and their application in overall management
  • General computer literacy (Microsoft suite of office programs)
6

Senior Trust Administrator Resume Examples & Samples

  • Work in a team environment to provide high levels of service to clients and support to Portfolio Managers or Wealth Advisors who share in the servicing of client relationships
  • Able to work with most complex accounts and challenging clients
  • Provides guidance to more junior administrators
  • Must possess expertise in fiduciary administration (10+ years of experience)
  • BA or equivalent required
  • Exceptional verbal and written communication and interpersonal skills
  • Strong detail orientation and organizational skills
  • CFP or CTFA preferred
7

IRA Trust Administrator Resume Examples & Samples

  • Respond to inbound calls from clients and resolve inquires or requests related to their IRA’s
  • Initiate processing of account transactions and provide necessary oversight of all account activity
  • Review, interpret and implement policies and procedures within compliance and departmental guidelines
  • Must possess expertise in client and account management (3 years’ experience)
  • Excellent client service skills via telephone
  • CISP preferred
8

Senior Trust Administrator Resume Examples & Samples

  • Responsible for the management of assigned and individual customer’s trust accounts within a specific market segmentation in order to preserve the trust’s assets, maximize their yield with safety of capital and/or fulfill other specific requirements as outlined in the trust agreement
  • Work with Trust Counsel, TRESA, and Trust Tax professions in order to assure proper documentation and administration decisions
  • Work with outside attorneys, co-trustees, accountants and other professionals to effectively administer trust accounts in accordance with the terms of each account’s governing document
  • Responsible for the profitability and growth of all assigned relationships in accordance with the Market Strategy and overall Private Bank financial plan
  • Maintain appropriate contact with customers through mailings, telephone calls, correspondence, and client meetings
  • Develop and maintain an expertise in a specific area of personal Trust sufficient to be a resource for colleagues in Personal Trust as well as other lines of business in the integrated suite of services
  • As part of Personal Trust team, responsible for achieving annual sales goal
  • Plan client calls effectively and systematically and monitor client base for opportunities to leverage existing relationships
  • Provide consistently superior service by exceeding client’s expectations while understanding and complying with Harris policies and governmental regulations
  • Expert knowledge of financial services industry, wealth management products, and team selling
  • Professional Certifications and/or Advanced Degrees preferred: JD, CPA, CFA, CTFA
  • 5 – 10 years job related experience
  • Excellent sales skills and abilities
  • Excellent written/oral/presentation skills
  • Excellent client consultation/counselor skills
9

Senior Trust Administrator Resume Examples & Samples

  • Responsible for the management of assigned and individual customer’s trust accounts within specific market segmentation in order to preserve the trust’s assets, maximize their yield with safety of capital and/or fulfill other specific requirements as outlined in the trust agreement
  • Responsible for the profitability and growth of all assigned relationships in accordance with the Market strategy and overall Private Bank financial plan
  • Develop and maintain an expertise in a specific area of Personal Trust sufficient to be a resource for colleagues in Personal Trust as well as other lines of business in the integrated suite of services
  • 7-12 years job related experience
  • Expert knowledge of financial services industry, products, and team selling
10

ML Trust Administrator Resume Examples & Samples

  • MS Office (Excel, PowerPoint, Outlook)
  • Highly organized with a strong attention to detail
  • Self directed team player
11

ML Senior Trust Administrator Resume Examples & Samples

  • Knowledge of basic trust concepts and vehicles
  • Awareness of basic fiduciary and tax laws, fiduciary investment strategies and practice and procedures for their area of responsibility
  • Awareness of risk parameters and the ability to apply them to situations
  • Knowledge of MLTC Policy & Procedures
  • Professional communication practices
  • Three years of financial services experience preferably in trust
  • Demonstrated ability to function as a Team Player
  • Awareness of trust functions and trust operations
  • Ability to effectively organize daily account management requirements
12

Personal Trust Administrator Resume Examples & Samples

  • Services all assigned accounts including analyzing agreements, procuring proper account documentation, insuring compliance, monitoring operations output and effecting distributions and other account-related transactions
  • Keeps current on applicable fiduciary and tax laws through attending seminars and courses in order to deliver thorough and authoritative solutions to clients
  • 3-5 years of experience with investment concepts
  • Knowledge of trust systems including SEI, CSS, imaging tools and other applications
  • BA or equivalent work experience required
13

Trust Administrator Resume Examples & Samples

  • Assists with Trust Administration – preparation of various statements, letters, annual review forms and other documents as well as pro-actively moving accounts through this process and conducting file research as required
  • Reactively and where required, proactively, maintains timely written, verbal, and electronic communication, where required
  • Assists in ensuring all trust administration is carried out in accordance with the terms of governing documents, relevant legislation, client needs, company policy, and branch objectives
  • Understands service standards and the need for operational consistency, continuous improvement and high quality client service
  • Ensures all account information on internal systems is up to date, complete, and accurate
  • Makes effective use of all central support to ensure efficient administration and quality client service is provided
  • Recognizes and directs new business and referral opportunities to the appropriate distribution point
  • Assists in ensuring all branch related risk management activities are complied with and completed according to company policy and procedures and fiduciary accounts including required documentation for new accounts and refers more complex issues to the Senior Trust Advisor
  • Understanding of relevant estate, trust, legal and investment terminology and concepts
  • Post secondary education or equivalent, Estate & Trust Administration courses preferred
  • Canadian Securities Course or completed within 1 year
  • 3 - 5 years experience working in trust industry, trust investments, brokerage or client services
  • General working knowledge of the Securities and Financial Services Industry
  • Excellent written/verbal/electronic communication skills
  • Ability to work effectively with others and perceived as a professional business partner with clients and co-workers
  • Ability to resolve issues and aspects of administration independently
14

Trust Administrator Resume Examples & Samples

  • Ascertain and clarify work requests, objectives and expectations and seek guidance as necessary in order to effectively complete the task
  • Thinking of solutions and looking at innovative ways to streamline activities and improve efficiency in order to meet or exceed productivity levels
  • Time input management
  • Ensure work is prioritised accordingly in order that service timelines are met and goals for the unit are achieved; raising any concerns as they arise
  • Producing work of an accurate and high standard of professional quality
  • To undertake training as requirements and to raise awareness of any knowledge gaps and to address those with the support of the Manager
  • To at all times, act in accordance with the terms of the governing document (e.g. Trust Deed, Memorandum and Articles of Association) and the laws of the relevant country and to follow the RBC Policies & Procedures, along with any business process/guidelines, as set out and amended from time to time
  • Bring to the attention any errors and omissions identified whether it be on our electronic trust and company management database and banking/diary records systems, or through our document files, being managed, in order to keep the integrity of those intact at all times
  • Liaise with internal clients, internal network & other professionals as required
  • To carry out such other duties as may be required from time to time as expected at a junior level
  • To keep updated with technological enhancements in order to remain on top of developments and accurate use of the systems database and programs utilised
  • To develop experience through training and guidance in all areas of trust and company administrative duties
  • To engage and assist in Personal Trust projects as they may arise from time to time
  • High School/College/University Graduate
  • Willing to embark on a professional Trust qualification such as STEP, ACIB or ICSA or other professional qualification in support of the role to be undertaken
15

Trust Administrator Resume Examples & Samples

  • Responsible for gathering and reviewing initial data, documents, and other information provided by the client. Track missing information and resolving data discrepancies
  • Perform reviews of new accounts, terminations, shifts of interest, gift additions, participant additions, investment directives, beneficiary and vendor payments, valuations, client and account profiles, tax conditions, and other information necessary to support client deliverables
  • Responsible for ensuring accurately maintained beneficiary, client and donor information
  • Bachelor’s Degree or four or more years of business office experience
  • Three or more years’ of experience in a financial services environment with experience in direct client communication
  • Experience in general trust administration
  • Understanding of securities products and their transfer methods between brokerages desired
  • Knowledge of federal and state tax codes regarding trusts preferred
16

Trust Administrator Resume Examples & Samples

  • Satisfy and exceed PCA customer expectations and those of internal colleagues that utilize PCA
  • Work with internal departments, Legal, Tax, Compliance, Special Assets, etc. as needed to ensure proper documentation and compliance
  • Maintain appropriate contact with customers and relationship teams; and
  • 3-5 years of related experience in trust administration
17

Trust Administrator Resume Examples & Samples

  • Oversee client relationships on a day to day basis
  • Thorough understanding of clients' objectives, identify and provide alternatives, and effectively communicate the potential impact to decision makers
  • Working knowledge of effective sales techniques
  • Knowledge and general understanding of the trust industry
  • Experience in the investment, ERISA and custody industry a plus
  • Develop strong internal and external relationships with existing and new centers-of- influence
  • Ability to communicate to a diverse group on complicated issues and topics
  • Perform duties in compliance with Corporate Policies and Procedures and all applicable external regulations
18

Senior Trust Administrator Resume Examples & Samples

  • College degree with business or equivalent work experience; Bachelor's Degree required
  • Professional Certifications and/or Advanced Degrees preferred: (JD, CPA, CFA, CTFA)
  • Minimum of 5 to 10 years of experience in the personal fiduciary business
  • Understanding of the regulatory environment impacting the personal fiduciary business
  • In-depth knowledge of the personal trust and portfolio management line of businesses
  • Exceptional oral and communication skills
  • In-depth analytical skills
  • In-depth problem solving and collaboration skills
19

Trust Administrator Resume Examples & Samples

  • Thinking of solutions and looking at innovative ways to streamline activities in order to meet productivity levels and thus efficiency goals
  • Producing accurate work and to a high standard of professional quality
  • To provide assistance and training across the unit as requirements are identified in order to support the team and to raise awareness of any knowledge gaps and to address those with the support of the Manager
  • To carry out such other duties as may be required from time to time as expected at PL level
  • To perform and maintain trust and company administrative duties including to but not restricted to: maintenance and controls for new business/entities/individuals, company incorporations, government filing requirements, receipt of assets, trust and company account closures, fee receipts, investments, banking arrangements, company secretarial and trust record management, distributions, accruals for fees and costs, debtor clearance
  • To engage and assist in Personal Trust projects as they may arise from time to time. Those can be in relation to RBC business strategies for Senior Management, Regulatory Audit, Marketing Analytical data, Internal Audit or Management Reporting/Inquiries
20

Ct Trust Administrator Gca Resume Examples & Samples

  • Bachelor degree with at least 2 years in the financial services industry or Corporate Trust experience
  • Ability to quickly identify and escalate problems
  • Possess strong decision-making and organizational skills
  • Take initiatives and to communicate effectively with Client Service Managers, Workflow Specialists, Team Leaders, internal shared service partners and with internal and external clients
  • Proficient in the Microsoft suite of applications (Word, Excel, etc.) and will be required to become familiar with product specific applications
21

Trust Administrator Resume Examples & Samples

  • Strong oral and written communication skills. Strong client, professional and public contact skills
  • Knowledge and understanding of the provisions of the Texas Probate Code, the Texas Trust Code, and the Texas Guardianship Code
  • Knowledge and understanding of the various concepts, laws, regulations, and procedures affecting estate and trust administration, in particular trust law, federal estate taxation, community/separate property, federal income taxation, real property, oil and gas, closely-held business interests, and other pertinent areas
  • Knowledge and understanding of fiduciary liability issues. Ability to develop and obtain new account relationships for WMG
  • Ability to handle change well. Standard PC and associated software skills. Ability to learn various bank computer systems
  • Minimum of five years trust experience
22

Trust Administrator Resume Examples & Samples

  • Responsible for improving client satisfaction through periodic contact, analysis of clients’ problems and concerns and assistance to clients with their financial needs
  • Deepens relationship with current clients through additions or upgrades to accounts, retention efforts with the next generation and supports field advisors in winning new business
  • Work in a team environment to provide high levels of service to clients and support to Portfolio Managers and Wealth Advisory Teams who share in the servicing of client relationships
  • Must possess 3-5 years in Account Administration (5+ years preferred)
  • Strong analytical skills and sound understanding of investment concepts and tax forms
  • Knowledge of trust accounting systems(i.e. SEI), imaging tools and Microsoft Office products
  • The ability to work in a fast paced team environment
  • Detail oriented and strong organizational skills
  • Work experience equivalent to BA/BS (BA/BS preferred)
23

Trust Administrator Resume Examples & Samples

  • Process and assemble client presentations
  • Provide assistance with report preparation for generating client presentaions
  • Assist IAs with daily client account administration
  • Assist IAs with preparation for and follow - up from client meetings
  • Manage ICST client statistic reporting
  • Prepare power point presentations as needed
  • Provide general administrative support (porcess expense reports, order supplies etc
  • Perform other related assignments as requested
  • Bachelors degree in Finance/Accounting or 4 years related work experience
  • Two (2) to three (3) years trust experience
  • Excellent Micorsoft Office Suite Skills
  • Ability to work under time deadlines
  • General knowledge of investments would be a plus
24

Trust Administrator Resume Examples & Samples

  • To respond promptly to client requests with the highest standards and confidentiality at all times
  • Assist the Administration team as required in the day to day administration of Trust accounts
  • Assist team to provide direct impact on the financial results of the company in revenue retention and growth
  • Answer incoming client calls and assist with any inquiries
  • To carry out various other Administrative responsibilities and duties as requested by Team Lead
  • Act as back-up for other employees while out of office
  • Respond to correspondence and telephone contact with clients and /or their advisors on all matters in a timely and efficient manner
  • The administration of client affairs to meet deadlines ensuring that regular administrative aspects are recorded and acted upon
  • Organizational prioritization skills
  • Ability to work using own initiative
  • Seek out advice from Senior staff promptly as and when appropriate
  • Assists with the maintenance of the company’s policies, procedures and internal controls and in fulfilling its obligations through commitment to both internal and external auditors
  • Good knowledge of software packages including MS Office (Excel, MS Word, and Outlook) and other applications used by the Trust Administration Department from time to time
  • Good understanding and ability to use the Trust Library
  • Trust business experience and knowledge
  • Ability to take on multiple tasks simultaneously and manage them all effectively
  • High personal interaction skills and team player
  • Ability to work with deadlines
  • Accuracy and Diligence
  • Good interpersonal skills allowing good interaction with colleagues and their advisors
  • Good understanding of Sunguard Global Plus Trust system
25

CT Senior Trust Administrator Resume Examples & Samples

  • Produce & authenticate new global notes as per the daily reporting from IPA/OASIS systems
  • Ensure all details are correct on any new security received from an external agent before authenticating
  • Ensure all items correctly filed in the appropriate vault
  • At maturity date remove all global notes from the live vault & upon ICSD confirmation arrange for their destruction
  • Assisting internal parties when they are looking to deposit securities into the vault that the appropriate instructions are raised
  • Perform periodic vault inventory checks
  • Maintain and update standard operating procedures
  • Understanding & compliance with the CASS requirements in regard to CASS 6 Custody rules, as well as CASS 7 Client money rules, as they apply to the role & work context
  • Know Your Customer (KYC) due diligence, OFAC reviews, new account opening and tax compliance, pre and post close support and administration (i.e. onboarding
  • B.A./B.S
  • 2 years or above in the financial services industry or Corporate Trust experience
26

Ct Senior Trust Administrator Gca Resume Examples & Samples

  • Be the subject matter expert for one or more processes
  • Assigned complex relationship and accounts requiring special handling
  • Assist Client Service Managers with monthly report preparation, new deal closings, effective dates, interest payment dates, and other special events and projects
  • Daily cash reconciliation
  • The Senior Trust Administrator should have strong written and oral communication skills
27

Trust Administrator Resume Examples & Samples

  • Maintain compliance on individual retirement accounts and provide guidance to clients and administrators in the applicable legal requirements of IRA plans
  • Work in a team environment to provide high levels of service to clients and support to trust administrators, portfolio managers or Wealth Advisors who may be acting as a relationship manager
  • Must possess expertise in client and account management (3+ years’ experience)
  • Ability to work in a collaborative, team environment
  • Knowledge of IRA administration and related legal requirements for these accounts
  • Strong detail orientation and organization skills
28

Senior Trust Administrator Resume Examples & Samples

  • Able to work with more complex accounts and challenging clients
  • Mentors more junior administrators
  • Must possess expertise in wealth management and fiduciary administration (10+ years of experience)
  • Some travel required within the region
29

Senior Trust Administrator Resume Examples & Samples

  • Administer a full account load of terminating trusts assigned by the Manager of the Post-Death Administration & Terminations (PDAT) unit. Ability to learn and apply laws of other states (Illinois, Wisconsin, Indiana, Florida and Arizona)
  • Review and interpret governing instruments (e.g. wills, trusts, marital property agreements, probate documents, etc.)
  • Able to work well with other professionals within the organization, typically Trust Counsel, the field Trust Administrator, Portfolio Manager, Wealth Advisor, Trust Tax and Trust Real Estate and Special Assets
  • Provide regular communications internally with members of the bank team and externally with beneficiaries, co-fiduciaries, attorneys and accountants
  • Obtain date of death, or alternate asset values for accounts, as applicable
  • Make timely distributions, cash or in-kind, to beneficiaries in accordance with BMO Harris Bank N.A. practices
  • Identify risk management issues that must be escalated to Manager of PDAT
  • Adhere to BMO Harris Bank N.A. policies and procedures
  • JD degree required
  • At least 10 years of experience in trust and estate administration
  • Thorough understanding of Illinois and Wisconsin probate and trust law, community property tax rules, and federal estate, gift and fiduciary income tax law. Experience applying local laws of multiple jurisdictions preferred
  • Strong knowledge of financial services industry and wealth management products
  • Ability to work as part of a team of professionals
  • Demonstrate strong work ethic, positive attitude and ability to work with others, which reflect the values of BMO Harris Bank, N.A
30

Trust Administrator Resume Examples & Samples

  • Ability to read and understand the terms of a Trust, Will and Power of Attorney for Property
  • Detailed knowledge of accounting and securities administration sufficient to complete documentation and to communicate effectively with other departments
  • Must enroll in and successfully complete the Canadian Securities Course (CSC) and the Level One Trust Program offered by CSI (applicable to Level 4 Trust Administrator)
  • Good oral and written communication skills sufficient to communicate effectively with clients and other outside business contacts
  • Basic keyboarding skills and knowledge of related software
  • Well-developed organizational skills, particularly the ability to prioritize
31

Trust Administrator Resume Examples & Samples

  • Coordinates with Trust Officers (Officer) and Senior Trust Special Asset Advisors (SAA) the opening of deferred exchange and escrow accounts, provides requisite third party information, and prepares account reviews in accordance with bank policy and any applicable laws and regulations
  • Ensures special assets are listed as account holdings and appropriately valued and categorized, provides requisite documentation to trust operations for vault retention, retains and updates applicable computer records, provides and distributes tracking reports, and prepares Special Asset Forms for inclusion as permanent record with annual account reviews
  • Maintains spreadsheets for discretionary spending account allowances in conformance with court orders and assists in annual or special court reporting. Coordinates tracking, reporting and payments of special asset taxes and insurance premiums
  • Directs receipts of account tenants’ rents and security deposits per terms of leases. Maintains rent rolls, corresponds with tenants, and report rent receipts to Officer and SAA
  • Processes and distributes all cash receipts, fees, invoices and statements for deferred exchange and escrow accounts and special asset holdings
  • Orders and distributes all Officer/SAA approved disbursements of funds according to account documents, court orders or client requests in accordance with accepted bank accounting standards. Establishes and monitors special asset related scheduled disbursements
  • Provides deferred exchange and escrow account files and special asset information as requested for audits and exams
  • Attends monthly special asset team meetings for reviewing assets, process improvement, and team building
  • Opens and routes incoming mail, answers correspondence, provides telephone client service, and assists in maintaining office supplies
  • Other duties will be assigned
  • 20150716
32

Trust Administrator Resume Examples & Samples

  • Provide sound fiduciary judgement and administration for all aspects of the account termination process, and execute administrative reviews with a focus on compliance and risk mitigation
  • Maintains compliance with all internal policies and procedures as well as with regulatory and legal requirements
  • Maintains a high level of understanding of current trends and changes in trusts, estates, tax, and fiduciary law
  • Bachelor's degree or in lieu of degree 4 years work experience
  • Strong analytical ability
  • Excellent communication and customer relation skills
33

Institutional Trust Administrator Resume Examples & Samples

  • Relationship management including the on-going servicing and retention of institutional client relationships
  • Advise institutional clients and their auditors on tax and compliance matters relevant to respective state law
  • Directs all activities related to the account, including third party investment managers and appropriate tax and regulatory reporting ensuring quality and accuracy of activity
  • Proactively communicates with client and third party service providers to ensure a high level of customers satisfaction and to achieve account objectives
  • Ensures account is in compliance with legal and regulatory requirement relating to governing documents. Identifies and resolves quality issues
  • Five to seven years of financial services experience involving administration of foundations, endowments, or qualified and non-qualified employee benefit plans
  • Demonstrates knowledge of state and federal regulations related to trust administration, including charitable trust or qualified and non-qualified employee benefit plans
34

Trust Administrator Resume Examples & Samples

  • Assists relationship managers with the administration of their assigned book of business providing quality service and efficient, accurate, and timely account administration
  • Reactively and where required, proactively, maintains timely written, verbal, and electronic communication with the relationship managers and external contacts, where required
  • Keeps informed about general investment procedures and philosophies
  • Proficient use of all software and internal technology
  • Assists relationship managers in ensuring all trust administration is carried out in accordance with the terms of governing documents, relevant legislation, client needs, company policy, and department objectives
  • Understands the ATS service standards and the need for operational consistency, continuous improvement and high quality client service
  • Makes effective use of all central support groups (CMS Operations Group, Central Support Group, Income Tax, etc.) to ensure efficient administration and quality client service
  • Understands the need for a balance between the profit needs of the business and the client service objectives in the ATS
  • Shares best practices wherever possible
  • Flexible in approaching all duties and assignments
  • Able and willing to assist others as required
35

Personal Trust Administrator Resume Examples & Samples

  • Adheres to all Fiduciary Trust and Franklin Templeton policies, procedures, and standards
  • Maintains working knowledge of investment management products and processes as client relationships will be investment centric
  • Continually improves administrative procedures and discipline
  • Bachelor’s Degree or equivalent, Canadian Securities Course or IFIC Mutual Funds course desirable
  • Strong verbal and written communication skills and strong numeracy skills
  • Proficiency with word processing, spreadsheet and presentation software (Microsoft Office)
  • Related work experience in a trust company, law office, or investment counselling firm
  • Ability to plan ahead and manage complex tasks and competing priorities efficiently
  • Interpersonal skills including empathy, emotional intelligence, sound judgment in high pressure situations
  • Work ethic, willingness to tackle unexpected tasks with enthusiasm and invent creative solutions
36

Junior Corp Trust Administrator Resume Examples & Samples

  • Daily Administration - processes may be and are not limited to
  • Review daily activity database, research and prepare responses as applicable
  • Perform hypothetical scenarios for the collateral manager before GCS review
  • Daily cash reconciliation of accounts
  • Ensure that all processes are in accordance with the Firm and Corporate Trust policies and preferred practices
37

Senior Trust Administrator Resume Examples & Samples

  • Maintain appropriate contact with customers through mailings, telephone calls and correspondence to satisfy and exceed customer expectations
  • Work effectively with internal departments (Legal, Tax, Compliance, Real Estate and Special Assets) as needed for account administration as well as market based professionals to provide a team approach to client service
  • Timely completion of internal projects, regulatory reviews and compliance monitors
  • Demonstrate strong team work and work ethic to support all members of PCA team as needed
38

Trust Administrator Scotiatrust Resume Examples & Samples

  • Assemble information regarding assets in new accounts (including research into the tax costs) and ensure the preparation of the opening inventory/Record of Trust
  • . Maintain daily surveillance over cash positions and provide reports for any cash positions that require remedial attention. Create/input accurate and timely accounting entries for payments to third parties, realization of assets, fee collection, referring all unusual items for further action as required. Prepare detailed fee calculations in Estate and Trust accounts in accordance with fee agreements or local judicial/industry practice
  • Basic knowledge of Trust Accounting principles
39

Assistant Trust Administrator Resume Examples & Samples

  • Review and interpret trust documents to ensure compliance with the document’s provisions and fiduciary guidelines and laws; review the list of assets in order to determine if any risk management issues exist
  • Make professional presentations to clients/prospects
  • Execute and process transactions either initiated by the client or by the Investment Advisor
  • Bachelor’s degree in Finance or related field with 4+ years of applicable experience
  • Broad knowledge of Trust Tax, Trust Accounting and Investment Management
40

Trust Administrator Resume Examples & Samples

  • Management of assigned individual customers’ accounts
  • Work with Trust Counsel to assure proper documentation and administration decisions
  • Responsible for enhancing current individual relationships and developing new and profitable business within the Market or in conjunction with New Business Development Representatives
  • Review requests with Fiduciary Administrator, weigh the specific issues facing the beneficiary and make discretionary decisions to determine the appropriate/alternative action to be taken
  • Execute all account closings and distributions for all accounts
  • Bachelor’s degree in Finance or related field with 4 -7 years of applicable experience
  • Strong knowledge of Personal Trust Administration processes and procedures
  • Broad knowledge of fiduciary laws including estate planning techniques, charitable remainders, IRS private letter rulings, Sections of the IRS Code, Illinois Probate Act, Principal and Income Act, Trust and Trustees Act
41

Personal Trust Administrator Resume Examples & Samples

  • Work in a team environment to provide high levels of service to clients and support to Portfolio Managers and Wealth Advisory Team who share in the servicing of client relationships
  • Must possess 3+ years of experience in client and account administration (3+ years’ experience)
  • Work Experience equivalent to BA/BS
  • Strong analytical skills and sound understanding of investment concepts
  • Knowledge of trust accounting systems (i.e.SEI), imaging tools and Microsoft Office products
42

Trust Administrator Resume Examples & Samples

  • Attend site visits to fund service providers as requested
  • Assist with on-boarding new funds as requested
  • Complete subscription and redemption transaction reviews
  • Liaise with internal and external parties on matters pertaining to the funds as required
  • Provide and participate in cross training with colleagues where necessary
  • Escalate material items to line management promptly
43

Trust Administrator Resume Examples & Samples

  • Independently administer and manage the agreements end-to-end, coordinating with all involved in the transaction including external and internal parties
  • Participate in negotiating / structuring transactions in order to identify and avoid issues that could impact the administration of the transaction prior to execution of agreement, including the participation in the negotiation process for modifications and / o r addenda to existing contracts
  • Monitor the receipt of the defined documentation as established in the agreement and ensure that it is guarded under existing procedure in each country
  • Monitor the existence of guarantees under each agreement, and their respective record as appropriate
  • Ensure proper reconciliation, coordinating with the respective areas and the client
  • Solicit and / or control the registration of contracts in the relevant regulatory bodies
  • Coordinate reporting and periodic reports, to be presented to regulatory agencies as required
  • Request the liquidation and / or closing of agreements for A & T, and the final report, as defined in the Agreement and / or according to local regulation, ensuring that the accounting process of liquidation
  • Review and validate the instructions received from the clients, in order to verify that they can be executive under the contract
  • Ensure the integrity of information, tasks and obligations of contracts in the system, to control and monitor them
  • Identify new business opportunities
  • Propose improvements to processes
  • Primary contact for existing client relationships, coordinate all deliverables related to deal requirements with internal and external Parties
  • Cultivate strong client relationships by providing high service quality
  • Minimum 2 years-experience in the financial service industry with general knowledge of Fiduciary Products, Banking, Capital Markets
  • BA/BS is required. MBA is a plus
  • Proficiency in English, Spanish and Portuguese; full comprehension for reading, writing and speaking
44

CT Trust Administrator Resume Examples & Samples

  • The Trust Administrator position requires a responsible individual to process key specialized and often complex functions while ensuring compliance with all Firm and Corporate Trust policies and preferred practices
  • The position requires that the individual demonstrate a strong attention to detail, the ability to quickly identify and escalate problems, possess strong decision-making and organizational skills, and the ability to take initiatives and to communicate effectively with Client Service Managers, Workflow Specialist, Team Leaders, internal shared service partners and with internal and external clients
  • The individual should be proficient in the Microsoft suite of applications (Word, Excel, etc.) and will be required to become knowledgeable with applications such as mainframe Cash and Books and Records systems, WSO Loan Platform, Bondholder record keeping systems, data vendors and other product specific applications
  • SPV Administration - processes may be and are not limited to
  • Daily cash reconciliation of client operating accounts through to resolution
  • Monitor receipt and disbursement of funds through to settlement
  • Manage Trade confirmation process and follow through to settlement for various markets and product types including Loans and Bonds
  • Execute funds transfer from/to accounts
  • Perform collateral monitoring and compliance tests and produce reports for various SPV structures in accordance with contracted documentation
  • Liaison with support areas: Loan Operations, Custody Operations, Cash Operations, Analytics, TMG, Asset Administration and others
  • Daily correspondence with, including but not limited to, the collateral manager, loan agents, trading counterparties, auditors, arrangers, rating agencies and investors
  • Ensure accurate records are held by appropriate filing of transactions and invoicing for monthly reports and audit requirements
  • Assist in the preparation of monthly/quarterly reports by following waterfall procedures and checklists. This includes correct calculation of interest accruals, interest rate and factor resets in accordance with a signed checklist for Client services review
  • Assist on various projects such as new deal closings and any other projects as assigned
  • Ensure that all processes are in accordance with the Firm and Corporate Trust policies and preferred practices    
  • Client Relationship Support
  • Provide support in maintaining the client relationships by understanding the client business and the BNYM organisation structure that services the SPV
  • Escalate issues and concerns
  • Professional and timely handling of customer inquiries
  • Maintain good relationships with client trading counterparties
  • This position requires strong communication skills, both internal and external, in order to correctly and efficiently process client requests
  • The Trust Administrator is expected to be the department’s subject matter expert for a variety of processes and/or products
  • They will also interact daily with Client Service Mangers, Relationship Managers, Team Leaders, and internal shared services: settlements, wire transfer group, debt service groups, Vault, Tax and KYC Utilities as well as external investment managers, brokers and clients
45

Senior Trust Administrator Resume Examples & Samples

  • Deepens relationship with current clients through additions or upgrades to accounts, retention efforts with the next generation and supports field advisors with the acquisition of new business
  • Work in a team environment to provide high levels of service to clients and support to Portfolio Managers and Wealth Management Advisors who share in the servicing of client relationships
  • Able to work with more complex accounts and challenging relationships
46

Trust Administrator Kaspick Resume Examples & Samples

  • Responsible for generating periodic profile, transaction and accounting reports
  • Communicate, identify and mitigate client issues in a proactive and positive manner in order to meet client needs that result in high client satisfaction
  • Respond to client inquiries in a timely and accurate manner; ensures timely and accurate delivery of standard deliverables as well as ad-hoc requests
  • Develop collaborative, in-depth partnership with assigned clients and internal business partners
  • Job performance requires fulfilling other incidental or related duties as assigned, assisting and training others, and performing duties of higher rated positions from time to time for developmental purposes
  • Two or more years of experience in a financial services environment with experience in direct client communication
  • Working knowledge of charitable and taxable trusts preferred
  • Experience using trust systems technologies; Prior experience levering PG Calc and Advent products preferred
  • ©2016 Teachers Insurance and Annuity Association of America (TIAA), 730 Third Avenue, New York, NY 10017 C25611
47

CT Trust Administrator Resume Examples & Samples

  • The Trust Administrator should have strong written and oral communication skills
  • The individual should be proficient in the Microsoft suite of applications (Word, Excel, etc..)
  • He/She will be required to become familiar with applications such as ASP, IMMS/GSP, ACS, RDARS, OLOVR, Bondholder record keeping systems, DSE, FiRRe, ORION and other product specific applications
  • B.A./B.S. or 2 or more years in the financial services industry or Corporate Trust experience
48

Trust Administrator Resume Examples & Samples

  • Daily administration of up to 100 MBS Trusts
  • Manage cash accounts for assigned trusts and clients, including investment, liquidation and distribution of funds
  • Monthly preparation of documents requested by various deal parties
  • Collaborate with other team members to address ad hoc projects
49

Trust Administrator Resume Examples & Samples

  • 5 or more years Corporate Trust (or similar) experience
  • Undergraduate Degree (BA or BS)
  • Experience with identifying client needs and proposing client solutions
  • Ability to involve others proactively in decisions
  • Able to balance day-to-day activities with big-picture concerns
  • Ability to prioritize multiple responsibilities in a fast paced, deadline driven, environment
50

Trust Administrator Resume Examples & Samples

  • Administer complex assigned trust accounts in accordance with bank policy and within the parameters of the account document
  • Perform Administrative Reviews to ensure account is in accordance with the terms of the various governing documents, applicable law and regulations as well as complying with all requisite policies and procedures
  • Trust Certifications preferred - CTFA, Certified Trust, CFA, or Certified Financial Planner
51

Trust Administrator Resume Examples & Samples

  • Review internal operating accounts for receipt/transfer of funds and perform daily account and cash reporting
  • File and submit of relevant material for the preparation on the monthly/quarterly reports including trade tickets, invoices, rate resets, factor spreadsheets, waterfall workings, and signed checklist for review
  • Provide support in maintaining the client relationships
  • Ensure that inquiries, both internal and external, are addressed promptly
52

Trust Administrator Resume Examples & Samples

  • Oversees the Special Needs Trusts and may carry a smaller account load
  • Will also assist as necessary with the review of potential new business and the closure of existing accounts
  • Works with both internal and external auditors as required
  • Works closely with Personal Trust Officers in the field offices as needed to provide service to the client
  • Instructs the designated person or unit on the disposition of check(s) from their assigned trust accounts
  • Answers question or concern as it pertains to a potential issue with an account
  • Works with other Administrators to include those in the ILIT group in order to provide service to the customer
  • Knowledge of trust principles and regulatory and tax matters relating to the administration of trust accounts
  • Excellent oral, written and organizational skills
  • Skilled in applicable computer software, e.g., Microsoft Word, Microsoft Excel, etc
53

Trust Administrator Resume Examples & Samples

  • Develops and maintains reports, models and databases to support individual and / or group routine and ad hoc data and analytical needs
  • Contributes to the definition and evolution of data analytics within the group to optimize system performance and enhance group productivity
  • 20160315
54

CT Senior Trust Administrator Resume Examples & Samples

  • Manage high volume of accounts
  • Liaison with support areas: Financial Management, Operations, Securities Clearing, Custody, DTC, Analytics, TMG, Sales, Asset Administration and others
  • Daily correspondence with, including but not limited to, the collateral manager, loan agents, swap counterparties, auditors, arrangers, rating agencies and investors
55

Senior Personal Trust Administrator Resume Examples & Samples

  • Requires a Bachelor’s degree or equivalent required; substantial work experience may substitute for formal degree; CTFA and/or JD preferred
  • Must have a minimum of 5 years of experience in Personal Trust administration
  • Must be proficient in MS Office Suite and SEI Trust 3000 or current trust accounting system
  • Must have outstanding verbal and written communication skills as well as strong interpersonal skills
  • Must have conscientious work habits and close attention to detail
  • This position requires regular lifting and moving of 10-25 lbs
56

Trust Administrator Review Specialist Resume Examples & Samples

  • 80%: Business Delivery & Operations
  • Bachelor’s degree or relevant work experience with at least 5+ years’ experience in operations, trust administrator or portfolio management
  • Expert knowledge and understanding of opening and closing documentation requirements including trusts, investment management, individual retirement, and custody accounts
  • Expert knowledge of BMO Harris compliance requirements (i.e. AML, Info Security, Privacy), business practices and policies and procedures
  • Expert understanding of account funding and distribution process
  • In-depth knowledge in securities and mutual fund transfer requirements and industry best practice solutions such as ACATS
  • Working knowledge and understanding of financial services industry and private wealth management products
  • Expert organizational skills and ability to continuously shift focus
  • In-depth analytical and problem solving skills
  • In-depth knowledge of SEI Applications, Excel and other Microsoft products
  • Able to respond to complex trust inquiries related to the opening and closing process
57

Senior Trust Administrator Resume Examples & Samples

  • Expert knowledge of Delaware trust law and advisory applicability
  • Professional Certifications and/or Advanced Degrees preferred: JD
  • 10 – 15 years job-related experience
  • Excellent business development skills and abilities
58

Trust Administrator Resume Examples & Samples

  • Promptly marshals the client’s assets and provides for proper asset management
  • Reviews cash inflows and outflows within client accounts and works with Portfolio Manager to ensure that there is sufficient cash for administrative expenses, fees, debts and taxes
  • Works with clients, other Bank departments, attorneys and accountants to plan for accurate and timely tax compliance
  • Communicates regularly via telephone, mail, email, and fax with appropriate parties associated with client accounts; responds promptly to client inquiries and concerns, and anticipates the objectives and needs of clients with a view to enhancing the relationships with the Bank
  • Prepares and mails documentation for client signature related to cash distributions
  • Coordinates cash movement with Trust Operations Team to timely process all approved distributions and deposits
  • Monitors daily reports of all transaction activity within client accounts for quality and accuracy
  • Prepares Discretionary Requests for review by the Trust Discretionary Committee
  • Monitors and coordinates production of Inventories and Accountings with assigned staff as needed
  • In accordance with established time frames, coordinates with Central Services and Trust Operations to open accounts, close accounts and arrange for proper fee set up
  • Maintains schedule of due dates and court-approved budgets and advises Account Advisor(s) of status
  • Assists Personal Trust and Guardianship Advisor(s) and Managing Director(s) with client contact as needed
  • Maintains regular and detailed communication with members of the administrative staff and Trust Tax, Trust Operations, Trust Central Services, Investment Management, Special Assets and Compliance teams to allow other teams to manage risk throughout the period of account management
  • Maintains orderly client account files. Business Development
  • Communicates regularly with clients, the families and representatives of clients and centers of influence to assist in retention of recapturable assets distributed to estate and trust beneficiaries
  • Assists in the recognition and pursuit of new trust and banking business opportunities
  • Prepares materials for client meetings and Wealth Management collateral for prospects
  • Tracks and gift ordering for holidays and client birthdays. Account Reviews and Exceptions
  • Prepare s account reviews for officer completion and approval on a monthly basis
  • Works with Advisor(s) to develop a plan to clear account review exceptions and prepares necessary documentation for same
  • Prepares Investment Policy Statements and delivers to proper parties for signature. Tracks status of mailings. Delivers executed documents to Trust Operations
  • Responds to audit, compliance and examination requests. Administration and Teamwork
  • Works proactively with members of the administrative staff and Trust Tax, Trust Operations, Trust Central Services, Investment Management, Special Assets and Compliance teams to ensure proper completion of work flow
  • Responds positively to demands and changes in departmental environment
  • Complies with all applicable federal and state regulations
59

Personal Trust Administrator Resume Examples & Samples

  • Bachelor degree or equivalent work experience is required; CTFA or equivalent designation preferred
  • Minimum 5-7 years’ experience in personal trust administration
  • Proficiency in MS Office and SEI Trust 3000 or similar trust accounting system
  • Outstanding verbal and written skills; strong interpersonal skills that allow for interaction and cooperation with all levels both internally and externally
  • Incumbent must possess the capability to understand, remember, and apply oral and/or written instructions or other information, organize thoughts and ideas into understandable terminology, prioritization of own work schedule, apply common sense in performing job duties and making decisions which have impact on immediate work unit
60

Fiduciary Trust Administrator Resume Examples & Samples

  • Accomplishes day-to-day account administration activities, including, but not limited to, reviews of daily reports, account set-ups, deposits and withdrawals of cash and assets, and requesting investment trades
  • Prepares various memos, reports, budgets, and internal and external correspondence, as appropriate
  • Partners with and assists officer in recognizing errors and issues, research and resolution of issues, and follow through to ensure client’s satisfaction and to prevent recurrence
  • Annually reviews all assigned accounts for compliance with document requirements and with company and department policies and procedures
  • I: Minimum of 6-7 years related work experience
61

Trust Administrator Resume Examples & Samples

  • Supports assigned Trust Relationship Manager in the administration of trust accounts
  • Interacts in an ongoing relationship with associated financial partners and trust clients
  • Assists with account administration functions to ensure client satisfaction
  • Performs daily account activitiy
  • Posts receipts
  • Enters pending trade orders
  • Raises cash for distributions
  • Enters check/wire requests
  • Submits ACH transfer instructions
  • Handles account inquiries
  • Opens/closes accounts
  • Researches account discrepancies
  • Calculates fee sharing data, including manual calculations when necessary
  • Administers all systems related to management of trust accounts
  • Maintains all account documentation for current and historical monitoring of accounts
  • Special projects and other related duties assigned as needed
  • Effective communication skills
  • Trust system experience
62

Trust Administrator Resume Examples & Samples

  • Assists with annual account reviews and prepares monthly Trust Administrative Committee packages
  • Keeps current with all laws and regulations applicable to primary Trust function (i.e. IRS, DOL)
  • Serves as a liaison between Trust Administration and other bank departments
  • Attends Trust school and continuing education/training classes
  • Requires at least a high school education with a bachelor's degree in Business, Finance, or Accounting strongly preferred
  • Requires at least 4 years of administrative support experience, preferrably in a financial services environment
  • Prefer 2 years in one or more of the following: Trust Administration, Trust compliance, Employee Benefits, Stock Transfer, Brokerage Operations, and/or Financial Analysis
  • Basic knowledge of Trust administration and operations
  • Basic understanding of the banking industry
  • Basic understanding of the specific trust discipline (Retirement Plans, Institutional, Corporate trusts, etc.)
63

Trust Administrator Downtown Detroit Resume Examples & Samples

  • Manages more routine accounts under the direct supervision of a Senior Trust Administrator in accordance with the terms of the various governing documents, applicable law, and consistent with the needs of the principals, income beneficiaries, and remaindermen
  • Reviews, analyzes and confirms documents for direction; evaluates accounts for completeness and accuracy, monitors and submits for approval account transactions, responds to incoming correspondence and any other client requests to ensure compliance
  • Works with supervisor in developing solutions to most issues brought forth by principals, income beneficiaries and remaindermen such as requests for special distributions, fee issues or disputes
  • Oversees the opening and closing of accounts, ensures the receipt of proper and legally required documentation, ensures the full and complete transfer of assets, their cost basis, and the proper characterization of cash as income or principal, ensures all tax codes and account administration codes are accurate and oversees tax reporting activities, coordinating with more Senior Trust Administrators
  • Assists in the development of new business through referrals from external and internal centers of influence and/or through expansion of business within current book of clients
64

Trust Administrator Resume Examples & Samples

  • Annual Projects including preparing QI Documents for signature of STO/TO/ATO; preparing Annual Review Packages for files; updating CLIPs; ensuring AML documentation in file and on TOPS; and ensuring 104 tax elections are up-to-date
  • Other activities, including preliminary research for inquiries received; investigations; and participating in intra and inter-departmental meetings as requested; participation on committees encouraged
  • Become familiar with all aspects of administering estate and trust accounts with a view to gaining the necessary knowledge and experience to become a Trust Officer
65

Trust Administrator Resume Examples & Samples

  • Independently administer and manage the agreements end-to end, coordinating with all areas involved in the transaction including External and Internal Parties
  • Responsible of the administration and implementation of the transactions for Regional Issuer Services, identifying the obligations of the agreements and ensure compliance from the beginning to the end thereof
  • Provide assistance and advice for internal and external corporate clients related to business in each country, in order to ensure the proper implementation and administration of the transactions
  • Responsible to attend client inquires until resolution thereof, through direct assistance or addressing with the corresponding area
  • Coordinate and liaise with the various teams in the respective countries of the region to ensure successful implementation of the transactions to make the process as smooth as possible
  • Monitor the receipt of the defined documentation as established in the agreement and ensure that it is guarded under existing procedures in each country
  • Request the liquidation and / or closing of agreements for A&T, and the final report, as defined in the Agreement and / or according to local regulation, ensuring that the accounting process of liquidation
  • Review the instructions received from the clients, in order to verify that they can be executed under the contract
  • Develop a list of tasks (checklist/rules) in accordance with the obligations of each contract and maintain it updated in case of changes
  • Ensure compliance with transaction governing agreements
  • BA/BS is required; MBA a Plus
  • Work on holidays and at different time-zones to service the respective Latin American countries
  • Minimum 2 Years experience in the financial service industry
  • Proficiency in English, Spanish and Portuguese; full comprehension for reading, writing and speaking. Microsoft Office Suite knowledge and Citi internal systems: LATIS, CitiDocs, etc
  • Proven interpersonal skills
  • Ability to work well under pressure, with tight deadlines and heavy workload
  • Ability to solve problems quickly and effectively, within the framework of existing standards and the internal and external context
  • Ability to work properly and effectively as a member of the Trust Admin Team, aimed at achieving the group's objectives
  • Able to handle the Negotiation process to obtain a mutually satisfactory consensus, adjusting to the predefined objectives within the framework of the Bank’s norms and client’s needs
66

Trust Administrator Resume Examples & Samples

  • JD or MBA; Bachelor’s degree in business, finance, economics or other related field
  • 5 years of Trust Administration experience
  • CFP or CTFA or CPA certifications preferred
  • Completion of the Cannon Financial Institute Trust School preferred
  • Strong verbal and written communication skills are essential
  • Effective listening skills are a must
  • Must be professional in dress and demeanor
67

Trust Administrator Resume Examples & Samples

  • Under minimal supervision, manages relationships and service delivery of moderately complex client relationships, consulting with the Relationship Manager on more complex issues
  • Monitors daily transactions required in the administration of client relationships
  • Performs account maintenance on the Trust accounting system including account openings and closing procedures
  • Serves as the administrative contact for clients, third party, vendors and providers in the servicing of client accounts and relationships
  • Develops/supports new business activities for various Trust relationships and initiates or facilitates the sale of products or services
  • Serves as liaison between Trust Department and other bank departments in servicing accounts and business development activities
  • Prepares monthly Trust Administrative Committee packages and assists in annual account reviews
  • Keeps current with all laws and regulations applicable to primary Trust function
  • Organizes and maintains related files and prepares correspondence and reports as needed
  • May periodically serve as backup to Trust receptionist, if needed
  • Requires a bachelor’s degree in Business, Finance, Accounting, or related field
  • Requires at least 3+ years of related experience in one or more of the following: Trust Administration, Trust Compliance, Stock Transfer, Brokerage Operations, or Housing Asset Administration
  • Experience level knowledge of Trust Administration and Operations
  • Experienced level of knowledge of Trust laws and administrative procedures
  • Experienced level knowledge of Microsoft Word and Excel
68

Trust Administrator Resume Examples & Samples

  • Work with the Trust Advisor to interpret the governing instrument and applicable law in order to establish account records, including payment and fee schedules. Write to beneficiaries and co-fiduciaries to outline administrative procedures
  • Respond to client issues, anticipate client needs, and prepare for and participate in client meetings with Trust Advisors
  • Oversee work performed by various Wealth Management operational groups to ensure the smooth operation of the trust and estate accounts, and investment management accounts
  • Handle departmental projects relating to accounts and special assets
  • Coordinate flow of work relative to terminating accounts and coordinate final distributions and closure of account
  • Work with back office on all aspects of operations
69

CT Trust Administrator Resume Examples & Samples

  • Professional and timely handling of customer inquiries in relation to the merger
  • Liaison with support areas: Operations, TMG, Legal, Front Office, and others
  • Correspondence with clients and deal counterparties, auditors, arrangers, rating agencies and investors
  • Review of internal procedures to ensure that all processes are in accordance with the new Branch policies and preferred practices    
  • Testing of systems pre and post-merger
  • 3 or more years in the financial services industry or Corporate Trust experience preferred
70

Senior Trust Administrator Resume Examples & Samples

  • Seek out training, resources and professional groups that enhance the knowledge of tools and techniques required of the position; and
  • Other duties and responsibilities as may be assigned from time to time by Wealth Management & Trust Services Manager
  • Provide support to Wealth Management & Trust Services Manager with ongoing hiring, training, coaching and disciplining for trust administrative staff
  • Coordinate with Wealth Management & Trust Services Manager to facilitate and modify job responsibilities for the trust administrative staff as necessary
  • Develop, implement and train on new/revised procedures to ensure the timely and accurate processing of paperwork
  • Ensure all staff licenses and certifications are kept current; and
  • Assist staff in researching and resolving difficult administrative issues and sensitive customer relation problems
  • 7+ years’ experience in trust administration or related field required
  • Familiarity with trust accounting systems and methods required
  • Previous supervisory experience required
  • Thorough knowledge of trust accounting
  • Thorough knowledge of laws governing trusts and estates
  • Thorough knowledge of trust tax laws
  • Strong ability to use, and familiarity with, all components of Microsoft Office
  • Demonstrated success in developing and executing systematic processes to complete projects
  • Current working knowledge of investment products
  • Current working knowledge of insurance products
  • Outstanding written and oral communication skills required, with the ability to communicate complex concepts in simple terms
  • Ability to compassionately handle client and advisor issues
  • High level of problem-solving, mathematical, statistical and analytical skills
  • Must be detail-oriented and possess strong organizational skills and work effectively under pressure
  • Must be able to handle frequent interruptions throughout the day, addressing co-worker, advisor, employee and client needs, and still be able to accomplish necessary responsibilities
  • Ability to use standard technology commonly found in an office environment
  • Ability to travel, as needed, to attend workshops/conferences or meet with clients/advisors
  • Ability to work independently and prioritize responsibilities
  • Work well as part of a team; understand/respect the needs of others
  • Ability to follow procedures and convey them to others
  • Ability to maintain client confidentiality
  • Ability to multi-task and move quickly from one task to another
  • Superior customer service skills and the ability to work in a professional environment
  • Desire to take ownership of assigned responsibilities and deliver a high quality product
71

Trust Administrator Resume Examples & Samples

  • Overseeing and completing various administrative tasks
  • Preparing regulatory administrative reviews for over 3,500 asset management accounts
  • Taking meeting minutes and setting the agenda for administrative regulatory committees
  • Maintaining and updating Open Action Items report, including follow-up with trust advisors
  • Preparing discretionary distribution request memos
  • Reviewing governing documents for new accounts to ensure they are properly opened and coded
  • Monitoring document exceptions for new accounts and coordinate reporting with internal teams; and
  • Providing support to the compliance and administrative services team and Head of Risk and Administration for internal audits and regulatory exams
  • Solid interpersonal skills and excellent written and verbal communication skills
  • Proactive, analytical thinker
  • Ability to identify potential risk issues related to account administration
  • Ability to receive high-level instructions and deliver a detailed product
  • Ability to function both independently and in a collaborative environment, and quickly learn software applications
  • Strong organizational skills, with the ability to multi-task
  • Advanced knowledge of trusts and estates administration, including experience reviewing trust documents
  • Good working knowledge of banking and financial institutions, as well as investments
  • Bachelor degree in business or related field; CPA, CFP or CTFA preferred
  • 3-5 years of relevant experience required; 5-7 years of relevant experience preferred
  • Proficiency with Adobe Acrobat Pro and Microsoft Office suite, preferably with advanced skills in Excel
72

Senior Personal Trust Administrator Resume Examples & Samples

  • Minimum 8 years’ experience in personal trust administration
  • Must be able to work both independently and in a team environment
  • Strong organizational skills and ability to multi-task and to meet deadlines
  • Conscientious work habits and close attention to detail
  • This position requires adaptability, assessing, analyzing, decision making, calculating, dependability, memorizing, good judgment, stress control, prioritization, social skills and speaking
  • Incumbent must possess the capability to understand, remember, and apply oral and/or written instructions or other information, organize thoughts and ideas into understandable terminology, prioritization of own work schedule, apply common sense in performing job duties and making decisions which have impact on immediate work unit. Incumbent must be able to understand and follow basic instructions and guidelines, complete routine paperwork, use existing form letter and/or conduct routine oral communication, communicate with individuals using a telephone, hear and speak effectively on the telephone, express or exchange ideas by means of spoken word, communicate orally with others accurately and quickly, at an audible level that others can hear
73

Trust Administrator Resume Examples & Samples

  • Supports assigned Sales Executives and Sales Manager in the development, review and finalization of new trust accounts
  • Communicates with associated financial advisors
  • Performs daily new business activitiy
  • Follow up on outstanding fact and document gathering
  • Administer the firm’s client relationship management software program (Salesforce)
  • Prepare and publish pipeline and new business reports
  • Perform OFAC and AML/KYC research on new accounts
  • Trust system and/or Salesforce experience preferred
74

Trust Administrator Specialist Resume Examples & Samples

  • Provide a variety of administrative services to trust account relationships
  • Assist a team of administrators in assembling and analyzing information, monitoring, and processing cash-flow, coordinating and executing all transactional activity including investment trades
  • Assist clients with questions and in resolving clients problems
  • Serve as administrative liaison with clients and others within and outside the company regarding administrative issues related to trust operations
  • Prepare calculations (rates, debt service, accrued interest, etc.), internal reports, and audit confirmations
  • Be responsible for opening and closing accounts, monitoring account compliance, and scanning all account related documents
  • Requires a High School diploma or equivalent and 1+ years of financial services, trust operations, or other directly related experience
  • Working knowledge of departmental functions, trust accounts, and financial services
  • Must be able to work well under pressure, meet deadlines, and be very detail oriented
  • Ability to work with a variety of clients and internal departments
  • Requires excellent organizational and communication skills, both verbal and written
  • Has complete knowledge of word processing and spreadsheet software
  • Good typing and 10-key skills preferred
75

Trust Administrator Specialist Resume Examples & Samples

  • Requires a High School diploma or equivalent and preferred 2+ years of financial services, trust operations or other directly related experience
  • Working knowledge of departmental functions, trust accounts and financial services
  • Must be able to work well under pressure, meet deadlines and be very detail oriented
  • Good typing and 10-key skills helpful
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Trainee Trust Administrator Resume Examples & Samples

  • To meet personal objectives in terms of productivity and quality of service when undertaking Trust administration tasks
  • Demonstrate an awareness of the reason why the client has an offshore structure and apply that knowledge to day to day administration tasks
  • Identify efficiencies in processes and minimise risk by ensuring records are accurate and updated in a timely manner
  • To answer both written and telephone queries from clients and colleagues
  • Maintenance of personal time recording
  • To adhere to agreed service levels and wherever possible, exceed client’s expectations
  • Person Specification
  • Commence studying towards a professional qualification recognised by JFSC as Table 5 or above
77

Regional Trust Administrator Mgr Resume Examples & Samples

  • Provide day-to-day oversight on assigned trust book of business
  • Conduct account and document reviews and address account opportunities and needs
  • Participate as part of the decision-making group for the Trust Administration Committee
  • Chair the Fiduciary Sub-Committee
  • Act as part of the relationship management team for assigned accounts to identify, understand and develop solutions to meet both current and future needs of the client
  • Act as primary fiduciary and administrator for a portfolio of personal trust accounts working with appropriate support teams to ensure the execution of day-to-day account administration is happening appropriately
  • Manage and lead a team of trust administration associates with management responsibilities to include hiring, performance coaching/management, providing work direction, goal setting and budget oversight
  • Develop new revenue through various means including participating on sales calls and analyzing existing book for additional revenue opportunities
  • Bachelor’s / Master’s degree in business or a related field
  • 7+ years of related experience including prior leadership/management responsibility
  • Certifications/Advanced Degrees: Must possess an advanced level of related industry certification such as CFP, CTFA, CPA or JD
  • Must possess outstanding written and verbal communication skills
  • Must be strong in time management
  • Must have strong administrative and organizational skills
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Trust Administrator Specialist Resume Examples & Samples

  • Provide a variety of administrative and staff support services to the Trust team. Use your MS Office skills to perform a variety of clerical duties
  • Assist in budget preparation and control activities
  • Assist in preparation and control of records, statistics, and reports
  • Administer programs, projects, and/or processes in support of Trust operations
  • Remain flexible and perform other duties as requested
79

Wealth Division Trust Administrator Resume Examples & Samples

  • Work with less supervision in conjunction with Trust teams and fiduciary leadership to ensure uniformity, efficiency and quality in the administration of all fiduciary activities assigned. Comply with all relevant administrative procedures, department policies and audit requirements
  • Add value to the client relationship by providing timely and accurate execution of assigned activities, problem resolution and anticipating possible problems
  • Keep the client teams and leadership informed of administrative progress, complex issues, problems and complaints. Make suggestions to leadership for improvements and enhancements that will better assure quality service
  • Provide technical support and participate in the supervision, training and development of support personnel through delegation of duties and assignments
  • Maintain good working relationships with clients, Integrated Relationship Management (IRM) partners, attorneys, Certified Public Accountants (CPAs) and other related professionals to assure quality service and to enhance business development opportunities
  • Keep up-to-date on legal issues, regulations, investment and tax issues, trends and developments in the trust banking industry
  • Participate in sales support activities as warranted
  • Provide peer leadership by providing advice regarding technical activities and training of new team members as requested
  • Bachelor’s degree in trust management, investment management, business administration, banking or accounting or equivalent education and related training
  • Three years of experience in administering trusts, estates and investment accounts
  • Strong analytical, problem solving, interpersonal and relationship management skills
  • Excellent communication abilities, including written, verbal and presentation skills
  • Cannon Trust Fundamentals, American Bankers Association Trust Foundations or comparable coursework
80

Trust Administrator Resume Examples & Samples

  • Be familiar and carry out all fiduciary duties in line with the requirements of the relevant trust/company law, maintaining accurate records on the business software or paper based as required by JTC policy and procedures
  • Be aware of regulatory and business developments
  • Contribute to business and administration team objectives through active involvement in projects, supporting continuous improvement philosophy through ideas and positive attitude to change
  • To attend regular meetings with Corporate Trust Manager as necessary to discuss administration matters relating to own portfolio
  • Undertake fee reviews under supervision of the Trust Manager
  • Ensure timely settlement of fees
  • Ensure discharge of fiduciary obligations in conjunction with compliance
  • Report to Trust Manager on a regular basis in agreed formats on all appropriate administration issues
81

CT Senior Trust Administrator Resume Examples & Samples

  • Cash reconciliation of client operating accounts
  • Regular communication with external parties, including but not limited to, the portfolio manager, loan agents,
  • Trading counterparties, auditors, rating agencies
  • Sound technical knowledge of structured finance products including CDO/CLO (Collateralised Debt/Loan
  • Obligations), Credit Funds and Conduits
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CT Trust Administrator Resume Examples & Samples

  • Administration of loan and bond portfolios
  • Professional and timely handling of internal and external inquiries
  • Liaison with internal support areas such as Loan Operations, Custody Operations, Cash Operations, Asset
  • Administration and others
  • Sound technical knowledge of structured finance products including CDO/CLO (Collateralized Debt/Loan
83

Institutional Trust Administrator Resume Examples & Samples

  • Work closely with assigned Relationship Manager, Account Analyst, Team Leader and other internal colleagues to ensure accounts are properly administered in accordance with all policies and procedures
  • Resolve all documented account exceptions within the policy deadlines
  • Communicate client issues / specialized reporting requirements to Team Leader and assigned Account Analysts to ensure client needs are met
  • Participate directly in achieving departmental retention goals. Zero percent loss of clients due to service related issues
  • Ensure that fees for all assigned client relationships are billed accurately and collected in a timely manner to assist in meeting departmental revenue objectives. Review and clear all fee exceptions on a monthly basis
  • Meet with service team to update relationship profile and annual relationship review
  • Complete Account and Document Review on all client relationships and document in Administrative Review Database by the scheduled date. Ensure all accounts are being administered in accordance with account documentation
  • Monitor Administrative Service Team in order to provide training opportunities. Encourage team oriented behavior
  • Monitor the applicable database to ensure directives are entered and updated appropriately
  • Understand and adhere to all department policies/procedures and regulatory issues and requirements to minimize Bank and client risks
  • Participate / lead special projects or team assignments to improve efficiencies, achieve greater quality standards and enhance service levels within the department and throughout the Bank
  • Conversant on all products offered by Institutional Trust, including cash management, securities lending and Benefits On-Line
  • Effectively manage client base to provide excellent references. Refer all sales opportunities to the appropriate parties
  • Professionally consult with product management and Relationship Managers in preparing RFP responses, sales presentations and new product development
  • Bachelor's Degree in Accounting, Finance or relevant field
  • 6 years of experience analyzing securities and custodial statements
  • 6 years highly developed client service experience
  • 6 years of experience managing multiple projects
  • 6 years of experience in Microsoft Office Suite
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Institutional Trust Administrator Affiliate Services Resume Examples & Samples

  • Relationship management including the on-going servicing and retention of Affiliated Client relationships
  • Analyzes and interprets legal instruments/documents to determine the duties and responsibilities of the Trust Company
  • Consults with internal partners (including Portfolio Managers, Wealth Management Advisors, Trust Operations, etc.) about client issues and potential opportunities
  • May represent the company through participation in professional and industry-wide associations
  • Five or more years of financial services experience involving administration of foundations, endowments, or qualified and non-qualified employee benefit plans
  • Master’s degree, JD and/or industry certifications (CTFA, CEBS, CRSP, CISP, CFP, etc.) are preferred
85

Trust Administrator Specialist Resume Examples & Samples

  • Provides a variety of administrative services to trust account relationships
  • Assists a team of administrators in assembling and analyzing information, monitoring and processing cash-flow, coordinating and executing all transactional activity including investment trades
  • Will assists clients with questions and in resolving clients problems
  • Serves as administrative liaison with clients and others within and outside the company regarding administrative issues related to the trust operations
  • Prepares calculations (rates, debt service, accrued interest, etc.), internal reports and audit confirmations
  • Responsible for opening and closing accounts, monitoring account compliance, and scanning all account related documents
  • Requires a High School diploma or equivalent and 1+ years of financial services, trust operations or other directly related experience. College degree preferred
86

Trust Administrator Resume Examples & Samples

  • Administers assigned accounts according to the terms of the controlling document, applicable laws, regulations, and policies
  • Works with the Portfolio Management Group to ensure that all accounts are invested with appropriate asset allocation, if applicable
  • Maintains appropriate contact with clients and their advisors
  • Works with other bankers and professionals, in the legal and accounting fields, to develop new trust and investment management clients
  • Ensures that the appropriate accountings are provided to parties associated with the Trust Administrator’s clients
  • Responsible for all management duties of assigned associates to include hiring, performance management, salary recommendations, training of new associates and skill development of all staff
  • Participates in community and civic activities
  • Assists in budget preparation
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Trust Administrator Resume Examples & Samples

  • Working knowledge of accounting and investment practices
  • Working knowledge of the charitable community
  • Proficiency in Excel and all Microsoft Office programs
  • Strong organizational skills are mandatory
  • Have a positive attitude and team focus
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Senior Trust Administrator Resume Examples & Samples

  • Bachelors degree and 5+ years of relevant work experience OR Advanced degree and 2+ years of relevant work experience
  • Willingness to learn new systems and procedures and the flexibility to change when necessary
  • Willingness to take on new responsibilities
  • Experience with Sunguard or other trust accounting systems
  • Ability to identify, communicate and recommend tax planning opportunities
  • Working knowledge of the interpretation and practical application of trust and estate document provisions, trust and estate law, taxes, investments, and the legal framework of trust administration
  • Excellent organization skills with a strong attention to detail
  • Experience with Microsoft Office products, particularly Excel and Word
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Trust Administrator Resume Examples & Samples

  • Acts as liaison between clients, officers and other ISG support units in researching/responding to requests for information (e.g. discretionary distributions, tax planning, trust funding and trust termination)
  • Actively ensures compliance with all PCS Policies and Procedures, the Bank of Hawaii Code of Business Conduct & Ethics and all Anti-Money Laundering, Bank Secrecy Act, information security and suspicious activity reporting requirements
  • Keeps informed of current bank policies and procedures, federal laws and regulations, etc., by attending and participating in monthly Wealth Administrator meetings and through the use of TPROC, TPOL, RegU and Blueflash
  • II: Minimum of 8 years related work experience
  • III: Minimum of 10 years related work experience
  • Proficient with Outlook, Word and Excel applications
  • Knowledge of or willingness to learn banking-related software such as PC Mobius, Metavante and Addvantage
  • Well developed analytical and problem solving skills
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Trust Administrator Resume Examples & Samples

  • 0 - 1 Years Experience in Function
  • 1 - 3 Years Experience in Industry
  • 1 - 3 years of general office duty experience required, with prior experience in trust administration preferred
  • Functional proficiency in Microsoft Office products (Outlook, Word, Excel, Power Point) Skills using Access a plus
  • Ability to quickly learn and utilize unfamiliar software and operating systems
  • Must be able to work effectively in a team, with strong customer service skills
  • Advanced listening, written and oral communication skills
  • Customer Dedication
  • Community Immersion
  • Creative Initiative
  • High Standards
  • Job Knowledge
  • Organizing and Planning
  • Positive Impact
  • Mission Focus