Studio Coordinator Resume Samples
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Studio Coordinator Resume Samples
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RK
R Kirlin
Rossie
Kirlin
423 Hailee Forge
Philadelphia
PA
+1 (555) 821 6041
423 Hailee Forge
Philadelphia
PA
Phone
p
+1 (555) 821 6041
Experience
Experience
New York, NY
Studio Coordinator
New York, NY
Russel, Heaney and Rogahn
New York, NY
Studio Coordinator
- Coordination of signing & stamping drawings including confirmation of QA, follow Gensler guidelines
- Creating, processing, and tracking purchase orders, and changes orders
- Responsible for moving and positioning hosts, guests, cameras, and monitors as directed by producers and directors before, during, and after live show
- Updating of Genesis staffing system for the studio and attendance at staffing meetings
- Finding, buying, organising research materials for designers
- Booking travel and accommodation for senior members of the team and managing third party payments
- Assist with creating and editing InDesign and PowerPoint presentations
Detroit, MI
Design Studio Coordinator
Detroit, MI
Bednar-Prohaska
Detroit, MI
Design Studio Coordinator
- Assist The VP of Design with phone/email correspondence, as well as calendar management
- Assist The VP’s of Design and Brand Merchandising with phone/email correspondence, as well as calendar management
- Assist in verifying Design Studio Coordinator’s paperwork
- Assist with preparation for presentations
- Assist in keeping product reference information current
- Process files and generates paperwork for the field
- Assists Design Staff in data entry of buyer selections
present
Philadelphia, PA
Senior Design Studio Coordinator
Philadelphia, PA
Thiel-Rempel
present
Philadelphia, PA
Senior Design Studio Coordinator
present
- Coding, processing, tracking, and filing of all invoices
- Department liaison for community service efforts 4 times a year
- Handle miscellaneous office functions (i.e. ordering department office supplies, maintaining department MIS equipment, maintain magazine and newspaper subscriptions etc
- Assist in researching of future Home licensee opportunities, pricing and positioning work
- Responsible for organizing department libraries – including archives and current sample room
- Handle various administrative projects as assigned – color copying, setting agendas, updates files, scans
- Work with finance re T&E budget in planning for trips for the fiscal year
Education
Education
Bachelor’s Degree in Television
Bachelor’s Degree in Television
Ashford University
Bachelor’s Degree in Television
Skills
Skills
- Strong people skills, including the capability to handle various personalities and develop professional relationships
- Ability to be discreet, confidential and reliable at all times
- A good communicator with the ability to interface regularly with internal and external personnel at all levels
- Ability to be discrete, confidential and reliable at all times
- Good sense of humor and an ability to have fun while still managing responsibilities
- Should have excellent knowledge of AVX plug-ins as well as working experience with multiple tape formats (SD and HD)
- Knowledge of After Effects, Boris Continuum, QuickTime, Photoshop and/or other similar plug-in applications
- Strong attention to detail
- Strong PC background, with demonstrated proficiency with Windows 7, Excel, Word, and MS Access
- Proven attention to detail, with excellent leadership, organizational and technical skills
15 Studio Coordinator resume templates
Read our complete resume writing guides
1
Photo Studio Coordinator Resume Examples & Samples
- Manage scheduling for each shoot, including photographers and stylists, in addition to keeping all information updated in studio records
- Work closely with the Producer and Director to ensure all studio needs are addressed and teams are efficiently progressing on schedule throughout the day
- Collaborate to streamline processes and procedures for existing and future photo studio projects
- Rotate among studios to ensure resources are available and studios are in peak working conditions
- Manage and participate in interview process for photo studio staff
- Ensure that all shoots are adhering to styling guidelines and/or maintaining consistency in the overall HauteLook catalog. Provide notes when feedback has not been provided ahead of time
- Own and manage all photo studio administrative requirements, including staff time off requests and time cards
- Maintain studio and office supplies
- Backup for Photo Studio Producer
- High attention to detail and ability to handle multiple competing priorities in a fast-paced environment
- Ability to design, follow and improve business processes
- Excellent communication skills both oral and written
- Candidate should be ambitious, organized, and a self-starter
- Proficient knowledge of Microsoft Office, specifically in Excel
2
Studio Coordinator Resume Examples & Samples
- Travel and Accommodation
- Cultivating relationships with local hotels and negotiating favourable rates
- Booking travel and accommodation for senior members of the team and managing third party payments
- Creating detailed travel itineraries for travellers including taxi transfers and online check-in
- Managing bookings and changes to the schedule
- Catering
- Organising meals and refreshments throughout the week, for a team of 20-30 people
- Diary Management
- Provide PA support to the Senior Designer, as well as the design team members on ad hoc tasks
- Reviewing the studio schedule on a weekly basis and highlighting changes and important dates
- Preparation for Bi Annual shows in Paris including travel and provide administration assistance to all the design team, including; accommodation, completing expenses, set-up of a Paris atelier, showroom and other ad hoc tasks
- Preparation for Bi Annual collections in Milan including travel and accommodation
- Planning foreseeable arrangements around the studio calendar including cash requests, travel plans, catering etc
- Manage the studio’s quarterly budget
- Processing monthly expense claims, on time and in line with the Alexander McQueen policy
- Managing the studio’s quarterly fabric and research budgets
- Management of petty cash
- Administrating expense claims for senior members of the studio and atelier team
- Administrating the studio cash card
- Supplies
- Set-up and ensure the smooth running of the Atelier to support collection launch, this will include; setting up IT and design equipment, ensuring appropriate staffing levels are in place and catering is booked
- Undertaking a weekly order of stationary and haberdashery supplies
- Order stationary on a weekly basis
- Liaise with reception regarding the coordination of couriers and packages
- Design Resources
- Finding, buying, organising research materials for designers
- Photo cataloguing rental garments and tracking them and their return dates
- Managing the studio library
- Manage the fittings that occur throughout the year. This includes; booking models, and stylists, coordinating travel for those involved and managing the ‘fitting’ budget
- Liaising with press and stylists in preparation for photo shoots including lookbooks and ad campaigns
- Liaising with HR to resource, plan and recruit the Graduate Trainees
- Overseeing the creation and maintenance of the Studio Manual
- Overseeing the creation of a Studio Management Supplies Cupboard
- Manage the yearly schedule of the studio; coordinate dates of fittings, seasons and other keys dates
- Liaise with the McQ Management Team to ensure availability to attend key meetings and events
- Language skills (preferably Italian or French)
- Computer literate, including excellent knowledge of Microsoft packages (Word, Excel &PowerPoint)
- Educated to degree level in business management with evident interest in fashion
- Previous experience of a similar role where they have been required to prioritize and multi-task various and competing demands
- Knowledge of fabrics and the design process
- A good communicator with the ability to interface regularly with internal and external personnel at all levels
- Ability to be discrete, confidential and reliable at all times
3
Design Studio Coordinator Resume Examples & Samples
- Assist The VP of Design with phone/email correspondence, as well as calendar management
- Assist the Senior Design Studio Coordinator with phone/email correspondence/calendar management/special projects for the Global Creative Director, if/when needed
- Coordinate meetings with Design Staff, other departments
- Retains/updates staff records
- Order conference rooms and meals for meetings
- Prepare expense reports using Concur for Men’s & Women’s Design staff
- Coordinate international travel plans for Men’s & Women’s Design staff with travel agency
- Order office supplies, food as necessary
- Prepare items for mailroom
- Maintain My Time/Kronos attendance schedules
- Work with Facilities for Studio upkeep and spacing needs
- Facilitates new hire set-ups including email, extension, computer ordering and business cards
- Liaise with Finance and Accounts Payable Departments. Code, process and file all invoices
- Work with Finance to monitor freelancer and sample budgets
- Assist with preparation for presentations
- Special project as assigned
- Minimum 2+ years previous administrative assistance
- Strong computer skills, including PowerPoint, Excel, and Outlook
- Photoshop, Illustrator, PDM experience a plus
- Highly organized and detail-oriented
- Must be able/willing to work extended hours when necessary, including weekends & holidays
4
Studio Coordinator Resume Examples & Samples
- Oversee day to day operations by supporting Photo Studio Manager
- Serve as point person in absence of the Studio Manager regarding samples and upcoming production schedule
- Interface with Studio Manager, Photographer, Digital Technician, Merchandise Coordinators, warehouse staff, facilities, creative services, and freelance stylists
- Supervise freelance Stylists, Assistant Stylist, and Interns workflow on a photo shoots
- Liaison with brands sales team, showrooms, and e-commerce buyers to coordinate samples for photo shoots
- Handle and document all sample coordination, shipping and receiving of photo studio
- Maintain prop room and keep materials in order for Stylist to easily review the prop selection for the shoots
- Manage craft services before and during photo shoot
- Oversee general photo studio maintenance and partner with Kellwood facilities to ensure building maintenance is resolved
- Partner with Studio Manager to refine processes and procedures for the photo shoots
- Work with Studio Manager to determine and maintain seasonal budget
- Assist Studio Manager in model castings and provide feedback on model selection. Conduct castings
- Partner with Merchandise Coordinator to make sure all seasonal samples have been shot
- Manage and anticipate set production needs when they arise
- Partner with Studio Manager, Photographer, Digital Tech and Retouchers on an ongoing basis to determine photo studio needs
- Ability to communicate effectively with internal and external teams
- Strong interpersonal and management skills
- Ability to multi-task and be highly organized
- Must work in a productive and effective manner in order to keep up with the launch of several deliveries simultaneously
- Self-starter / self-motivated, capable of staying on track and pursuing solutions without supervision
- Ability to work under pressure, meet deadlines and handle multiple projects simultaneously
- Fashion Industry experience a plus
- Must have team skills
5
Design Studio Coordinator Calvin Klein Shoes & Accessories Design Resume Examples & Samples
- Maintains contacts and calendar, appointment scheduling, departmental meetings, and conference arrangements for SVP/VP of design
- Handles logistics associated with meetings, appointments and conferences
- Proactively manages and prioritizes incoming and outgoing communications, including external/internal mail, telephone calls, reports, etc
- Files and organizes communications to ensure smooth and timely flow of information in and out of the office. Consolidates information from multiple sources to facilitate supervisors’ review
- Makes travel arrangements for the design team. Confirms meetings, create itineraries, and complete detailed expense reports for the management team
- Follows up on various activities to ensure closure, completion and deadlines are met. May include, status updates, meeting follow-up, requests for information, projects, events, etc
- Create and maintain product training references, and assist with creating design presentation recap/print references
- Works independently on specific projects as assigned
- Detail oriented and highly organized with a desire to maintain schedule, filing systems and calendar
- Excellent at handling changing priorities; multi-tasking
- Strong prioritization & follow-up skills; strong sense of urgency
- Excellent verbal and written communication skills, including ability to draft correspondence with minimal direction
- Must possess exceptional interpersonal skills
- Must be proactive and resourceful with all tasks
- Strong knowledge of Excel, Word & PowerPoint
6
Studio Coordinator Resume Examples & Samples
- At least two years of process-oriented experience. Supervisory experience of any kind a plus
- Excellent communication, leadership, and organizational skills are a must
- Detail-oriented, but able to always keep an eye on the big picture
- Intermediate computer skills – MS Office (especially Word and Excel), internet
- Knowledge of photography, styling, fashion, or photo-editing a plus
- Able to lift up to 30 pounds and use a hand cart
7
Sample Photo Studio Coordinator Resume Examples & Samples
- Computer Skills: MS Excel, MS Word, Capture One and Adobe suite experience a plus
- Strong attention to detail, strong written and verbal communication
- Strong time management and flexibility to changing priorities
- Ability to locate, transport and maneuver samples
- Sense of urgency
- Ability to multi-task
- Ability to build strong multi-divisional partnerships
- Previous experience in retail/ merchandising preferred
8
Photo Studio Coordinator Resume Examples & Samples
- Coordinate with photographer and stylist teams on all studio on-figure photo shoots
- Initiate casting events, ads and awareness
- Own sample and database management and assist with sample prep for each shoot
- Collaborate with cross-functional partners (including Stores, Merchants, and others) on casting and corporate events/calendar
- Track weekly studio expenses
- Maintain and keep inventory for all studio equipment and help to keep studios organized/clean
- 3-5 years experience coordinating or managing a high-volume photo studio, preferably for a fashion retailer
- Proficient in Microsoft Office and familiarity with Apple OS/ Adobe software
- Strong attention to detail and organizational/time management skills
- Team oriented and able to collaborate with multiple cross-functional teams
9
Studio Coordinator Creative Services Resume Examples & Samples
- Manage the Executive’s calendar and answers calls
- Drafts correspondence as well as copies, distributes and files daily correspondence
- Provides liaison support involving other senior level executives and personnel
- Tracks and reconciles departmental expenses, processes invoices and liaisons with AP, and prepares expense reports
- Notify staff of any and all calendar changes; keeps calendars up to date
- Arranges travel plans for Executives and the Studio. Creates Expense Reports as necessary
- Attends meetings as requested by management; takes necessary notes/minutes
- Handles various administrative projects as assigned
- Handles miscellaneous office functions (i.e. ordering department office supplies, maintaining department MIS equipment, distribution of paychecks, maintain magazine and newspaper subscriptions etc.)
- 3-5 years previous administrative assistant experience
- Experience in handling billing issues
- Excellent computer skills – Microsoft Office, Excel. Adobe Photoshop experience is a plus
10
Studio Coordinator Resume Examples & Samples
- Own your segment of the production process, dealing with thousands of styles every week and a constantly changing catalogue
- Create projections for how much will be done in a day by your team
- Keep the studio on track to complete the day’s work
- Follow through with problems to their solution
- Prioritize the work for the photographers and stylists
- Liaise with the merchandising team, handle questions and requests from them, and bring potential problems to their attention in a timely manner
- Select and purchase equipment for the team
- Optimize the space layout for efficiency as the company grows
- Collaborate with the rest of the studio management team to meet the demands of the company
- Manage Studio scheduling, specifically contract photographers, PTO requests, and attendance tracking
- Identify and track special events, boutiques, and themes, communicating that on a weekly basis
- Product Count reporting for Product Studio
- Improve Copy event scheduling and roll out a daily plan vs. actual report (like Product Counts)
- Serve as primary firefighter for Studio Coordinators, covering absences and unplanned workload challenges
11
Design Studio Coordinator Resume Examples & Samples
- Schedule all meetings for Women’s Collection Design
- Notify staff of any and all calendar changes; update calendar
- Communicate with Licensee on Design’s behalf; coordination and follow up on Design’s schedule, prototype and sample shipments
- Reserve conference rooms for meetings
- Schedule fit models for reviews and presentations
- Prepare expense reports
- Monitor budgets for Women’s Collection Design, charting departmental spending
- Prepare and distribute the development calendar
- Liaison with finance and accounts payable departments. Code, process and file all invoices
- Schedule travel for design studio
- Maintain attendance sheets
- Vintage sample tracking and management
- Assist with preparation for presentations, shows and meetings
- Support communication with cross-functional teams
- 2-5 years experience
- Must be extremely organized and able to work with all levels of employees
- Must be able to use Excel and P.D.M
- Highly adaptable and flexible to change
- Ability to manage conflicting priorities
- Highly service oriented
- Flexibility to deadline demands, seasonal schedules
- Excellent communications skills and interpersonal skills
12
Studio Coordinator Resume Examples & Samples
- Educated to degree level or equivalent work experience
- Strong previous administrative experience within a fast-paced, creative industry delivering high levels of service
- Experienced in Reception, Executive Assistant or Production Assistant work
- Warm, friendly and polite approach to all visitors and callers to the studios
- High levels of self-organization, particularly during times of high workload and ambiguity
- Ability to manage time effectively and priorities tasks
- High degree of common sense and practicality
- Demonstrates a positive and ‘can do’ attitude to work
- Demonstrates a sense of urgency and pace, e.g. answers phone quickly, gets clients to production quickly
- High levels of self-motivation as will work on own initiative
- Works effectively without direct supervision
- Maintains high levels of accuracy and attention to detail when under pressure
- Well presented, but also media savvy in their appearance
- An ability to manage upwards
- Experienced user of the full MS Office packages namely Word, Excel, PowerPoint, Visio
13
Studio Coordinator Resume Examples & Samples
- Oversight and maintenance of several key departmental charts relating to production-related contracts, as well as status report summaries for development projects
- Liaising closely with each department in AMC Networks and Studios’ scripted and unscripted divisions, and in particular the production, finance, business affairs and creative affairs departments to facilitate information flow for production and development of future and existing AMC properties
- Maintaining and updating the database containing all development and production deals entered into by the company, including all agreements with third party rights holders and/or straight format license agreements and all production forms, development agreements, and back end participation definitions
- Back-up phone support and executive scheduling for the Business Affairs Department on an as-needed basis
- Minimum of 2 years of experience as an Administrative Assistant
- B.A or B.S required (J.D. encouraged but not required)
- Strong Excel and Microsoft Word, and PowerPoint experience required
- Strong Social Media Skills
- Excellent verbal and written communication and organizational skills; attention to detail is a must
- Ability to work cooperatively and collaboratively with others, maintaining a positive attitude
- Responsiveness to feedback
14
Photo Studio Coordinator Resume Examples & Samples
- Manage the daily shoot schedule, including Photographers and Stylists, in addition to keeping all information updated in studio records
- Work closely with the Producer and Associate Producer to ensure all studio needs are addressed and teams are efficiently progressing on schedule throughout the day
- Work as the main point of contact for all studio scheduling needs with cross-functional teams
- Be a problem solver when issues arise to ensure studio teams are completing daily goals
- Additional administrative duties and projects assigned as needed
- Bachelor's degree preferred
15
Studio Coordinator Resume Examples & Samples
- Ensure the smooth running of the switchboard and reception area
- Meet and greet guests in a warm, prompt and courteous manner
- Ensure all front of house areas and meeting rooms are well presented in line with the company image
- Arrange all mail, franking, international and local couriers
- Arrange taxis and chauffeurs for guests and staff
- Order and distribute stationery to staff including ordering business cards and company letterhead etc
- Book cleaners and ensure all common areas are kept tidy and well stocked at all times
- Book studio security and organise handover of keys and information
- Work in conjunction with HR and IT to prepare equipment for new starters
- Event planning for company functions and special events
- Provide PA support to the Creative Director and Deputy Creative Director inclusive of but not limited to: day-to-day errands and personal requests, diary management, processing expenses, booking travel, monitoring clothing allowance, organising parking permits etc
- Ad hoc administrative support to other Senior Managers and Designers
- Book models and stylists within a specified budget for fittings and provide hospitality during fittings and meetings etc
- Seasonal tasks in relation to preparing and executing two runway shows per year inclusive of but not limited to: the set up and smooth running of the design room during the pre-show weekend, organising food and drink, arranging hair and makeup tests, packing the collection with excellent attention to detail, arranging delivery of the collection to/from the show venue, ordering materials and items for the show box/ dressing packs, preparing an event brief for staff etc
- Deal with all concerns from staff in relation to building or equipment issues and organise repairs promptly
- Organise the servicing of equipment, machines, company cars and general building maintence in a proactive manner keeping track of important dates and warranties etc
- Project manage studio renovations and special projects linked to improving the work environment
- Act as the main point of contact for the studio alarm company/keyholding company – and respond promptly at all times to any security issues
- Act as the main point of contact for the landlord and building maintence
- Contact external services such as: waste removal, recycling, water delivery
- Any other reasonable requests to ensure the smooth running of the studio and reception area
- Computer literate including excellent knowledge of Microsoft packages (Word, Excel, PowerPoint)
- Previous experience in a similar role that has required prioritising, multi-tasking and dealing with competing demands
- Ability to be discreet, confidential and reliable at all times
- Language skills, preferably French and/or Italian (not essential)
16
Design Studio Coordinator Resume Examples & Samples
- Assist The VP’s of Design and Brand Merchandising with phone/email correspondence, as well as calendar management
- Coordinate all meetings
- Order a conference room and a lunch for meetings
- Prepare expense reports using concur Women’s Design and Brand Merch staff
- Coordinate all travel plans for Women’s Design and Brand Merch staff
- Maintain My Time attendance schedules
- Work with Facilities for Studio upkeep
- Facilitates all new hire set-ups including email, extension, computer ordering and business cards
- Maintain and upkeep color library
- Manage all travel profiles for staff
- Minimum 1-2 years previous administrative experience strongly preferred
17
Photography Studio Coordinator Resume Examples & Samples
- Management of the workflow and personnel of the in-house photography studio
- Style product (bags, accessories, RTW, models) according to brand guidelines
- Oversee and approve content produced by the in-house photo studio
- Liaise with the web team to deliver all photographic/video e-commerce assets
- Create and handover a clear yearly shoot schedule and management system for the in-house studio
- Continuously suggest methods and techniques to improve levels of image production
- Perform competitor creative research ahead of each season
- Follow the styling guidelines set by the Film and Photography Manager
- Build relationships with key teams including Web, Design and Product Management to streamline workflows and requests
- Assist with external seasonal shoots including overseeing pre-production logistics (sample sourcing, model casting, location scouting, insurance/risk assessments) and post-production (retouching, delivery) process, ensuring all deadlines are met
- Filter all company imagery requests
- Prepare and distribute folders of web cut-out images for the various teams as required
- Management of the image library
- Organise model castings
- Manage approval process ensuring that the budget holder, the head of commissioning department and Head of Film and Photography and/or the Image Director has signed-off
- Research reference imagery for photographic and video shoots
- Assist with the creation of creative presentations and mood boards
- Experience working in a similar role ideally in luxury fashion/photography studio
- A positive ‘can-do’ attitude
- Project Management confidence and experience
- Strong eye for detail and creative instincts
- The ability to work to strict deadlines
- Competent in the use of Microsoft Excel and budget management
- Competent in the use of Adobe Creative Suite
18
Digital Studio Coordinator Resume Examples & Samples
- Time management
- Responsible for delivering projects – on budget, on time, within brief
- Plan and lead the daily work for a team of graphic designers and UX specialists
- Develop briefs and plans and effectively communicate those to the teams
- Coordinate resources, tasks and schedules and communicate those across stakeholders to align expectations
- Facilitate creative and functional reviews, intake feedback and execute follow-ups with various partners
- Minimum 2 years experience of digital production/project management from design focused environments
- Excellent attention to detail and well organized
- Ability to manage multiple projects, prioritize tasks and work cross departments
- Great understanding of digital user experiences as well as web development and its processes
- Excellent problem solving and negotiation skills
- Fluency in English with excellent communication and presentation skills
- Interest in contemporary fashion and passionate about people, culture and brands
19
Bookings / Studio Coordinator Resume Examples & Samples
- Ensure a consistently high quality model pool via regular castings and strong agency relationships
- Negotiate fees and terms with agencies to ensure effective management of budget whilst continuously increasing the calibre of models and freelance talent
- Work closely with members of the production team to maintain efficiency and streamline processes
- Manage daily rota ensuring all resources within production team are booked and confirmed
- Create seasonal model casting strategy alongside Styling Manager
- Manage all payment spread sheets and invoice filing from stylists, model agencies and ad hoc freelancers
- Ad hoc research projects
- Fluent in English is mandatory
- Ambitious and driven with an impeccable work ethic
- Strong, and polite, communication and negotiating skills
- Strong relationship with key agencies/bookers locally
- Sound knowledge of fashion, designers and brands and a thirst for knowledge
- Desire and ability to share knowledge in a constructive and engaging manner
- A keen eye for fashion and current trends- within both fashion and current culture
- Excellent organizational skills with the ability to work under pressure and re-prioritize according to business requirements
- Ability to multi-task and own and develop projects
20
Global Design Studio Coordinator Resume Examples & Samples
- 5+ years related experience
- High school diploma, Associates/Bachelor's preferred
- Demonstrate tact, highest integrity, maturity, professionalism, and respect for others, both internally and externally. Demonstrated ability to interface with all levels of management
- Must be strong team player and assist others on the design team when necessary
- Strong sense of urgency
- Experience in prioritizing work and multi-tasking & outstanding follow-up skills
- Willingness to learn and take on new projects
- Ability to handle changing priorities in challenging situations and keeping management involved as needed
- Must be comfortable working internationally (e.g. meeting support, travel arrangements, visa's etc.)
- Knowledge and experience in Microsoft Word, Power Point, and Outlook
- SAP experience a must
21
Studio Coordinator Resume Examples & Samples
- Assist with creating and editing InDesign and PowerPoint presentations
- Assist with creating and proofing Client and Consultant contracts
- Type and file project correspondence and meeting notes for team members
- Maintain Principals and Studio Leaders calendar
- Generate, compose, proof, format, and issue business correspondence as appropriate
- Meeting coordination with Office Services Coordinator including setting up for meeting/presentation room, assisting with ordering lunch for team/client, coordinating overnight client stays, organizing client entertainment, etc
- Organize project files and spreadsheets relating to correspondence with the clients and consultants
- Provide back-up to other studio coordinators, as needed
- Provide back-up to receptionist, as needed
- Responsible for making travel reservations for studio members and coordinating through the Firmwide Travel agency as required or other resources as designated by Gensler
- Organize and attend weekly studio leadership and staffing meetings
- Maintain professional licenses and memberships for the Principals in the studio
- Coordinate project archiving, as needed
- Manage the studio PTO calendar
- Work with studio staff members to help complete expense reports and timesheets in a timely manner
- Greet clients for meetings and assist clients over the phone when needed
- Organize monthly studio meetings and happy hours, as needed
- Misc. event planning for sponsorships and community events, as needed
- CRM management working with Marketing Department to be sure client lists are up to date and accurate
- Complete other tasks as required or needed including but not limited to various public relations compositions and mailings, opening and distributing mail and other incoming packages for the Studio Leaders; stamping or preparation and mailing of outgoing mail and overnight packages
- Miscellaneous tasks requested or designated by Studio Principals, any Studio Leader or team member of Gensler
- 1-5 years’ experience in professional administrative position
- A/E/C experience preferred
- Must show ability to problem solve, both individually and as part of a project team
- Must type minimum of 65 wpm
- High School degree with appropriate experience or Business School Certificate or College Diploma
- High Level of proficiency with Microsoft Products to include, Word, Excel, PowerPoint, and also with Adobe Products such as In-Design, Illustrator and/or Photoshop
- Ability to prioritize business responsibilities
- Must be able to communicate clearly and articulately over the phone
- Must be a motivated self-starter
- Positive attitude, willingness to “go the extra mile”
22
Studio Coordinator Resume Examples & Samples
- Must have at least 3-5 years of experience in an administrative support position
- Experience in a professional service firm preferred
- Proficient in Microsoft Office (Word, Excel and PowerPoint)
- Knowledge of Adobe InDesign required - Photoshop, Illustrator, Acrobat a plus
- Strong attention to detail and the ability to multi-task and prioritize required
- Must be organized, efficient and enjoy working with a team
- Excellent verbal and written communication a must
- Ability to communicate and interact effectively with all levels of management
- Exceptional customer service orientation
23
Senior Design Studio Coordinator Resume Examples & Samples
- Manage all appointments, emails, travel arrangements, calendars, meetings, and calls
- Provide liaison support involving senior level executives and personnel and key contacts at licensees
- Liaise between all departments in CKI, PVH, and all licensees
- Track, reconcile departmental expenses and prepare all expense reports. Assists in the monthly monitoring of department budget
- Process, sign off and submit all department invoicing for payment to finance
- Responsible for organizing department libraries – including archives and current sample room
- Keep new and maintain line lists for all categories, updated seasonally
- Handle various administrative projects as assigned – color copying, setting agendas, updates files, scans
- Handle miscellaneous office functions (i.e. ordering department office supplies, maintaining department MIS equipment, maintain magazine and newspaper subscriptions etc
- Responsible for coordination of seasonal Home showroom changes for markets between visual team, facilities and licensees. Involved in tracking all product being used for photo shoots, campaigns, bloggers etc
- Assist in daily maintenance of showroom, gate-keeper of all product to PR, CRK, and all other departments
- Department liaison for community service efforts 4 times a year
- Assist in researching of future Home licensee opportunities, pricing and positioning work
- Assist SVP and design team on execution of design boards – updating periodically
- Update and issue global product lists seasonally
- Maintain all fabric swatches and update racks when fabrics are added or dropped
- Organization of all files, flat files, fabrics, down, hard home, and furniture samples
- Prepare visa and employment verification letters
- Review and verify visa documentation
- Track PTO for home team
- Manage clothing allowance spend and balances
- Order catering for all necessary meetings
- Upkeep of magazine and newspaper subscriptions
- Work directly with finance manager re Home budget and mid-year outlook
- Work with finance re T&E budget in planning for trips for the fiscal year
- Approve expense reports in Concur
- Obtain Required approvals from travel administrator (Tiffany Vargas) when necessary to include in expense reports
- Coding, processing, tracking, and filing of all invoices
- 3+ years previous administrative assistant/Design studio experience
- Excellent computer skills – Microsoft Office, Excel and PowerPoint
- Excellent communication and interpersonal skills
- Strong organizational and follow through skills are required
24
Alpha Studio Coordinator Resume Examples & Samples
- One to two years related management experience
- Three to five years related training experience preferred
- Ability to handle and resolve conflicts in a professional, tactful manner
- Ability to operate a personal computer
- Ability to coach, motivate and develop others
- Knowledge of health and fitness industry
- Ability to manage a classroom
- Stand, walk and sit
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Studio Coordinator Resume Examples & Samples
- Has demonstrable project management skills
- Experience using resource/project management software
- Ideally has worked within a design agency environment
- Has been responsible for managing creative requests working to tight deadlines
- Experience of dealing with people at all levels, a good team player and happy to get stuck in
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Studio Coordinator Resume Examples & Samples
- Experience in creating a highly organized, functional and awesome place to work
- Experience in a customer-service oriented role
- 1-2 years of previous work experience in a professional office environment
- Proficiency in MS Office Outlook, Word and Excel
- Demonstrated ability to pro-actively seek out opportunities to improve processes and takes action to do so
- Ability to adapt effectively to change
- Detailed-oriented and excellent verbal and written communication
- Ability to set priorities and plans with a realistic sense of the time demand involved
- Seeks opinions and responds positively to feedback
- Takes personal responsibility for the quality and timeliness of work, and achieves results with little oversight
- Maintains composure in highly stressful or adverse situations
- May be required to lift/move up to 35 pounds with assistance
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Studio Coordinator Resume Examples & Samples
- Maintains Custom Write-Ups and Sample Write-ups for all new collections and custom projects
- Communicates with mills to resolve any issues regarding strike off development, pricing and initial delivery needs
- Initiates and manages initial inventory purchase orders for all Samelson open-line print collections
- Manages timelines for model room yardage orders to satisfy sales orders
- Initiates and track all company TSO requests
- Initiates Production Order forms and standards to warehouse and distribute to appropriate departments
- Assists and collaborates with Director on upcoming industry shows and display materials needed
- Manages and communicates status for digital print projects for customer special requests by initiating orders, managing delivery schedule and client approved submits
- Assists in maintaining the visual and general up-keep of the studio
- Manages and maintains CAD Studio Art budget and processes invoices for approval and payment
- Manages departmental equipment and supply budget and processes invoices for approval and payment
- Participates in weekly work-in-progress meetings
- Provides assistance and support as needed for sales presentations, requesting and ordering samples, worksheets and making up presentation sets
- Assists in sending out custom design packages, reference samples, swatches and materials as directed
- Maintains departmental files
- Miscellaneous duties as assigned
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Studio Coordinator Resume Examples & Samples
- Evaluates and selects scenes for dramatic and entertainment qualities and story continuity
- Cuts video segments to specified lengths and reassembles them in sequences that create the desired impact and feel
- Sets up and operates equipment
- Uses alternative equipment and configurations to obtain specialized effects
- Implements solutions with good editorial judgment that can be easily redirected by senior staff
- Demonstrates proficiency in and working knowledge of relevant technical concepts and related processes
- Assigned standard projects
- Assists on new and innovative projects and initiatives
- Implements assigned projects independently with regular guidance from senior staff
- Work is reviewed at regular intervals and milestones
- BS/BA in related discipline and 2-5 years of experience in related field - OR -
- MS/MA/MBA or other graduate degree and 2-4 year of experience in related field
- Certification is required in some areas
- Experience with router control panels, waveform monitors, vector scopes, and patch panels is required
- Project management skills with a propensity for creative editing in supervised as well as unsupervised edit sessions
- Knowledge of the entire offline and online process from digitizing to color correction
- Should have excellent knowledge of AVX plug-ins as well as working experience with multiple tape formats (SD and HD)
- Knowledge of After Effects, Boris Continuum, QuickTime, Photoshop and/or other similar plug-in applications
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Photo Studio Coordinator Resume Examples & Samples
- Receive and review seasonal image requests from eCom merchants
- Input requests and oversee the organization of Shotracker (FMP)
- Review Shot List and order photo samples from WMS inventory system
- Receive and communicate completion of requests from catalog and eCom production partners
- Ability to manage multiple deadlines and prioritize based on workload and resources
- Alert Producer/Photo Coordinator and associated business partners on all issues regarding sample order
- Maintain detailed records of sample orders, issues, and pertinent communications
- Assist to resolve sample issues through timely communication and status updates to business partners
- Communicate with warehouse staff to expedite sample orders through WMS and brand's inventory
- Work with freelance stylist and photographers to problem solve sample issues on set
- Attend Pre-Production and Merchandise Meetings
- Communicate business trends to Photo Manager as needed
- Flexible to change and team-focused
- Able to identify issues and problem-solve
- Detail-oriented and self motivated
- Working knowledge of Microsoft Office suite
- Working knowledge of FileMaker Pro
- Willing to work flexible shifts
- Must have valid California Driver's License
- Familiar with working in studio/production environment
- Familiar with brands and merchandise preferred
30
Studio Coordinator Resume Examples & Samples
- Proven attention to detail, with excellent leadership, organizational and technical skills
- Must be able to determine priorities, take ownership of tasks, and exhibit a high level of initiative and follow-through
- Established success with working on multiple tasks/projects at the same time
- Learn and transfer knowledge to other team members
- Facilitate team members in working together efficiently and effectively
- Type/Coordinate/Review Project Correspondence
- Meeting Notes, Letters, Memos, Work Authorizations, Transmittals,
- Budgets, Specifications, Project Directories, Punch Lists, and other documents as needed
- Construction Administration Coordination: Log-in, Log-out shop drawings & submittals / Maintain Submittal Log, Gensler copies / Return submittals to sender after review (GC, Owner, Client, etc.)
- Assist Project Managers with Project Dead-filing/Retrieval
- Provide project assistance as needed (ex: signage schedules, finish binders, etc.)
- "Cold Case" Files (research, retrieve, assess charge and coordinate Data Waivers for closed project requests from clients or other interested parties)
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Studio Coordinator Resume Examples & Samples
- Manage the details of multiple VIP design projects from point of sale through installation, including tracking all project costs
- Partner with Studio Design team to provide support in all operational and sales tasks related to the project
- Ensure all sales quotes and orders are entered timely and accurately
- Manage all communications between internal departments, vendors and third party shipping companies to ensure order accuracy, timely delivery and client satisfaction
- Provide accurate and timely order and product information to the client on a weekly basis, including pricing, specifications, installation guidelines, care and warranty
- Partner with Designer, Customer Care, Warehouse and Supply Chain teams to resolve client issues in timely manner
- Support ad hoc initiatives associated with the Studio
- Strong client service focus with experience working with high demand clients
- Detail oriented with ability to multi-task and prioritize in a fast-moving environment
- Strong written and interpersonal communication skills; must be able to communicate effectively and concisely to all levels of management
- Ability to problem solve and come up with solution-oriented answers
- Art/Interior Design or retail experience preferred
- 2+ years administrative or project coordinator experience
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Studio Coordinator Resume Examples & Samples
- 3+ years’ experience in professional administrative position
- Proficiency with Microsoft Products to include, Word and Excel required
- Adobe Products such as In-Design, Illustrator and/or Photoshop a plus
- Experience with HTML / CSS a huge plus
33
Studio Coordinator Resume Examples & Samples
- Help Project Managers with dead filing
- Reception cover for breaks and leave periods
- Ensure proper electronic filing standards for the studio
- Coordinate moves and studio clean-ups with office services
- Back-up receptionist and other Studio Coordinators
- Work with marketing on qualifications packages and RFPs, as needed
- Coordinate seating for new hires in studio
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Studio Coordinator Resume Examples & Samples
- Minimum 3 -5 years of experience in an administrative capacity
- Microsoft Office experience a must
- Adobe Suite/In Design experience a huge plus
- Experience managing multiple calendars in Outlook
- Proficient in booking complex travel
- Proven attention to detail, with excellent organizational and technical skills
- Established success working on multiple tasks/projects as the same time
- Ability to interact professionally with all levels of the firm, clients and subcontractors
- Must be able to work overtime on an as-needed basis
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Studio Coordinator Resume Examples & Samples
- Diary co-ordination using Microsoft Outlook to Principal and other Senior members of staff, involving high level client communication
- Monitoring and updating of our client relationship management database for all studio business developers
- Completing expenses for senior staff members
- Advising Reception/HR/Management of who is in and out of the office daily in a timely manner
- Arrangement of studio meetings
- Liaising with key members of the support services team (OWSS) to ensure good communication at all times i.e. desk issuing for new starters, moves and changes requests, ensuring CRM is up to date in time for mail outs
- Working alongside HR to arrange professional development plan meetings
- Processing of time off requests ensure the upkeep of vacation schedules for the studio
- Updating of Genesis staffing system for the studio and attendance at staffing meetings
- Making travel arrangements for all studio members via our travel agency, ensuring travel forms are completed and invoices signed off in a timely manner, including any business travel visas required and ensuring that HR have the individuals on Gensler travel insurance policy
- General studio upkeep including internal moves and hot-desking strategy
- Previous experience supporting in a similar role with an international company, industry experience would be an advantage
- Ability to multitask in a fast-paced environment with a strong sense of urgency and professionalism
- Excellent attention to detail and superior organisational and time management skills
- Experience and skill in interacting with all levels of staff
- Ability to anticipate needs and operate proactively
- Sensitivity to confidential projects and information
36
Studio Coordinator Resume Examples & Samples
- Operates in a dynamic, fast-paced environment and makes real-time decisions that directly impact the execution of QVC’s 24/7 programming to over 95 million U.S. homes
- Serves as the “eyes and ears” of show producers and directors on the studio floor for show execution; Anticipates, identifies, and communicates issues
- Controls the flow of product and product support materials on set during live program
- Uses independent judgment to respond to real-time producer requests and emerging needs of live show; Operates with appropriate level of urgency and focus at all times
- Interacts directly with hosts, guests, celebrities, vendors, producers, and directors to confirm, support, and execute the production plan
- Supports producers, directors, talent, and studio staff in execution of production activities
- Responsible for moving and positioning hosts, guests, cameras, and monitors as directed by producers and directors before, during, and after live show
- Prepares product displays and demonstrations to be used during program
- Supports on-air guests and vendors by providing product samples, demonstration support materials, and set pieces such as chairs and tables
- Other business related duties as assigned
- Need to be available on 1st, 2nd or 3rd shifts, as dictated by the needs of the business
- Need to be available Sunday – Saturday (Schedule could be 4 – 10 hour days or 5 - 8 hour days)
- Must be located within 40 miles of QVC’s headquarters in West Chester, PA
- Bachelor’s degree in Television/Media Production, Communication, or related field required
- Minimum 1 – 2 years of RECENT, and DIRECTLY-RELATED PRODUCTION EXPERIENCE in a television/film studio environment, ACTIVELY WORKING ON A LIVE SET required
- Working knowledge of production basics, including lighting, camera blocking, and set movement required
- Understanding of the technical makeup of a live television studio required
- Understanding of current health, safety, and fire regulations strongly preferred
- Excellent communication, interpersonal and negotiation skills are required to interact with other backstage and control room personnel
- Able to operate in a dynamic, fast-paced, 24/7 live television studio environment required
- Ability to operate general office equipment (fax machine, photocopier, computer, printer) between 3 and 4 feet high
- Ability to access and enter information using and automated system quickly & accurately
- Ability to move to different shifts as dictated by the needs of the business
- Must be able climb stairs or ladders and stand for long periods of time
- Ability to maneuver through tight spaces
- Ability to listen and communicate through headsets for a minimum of 8 hours
- Ability to lift boxes, props, product and equipment weighing approximately 5-30lbs
- Ability to move boxes, props, furniture, product and equipment weighing approximately 5-100bs
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Studio Coordinator Resume Examples & Samples
- Maintain Director’s calendar, screen incoming calls and check emails as requested
- Meeting coordination including setting up for meeting/presentation room, ordering lunch for team/client, coordinating overnight client stays, organizing client entertainment, etc
- Provide back-up to other studio administrators as needed
- Provide back-up to receptionist as needed including lunchtime relief one day/week
- Organize and attend weekly studio leadership meeting
- Maintain professional credentials for the studio
- Coordinate dead filing as needed for the project files
- Manage the studio calendar for events and PTO
- Work with studio members to help complete expense reports and timesheets in a timely manner
- Collect timesheets from studio members for Studio Director’s review and approval
- Do research on projects as needed
- Greet clients and assist for meetings when needed
- Organize monthly studio meetings
- Encourage studio morale by organizing occasional in-studio happy hours
- Work with Marketing Department on CRM Management to ensure client lists are accurate
- Update marketing reports on a weekly basis
- Update staffing reports on a weekly basis
- Assist with marketing efforts as required
- Miscellaneous tasks requested or designated by Studio Principals, any officer or team member of Gensler
- Minimum 5 years experience in professional secretarial position
- Must be available for overtime on an as-needed basis
- High Level of proficiency with Microsoft Products to include, Word, Excel, PowerPoint
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Design Studio Coordinator Resume Examples & Samples
- Minimum of two (2) years Customer Service experience
- Minimum of two (2) years of general office experience
- Intermediate level of computer skills and system knowledge; ability to input and manipulate data in Microsoft Office Suite
- Proficiency in Math; Accounting experience preferred for Senior Administrator position
- General office experience preferred
- Outstanding Interpersonal and Customer Service skills, and a high degree of professionalism
- Strong written/verbal communication skills to include a clear and professional phone voice
- Ability to communicate effectively with confidence and professionalism
- Frequent contact with new homebuyers, subcontractors, vendors and employees at all levels of the organization
- Team player; with demonstrated ability to work within cross-functional teams, in a support role
- Highly organized with the ability to prioritize projects and meet deadlines, with multiple interruptions
39
Studio Coordinator Resume Examples & Samples
- Document and maintain a tracking system of product for all photo shoots
- Receive new samples into the studio inventory and prepare samples for upcoming shoots
- Act as an expert on all product to be used in photo shoots
- Monitor and respond to email correspondence requesting updates or changes
- Ensure all samples listed in upcoming product pipelines are on track to be shot in time for product to go live
- Keep all members of the Creative team up to date on project status
- Alert team of discontinued items to prevent use in campaigns
- Evaluate product photography workflow efficiency in partnership with merchant teams
- Create and maintain product photography guidelines
- Ensure photo editors’ output is delivered on time and is named correctly
- Coordinate product turn-ins for product photography
- Inform photography team of photography guidelines to be followed during shoots
- Help prepare/polish/straighten/align pieces for shooting
- Assist in apparel styling for on-figure and off-figure photo shoots
- Bachelor’s degree in Photography, Fashion Design, Graphic Design, or related discipline (desired)
- 1 year of relevant experience
- Strong project and process management skills
- Passion for all things fashion
- Must be able to troubleshoot and be solution oriented
- Keen eye and elevated taste level regarding propping and presentation
- Exceptional eye for detail
- Broad knowledge of trends and designers and awareness of product photography
- Proficient in Microsoft Office, specifically in Excel
40
Studio Coordinator Resume Examples & Samples
- Experience as an office coordinator or manager within a small to medium size business
- A proactive, motivated and highly collaborative approach with the ability to work independently and take ownership
- Confidence in building relationships with senior leaders and employees, and a natural curiosity for mobile game development
- Ability to understand the evolving culture of our Melbourne studio and how this translates into employee experience requirements
- Ability to build strong business relationships; communicating expectations and monitoring performance from external suppliers
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Studio Coordinator Resume Examples & Samples
- Heavy domestic and international travel coordination for studio members and Principals
- Telephone and schedule management for two Principals
- PCard and expense management for two Principals
- Presentation assistance to Principals as needed
- Credential maintenance for Principals (LEED, Licensure)
- Coordinate team and client meetings for entire studio (room reservations, ordering food)
- Expense management
- Timesheet management
- Staffing coordination assistance for studio
- Assist project teams with printing , assembly and organization of projects
- Written communications with clients (contracts, requested write ups, etc.)
- CA assistance (submittals)
- Advanced experience and proficiency with Microsoft Office (Word, PowerPoint, Excel)
- Working knowledge of InDesign a big plus, must be able to pick up program quickly
- Working knowledge of Adobe/Bluebeam
- Several years of corporate travel booking experience
- Should have several years’ experience working successfully with large teams in addition to executives
42
Studio Coordinator Resume Examples & Samples
- Support the Regional Operating Officer's day-to-day activities (travel, calendar, timesheets, expense reports, etc)
- Screen incoming calls/correspondence and respond independently when possible
- Work on special projects as needed
- Represent the ROO as the first point of contact to clients, consultants, vendors, and staff and help facilitate timely responses to each party. Confidentiality is a must
- 1-5 years experience in a similar role
- Highly proficient in Microsoft Office, including Word, Excel & Power Point; InDesign a plus
- Confidentiality a must!
43
Studio Coordinator Resume Examples & Samples
- Type general correspondence, memos, and proposals. Proofread copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy
- Schedule and organize complex activities such as meetings, travel, conferences and studio/department activities
- Answer phones, take messages or field/answer all questions
- Acts as a liaison with other studios/departments and outside agencies, including high-level staff such as executive vice presidents
- Supports accounting department in maintenance of the studio/department finances/project costs. Activities including: sending documentation and forms to accounts payable, documentation for expenses to corporate finance, and assist with special projects as required
- Assist project managers with development of project plans, including developing and maintaining schedule, tracking hours and dollars from proposal through end of project. Recording and distributing meeting minutes
- Partner with project managers and accounting through daily interaction to ensure that all project schedules/deliverables correlate with existing budgets, billing and revenue recognized in the financial system
- Creating, processing, and tracking purchase orders, and changes orders
- Project team support -- new project setup, create/maintain project reports, logs, and requests for information. Assist project managers with processing project documents
- Provide reception and office services back-up coverage as needed
44
Photo Studio Coordinator Resume Examples & Samples
- Coordination of the photographers based on planning
- Management of equipment photo, video, lights
- Organization and set up of photo shoots
- Support the studio manager in the management of suppliers and planning activities
- Support for the retouching and color control for the contents realized
- Research and constant update about new technologies and photo/video suppliers
45
Studio Coordinator Resume Examples & Samples
- Project and studio administration tasks that require internal and external client interface – new project setup (client numbers, directories), meeting notes, packages, etc
- Organize team, client and studio meetings
- Coordinate travel and off site meeting arrangements
- Generate, compose and issue business correspondence (e.g., letters, notes, agendas, contracts, proposals, programming spreadsheets)
- Back-up for administrative team members
- Filing and maintaining accurate file documentation
- Coordinate and assist studio project teams with archiving of project ‘dead files’
- Perform research of projects, digital library, accounting information, as needed
- Prepare mail, messenger and courier service packages
- Meal & snack ordering, set up & clean up for client and internal meetings
46
Studio Coordinator, On Figure Resume Examples & Samples
- Work closely with and cultivate strong relationships with the buying teams, sample coordinators, site merchandising team and photo project managers to ensure they have all merchandise available for photography
- Attend turn-in meetings every week and be knowledgeable of the merchandise, styling, and photography standards. Divide items with consideration to photography capacities
- Be the liaison between the Studio and the corporate office teams
- Track inventory used for each project, keeping accurate records of merchandise status and coordinate merchandise between different projects
- Work with vendors and buyers to schedule shoots and prioritize requests
- Troubleshoot problems and questions that arise on set
- 2 – 5 years of experience in sample management or logistics
- Must be able to handle multiple projects at once and multi task well
- Strong management skills
47
Studio Coordinator Resume Examples & Samples
- Based at the Reception desk, greet visitors in a polite, friendly and professional way ensuring details are recorded accurately, the person they are visiting is contacted immediately and they are made to feel comfortable and welcome whilst in the reception. Proactively follow up with the person they are visiting if the visitor is left waiting for more than 5 minutes and provide an ETA of when the visitor will be received
- Operate the switchboard greeting all callers in a polite, friendly and professional way asking for their name, company and reason for calling to ensure they are passed onto the relevant person in an efficient way. Act as a gatekeeper to all calls proactively screening to the best of your ability to ensure that managers/employees are not pestered by bogus callers. When in doubt seek guidance from Operations Manager
- Take ownership of the Reception area ensuring that it is kept clean and tidy, guests cups are cleared away, magazines are kept up to date, Reception seating is kept tidy and that a high standard of cleanliness and tidiness greets all visitors to the Studio. Liaise with the Facilities team to assist in doing this
- Manage the visitor NDA process ensuring that all visitors complete the correct NDA appropriate to the purpose of their visit. Store NDAs in file ensuring they are retrievable if ever there was a breach in confidentiality relating to ILMs Intellectual Property
- Manage the daily post deliveries and collections – sort and email employees of post to be collected. Receive post from the Studio and liaise with the Runners to take the post to the Post Office each afternoon
- Act as the Studio’s main point of contact for all international deliveries and shipment, e.g. when receiving corporate gifts for employees managing distribution and preparing Customs and Excise letters for shipping equipment overseas, working with production for sign-off
- Facilitate the agenda for the weekly Operations meeting confirming attendance each week
- Manage the crew gear orders for the Studio – liaising with contacts from the US, send out the list of items for people to order, manage the cashflow of items ordered being accurate with calculating change due, and manage the distribution of the items when they arrive for employees to collect. Closely liaise with Finance on this
- Manage the meeting room bookings as a meeting room calendar superuser – assist employees when trying to book meetings and provide advice on how to set up Lifesize video-conferencing etc. Rearrange meeting room bookings according to type of meeting, who attending to achieve high and efficient utilization of all rooms
- Coordinate travel bookings for the studio (except Executive team) through Disney Travel organising ESTAs as appropriate. Track all travel costs and retain receipts to provide to Finance as requested
- Liaising closely with the HR team, arrange serviced apartment accommodation through the Company’s supplier Go Native for international assignments for employees coming to the London studio
- Compile expense reports for employees as necessary
- Manage petty cash with 100% accuracy, ensuring all receipts are retained and accurately logged and provided to Finance on a weekly basis
- Provide support to the Training department by managing the Speaker Series schedule and undertaking all related desk-based administrative duties; including booking speakers, managing speakers expenses, seeking permission to record event, arranging the recording and uploading of videos, internally advertising the event and managing the registrations process
- Provide support to the Training department by booking rooms and equipment for all training classes, managing the registration process and sending out and collating evaluation forms as necessary
- Manage the bookings of external venues for Company meetings and screenings ensuring all necessary AV equipment is provided by the venue, liaising with Facilities Manager/Coordinator to visit the venue and get their sign that the venue is fit for ILMs requirements. Proactively seek out new external venues and arrange contracts for signature
- Be the main conduit for seeking Commercial Contracts approvals by liaising with the relevant manager requiring the contract, Disney Legal counsel and seeking sign-off by the EIC, keeping the relevant manager updated throughout the process and seeking a quick turnaround of the contract being signed-off and approved
- Undertake ad-hoc purchasing tasks liaising with Facilities / Finance / Operations team as necessary, e.g. studio promotional merchandise
- Pro-actively get involved in studio social events undertaking desk based administrative tasks as necessary
- Provide ad-hoc administration support to all departments as required
- Be a touchstone for all London employees within the building offering support and guidance on an array of issues, escalating or forwarding onto relevant person, but proactively seeking to help resolve queries
- Experience of working on Reception (switchboard)
- Warm, friendly and polite approach to all visitors and callers to the studio
- High levels of self-organisation and proactivity, particularly during times of high workload and ambiguity
- High levels of self-motivation as will often need to get work donw with little supervision
- Able to instinctively read the needs of the Studio so can effectively use own initiative
- Highly numerical – able to manage petty cash and provide 100% accurate petty cash reports weekly
- Outwardly demonstrates a positive, helpful and ‘can do’ attitude to work, always embracing tasks with an enthusiasm and drive to get things done
- Demonstrates a sense of urgency and pace, e.g. answers phone quickly, gets visitors to their contacts at studio quickly
- Ability to manage and thrive within an ambiguous environment
- High levels of accuracy and attention to detail when under pressure
- Able to build a strong rapport with employees at all levels
- Must be trustworthy and have a flexible and professional disposition
- Experience of working within a US organisation beneficial
- Experience of project management beneficial
- Highly computer literate. Must be proficient in MS Word, Excel, Power Point, Visio, Outlook
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Studio Coordinator, Still Life Studio Resume Examples & Samples
- Work closely with and cultivate strong relationships with buying teams, sample coordinators, site merchandising team and photo project managers to ensure merchandise is available for photography
- Attend weekly turn-in meetings and be knowledgeable of merchandise, styling, and photography standards. Divide items with consideration to photography capacities
- Be the liaison between the Studio and the buying teams
- Track inventory used for each project and coordinate merchandise between different projects and teams, keeping accurate records of merchandise status and location
- Independent worker, self-starter, resourceful
- High level of self-initiative and good leadership skills
- Must be able to work with all levels of management
- Microsoft Office and Adobe Creative Suite
49
Studio Coordinator Resume Examples & Samples
- Attend weekly briefing meetings and make briefing notes
- Take responsibility for marking up received product on visuals and crossing off completed shots
- Work closely with the Photographic Management Team to ensure deadlines are met and briefs are correct
- Assist Senior Producer with model bookings, locations, Home Economists, stylists, usages etc and produce relevant costings and paperwork
- Keep a diary of models in attendance and making sure that model changing room is left in a good condition
- Assist Studio Manager in keeping photographic schedule up to date, capturing urgent adhoc briefs
- Ensure photographers are uploading images in a correct and timely manner
- As and when requested order vans/vehicles, paint and equipment for Studio/billable jobs and raise relevant POs
- Ensure freelance staff record their time in the correct manner
- Perform general reception and front of house duties as required
- Excellent interpersonal and organisational skills
- Excellent numeracy skills
- Ability to remain calm under pressure
- Ability to multi task and track progress of work
- Solutions oriented approach
- Understanding of advertising and an awareness of and interest in the ways photography can enhance and sell products would be an advantage
50
Studio Coordinator Resume Examples & Samples
- Coordinate regular administrative and front desk tasks for office of 30 people
- Assist with administrative aspects of projects including proposals, contracts, meeting notes, calendar & project filing
- Coordinate travel, lodging arrangements, project car usage, timesheets and expense reports including expense reconciliation
- Assist with collection of vendor, consultant and billing statement
- Work with other Asia offices as needed on special projects
- Candidate qualification and requirement
- Higher Diploma or Associate Degree in Administration or above
- 1 year solid experience in administrative support position
- Must be organized, efficient and enjoy working with a team in multi-nationality office as well as work independently
- Proficient in Microsoft Office: Word, Excel and PowerPoint
- Extreme attention to detail and the ability to multi-task and prioritize required
- Excellence in working in a fast-paced, deadline driven environment
- Excellent verbal and written communication skills in both English, Chinese and Mandarin
51
Studio Coordinator Resume Examples & Samples
- Provide day to day general administrative and clerical support to the drawing studio. Including answering incoming calls, welcome visitors, and provide information about the department and programs. Distribute mail, compose or produce a variety of business correspondence (confidential and non-confidential), meeting minutes, reports or related materials, photocopying, faxing, filing, copying and mailing
- Perform general bookkeeping duties. Complete forms for reimbursements, process and route documents for signature, and estimate costs per semester for drawing studio kits or supplies
- Coordinate with faculty to supervise student work-study tasks and studio maintenance
- Update, compile and post drawing studio and model policies
- Organize and maintain still life objects
- Inventory studio equipment
- Research and Order equipment as needed
- Assist in upkeep of equipment and minor repairs
- Maintain pedestals and exhibition supplies
- Assist students with class exhibitions and special projects
- Photograph student work
- Inventory and order general studio supplies as needed
- Research and order supplies for student drawing kit-each student receives custom kit
- Assemble drawing kits (100+ kits per semester)
- Clean and maintain studio overall
- Repaint white studio walls after each semester concludes
- Coordinate maintenance and repair issues with Bill Vaughan and Facilities Management
- Work with Information Technology Services to address media issues in office/classroom
- Minimum 3 years’ experience in an art studio
- Demonstrated knowledge in the areas of: student development, career development theory/experiential education, public speaking, program implementation including promotion and publicity
- Ability to work effectively and cooperatively with administrators, faculty, staff, students and vendors, and demonstrated sensitivity to and respect for working with a diverse population. Ability to help others learn art skills
- Exemplary communication skills (both written and oral) evidenced by background in preparing statistical reports and making presentations to a wide variety of audiences
- Effective organizational and collaborative skills
- Demonstrated computer competency and preferably knowledgeable of Microsoft Office suite (excel, Photoshop, PowerPoint) and web-enabled systems
- Typically a Bachelor’s Degree in Fine Arts or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes
52
Nautica Studio Coordinator Resume Examples & Samples
- Traffic/process shoot requests and communicate schedule to ecom, brand and PR managers
- Manage Studio Calendar – schedule photo shoots,
- Book models, groomers, hair and make up artists
- Secure model/photog releases
- Distribute Call sheets, coordinate lunch orders for freelancers
- Manage budget: Update tracking sheets, studio budget plans (work with Director)
- Traffic/process invoices – models, groomer, hair/makeup artists, Seamless Web, equipment / supply orders
- Maintain Legal files (e.g. model releases, invoices)
- Support studio team as needed (i.e. shot lists, sample coordination etc.)
- One to two years work experience in apparel industry
- Proficient in Word, Excel programs
- Strong communication skills, assertiveness
- Ability to work in a fast-paced and environment and meet tight deadlines
- Ability to work independently and with others
