Occupancy Planner Resume Samples
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Occupancy Planner Resume Samples
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LP
L Parisian
Laverna
Parisian
93002 Ivah Shoals
Houston
TX
+1 (555) 233 8664
93002 Ivah Shoals
Houston
TX
Phone
p
+1 (555) 233 8664
Experience
Experience
Philadelphia, PA
Occupancy Planner
Philadelphia, PA
Rohan, Casper and Schmidt
Philadelphia, PA
Occupancy Planner
- Utilizing a CAFM/IWMS database, manage allocations and maintain data accuracy, and perform quarterly data and drawing audits
- Provide status updates and reports of relocation requests as requested by Client
- Educates local contacts on planning and space policies/standards, procedures and protocols, and notifies planning manager if they are not being followed
- Educate local contacts on planning and space policies/standards, procedures and protocols, and notifies planning manager if they are not being followed
- Develop migration plans and space strategies utilizing blocking and stacking diagrams
- Assists in issuing cyclic reporting on program status and planning output
- Collaborate with Strategy/Transactions, Project Management, Facility Management and other CRE team members on all efforts
Chicago, IL
Associate Occupancy Planner
Chicago, IL
Lebsack, Williamson and Rice
Chicago, IL
Associate Occupancy Planner
- Provide our client with value added information to promote improved decision making
- Manages Work Order In Box
- Coordinate with Facility Managers for accurate data integrity in CAFM system (OneView Space Management / OVSM)
- Assists Occupancy Planner in planning-related initiatives and project move planning
- Coordinate with Project Management regarding project activity
- Incorporates churn-related information (M-A-Cs completed by Facility Management) into the planning database
- Work with the OVSM team to ensure that floor plans and occupancy related data are current and accurate within the OVSM system
present
Philadelphia, PA
Senior Occupancy Planner
Philadelphia, PA
Crooks-Balistreri
present
Philadelphia, PA
Senior Occupancy Planner
present
- Assist the Workplace Strategy Manager successfully execute the 6 month tactical migration plan
- Provides informal assistance such as technical guidance, and/or training to coworkers
- Assist in developing site-specific Planning Strategies with Senior Leadership
- Development annual operating plan for the account and participates in account strategy development with OSS leadership team
- Track projects and provide projections for upcoming workload for space programs, test fits and project design review activities
- Act as a liaison between internal/external service providers, customers, and management
- Assist in developing site-specific planning strategies with Senior Leadership
Education
Education
Bachelor’s Degree in Architecture
Bachelor’s Degree in Architecture
University of California, Berkeley
Bachelor’s Degree in Architecture
Skills
Skills
- Strong attention to detail and quality
- Strong organizational skills combined with attention to detail and quality
- Possess strong analytical skills (advanced Excel capability) and the ability to develop conclusions and recommendations
- Strong oral, written and presentation skills, and attention to detail and quality
- Highly Proficient in AutoCAD R14 LT
- Strong working knowledge of architectural drawings and furniture systems
- Strong organizational skills, attention to detail, and technical aptitude
- Flexible, adaptable style, and the ability to thrive in a fast pace work environment
- Able to build strong relationships with internal and external partners to deliver effective services
- Highly organized with strong analytical skills
15 Occupancy Planner resume templates
Read our complete resume writing guides
1
Senior Occupancy Planner Resume Examples & Samples
- Oversee all facility space and personnel move requests within assigned territory to maximize space efficiencies, while implementing solutions in-line with LOB and PG&E CRE goals
- Establish & maintain relationships with various LOB’s to understand their requirements and the impacts to the portfolio. Attend weekly meetings to report occupancy related issues, requirements, challenges and opportunities
- Participate in business initiatives and team activities to enhance operational efficiency, service delivery, and asset utilization
- Attend kick-off meetings for new real estate acquisitions, major renovation projects and project moves to contribute insight, guidance, and smart, simple solutions in support of occupancy requirements
- Facilitate communication between other PG&E, C&W teams and vendors. Collaborate with Strategy/Transactions, Project Management, Facility Management and other CRE team members on all efforts
- Review, approve and/or make alternate recommendations for reconfiguration requests in assigned territory
- Engage Furniture Coordinator, Workplace Strategist, Relocation Manager and PM as needed for scoping & costs
- Possess working knowledge of CAFM software, space management systems, and relational database functionality. Proficiency in architectural and engineering drawings, concepts & design
- Experienced in managing projects of varied scope and complexity. Possess working knowledge of various office furniture systems
2
Occupancy Planner Resume Examples & Samples
- Coordinate with MAC Coordinator regarding all facility space and personnel move requests to maximize space efficiencies, while implementing solutions in-line with client goals
- Establish & maintain relationships with various internal lines of businesses (LOBs) to understand their requirements and the impacts to the CRE portfolio
- Attend weekly meetings to report on occupancy issues, challenges, opportunities and potential solutions
- Provide ongoing recommendations for cost saving and value added contributions
- Develop blocking and stacking diagrams and re-stack scenarios
- Collaborate with Project Management, Facility Management and other CRE team members as needed
- Respond to work requests in timely basis, and set realistic expectations regarding when OP assessment and solutions can be provided to all internal clients. Recommend client scope adjustments as needed to meet client milestones, within context of OP workload
- Bachelor’s degree in Architecture, Design, Engineering or similar field of study
- Five years minimum of work experience in at least 2 of the following: a) space planning, b) project management, c) facilities operations, and d) facilities planning, in relation to commercial office, manufacturing and/or light industrial environments
- Minimum of five year of work experience in a corporate environment
- Possess strong analytical skills and the ability to develop conclusions and recommendations
- Possess excellent Excel skills
- Proficient in use of CAFM software, space management systems, and relational database functionality is preferred
- Proficient in understanding architectural and engineering drawings, concepts & design
- Experienced in managing projects of varied scope and complexity
- Possess working knowledge of various office furniture systems
- Generally proficient in other MS Office Suite software applications; PowerPoint skills required
- Experience in planning and evaluating utilization of light-industrial yards a plus (equipment, material storage, and similar)
- PMP Certification or Project Management training (PMI track) a plus
- Maintain a high level of customer satisfaction by creating & maintaining relationships, consistent written communication and updates responding to internal client requests, and setting realistic expectations of solutions
- Proficient in distilling requirements and needs from various stakeholders, comfortably lead negotiations in challenging contexts with limited options, educate internal clients, and lead parties to consensus
- Ability to balance working independently and very collaboratively as part of a multi-functional team
- Able to build strong relationships with internal and external partners to deliver effective services
- Strong oral, written and presentation skills, and attention to detail and quality
- Take ownership of requests in order to ensure successful completion
- Ability to handle concurrent projects with varying deadlines and quantities of stakeholders
3
Occupancy Planner Resume Examples & Samples
- Attend weekly meetings to report occupancy related issues, requirements, challenges and opportunities
- Make ongoing recommendations for cost saving and value added contributions
- In conjunction with Sr. Occupancy Planner, develop blocking and stacking diagrams, and re-stack scenarios
- In conjunction with Sr. Occupancy Planner, attend kick-off meetings for new real estate acquisitions, major renovation projects and project moves to contribute insight, guidance, and smart, simple solutions in support of occupancy requirements
- Facilitate communication between other PG&E, C&W teams and vendors
- Collaborate with Strategy/Transactions, Project Management, Facility Management and other CRE team members on all efforts
- Review that CAFM system accurately reflects current occupancy for assigned territories, and is updated to include new information obtained from site audits, local mechanics, CRE project managers and other valid sources
- Visit assigned sites on a regular basis to establish and maintain working knowledge of PG&E facilities
- Maintain CAFM data that supports development of space allocation plans
- Bachelor’s degree and five years’ work experience in 2 or more of the following: a) space planning, b) project management, c) facilities operations, and d) facilities planning, in relation to commercial office, manufacturing and/or lab environments
- Minimum of five to ten years of experience in a corporate environment
- Proficiency in architectural and engineering drawings, concepts & design
- Relational database knowledge a plus
- Strong oral, written and presentation skills
- Ability to handle concurrent projects with minimal supervision and direction
4
Occupancy Planner Resume Examples & Samples
- Develop occupancy solutions of varying scale and complexity, migration plans, and sequencing of group-level moves / relocations
- Contributes and collaborates with market planning and project management to develop scopes, schedules and budgets for project moves to occur based on global master plan strategy
- Facilitates and / or resolves planning issues identified in the customer planning meetings
- Ensures planning is aligned with corporate guidelines, regulatory policy, and that all scenarios align with target utilization objectives
- Recommends, educates and enforces space policies / standards, procedures and protocols and notifies client of customer requested exceptions
- Participates in Audits (including seat assignments, occupancy, vacancy and support spaces)
- Support Alternative Workplace Client objectives, including workplace studies, work style surveys, and potential recommendations
- Measure, Monitor and report cost saving and value added contributions
- Assist in developing site-specific Planning Strategies with Senior Leadership
- Provides a single point of contact for planning -related questions within region
- Assemble, update and report the top-down and bottoms-up seat count projections collected at the group-level for a rolling, 3-year planning horizon and work with the client to reconcile discrepancies with tops-down projections
- Report actual seat demand versus projected seat demand at the building level
- Create and reviews building specific stacking plans
- Attends kick-off meetings for new real estate acquisitions, major renovation projects and project moves
- As necessary, organizes and conducts routine briefings with JLL Management Team and the Client to outline occupancy planning related activities for relocations; and
- Facilitates communication between JLL Occupancy Planning and Corporate Real Estate organization
5
Occupancy Planner Resume Examples & Samples
- Participates in planning meetings hosted by the client’s Planning Director/point of contact
- Provides a mechanism to engage “swat” teams where necessary to respond to unexpected needs
- Provides the Jones Lang LaSalle client relationship manager (CRM) with Strategic Occupancy Planning account-related information (e.g. progress and status reports, vendor contracts and invoices(as necessary) and employee updates)
- Assist in creating the Mobility Program and ensuring that the team is trained in all aspects of mobility including Dark Space Studies, Work style Surveys, iPlan Tool, Programming Matrix and Space Recommendations
- Facilitates necessary communication between planning staff, and other Jones Lang LaSalle team members as well as account real estate staff; and
6
Occupancy Planner Resume Examples & Samples
- Provides a single point of contact for geography-related planning questions
- Reports the bottoms-up seat count projections by business unit for a rolling, three-year planning horizon and works with Sr. Occupancy Planner(s) to reconcile discrepancies with tops-down projections; (PFF = Population Forecast Form)
- Maintains and secures business units’ agreement to geographic stacking plans
- Develops preliminary program requirements for each department (by building, if necessary)
- Educates local contacts on planning and space policies/standards, procedures and protocols, and notifies planning manager if they are not being followed
- Recommends and enforces space policies/standards, procedures and protocols; and ?
- Develops, maintains and reports space allocation plans, and if applicable, issues space allocation reports
- Implement/Sell the Mobility Program, including conducting Dark Space Studies, Work style Surveys, iPlan recommendations
- Lead administrative support function for move manager and occupancy planning team
- Interface with client and prepare new proposals as required
- Initiate and manage meetings to review move schedules with move vendors and key stakeholders
- Manage the move coordinators and supervise all move labor during moves and reconfigurations
- Create and distribute move communications and labels to clients
- Perform move day duties to include but not limited to: Pre and post-move inventory, furniture inventory, hanging move signage and supervising movers
- Perform data input into the CAFM system to maintain occupancy information
- Attends kick-off meetings for new real estate acquisitions, major renovation projects and project moves; and
7
Senior Occupancy Planner Resume Examples & Samples
- Assemble, update and report the top-down and bottoms-up seat count projections collected at the group-level for an annual planning horizon and work with the client to reconcile discrepancies
- Summarize occupancy findings and make recommendations for action or consideration by the client
- Facilitate and/or resolve planning issues identified in the customer planning meetings
- Report the status of major initiatives affecting planning decisions for the sites
- Reports on building and organizational data, manages allocations, and maintains data accuracy utilizing a CAFM/IWMS database
- Measure, monitor and report cost saving and value added contributions
- Track and report actual seat demand at the group level
- Compare over time, actual seat demand versus projected seat demand at the building and business unit level
- Use AutoCAD to produce basic test-fits and square foot calculations
- Use Microsoft Excel for data analysis and reporting (including pivot tables, formulas, charts, and V-Lookup)
- Ability to consolidate data and floor plans into Power Point for presentations to client and lines of business
- Responsible for interpreting a customer’s stated needs into space requirements/scope, and developing the programming schedule, using strong interviewing and listening skills
- Uses creative and analytical thinking to generate multiple solution options for complex occupancy problems, such as M&A, rapid growth, consolidations, or economic disrupters
- Develops a business case for real estate actions based on business requirements, client programs/initiatives, time constraints, lease options, current supply of space and projected demand for space
- Aggregates and interprets data from multiple sources, and translates analysis into actionable information for client decision making
- Populates space programming templates and/or prepares a programming matrix
- Develops migration plans and sequencing of group-level and individual moves
- BS or BA with concentration in Management or a related field required
- BS or BA with concentration in Design, Architecture, Project Management, Real Estate or Construction preferred
- 5 years’ experience required, 7 + years preferred
- AutoCad, MS Excel, MS PowerPoint, CAFM tools required. AutoCAD 2015, MS Project, Manhattan preferred
- Previous experience in space or occupancy planning and experience with interior office planning in a corporate setting
- Literate in reading and interpreting floor plans
- Previous experience in strategic occupancy or space planning for 100K SF, or 300+ people, or larger projects; and experience with interior office planning and allocations is desired
8
Manager of Occupancy Planner Resume Examples & Samples
- Supervises the development and coordinates the delivery of each region’s quarterly report
- Ensures national consistency in delivery of services, by providing training and review of all deliverables
- Ensures that Jones Lang LaSalle’s continually evolving “best practices” are incorporated into the work product of the entire team
9
Senior Occupancy Planner / MAC Manager Resume Examples & Samples
- BS or BA with concentration in design, project management, facilities management, or architecture
- 7+ Years of Relevant Experience
- AutoCad, MS Office, CAFM tools
- Demonstrated experience with interior office renovations
- Knowledge of move management and/or client move systems
- Leadership presence and presentation skills – ability to be succinct
- Service excellence and collaborative mind-set
- Ability to multi-task and work both in a team and independently in a high pressure deadline driven environment
- Strong working knowledge of architectural drawings, furniture and space planning concepts
- Excellent interpersonal skills to manage diverse range of service providers and client representatives
- Demonstrated ability to manage multiple and complex matters on a daily basis
- Capacity to deal with ambiguity as well as address and solve complex problems
10
Senior Occupancy Planner Resume Examples & Samples
- Bachelor's degree in architecture, interior architecture, interior design, business or related field
- Minimum of 5 years of professional experience with a specific requirement of 3 years of demonstrated corporate space planning experience
- Experience using industry standard software tools to assemble data and compile effective reports including AutoCAD and CAFM systems
- Proficiency with MS Office software (Word, Excel, PowerPoint and Outlook)
- Outstanding customer service skills and ability to handle difficult situations with tact and discretion
- Strong technical skills in CRE strategic space planning
- Independent, motivated, and driven
11
Occupancy Planner Resume Examples & Samples
- Develops scopes, schedules and budgets for small scale interior projects
- Maintain and report the status of major initiatives affecting planning decisions for the retail sites across multiple regions
- Provides a single point of contact for planning related questions for retail spaces for supported major regions
12
Occupancy Planner Resume Examples & Samples
- Review every assigned request for space and every scheduled move for appropriateness, and compliance with site and business unit master plans
- Perform assigned space project studies and investigations at respective site(s)
- Identify alternative space solutions and recommendations to meet requested needs and maximize the utilization of space; present to clients for their consideration and action
- Conduct space planning of office and laboratory moves, planning and implementing the relocation of scientific laboratories and support facilities, including moving lab contents, equipment, instrumentation, glassware, and chemicals and corresponding lab offices and office contents
- Have good working knowledge of research laboratory facilities, equipment and instrumentation, processes and procedures, including typical lab utility services used (Elect, Gas, HVAC, etc.)
- Identify, involve, manage and coordinate within the lab move process, all outside vendors, internal union craft labor, and lab support personnel, EH&S personnel, OEM equipment support, Asset Recovery, and direct interaction with research scientific community
- Have a good understanding of general safety and specifically lab safety, EH&S required protocols, involving cleaning, decontamination, and moving requirements; drive all lab decommissioning efforts including equipment decontamination and facility radiation and biological decontamination
- Understand and be able to back up all aspects of the move management process when necessary
- Identify facility/furniture modifications required to implement spatial solutions
- Collaborate with project engineers/architects to develop budget estimates, and obtain funding approval
- Monitor modification projects and report status to requester
- Accept completed projects to satisfaction of requirements of scope, schedule and cost
- Translate departmental headcount requirements into specific occupancy plans
- Develop migration plans and sequencing required to deliver requested results
- Coordinate and act as intermediary with clients and other team members to schedule moves
- Oversee execution of move sequences by move management team
- Translate departmental headcount forecasts into reservations of specific spaces, and periodically review and update space reserved for growth
- Maintain accuracy of database of space inventory (type and size) and utilization (occupants and support)
- Conduct periodic physical audits of space, occupancy and equipment deployment, and update database
- Assess and report on utilization of lab and office space, and recommend optimization opportunities
- Manage the supply, capacity and demand in space portfolio for an assigned region
- Educate occupants on, and enforce application of, space policies/standards and procedures
- Promote/implement the workplace mobility program
- Oversee and mentor other more junior staff members in their development
- BA/BS degree in Architecture, Construction Management, Engineering, Interior Design or Real Estate, and five to ten or more years of relevant and successful experience in space planning, project management or move management. An advanced degree is a plus
- Broad knowledge of space planning and interior design principles, and working knowledge of facility & furniture systems, architectural methods and codes and industry standards and procedures. Excellent computer skills, including fluency in all MS Office suite applications, and the ability to quickly learn and effectively utilize various facility management software tools
- General working knowledge of research laboratory facilities, equipment and instrumentation, processes and procedures is a plus
- Demonstrated strong innovation, collaboration, organization, communications, influencing and analytical skills
- Easily manage multiple assignments simultaneously and exhibit a strong customer service orientation
13
Occupancy Planner Resume Examples & Samples
- Within the geography, can answer: how much space is currently available, what are the workplace conditions, and what are bottom-up seat count projections by group? Specifically, the responsibilities include
- Recommends and enforces space policies/standards, procedures and protocols
- In addition to providing the information listed above, the management responsibilities of this role include
- Bachelor's degree in architecture, construction management, design or related field
- Minimum of three to five years of experience in a corporate environment
- Strong oral, written, and presentation communication skills
- Strong interpersonal skills and problem solving abilities
14
Senior Occupancy Planner Resume Examples & Samples
- Develop migration plans and sequencing of group-level and individual moves
- Reviews building specific stacking plans
- Proficient in AutoCAD to produce basic test-fits and square foot calculations
- Proficient in Microsoft Excel i.e. (V-Lookups, cell calculations, etc.)
- Bachelor's Degree in Architecture, Construction Management, Design or related field with a minimum of 7+ years experience in a corporate environment
- Previous experience in space/occupancy planning at a strategic level, plus experience with interior office renovations
15
Senior Occupancy Planner Resume Examples & Samples
- Prepare/present summarized findings and recommendations for action or consideration by the client
- Facilitate and/or resolves planning issues identified in the customer planning meetings
- Recommend, educate and enforce space policies/standards, procedures and protocols and notifies client of customer requested exceptions
- Assist in developing site-specific planning strategies with Senior Leadership
- Review building specific stacking plans
- Provide a single point of contact for planning related questions within region
- Attends kick-off meetings for new real estate acquisitions, major renovation projects, and project moves
- As necessary, organizes and conducts routine briefings with Jones Lang LaSalle Management team and the client to outline occupancy planning related activities for relocations
- Facilitates communication between Jones Lang LaSalle Occupancy Planning and Corporate Real Estate organization
- Proficient with Microsoft Excel, PowerPoint, Access, and Word
- Knowledge of CAFM software and AutoCAD
16
Occupancy Planner Resume Examples & Samples
- Leads the work of others and provides training, as required
- Coaches and mentors less experienced facilities planners
- Prepares facility layouts
- Consults with internal customers to determine space needs and recommends and allocates usage of space based on needs and assists with interior space planning
- Maintains electronic versions of floor plans, including updating viewable drawings posted on the organization intranet
- Responsible for planning and arranging cooperation from other support groups and vendors
- Inspects buildings and office areas to evaluate suitability for occupancy, considering such factors as air circulation, lighting, location, and size
- Measures or directs others engaged in the measurement of facilities to determine total square footage available
- Provides data for the development of short and long range facilities utilization, improvement and expansion plans
- Assists in ensuring facilities are in compliance with State, Federal and local codes, rules and regulations
- Prepares and delivers written and oral presentations to internal customers
- Maintains currency in facilities planning methodologies
- Operates standard office equipment and uses required software applications, including using workflow software to enter, update, forward, or close out service requests
- Specifies and orders furniture
- Intermediate level concepts, principles and practices of facilities planning
- Building measurement techniques and procedures
- Space planning and allocation practices
- Applicable regulations, laws and codes
- Project management principles
- Construction techniques
- Preparing facility layouts
- Planning interior space
- Maintaining electronic floor plans on a web site
- Planning and coordinating moves
- Inspecting buildings and office areas to evaluate suitability for occupancy
- Measuring facilities to determine total square footage
- Gathering data for short and long range facilities planning
- Preparing and delivering written and oral presentations to internal customers
- Operating standard office equipment and using required software applications, including work flow management and AutoCAD
- CAFM/IWMS database administration
- Lead, train, mentor and coach others
- Apply spatial reasoning in visualizing building areas and layout interior space in AutoCAD
- Incorporate needs, wants and goals from different business unit perspectives into facilities planning
- Attend to detail while maintaining a big picture orientation
- Read, interpret, analyze and apply technical information
- Communicate effectively, both orally and in writing
- Maintain currency in facilities planning methodologies
17
Occupancy Planner Resume Examples & Samples
- MS Office/ Excel/ Powerpoint, AutoCAD, CAFM tools
- Strong Communication both written and oral
- APAC and EMEA region planning experience
18
Occupancy Planner Resume Examples & Samples
- Manage move requests within the move management tool
- Create requests for proposal for furniture reconfigurations and employee moves
- Manage furniture reconfiguration and employee move vendors
- Work with IT to ensure customer requirements for employee moves are satisfied
- Coordinate with Facility Managers for accurate data integrity in CAFM system
- Provide process improvements where possible to increase efficiency
- Manage War Room schedule for the Eagan campus
19
Senior Occupancy Planner Resume Examples & Samples
- At a macro level develops scopes, schedules and budgets for project moves to occur based on global master plan strategy
- Assemble, update and report the top-down and bottoms-up seat count projections collected at the group-level for a rolling, 3-year planning horizon and work with the client to reconcile discrepancies with tops-down projections; (PFF = Population Forecast Form)
- As necessary, organizes and conducts routine briefings with Jones Lang LaSalle Management Team and the client to outline occupancy planning related activities for relocations; and
- Bachelor's Degree in Architecture, Construction Management, Design or related field with a minimum of 10 + years’ experience in a corporate environment, or MBA and 7 Years’ experience
20
Occupancy Planner Resume Examples & Samples
- Develop and maintain relationships with business units at site
- Meet with senior executives on a regular basis to stay up to date with needs and changes of organizations
- Create and lead liaison teams to manage space more effectively
- Meet with all layers of the organization to address requests and needs
- Work with regional team(s) to make best recommendations for the client
- Recommend solutions to space problems
- Provide a single point of contact for occupancy related planning questions
- Provide stacking diagrams by location, by building and by floor
- Report the current supply and capacity
- Maintain and secures business units’ agreement to stacking plans
- Develop preliminary program requirements for each department (by building, if necessary)
- Develop migration plans and sequencing of group-level moves / relocations
- Educate local contacts on planning and space policies/standards, procedures and protocols, and notifies planning manager if they are not being followed
- Forecast order of magnitude scopes, schedules and budgets for project moves planned to occur based on stacking plans / strategy
- Ensure planning is aligned with corporate guidelines, and that all scenarios maximize use of space
- Recommend and enforce space policies/standards, procedures and protocols
- Develop, maintain and report space allocation plans, and if applicable, issue space allocation reports
- Participate in Audits (including seat assignments, occupancy, vacancy, labs & offices
- Present Audit Data to Senior OP & Leadership
- Assist in developing site-specific
- Bachelor's degree in architecture, construction management, design, or related field
- Minimum of three to five years or experience in a corporate environment
21
Senior Occupancy Planner Resume Examples & Samples
- Gather programming requirements in order to develop project scope, schedule, and budget on office reconfigurations, move, and tenant improvement projects
- Build and maintain strong relationships with internal / external vendors and customers to provide excellent customer service
- Act as a liaison between internal/external service providers, customers, and management
- Coordinate all parts of furniture installation, reconfiguration, move, or tenant finish projects with all vendors and customers involved, including leading project meetings
- Influence decision making by providing analysis and recommendations
- Develop move plans with space assignments, occupancy plans, cabling / I.T. requirements, and furniture reconfiguration requirements
- Maintain necessary contact with customer to assess satisfaction level and to cultivate opportunities for new services
- Apply data and metrics that are important to client and BRG success; and, gather and track accordingly
- Conduct building audits to verify that employee locations, furniture layout and room configurations are correctly noted on floor plans
- May train and develop other associate planners
- A Bachelor of Science or a Bachelor of Arts degree in a related discipline or field of study (i.e. Architecture, Interior Design, Corporate Real Estate & Facilities Management Planning / Coordination, Facilities, Project or Construction Management, etc.)
- Three to five years of related work experience in Move Management, Furniture Project Management, Space Planning or Interior Architecture is required
- Solid customer service acumen and strong oral and written interpersonal communication and relationship skills
- Strong and proven technical aptitude for learning software and systems
- Willingness to be proactive and take ownership of requests; prioritize work load and schedule to meet deadlines accordingly
- Understand tenant improvement construction activities and project sequencing
- Understanding of basic ergonomic practices with regards to furniture and computer peripherals
- General knowledge of systems furniture
- High level knowledge of how systems furniture is assembled and configured and general understanding of facilities management and space planning practices
- Advanced proficiency and experience with project scheduling software (such as Microsoft Project) is preferred
- Project Management Institute (PMI) certification is preferred
- Keeping current on industry trends related to move processes and benchmarking practices is preferred
22
Occupancy Planner Resume Examples & Samples
- Make ongoing recommendations for cost saving and value added contributions. In conjunction with Sr. Occupancy Planner, develop blocking and stacking diagrams, and re-stack scenarios
- Participate in project reviews and coordinate meetings as needed. Participate in business initiatives and team activities to enhance operational efficiency, service delivery, and asset utilization. In conjunction with Sr. Occupancy Planner, attend kick-off meetings for new real estate acquisitions, major renovation projects and project moves to contribute insight, guidance, and smart, simple solutions in support of occupancy requirements
- Review, approve and/or make alternate recommendations for reconfiguration requests in assigned territory. Engage Furniture Coordinator, Workplace Strategist, Relocation Manager and PM as needed for scoping & costs
- Possess strong analytical skills and the ability to develop conclusions and recommendations. Possess working knowledge of CAFM software, space management systems, and relational database functionality. Proficiency in architectural and engineering drawings, concepts & design
- Experienced in managing projects of varied scope and complexity. Possess working knowledge of various office furniture systems. Proficiency in MS Office Suite software applications. Relational database knowledge a plus
23
Associate Occupancy Planner Resume Examples & Samples
- Single point of contact for client seat requests; including identifying and providing options to address their need, keeping client informed of request status, educating them on the process and providing excellent customer service
- Develop and articulate strategic resolution of seating needs with Occupancy Planning
- Compile approval packet to present to client so they can make an informed decision
- Accommodate ad-hoc data requests
- Coordinate with Occupancy Planning to align on planning activity
- Coordinate with Project Management regarding project activity
- Coordinate with Facility Managers for accurate data integrity in CAFM system (OneView Space Management / OVSM)
- Communicate allocation changes
- Provide our client with value added information to promote improved decision making
- Provide cross-cultural alignment between our client and JLL
- Bachelor's degree or equivalent experience in real estate space planning, with two years’ experience in a corporate environment
- Experience in CAFM a plus
- Technology savvy with strong MS Excel skills
- Excellent attention to detail; ability to prioritize and accomplish a high volume of work with precision and reliability
- Negotiation and diplomacy skills
- Able to work independently with minimal supervision as well as in a team environment
24
Senior Occupancy Planner Resume Examples & Samples
- Build and maintain strong relationships with internal/external vendors and customers to provide excellent customer service
- Develop move plans with space assignments, occupancy plans, cabling/IT requirements, and furniture reconfiguration requirements
- Apply data and metrics that are important to client and BRG success; gather and track accordingly
- BS/BA degree in related discipline (i.e. architecture, interior design, Corporate Real Estate & Facilities Management planning/coordination, facilities, project or construction management etc.) or 3-5 years of related work experience in Move Management, Furniture Project Management, Space Planning or Interior Architecture
- General knowledge of systems furniture; high level knowledge of how systems furniture is assembled and configured and general understanding of facilities management and space planning practices
25
Occupancy Planner Resume Examples & Samples
- Coordination of more complex projects with many relocations and reconfigurations
- Develop move plans with space assignments, occupancy plans, cabling requirements, IT requirements and construction requirements
- Prepares cost estimates and timelines for projects
- Monitor layout, design, and space plan of facilities in relation to the move plan
- Learn and apply new methods of space design for specific customer needs
- Develop migration plans and space strategies utilizing blocking and stacking diagrams
- Plan complex and detailed design layouts of new and existing office space and furniture
- Manages vendor relationships and holds vendors accountable for contract compliance
- Coordinate and provide detailed design layouts of new and existing office space and furniture
- Work with vendors, engineering consultants, contractors and various departments to coordinate project completion
- May input and maintain facilities plans on AutoCAD
- Understands and applies government and site building codes and regulations
- Knows and applies minor tenant improvement construction processes, plans and related documentation for compliance
- Some project management experience as it relates to space planning and vendor management
- 3 to 5 years professional experience in facilities planning, furniture project management, furniture design or interior design
- Advanced understanding of move requirements, reconfiguration processes, and furniture inventory management
- Knowledge of government requirements
26
Occupancy Planner Resume Examples & Samples
- Apply data and metrics that are important to client and JLL success; gather and track accordingly. Coordinate with client and associates to determine furniture requirements, bill of materials and furniture product availability
- Maintain facilities plans on AutoCAD
- Manage on-site 'MAC' moves/adds/changes moves
- 4 to 8 years’ professional experience in facilities planning, furniture project management, furniture design or interior design
- Some project management experience as it relates to space planning, vendor management, and move management
- Strong interpersonal and communication skills, both oral and written
- Willingness to take ownership of requests
- Prioritize and meet deadlines
27
Occupancy Planner Resume Examples & Samples
- Work with business units to create long-term and tactical plans for their growth, consolidation, and other space requirements
- Interface with facilities planning and design staff in the coordination of various facilities projects: Includes synchronizing the timing and construction of offices, the distribution and installation of furniture, and the relocation of personnel to different buildings
- Conduct building audits to verify that employee locations, furniture layout and room configurations are correctly noted on floor plans, verify all site as-built drawings are up to date: architectural, furniture, p-lines, ARCHIBUS space and occupancy data, may require input and maintenance of facilities plans on AutoCAD
- Creates and maintains color coded floor plans used for site strategic planning as well as assigning individual cubicles or work areas to business units
- Coordinate all space plans, furniture requirements, furniture moves, IT equipment moves, and people moves
- Maintain a site space plan that includes strategic plan, current utilization data, list of site level contacts utilized for planning, list of space issues that require management decision, list of customer exceptions to space policy or guidelines
- Utilize HR headcount and employee requisition data to create space planning charts and graphs used to develop long term and tactical plans for the site
- Top Skills: AutoCAD, Analytical (good w/ Excel), Communication/ Soft Skills/ Client Facing, and CAFM
- Knowledge of government and site building codes and regulations
- Ability to learn and apply new methods of space design for specific customer needs
- May be called upon to train and develop other associates
- Proficiency with AutoCAD, Excel, MS Office, Visio, and CAFM/IWMS systems
- At least 2 years’ professional experience in facilities planning, furniture project management, furniture design or interior design
28
Senior Occupancy Planner Resume Examples & Samples
- Gather programming information related to space requirements, adjacencies, or move requirements
- Interface with facilities planning and design staff in the coordination of various facilities projects. Includes synchronizing the timing and construction of offices, the distribution and installation of furniture, and the relocation of personnel to different buildings
- Develop move plans with space assignments, occupancy plans, cabling requirements, IT requirements, and construction requirements, cost estimates and timelines for all assigned projects
- Knowledge of minor tenant improvement construction processes, plans and related application to include documentation for compliance
- Apply data and metrics that are important to client success; gather and track accordingly
- Client-specific requirements including particular software, systems, and processes
- Maintain strong relationships with vendors and customers to understand requirements and monitor in relation to cost, quality, and schedules
- Maintains a site space plan that includes strategic plan, current utilization data, list of site level contacts utilized for planning, list of space issues that require management decision, list of customer exceptions to space policy or guidelines
- B.S. or B.A. in related discipline or related experience
- 5 – 7 years professional experience in Facilities Planning, Furniture Project Management, Furniture Design, or Interior Design
- Proficiency with AutoCAD, MS Office, Visio, and CAFM/IWMS systems
- Demonstrated team and collaboration skills
29
Senior Occupancy Planner Resume Examples & Samples
- Maintains and fosters strong customer relationships
- Act as a liaison between existing internal and external vendors and customers
- Participate in space and strategic planning solutions for small to mid-sized projects
- Oversees the coordination of multiple aspects of space and strategic planning
- Meets regularly with clients to provide space and strategic planning solutions
- Coordinate and implement project moves
- Gather programming information related to space requirements, adjacencies, or move requirements for small reconfigurations and move projects
- Validate drawing database and provide verification updates
- Strong customer service skills which include strong oral and written communication
- 7 plus years of experience in facilities planning, furniture project management, architecture, furniture design or interior design
30
Occupancy Planner Resume Examples & Samples
- Responsible for weekly moves and service requests
- Compile move project list
- Communicate move requirements to move clients
- Compile and distribute information for physical move execution by vendors
- Complete and close project in field and within data reporting system
- Respond promptly and fulfill and schedule various furniture/reconfigure requests
- Work well and respectfully with people at all levels
- Prioritize work load and schedule accordingly
- Manage vendors
- Responsible for monitoring the work order flow process
- Responsible for processing incoming work orders and distribution to team members for completion
- Individual ensures that the work order process maintains efficiency and meets the criteria set by the account
- Ensure immediate needs are met and attentive responses to the request of the customer are performed
- Meeting attendance and information updates as scheduled
- Responsible for major/minor project moves
- Coordinate and implement group moves from 10-200 persons and associated equipment
- Work with Synopsys IT groups to coordinate equipment moves as requested
- Travel to other sites in Bay Area to plan and implement move and furniture project scopes
- Direct meetings for move projects, schedule resources and vendors as they relate to move projects
- Work with property management, facility management, and business group to accurately define requirements to ensure successful move projects
- Understand the minor TI construction activities associated with the project move, and ability to coordinate with related trades
- Communicate and act as liaison between internal and external service providers, customers, and management
- Responsible for furniture inventory and projects
- Ability to develop project scope requirements and coordinate response from outside vendors
- Coordinate and complete systems furniture installs and de-installs from minor changes with existing inventory to new building fit-up
- Coordinate and manage vendors including networking/telecom, electrical, furniture installers and movers
- Communicate effectively and regularly with furniture warehousing vendor for ongoing regular service requests and new and used furniture reconfigure projects
- Understanding of ergonomic practices with regards to furniture and computer peripherals
- Maintain constant contact with customer to assess satisfaction level and to cultivate opportunities for new services
- Works autonomously, directs others and informs group as decisions are made
- Influences decision making by providing analysis and recommendations
- Ability to lead major move meetings that involve multiple disciplines (movers, IT networking, telecom, furniture, construction, etc.)
- Receives assignments in the form of broad scope initiatives and establishes project plans, staffing plans and schedules to meet the assignment
- BA/BS degree and/or 4 years of related experience
- Must have at least 2 years managing and executing move coordination/day to day service requests
- Experience in Move Management and Furniture Project Management required
- Experience in Space Planning or Interior Architecture preferred
- Experience in communicating with all levels of management
31
Occupancy Planner Resume Examples & Samples
- Identify facility / furniture modifications required to implement spatial solutions
- Promote / implement the workplace mobility programs
- A Bachelor of Arts or a Bachelor of Science degree in Architecture, Construction Management, Engineering, Interior Design or Real Estate from an accredited institution, university or college
- Five to ten or more years of relevant and successful experience in space planning, project management or move management
- An advanced degree is a plus
- Broad knowledge of space planning and interior design principles, and working knowledge of facility and furniture systems, architectural methods and codes and industry standards and procedures
- Excellent computer skills, including fluency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Access and Outlook), and the ability to quickly learn and effectively utilize various facility management software tools
32
Occupancy Planner / Cafm Analyst Resume Examples & Samples
- Maintains and updates space and occupancy information for portfolio of approx. 3 million square feet, working with colleagues to ensure strong data integrity (using AutoCAD and IWMS/CAFM software)
- Generates reports and charts from space and occupancy data, often consolidating data from multiple sources into a single excel file
- Analyze occupancy and space information to formulate solutions for Business Unit space challenges
- Assists in preparation of PowerPoint presentations developed to articulate progress and/or recommendations related to a real estate project or strategy
- Participates in short and long term site strategy planning sessions with team, contributing insights gain through work with occupancy data
- Document processes or requirements in a clear, understandable, audience appropriate manner and accurately capture key information related to the process/requirement
- Identify process improvement opportunities and recommend strategies to close any service gaps or increase efficiency
- Work with end users to train on active processes and procedures as related to IWMS/CAFM software
- Assist with IWMS/CAFM system administration tasks
- Assist in business testing for new versions/features of IWMS/CAFM
- Experience with architectural plans
- Layer management
- Blocks/Attributes
- Scale/Unit conversion
- Must have working knowledge of Microsoft Word, Excel, PowerPoint & Visio
- Must have strong interest in technology tools/Motivation and ability to learn and adapt to new technologies
- Detail oriented with strong analysis, problem solving, organizational skills
- Client service focus/attitude
- Strong written and verbal communication skills and ability to clearly and effectively communicate with others
- Effective time management; ability to multi-task and work under pressure
- Database knowledge would be an asset
- Experience with IWMS/CAFM software an asset
- Knowledge of BOMA measurement standards an asset
33
Occupancy Planner Resume Examples & Samples
- Ability to understand and drive client space solutions and be able to solve for business needs at administrative locations
- Ability to interpret and apply financial services regulatory requirements affecting space and associate locations including privacy, functional adjacency / separation, and line of sight
- Strong ability to prepare graphic plans (AutoCAD test fits) and communicate potential solutions in a graphical manner
- Demonstrated familiarity with alternative work style solutions
- Demonstrated familiarity with planning methods to satisfy regulatory requirements
- Develops scope for small to medium scale interior projects
- Maintain and report the status of major initiatives affecting planning decisions for the administrative sites across multiple regions
- Participates in Audits (including seat assignments, occupancy, vacancy, labs and equipment)
- A Bachelor's Degree in Architecture, Design or related field
- A minimum of five to seven years’ experience in a corporate environment
- Previous experience in space/occupancy planning or store design, plus experience with interior office renovations
- Highly proficient in AutoCAD R14 LT, Microsoft Office Professional Office Suite (Word, Excel, PowerPoint, Access and Outlook), Microsoft MapPoint and SharePoint
- Ability to utilize client CAFM tool technology
34
Occupancy Planner Resume Examples & Samples
- Ability to interpret and apply financial services regulatory requirements affecting space and associate locations including privacy, functional adjacency/separation, and line of sight
- Bachelor's Degree in Architecture, Design or related field OR a minimum of 5-7 years’ experience in a corporate environment
- Previous experience in space/occupancy planning or store design
- Highly Proficient in AutoCAD R14 LT
- Microsoft Office Professional Office Suite (Word, Excel, PowerPoint, Outlook), MS MapPoint, and SharePoint
35
Senior Occupancy Planner Resume Examples & Samples
- Knowledge of applicable building codes, ADA regulations, National Electrical Code, etc
- Working knowledge of contract furniture lines including features, nomenclature, etc
- Solid understanding of most architecture and technical symbols and abbreviations
- Maintain as-built drawing files in client software system
- BA/BS in Management, Engineering or other industry-related degree. Equivalent experience in lieu of undergraduate degree is 6-10 years experience with at least 4 years in Project Management and, professional certifications preferred
- Revit knowledge
- AutoCAD 2008/2-13 proficient
- Ability to quickly absorb and utilize company-specific techniques, standards and procedures
- Excellent computer skills including MS Office; Microsoft Project a plus
- Must have excellent verbal and written communication skills in order to communicate clearly and effectively to all levels of staff and clients
- Must possess excellent social skills for effective interpersonal interaction within organization and with clients
- Ability to research and resolve problems; able to handle stressful situations with equanimity
- Ability to work in ‘team’ environment
- Able to work flexible hours; projects may occasionally require after hours or weekend work
- Must be US Citizen
- Must have active DOD Top Secret clearance
36
Occupancy Planner Resume Examples & Samples
- Manage space at Client HQ site in San Jose
- Support building projects from a space and headcount perspective
- Coordinate weekly move projects and new hire placement and terminations with MAC team
- Coordinate moves/adds/changes
- Support site stacking and strategic plans
- Maintain and update floor plans in AutoCAD
- Maintain and update space and occupancy inventories in CAFM (iOffice)
- Attend meetings as required
- Develop and present plans as needed
- Conduct space and occupancy audits as needed to maintain accurate reporting information of seating charts, names plates and usage of space. Review and validate monthly space and occupancy reporting for the site
- Oversee administration of the building drawings, both soft and hard copies, keeping all building construction documents and prints in a neat and organized order and in good repair. Make sure prints match CAD drawings and redlines are updated in blueprints at the completion of all projects
- Communicate changes, processes and plans effectively with Client
- Be familiar with Cushman & Wakefield policies and procedures and Client policies and procedures as they relate to your position and job description
- Be familiar with the overall layout of the property
37
Occupancy Planner Resume Examples & Samples
- BS or BA in Design, Architecture, or Finance
- 3 – 5 years of relevant experience
- AutoCAD, CAFM, and MS Office tools
- Strong communication both written and oral
38
Occupancy Planner Resume Examples & Samples
- Provide tactical and strategic plans to meet short and long term space and occupancy requirements for each business unit and the corporation
- Develop preliminary program requirements, migration plans and sequencing of group-level moves/relocations
- Conducts interviews and discussions with client(s) to gather, coordinate and synthesize project requirements, functional, operational and cultural issues
- Engages with client(s) on programming data, program/load neighborhood tool(s), develop neighborhood(s), adjacency diagram(s), stack plan(s), etc
- Develop Prepare/present summarized findings and recommendations for action or consideration by the Client, including, but not limited to, block or stack plan(s); charter(s) and move lists
- Collaborate with Senior Strategist and business unit leadership to collect headcount forecasts, resolve headcount forecast discrepancies between leadership's numbers and those collected at the group-level
- Ensures planning strategy is aligned with corporate guidelines and that all scenarios maximize use of space
- Track and report actual seat demand at the group level; report actual seat demand versus projected seat demand at the building and business unit level, as required
- Create effective space and occupancy plans for new and remodeled spaces while collaborating with architect and engineers during project design
- Collaborate with Project Management, Facility Management, and Transactions to review stacking strategies and to provide workload forecast related to project moves that are planned to occur based on occupancy plans/strategy
- Compiles planning data for quarterly reporting
- Participate in project and move coordination planning meetings as necessary or requested
- Ensure compliance with approved standards and authority levels and recommend, educate and enforce space policies/standards, procedures and protocols; notify client of customer requested exceptions
- Facilitates post-occupancy support and reviews to ensure deliverables were executed and client’s expectations were met. Evaluates outcomes and implements procedures for improvement
- In conjunction with Facilities, field verifies Occupancy Planning data as necessary to ensure accuracy
- Facilitates communication between other occupancy planners, CAD administrators, Move Management staff and other Client and C&W team members
- Ensure accurate reporting of information, and foster critical relationships between various individuals and organizations, communication channels will exist with
- Possess strong communication skills to work with Symantec employees at all levels of the organization
- No formal supervisory responsibilities in this position
- Provides informal assistance such as technical guidance, and/or training to coworkers
- Coordinates and assigns tasks to co-workers within a work unit and/or project
- Provides performance review input for Move Manager(s) and Move Coordinator(s)
39
Occupancy Planner Resume Examples & Samples
- Provides industrial and electronic lab equipment space planning and programming services on projects as assigned, and plans lab relocation activities at designated client sites
- Provides programming, space planning, coordination services, and plans lab relocation activities as allocated by PAL space planner
- Coordinates and manages project sequencing of various furniture and finish installations, cabling, security, IT, janitorial, movers, and other vendors in support of lab projects only. ("Labs" are typically NEW build and require very technical, out of the ordinary items such as specialized power and/or lighting, extra cooling/heating/temperature/humidity control, chemicals, clean rooms, ESD areas, CDA, chambers, special floor loading requirements, plumbing, fume hoods, specialized equipment and tooling, etc.)
- Relocation and reconfiguration of projects that are lab intensive
- Compile programming information for lab space and infrastructure requirements
- Develop plans with cabling requirements, IT requirements, and construction & utility
- Monitor layout and design of current and future lab space; apply customer needs to design
- Conduct building audits to verify lab details and room configurations are correctly noted on plans, communicate changes needed to appropriate team members
- Understands and applies government and site building codes and regulations; plans and related documentation for compliance
- B.A. or B.S. in related discipline or related experience
- 3 to 5 years professional experience in facilities planning, furniture project management, interior design
- Proficiency in Google Docs, Google Sheets, AutoCAD, (Visio CAFM/IWMS systems a plus)
- Relevant lab planning experience
- Solid customer service and interpersonal relationship skills, both written and oral, with advanced negotiation skills
- Flexible, adaptable style, and the ability to thrive in a fast pace work environment
- Strong organizational skills, attention to detail, and technical aptitude
- Project management experience as it relates to space/lab planning, and vendor management
- Willingness to take ownership of requests; prioritize and meet deadlines
- Advanced understanding of move requirements, reconfiguration processes, and equipment management
- Proficiency with MS Project O, preferred
40
Occupancy Planner Resume Examples & Samples
- Implement/Sell the Mobility Program, including conducting Dark Space Studies, Work style
- Surveys, iPlan recommendations
- Facilitates communication between other occupancy planners, planning assistants, CAD administrators, and other JLL team members
- Bachelor's degree in Architecture, Engineering, Construction Management, design or related field
- Strong working knowledge of architectural drawings and furniture systems
- Ability to successfully communicate with contractors, client’s representatives, customers and team members
- Strong interpersonal skills with an ability to interact at an executive level
- Flexibility with work hours and travel as needed
- Demonstrated skills in applications including MS or Google products
41
Senior Occupancy Planner Resume Examples & Samples
- Lead weekly site space planning coordination meetings and summarize findings and recommendations for action or consideration by the client
- Participates in Audits and Inventories (including seat assignments, occupancy, vacancy, labs & equipment)
- Reviews monthly reports on occupancy, capacity, efficiency and utilization and verifies that all are accurate and current
- Track and report actual seat availability at the group and building level; conduct building audits to verify employee locations, furniture layout and room configurations are correctly noted on floor plans. Perform monthly walkthroughs to keep floor plan updated within customized E-CenterOne System
- Report actual seat availability as compared to the actual and projected seat demand at the building level
- Participate in the development of budget and project timelines with internal team members
- Prepares and reviews building specific stacking plans
- Proficient in AutoCAD to produce test-fits and square foot calculations
- Proficient in eCI/Centerstone or in a current CAFM program
- Proficient in Microsoft Excel (e.g., V-Lookups, cell calculations)
- Takes initiative, volunteers readily
- Able to work independently with little supervision. Looks for and offers help when needed
- Strong knowledge base of systems workstations, their capabilities, and constraints
- Minimum of 7 – 10 years’ experience in Facilities Planning, Furniture Project Management, Furniture Design, or Interior Design in a corporate environment
- Previous experience in Space/Occupancy Planning at a strategic level, plus experience with interior office renovations
42
Intern Associate Occupancy Planner Resume Examples & Samples
- Support CAD Designer as needed; work through all phases of drawing production. Keep Project Manager informed of daily progress, time used and time expected for completion
- Run plotter, copier and other equipment as needed
- Work from sketches, notes and other input material to produce computer-generated drawings in AutoCAD. Must be able to complete drawings and project documentation with limited direction
- Site field verifications and measurements
- Troubleshoot space planning and design issues and provide alternate options
- Work with multiple furniture vendors design layouts for large furniture procurement projects
- BA/BS, at least 4 years applicable experience. Professional certifications preferred
- Understanding of basic drawing setup modeling technique and general knowledge of drafting standards
- 3-5 years of progressive relevant CAD experience
- Attention to detail and follow-through with self-implemented quality control measures
43
Occupancy Planner Resume Examples & Samples
- BS or BA in design, architecture of facility occupancy planning
- 3-5yrs experience
- MS Office, AutoCAD, CAFM Tools
- Capital project management experience
- Workplace strategy exposure
- Financial modeling or cost / benefit analysis exposure
- Understanding and versatility with Manhattan CenterStone, other data management or business intelligence tools
44
Occupancy Planner Resume Examples & Samples
- Create space and/or move solutions to address internal clients' occupancy/relocation requests that are aligned with CRE real estate portfolio strategy
- Review and assess LOB’s business needs in relation to guidelines of PGE CRE policy
- Meet and interface with Client to develop options. Outline budget issues, finalize project concepts and prepare final documents for client approval
- Serve as the primary client contact for relocation requests forwarded to him/her and collaborate with Relocation Team to ensure client needs are met
- Oversee group moves and moves with special requirements. Coordinate with relocation managers, immediate team members, move vendors, and present solutions to client
- Provide status updates and reports of relocation requests as requested by CRE team
- In conjunction with Sr. Occupancy Planner and Relocation Manager, develop migration plans and sequencing of group-level relocations
- Organize all data into approved Forms for planning and hand off purposes, including: planning charts, proposed spreadsheet data and written descriptions of solutions
- Perform Building Audit Program functions in assigned territories as needed to support special LOB & CRE requests (separate from Auditor role)
- Educate local contacts on space and occupancy policies & procedures, and notify Sr. Occupancy Planner if they are not being followed
- Adhere to and operate within safety policies and practices and attend required safety training
45
Occupancy Planner, Shanghai, GRE, Corp Resume Examples & Samples
- Bachelor Degree or Graduate Degree in Architecture or Interior Design
- 8-10 years of space planning or interior design experience
- Experience of managing multiple projects and working under corporate real estate with MNC (within a corporate or as an external service provider)
- Knowledge in design building system / services, new construction technique / methods, government permitting process, construction safety, project management processes
- Excellent written and verbal communication skills, fluency in English
- Strong inter-personal & organizational skill, analytical in approach & process oriented
46
Occupancy Planner Resume Examples & Samples
- Serve as a primary space liaison for Amazon’s AWS Business with Global Real Estate and Facilities team to be the authority on risk analysis based recommendations
- Develop strategy and best practices around how to effectively manage projects within the program. Consider schedules, available resources, scope and budgets to deliver job completion to your customer’s delight
- Build business cases that receive the required approval, financial and technical resources and the support of appropriate management to enact desired change. Deliver results
- Partner with Global Real Estate and Facilities and business partners to analyze headcount data and forecast demand
- Utilize current Amazon internal systems, including Facilities Management (FM) Systems, Actuate, COGNOS, inside.amazon.com, PeopleSoft and Trouble Ticketing. Self-motivate problem solve and explore alternative solutions to missing links on current processes and systems, collaborate cross functionally to implement
- Create best capacity building stack plans for the AWS Business, and their business partners
- Thoroughly understand, and educate accordingly, physical space management. Highlight tools and specific “how-tos” available to those that manage space by maintaining one current reference point to all AWS Space Administrators
- 5+ years of experience in product or process definition, managing cross-functional projects and programs with tight deadlines, having successfully managed a product or process from concept to execution
- Proven track record of complex and creative problem solving and the desire to create and build new processes
- Real Estate, Facilities and/or Space Planning experience
- Technical aptitude and familiarity with the design and utilization of complex systems. Strong project management skills
- Intermediate to advanced knowledge of Excel
- Thrive in ambiguous situations amongst several cross-functional entities
- Hold confidentiality in the highest regard
- Thoughtful leader with good judgment, company-wide focus and perspective. A team player that is not proprietary
- Excellent listening, speaking, verbal and written communication skills. Leads by influence, motivating and focusing
- Intense dedication to meeting the expectations and requirements of customers. Establishes and maintains effective relationships with customers by gaining their trust and respect
- Holds a natural curiosity for solving puzzles, playing Tetris and/or unraveling brain-teasing riddles
- Is an effective negotiator, yet personable and able to work with diverse personalities
- Bias for quick, data driven and common sense based decisions
- Self-motivated with a propensity to innovate and simplify
47
Occupancy Planner Resume Examples & Samples
- Participates in the development of a six-year baseline occupancy plan
- Participates in the development of the three-year plan addressing steps to achieve the six-year plan
- Tracks and reports projectedversus actual seat counts
- Reports the current supply and capacity, and forecasts inventory changes for a rolling eighteen-month timeframe
- Participates in Audits (including seat assignments, occupancy, vacancy, labs & equipment). Present Audit Data to Senior OP & Leadership
- Reviews exception and non-standard client requests, track approved requests on log
- Bachelor's degree in Architecture, Interior Design, or related field
- Minimum of three years or experience in a corporate environment
- AutoCAD, Microsoft Excel, PowerPoint
48
Senior Occupancy Planner Resume Examples & Samples
- Proficient in Microsoft Excel i.e. (V-Lookups, cell calculations, pivots, etc.)
- Bachelor's Degree in Architecture, Interior Design or related field
- Minimum of 5-7 years’ experience in a corporate environment.
49
Senior Occupancy Planner Resume Examples & Samples
- Achieve or exceed financial targets and ensure effective, efficient and economic operation of assigned responsibilities
- Ensure that operational expenditure for the site/s is managed within agreed budgets and identify efficiencies where possible
- Participate in the annual capital, budgeting and monthly forecasting processes
- Manage and understand financial year budget spend reports (actual vs. budget, variance etc.)
- Manage payments to vendors where applicable, using available systems, complying with all relevant policies and procedures
- Ensure compliance within delegated financial and contractual authorities
- Bachelor’s degree in Architecture, Interior Design, Construction Management, or related field
- 7+ years’ experience in managing occupancy, space, move management and change management processes across a broad geography in a remote and virtual environment
- 5+ years of direct management experience
- Demonstrated high level of performance in project budgeting and scheduling
- Proficiency in a range of information technology tools and platforms
50
Associate Occupancy Planner Resume Examples & Samples
- Manages Work Order In Box
- Provides occupancy information to appropriate parties while participating in project move meetings; and
- For clarification: a move coordinator (project manager for moves) will provide the following services: move “spreadsheets” with names of people to move, scheduling specific dates for moves and relocations, establishing notification and move instructions to end-user, coordination between, facility management, planning, telecommunications, information technology, the move company, and the furniture vendor. Also, Facility Management will maintain furniture inventories
- Activities / Deliverables
- Field Verify Occupancy Planning Data
- Planning assistants and CAD administrators to review and resolve campus/building-specific forecasts, needs, concerns, and issues
- Reports, plans and spreadsheets required to support the planning organization for its internal processes or to facilitate decision-making by departments on a campus or within a building; and
- Churn reports by department and building
- Bachelor's degree in Architecture, Interior Design, or a related field
- Minimum of 3 years’ experience in a corporate environment
51
Senior Occupancy Planner Resume Examples & Samples
- Bachelor's degree (BA/BS) from 4-year college or university. Master's degree preferred
- Minimum five years experience directly related to the delivery of strategic planning services; or equivalent combination of education and experience
- AutoCAD drawing experience is required. CAFM software experience is preferred
- Professional Registration in Architecture or Interior Design preferred
- Certification in Corporate Real Estate, LEED or Facilities Management preferred
- Excellent written and verbal communication skills. Strong organizational and analytical skills
- Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information. Requires advanced knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and commissions. Conducts advanced financial analysis. Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving several options in situations. Requires advanced analytical and quantitative skills. Proficient with word processing, spreadsheet, desktop publishing and CAD/CAFM software including MS Office Suite (MS Project, PowerPoint, Excel & Visio). Familiar with system furniture design and modular furniture while demonstrating knowledge and adherence to building regulations and health & safety guidelines. Ability to provide efficient, timely and reliable service to client(s). Ability to present information in an effective way. Ability to respond effectively to sensitive issues. Ability to collaborate, problem solve and multi-task. Ability to adapt to change when necessary
- Decisions made with thorough understanding of procedures, company policies, and business practices to achieve general results and deadlines
- Responsible for setting work unit and/or project deadlines
- Errors in judgment may cause short-term impact to department
52
Senior Occupancy Planner Resume Examples & Samples
- Responsible for interpreting a customer’s stated business needs into space requirements/scope, and developing the programming schedule, using strong interviewing and listening skills
- Respond to rapidly changing business needs with flexibility and commitment to solve for new requirements/scope
- Populate space programming templates and/or prepare a programming matrix
- Apply a working knowledge of office design principles and trends such as agile, mobile or collaborative workplace
- Use creative and analytical thinking to generate multiple solution options for complex occupancy problems, such as M&A, rapid growth, consolidations, or economic disrupters
- Reconcile “bottom-up” and “top-down” headcount projections to forecast demand for space over one to three years
- Aggregate and interpret data from multiple sources, translate analysis into actionable information for client decision making, presented in MS PowerPoint
- Efficiently manage conference room restriction program for multiple sites
- 5 – 7 years’ work experience in occupancy or space planning at a strategic level, interior office planning, or move/project management in a corporate real estate setting as a vendor or end user
- Excellent written and verbal communication skills; able to tactfully deliver difficult messages, and tailor information to the audience
- Advanced proficiency in MS Office (Excel, PowerPoint, and Word) and Adobe Acrobat, with the capability to master client specific programs
- Proficient in AutoCAD for test fit option development, and use of hatching
- Proficient in CAFM/IWMS database (i.e. FMS, Manhattan, Tririga, Archibus, or similar). Intermediate to advanced proficiency preferred
- Proficient in web-based file sharing applications
- Comfortable with frequent or rapid change; flexibility to adapt to shifting priorities
- Understanding of and commitment to client service
- A desire to work within a diverse, collaborative, and driven professional environment
53
Occupancy Planner Resume Examples & Samples
- Develop migration plans and space strategies utilizing blocking and stacking diagrams as necessary for strategic and tactical planning
- Provide complex and detailed design layouts of new and existing office space and furniture as needed for move and tenant improvement projects
- Ability to work autonomously while directing others as needed and informing group as decisions are made
- Understand and apply government and site building codes and regulations
- BS/BA degree in related discipline (e.g., architecture, interior design, Corporate Real Estate & Facilities Management planning/coordination, facilities, project or construction management) – or Minimum of 3 years of related work experience in Move Management, Furniture Project Management, Space Planning, or Interior Architecture
- Proficiency with Google Docs; familiarity with an IWMS/CAFM system (such as Tririga, Manhattan, or Archibus), and a computer drafting/drawing application (such as Design Review, Revit, AutoCAD, Visio, etc.)
- Keeping current on industry trends related to move processes and benchmarking practices
- Works well and respectfully with people at all levels with a demonstrated team player and collaborative attitude and approach
- Strong organizational skills combined with attention to detail and quality
- Willingness to be proactive and take ownership of requests; prioritize workload and schedule to meet deadlines accordingly
- Ability to manage vendor relationships, influence and push for desired results when needed
- Willing to learn from teammates while providing insight to industry best practices
- General understanding of large (50-1000) move requirements and furniture reconfiguration processes
- Proficiency with project scheduling software (such as Microsoft Project), preferred
54
S Occupancy Planner Resume Examples & Samples
- Manage space at client site or sites Support building projects from a space and headcount perspective Coordinate weekly move projects and new hire placement and terminations with MAC Team
- Maintain and update floor plans in AutoCAD Maintain and update space and occupancy inventories in CAFM (iOffice)
- Develop and maintain site stacking and strategic plans Develop and present neighborhood or move plans
- Conduct space and occupancy audits to maintain accurate reporting information of seating charts, names plates and usage of space
- Review and validate monthly space and occupancy reporting for the site
- Oversee administration of the building drawings in AutoCAD/ iOffice, keeping all building construction documents in a neat and organized order ensuring there are backup files
- Make sure prints match CAD drawings and redlines are updated in blueprints at the completion of all projects
- Support the overall goal to maintain a neat, clean, safe, healthy, productive, sustainable workplace at the lowest cost possible
- Communicate and coordinate building, space and headcount changes with Internal and External partners
- Communicate changes, processes and plans effectively with the client Be familiar with C&W and the Client policies and procedures, as they relate to this position and job description Be familiar with the overall layout of the property
- Always respond to customers, vendors, and fellow employees in a professional and courteous manner in carrying out your assigned duties
- Support change management as it relates to space and moves as needed
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Occupancy Planner Resume Examples & Samples
- Analyzes space requirements and provides conceptual space plans and recommendations to real estate team(s) and/or stake holders; Prepares block or stack plan(s); charter(s) and move lists
- Collaborates with other team members to gain business intelligence. Responsible for occupancy data within the system of record. May be required to manage space walks for validation and update of occupancy metrics
- Attends client meetings to collect requirements, present findings and recommendation. Obtains approvals to proceed when required
- EDUCATION and EXPERIENCE-Bachelor's degree (BA/BS) from 4-year college or university. Master's degree preferred. Minimum three years experience directly related to the delivery of strategic planning services; or equivalent combination of education and experience. AutoCAD drawing experience is required. CAFM software experience is preferred
- COMMUNICATION SKILLS-Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information
- FINANCIAL KNOWLEDGE-Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis
- REASONING ABILITY-Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills
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Occupancy Planner Resume Examples & Samples
- Degree in Architecture, Design, or other Facilities related discipline
- Minimum 2 years of experience in Facilities, Construction, Architecture, or Interior Design
- 1 year experience in furniture design/coordination and/or project management
- Understanding of basic building codes and spatial programming relationships
- Proficiency in AutoCAD required. Experience with CAFM Systems a plus
- Ability to problem solve based on historical data and logic
- Google Sheets/Excel skills proficiency
- Ability to simultaneously manage multiple projects while making a day-to-day impact
- Organized, independent and self-motivated (entrepreneurial), enthusiastic, dependable, detail oriented, flexible in scheduling and prioritization
- Exceptional interpersonal skills with the ability to maintain positive relationships, both internally and externally
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Occupancy Planner Resume Examples & Samples
- 5 years of experience in a corporate environment
- Experience in reading architectural drawings
- Experience in Microsoft Office Suite software applications
- Knowledge of CAFM software, space management systems, and relational database functionality
- Knowledge of AutoCADD
- Ability to develop conclusions and recommendations
- Ability to create reports and deliverable text clearly and comprehensibly
- Ability to complete tasks and produce deliverables independently
- BA or BS degree and 5 years of experience in occupancy or space planning, facilities planning, facility maintenance planning, or project participation in relation to commercial office, manufacturing, or lab environments
- Knowledge of the CAFM database a plus
- Possession of excellent analytical and presentation skills
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Senior Occupancy Planner Resume Examples & Samples
- Summarize findings and recommendations for action or consideration by the client
- Summarize the status of major initiatives affecting planning decisions for the sites
- Participate in Audits (including seat assignments, occupancy, vacancy, labs & equipment)
- Report the current supply and capacity, and forecasts inventory changes
- Strong client relationship management capabilities
- Strong teaming / collaboration skills (including virtual collaboration with remote colleagues)
- Solid project management abilities
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Occupancy Planner Resume Examples & Samples
- Analyzes space requirements and provides conceptual space plans and recommendations to real estate team(s) and/or stake holders
- Collaborates with other team members to gain business intelligence
- May be required to manage space walks for validation and update of occupancy metrics
- Partners with other departments on move and relocation sequencing and execution
- Attends client meetings to collect requirements, present findings and recommendation
- Obtains approvals to proceed when required
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Senior Occupancy Planner Resume Examples & Samples
- BS or BA with concentration in Design, Project Management, Facilities Management, or Architecture
- Experienced in space/occupancy planning at a strategic level
- Experience with interior office renovations
- In it for the long term and thrive on new challenges Strong with oral and written communications
- An entrepreneurial spirit and an open mind to make the most of every opportunity
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Occupancy Planner Top Secret Clearance Resume Examples & Samples
- To support occupancy planning with current, accurate, departmental-level occupancy information, maintain the planning database, and capture post-move space assignments
- Partner with Building Planners, Project Managers, and Project Coordinators in maintaining building occupancy information and providing project support for portfolios
- Field verify occupancy planning data; perform frequent building walks to evaluate and document current space utilization of departments/areas
- Maintenance of accurate employee data and building drawings in database
- Compile quarterly report data; perform headcount/space allocation analyses and provide detailed/accurate report of this information for review
- Meet with client space contacts to update and maintain space utilization, reorganization updates, and provide project move support
- Support Workplace Strategy Team in reviewing and maintaining space allocation plans, options and schematic plans
- Support Project Managers with project details including running reports, gathering data, creating project charters and coordinating project activities as necessary
- Prepare Excel spreadsheets, Pivot tables and PowerPoint presentations to report findings and provide detailed/accurate reporting information to internal team
- Have working knowledge of AutoCADD and be fully sufficient using Outlook, MS Office, Power Point and Excel
- An active TOP SECRET Clearance is a requirement for this position
- Bachelor’s degree and five years’ work experience in 2 or more of the following: a) occupancy/space planning, b) facilities planning, c) facility maintenance planning d) project participation in relation to commercial office, manufacturing and/or lab environments
- Minimum of five years of experience in a corporate environment
- Possess strong analytical skills, presentation skills and the ability to develop conclusions and recommendations
- Create reports and deliverable text clearly and comprehensibly
- Possess working knowledge of CAFM software, space management systems, and relational database functionality
- Proficiency in reading architectural drawings
- Proficiency in MS Office Suite software applications
- CAFM database knowledge a plus
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Associate Occupancy Planner Resume Examples & Samples
- Conducting space utilization studies which will include field audits, data entry and data roll up
- Perform building audits to ensure CAD/CAFM data accuracy by validating layout and space plan of facilities in relation to the drawings as directed by the planning team
- Create and maintain building walk log which identifies each discrepancy and its resolution
- Responsible for resolution for all discrepancies to improve accuracy of database and drawings
- Presenting finding and explaining discrepancies to Space Planning, CAD/CAFM and MAC teams
- Assist Strategic and Occupancy Planners as needed
- Occasionally perform as a Project Admin on move related projects
- Perform a variety of data management and reporting tasks related to headcount and space
- Solid customer service acumen and interpersonal relationship skills
- Effective organizational and communication skills
- Demonstrated team and collaborative skills
- Software skills or ability/willingness to learn
- BA/BS in Architecture, Interior Design, or equivalent combination of education and experience
- 0 – 2+ years of experience
- Previous experience in or exposure to space/occupancy planning
- CAD/CAFM experience, a plus
- Experience with working in a professional office environment
- Experience with Microsoft Excel, PowerPoint, Word, Outlook (or similar software)
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Senior Occupancy Planner Resume Examples & Samples
- 5 – 7 years of work experience in Occupancy, Space, or Inter-Office Planning at a strategic level, or Move/Project Management in a Corporate Real Estate setting as a vendor or end user
- Advanced proficiency in MS Office (EXCEL, PowerPoint, and Word) and Adobe Acrobat, with the capability to master client-specific programs
- Proficient in AutoCAD for test fit option development, and use of hatching. Intermediate to advanced proficiency preferred
- Proficient in CAFM/IWMS database (i.e. FMS, Manhattan, Tririga, Archibus, or similar). Intermediate to advanced proficiency, preferred
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Occupancy Planner Resume Examples & Samples
- Act as the single point of contact for space questions in the assigned portfolio: manage and resolve space requests; provide test fits, blocking and stacking plans; develop sequencing plans for major relocations; maintain allocation plans; and is aware of the workplace conditions at each site
- Develop relationships with end user customers to understand their business needs, and facilitate and/or resolve planning issues identified by them
- Respond to rapidly changing business needs with flexibility and commitment to solve for new requirements/scope, including growth and/or consolidations
- Responsible for gathering space requirements/scope based on a customer’s stated needs, and developing the programming schedule, using interviewing and listening skills
- Use creative and analytical thinking to aggregate data from multiple sources and generate solution options for occupancy problems, providing analysis for client decision making
- Support development of the business case for real estate actions based on business requirements, client programs/initiatives, time constraints, lease options, current supply of space and projected demand for space, presented in MS PowerPoint
- Utilizing a CAFM/IWMS database, manage allocations and maintain data accuracy, and perform quarterly data and drawing audits
- Perform physical space audits/walkthroughs as required
- Report on building data, organizational data, and occupancy metrics at the campus, metro, or regional level using MS Excel
- Bachelor’s Degree in Management, Architecture, Design, Real Estate, Construction, or a related field
- 3 to 5 years work experience in occupancy or space planning for corporate clients, or interior office planning, move/project management or related Facilities function in a corporate real estate setting as a vendor or end user
- Able to explain complex information in a straightforward manner
- Possesses a working knowledge of office design principles and trends such as the mobile or collaborative workplace
- Demonstrated intermediate or higher proficiency in MS Excel including pivot tables and V-Lookups
- Ability to consolidate data and floor plans into MS PowerPoint for presentations to client and lines of business
- Proficient in AutoCAD for test fit option development
- Proficient in CAFM/IWMS database (i.e. FMS, Manhattan, Tririga, Archibus, or similar)
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Occupancy Planner Resume Examples & Samples
- Primary point of contact for space data questions in the assigned portfolio
- Train and manage key end‐users to maintain data accuracy, while also educating them on planning and space policies/standards, procedures and protocols, and notify
- Reports on building and organizational data, occupancy and utilization metrics
- Supports development of the annual chargeback process using the client CAFM/IWMS system
- Evaluate, recommend and improve data and drawing integrity in the client CAFM/IWMS system
- Compares over time, actual seat demand versus projected seat demand at the building and business unit level
- This role does not have any direct reports
- Bachelor’s degree in architecture, construction management, design, or related field with a minimum of 3+ years’ experience in a corporate real estate environment
- Strong working knowledge of office design principles and trends such as the mobile or collaborative workplace. Previous experience in space planning and using AutoCAD in a planning capacity is desirable
- Excellent written and verbal communication skills; able to explain complex information in a straightforward manner
- Experience with BOMA Standard calculations
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Junior Occupancy Planner Resume Examples & Samples
- Provides CAD and Revit support to keep drawings current and integrated with the Facilities Management software
- Used CAD and Revit to maintain “as built” drawing sets of the clients NJ sites, often working with clients architectural, engineering, and construction vendors to incorporate renovation projects into existing plans. This includes maintaining the Revit model
- Provide CAD and Revit drawings to the client and their vendors for project work
- Provide CAD and Revit drawings to JLL staff for site project work
- Provides geographic stacking diagrams by location, by building and by floor
- Reports the current supply and capacity
- Ensures planning is aligned with corporate guidelines, and that all scenarios maximize use of space
- Compile Quarterly Report Data
- Assists in Issuing the Quarterly Report: The quarterly report includes: headcount projections, supply and capacity information and the status of major initiatives (a real estate action plan) for the portfolio; monthly space allocation data, group block plans
- Facilitates and/or resolves issues identified in the bi weekly planning meeting
- Facilitates communication between other occupancy planners, planning assistants, CAD administrators, and other Jones Lang LaSalle team members
- Required Knowledge, Skills and Abilities (KSA)
- Very strong CAD and Revit skills, Excel, Word, and familiarity with Facilities Management software
- Bachelor's degree in architecture, construction management, design or related field with a minimum of three to five years or experience in a corporate environment
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Occupancy Planner Resume Examples & Samples
- Forecasts order of magnitude scopes, schedules and budgets for project moves planned to occur based on stacking plans/strategy
- Implement/Sell the Mobility Program, including conducting Utilization Studies, Work style Surveys, and assist in Change Management recommendations
- Assist in developing site-specific Planning Strategies with Strategic Portfolio Management
- Lead Utilization Studies including deploying sensors, performing manual observations and tracking Badge Swipe Data. Responsible for gathering, analysis and presentation of all data to internal JLL team and Customer Representatives
- Bachelor's degree in Architecture, Construction Management, Design, or related field
- Minimum of 3 – 5 years or experience in a corporate environment
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Senior Occupancy Planner Resume Examples & Samples
- Collaborate with the (Regional Occupancy Manager) Workplace Strategy Manager implementing approved real estate strategies and business group initiatives which affect business group occupancy
- Manage and guide all aspects of the delivery of work space and productive environments. Develop project work plan and deliverables, create presentations which effectively communicate the project objectives
- Track progress of assigned projects against goals, objectives, timelines and budgets; generate reports documenting status as required
- Prepare assigned account and business group reports per pre-determined frequencies; schedule and facilitate meetings as needed
- Develop a familiarity with the enterprise, key contacts and an expertise with the internal processes of assigned business group(s)
- Assist the Workplace Strategy Manager successfully execute the 6 month tactical migration plan
- Solution and create stack plans to effectively implement the migration and ad-hoc planning
- Mitigate disruption and optimize on delivery of emergent space requirements
- Manage communication strategies for all stakeholders within aligned business groups, especially with the space representatives and relationship managers
- Develop framing documents and business case analyses for aligned business groups
- Ensure and facilitate excellent communication with clients, stakeholders and team members; maintain and share all relevant information and/or lessons learned
- Manage a systematic approach on occupant satisfaction at the service delivery level
- Contribute to continuous process improvement programs, identifying and implementing cost savings opportunities
- Provide support in maintaining and executing the established space governance model and principles
- Execute change management strategies to support business groups and portfolio activity
- Performs additional job duties as requested
- Ability to write reports, prepare quality powerpoint presentations and effectively lead discussions; ability to engage in active listening and effectively interact with clients and stakeholders
- Ability to apply concepts of basic algebra and geometry to practical situations
- Ability to solve problems and deal with a variety of options in varying situations and ambiguity; requires analytical and quantitative skills
- Supply / Demand Principles; Space Planning and Forecasting
- High Level Understanding and appreciation of Project Management, Planning, Facilities Management
- Business acumen with an understanding of operational impact related to actions/decisions
- Teaming/Consultant and Customer Service skills
- Critical thinking and problem solving; Risk Identification and Analysis
- Microsoft Office Suite including PowerPoint, SharePoint,Visio and Excel
- Ability to self motivate and drive others towards clearly defined goals
- Ability to document processes, procedures and best practices
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Occupancy Planner Resume Examples & Samples
- Build and maintain strong relationships with BU customers to provide excellent customer service
- Provide design layouts of new and existing office space and furniture as needed for move and tenant improvement projects
- Working with MAC manager and furniture manager/vendors to develop move plans with space assignments, occupancy plans, and furniture reconfiguration requirements
- Coordinate building audits to verify that employee locations, furniture layout and room configurations are correctly noted on floor plans. (Aiming towards less in future)
- Coordinates and performs space planning for all facilities, including development of space plans to accommodate staffing and other business requirements
- Manages relocations including the development and execution of project planning activities, timing of group moves/relocations, migration and phasing plans, stack and block plans, test-fits and final relocations
- Participates in the development and integration of space management tools, processes, standards, and policies to improve efficiencies
- Present plans to business units, including scenarios to optimize use of space while meeting business requirements
- Meet with internal departments to manage space requirements, reorganization updates,
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Occupancy Planner Resume Examples & Samples
- Review every assigned request for space and every scheduled move for appropriateness
- Identify and develop alternative space solutions to meet requested needs
- Present to requester and obtain concurrence
- Establish working relationship with key site and client personnel to facilitate space planning and moves
- Issue formal requests for facility/furniture modifications
- Collaborate with project engineer to develop budget cost estimates, and to obtain funding approval
- Translate departmental headcount information into specific occupancy plan
- Plan move sequences required to deliver requested results
- Collaborate with move team
- Schedule moves into prepared spaces
- Translate departmental headcount forecasts into reservations of specific spaces
- Periodically review and update space reserved for forecasted growth
- Maintain accuracy of database of space inventory (type and size)
- Maintain accuracy of database of space utilization (occupants and support)
- Conduct periodic physical audits of space and occupancy
- Review and approve data updates suggested by field audits
- Bachelor’s degree in Architecture, Construction Management, Engineering, Interior Design, or Real Estate
- Advanced degree, a plus
- 5 – 10 years of relevant and successful experience in space planning, project management, or move management
- Broad knowledge of space planning and interior design principles
- Working knowledge of facility & furniture systems, architectural methods and codes, and industry standards and procedures
- Excellent computer skills, including fluency in all MS Office suite applications
- Ability to quickly learn and effectively utilize various facility management software tools
- Easily manage multiple assignments, simultaneously, and exhibit a strong customer service orientation
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Senior Workplace Occupancy Planner Resume Examples & Samples
- Delivers an approach informed by understanding client business needs, change management, design partnerships, building infrastructure, facilities management and project management
- Conducts interviews and discussions with client(s) to gather, coordinate and synthesize project goals/objectives, programming of space needs (headcount, growth, allocations, adjacencies, special support). Collaborate with Client Relationship Managers to integrate business objectives
- Develops scenario, test-fit, migration plans to support the masterplan and workplace strategy
- Generates conceptual solutions considering client’s spatial requirements, physical planning constraints, workplace/planning guidelines and corresponding IT, HR and compliance requirements
- Produces detailed drawings and presentations for internal stakeholder(s) and client facing steering committee meetings (Workplace Managers, Client Relationship Managers, Leadership, etc.) for review and feedback. Involve project management staff as appropriate for move and construction services
- Partners with Architectural Vendors and Project Management to investigate code requirements and city or county permits when moving or reconfiguring office space. Make recommendations to Management on necessary space planning code changes and/or requirements and updates
- Coordinates planning activities with Workplace Change Management. Participate in workshops and delivery of workplace information during the change process
- Utilizes post-occupancy data to inform evolution of workplace and planning guidelines. Evaluate outcomes and implement procedures for improvement. Identify opportunities for improvements by and among the clients and/or companies. Transitions projects to the Facility Management team as needed
- Acts as a Subject Matter Expert (SME) for key systems/processes in subject teams and day-to-day functions. May mentor and train team, as needed
- Creates CAD based architectural and furniture plans
- OTHER SKILLS and/or ABILITIES-Proficient with word processing, spreadsheet, desktop publishing and CAD/CAFM software including MS Office Suite (MS Project, PowerPoint, Excel & Visio). Familiar with system furniture design and modular furniture while demonstrating knowledge and adherence to building regulations and health & safety guidelines. Ability to provide efficient, timely and reliable service to client(s). Ability to present information in an effective way. Ability to respond effectively to sensitive issues. Ability to collaborate, problem solve and multi-task. Ability to adapt to change when necessary. Familiar with system furniture design and modular furniture while demonstrating knowledge and adherence to building regulations and health & safety guidelines
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Senior Occupancy Planner Resume Examples & Samples
- Analyzes space requirements and provides conceptual space plans and recommendations to real estate team(s) and/or stake holders; demonstrates responsiveness to service requests, innovation and creativity in delivering facility services
- Prepares block or stack plan(s); charter(s) and move lists
- Produces drawings and presentations for internal stakeholder(s) and client facing steering committee meetings (Workplace Managers, Business Unit Directors, Leadership, etc.) for review and feedback; involves project management staff as appropriate for move and construction services
- Conducts analysis and review of work area(s) affected by move planning to ensure that current location(s) and office availability at destination location(s) is reflected accurately
- Responsible for occupancy data within the system of record
- Liaise with Change Management teams as needed
- Develops scenario space planning tools/models (exit/maintain/grow)
- Prepares forecasts and analyzes space planning trends in general business conditions
- Partners with Architectural Vendors and Project Management to investigates code requirements and city or county permits when moving or reconfiguring office space
- Makes recommendations to Management on necessary space planning code changes and/or requirements and updates
- Attends client meetings; drafts meeting minutes and obtains approvals to proceed when required
- Facilitates post-occupancy support and reviews to ensure deliverables were executed and client’s expectations were met
- Evaluates outcomes and implements procedures for improvement
- Identifies opportunities for improvements by and among the clients and/or companies
- Acts as a Subject Matter Expert (SME) for key systems/processes in subject teams and day-to-day functions
- May mentor and train team as needed. Other duties may be assigned
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Senior Occupancy Planner Resume Examples & Samples
- Act as Customer Relationship Manager for Client Real Estate organization
- Engage Business Unit Leaders to ensure their Real Estate needs are being addressed
- Analyzes space requirements and provides conceptual space plans and recommendations to real estate team(s) and/or stakeholders
- Leverage relationships with Business Units and service deliver partners to identify the highest value solutions for the client
- Partners with other departments on move and relocation sequencing and execution. Liaise with Change Management teams as needed
- Acts as a single point of contact for relevant systems/processes in subject teams and day-to-day functions
- Responsible for occupancy data within the system of record. May be required to manage space walks for validation and update of occupancy metrics
- Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information
- Client relationship and engagement, foster positive relationships with the client to build trust and an environment of partnership
- Ability to provide efficient, timely and reliable service to client(s). Ability to present information in an effective way. Ability to respond effectively to sensitive issues. Ability to collaborate, problem solve and multi-task. Ability to adapt to change when necessary
- Ability to drive decision making under uncertainty. Must leverage client relationship to manage and drive solutions under ambiguity, identifying the optimal solution for the client
- Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills
- Decisions made with thorough knowledge of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines
- Familiar with system furniture design and modular furniture while demonstrating knowledge and adherence to building regulations and health & safety guidelines
- Other duties may be assigned
- EDUCATION and EXPERIENCE-Bachelor's degree (BA/BS) from 4-year college or university. Master's degree preferred. Minimum five years experience directly related to the delivery of strategic planning services; or equivalent combination of education and experience. AutoCAD drawing experience is required. CAFM software experience is preferred
- CERTIFICATES and/or LICENSES-Professional Registration in Architecture or Interior Design preferred. Certification in Corporate Real Estate, LEED or Facilities Management preferred
- FINANCIAL KNOWLEDGE-Requires advanced knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and commissions. Conducts advanced financial analysis
- REASONING ABILITY-Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving several options in situations. Requires advanced analytical and quantitative skills
- OTHER SKILLS and/or ABILITIES-Proficient with word processing, spreadsheet, desktop publishing and CAD/CAFM software including MS Office Suite (MS Project, PowerPoint, Excel & Visio). Familiar with system furniture design and modular furniture while demonstrating knowledge and adherence to building regulations and health & safety guidelines. Ability to provide efficient, timely and reliable service to client(s). Ability to present information in an effective way. Ability to respond effectively to sensitive issues. Ability to collaborate, problem solve and multi-task. Ability to adapt to change when necessary
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Occupancy Planner Resume Examples & Samples
- Establish and maintain relationships with various internal Business Units, including call center leadership, to understand their requirements and the impacts to occupancy. Develop and maintain appropriate strategies to address fluctuations in occupancy
- In conjunction with the Workplace Strategist, develop blocking and stacking diagrams and re-stack scenarios for all locations enterprise wide
- Oversee all facility space and personnel move requests (MAC) within the Riverwoods HQ campus
- Develop migration plans and sequencing of group-level relocations
- Recommend, educate and enforce space policies/standards, procedures and protocols and notifies management of customer requested exceptions
- Analyze and report on actual seat demand versus projected seat demand enterprise-wide using IWMS tools
- Bachelor’s Degree in Architecture or related field or equivalent experience in lieu of education
- 5-7 years of space planning and MAC management
- Possess strong analytical skills (advanced Excel capability) and the ability to develop conclusions and recommendations
- Proficient in understanding architectural drawings (AutoCAD), concepts and designs
- Possess excellent customer service and interpersonal relationship skills
- Some project management a plus
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Senior Occupancy Planner Resume Examples & Samples
- Bachelor's Degree in Architecture, Interior Design, or related field
- Minimum 5 years of experience in a corporate environment
- Previous experience in space/occupancy planning at a strategic level
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Occupancy Planner Resume Examples & Samples
- Assist in developing site-specific planning strategies
- Develop blocking plans and sequencing of group moves/relocations
- Lead development of preliminary program requirements and translate into space requirement and test fit
- Provides a single point-of-contact for geography-related planning questions, including recommending and enforcing space policies/standards, procedures, and protocols
- Build relationships with key site contacts to ensure high level of customer service as the “face” of the client’s Corporate Real Estate department
- Implement and sell the client’s alternative workplace program, including analysis and presentation of utilization studies and making recommendations
- Attend kick-off meetings for new real estate acquisitions, major renovation projects and project moves
- Bachelor's degree in architecture, construction management, design or related field with a minimum of three to five years of experience in a corporate environment
- Previous experience in space/occupancy planning, interior office renovations, and using AutoCAD in a planning capacity is required
- Excellent strategic, analytical, communication, and presentation skills are essential
- Ability to self-motivate, multi-task and manage numerous projects simultaneously
- Strong computer skills including MS Office. Experience creating PowerPoint presentations and Excel spreadsheets required
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Occupancy Planner Resume Examples & Samples
- Travel within Canada and the United States is required
- 3 to 5 years work experience in occupancy or space planning for corporate clients; or interior office planning, move/project management or related Facilities function in a corporate real estate setting as a vendor or end user
- Possesses a working knowledge of office design principles and trends such as the mobile or collaborative workplace; literate in reading and interpreting floor plans
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Occupancy Planner Resume Examples & Samples
- Assist in issuing quarterly reports: The quarterly report includes: headcount projections, supply and capacity information and the status of major initiatives (a real estate action plan) for the portfolio; monthly space allocation data, group block plans
- Facilitate and/or resolve issues identified in the weekly planning meeting
- Attend kick-off meetings for new real estate acquisitions, major renovation projects, and project moves
- Facilitate communication between other Occupancy Planners, Planning Assistants, CAD Administrators, and other Jones Lang LaSalle team members
- Interact with the Move Coordination team to review and approve moves, develop migration plans and conduct facility audits
- Provide performance review input for Planning Assistants and CAD Administrators
- Provide a single point of contact for geography-related planning questions
- Report the bottoms-up seat count projections by business unit for a rolling, three-year planning horizon and work with the Occupancy Planner Lead to reconcile discrepancies with tops-down projections
- Track and report projected versus actual seat counts
- Provide geographic stacking diagrams by location, by building and by floor
- Maintain and secure business units’ agreement to geographic stacking plans
- Develop preliminary program requirements for each department (by building, if necessary.)
- Develop, maintain and report space allocation plans, and if applicable, issues space allocation reports
- Participate in Audits (including seat assignments, occupancy, vacancy, labs, & equipment). Present audit data to the Occupancy Planner Lead & Leadership
- Compile quarterly report data
- Field verifies occupancy planning data
- Bachelor's degree in architecture, construction management, design, or related field with a minimum of three to five years or experience in a corporate environment
- Proficient with Microsoft Excel, Project, PowerPoint, and Word
- Must be able to speak and write in fluent English
- Ability to understand complex ideas and communicate those ideas to others on the account
- Knowledge of Auto CAD, CAFM (ARCHIBUS) Sketch Up, Revit software
- Ability to solve problems individually and in a team setting
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Senior Occupancy Planner Resume Examples & Samples
- Actively supports LAM Research (LAM) real estate and facilities planning activities in the greater Silicon Valley area
- Creates and develops short- and long-term occupancy plans for the client, demonstrating a keen ability to collect information and translate it into a comprehensive real estate plan
- Gatekeeper of LAM workplace strategy & design guidelines to ensure project alignment with LAM corporate goals & objectives
- Support more complex analysis tasks and comprehensive analysis tasks and comprehensive facility planning (e.g. opportunity analysis, options development, option evaluation, pro/con comparison, makes recommendations) with some guidance. Developing next level details to ensure proposed solution will work
- Monitor growth direction and projection for impact to established site strategies
- Key participant in the Innovation Squad initiative as a subject matter expert (SMA) in the area of workplace strategies
- Establish and maintains a strong relationship with Business Units contacts
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Occupancy Planner Lead Resume Examples & Samples
- Manages all planning staff, and conducts performance evaluations of occupancy planners, planning assistants and CAD administrators
- Assists in Issuing the Quarterly Report: The quarterly report includes: headcount projections, supply and capacity information and the status of major initiatives (a real estate action plan) for the portfolio; monthly space allocation data, group block plans; Present to Senior CRE
- Monthly Planning/Project Presentations to Client
- Assist with Monthly Account Specific Occupancy Planning Meetings
- Special, ad-hoc assignment reports
- Training manuals, report format guidelines, and other job-related procedures; and
- “Best Practices” updates to account occupancy planning team
- To ensure accurate reporting of information, and foster critical relationships between various individuals and organizations, communication channels will exist with
- Account real estate senior management
- All planning staff, but especially planners; and
- Jones Lang LaSalle Occupancy Planning Management team
- Jones Lang LaSalle management
- Four to six years of Finance-related activity in a Corporate Real Estate environment. Background in Real Estate Project Management, Construction Management Architecture or Engineering desirable. MBA preferred
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Occupancy Planner Resume Examples & Samples
- Communicates positively with client, responding appropriately, and seeking guidance from others on potential actions / next steps
- Creates and develops occupancy plans for the client, demonstrating a keen ability to collect information and translate it into a comprehensive real estate plan
- Performs basic facility occupancy planning (e.g. analysis, options development, evaluation, recommendations) - with some guidance
- Conducts client-user interviews and facilitate small group meetings
- Document client meeting information visually, numerically and verbally at an acceptable quality level
- Assists with management level presentations that achieve desired outcomes and client confidence
- Ensures occupancy information is updated and accurate
- Capable of leading basic occupancy projects
- Knows and understands client specific service delivery work processes and responsibility distribution
- Able to produce deliverables (Planning Recommendation/Planning Brief) with some guidance
- Graphic abilities - Generates program test fits in accordance to established parameters, with assistance
- Know, and understand, OSS marketing strategies; and able to communicate services in an informative manner
- Good verbal and written communication skills required
- Knowledge and ability to use analytical and problem-solving techniques
- Distil complex information to the essential for client decision making, with input
- Ability to complete tasks and produce deliverables independently with periodic supervision
- Intermediate computer skills in Microsoft Word, Excel, PowerPoint, Outlook, strong analysis and spreadsheet capabilities
- Basic IWMS/CAFM principle understanding
- Capable of operating a leading IWMS application at the basic level
- BA in Architecture, Real Estate, Interior Design or Planning, Engineering
- Five plus years of previous experience occupancy planning
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Senior Occupancy Planner Resume Examples & Samples
- Builds and maintains a strong relationship with key client contacts
- Performs more complex analysis tasks and comprehensive analysis tasks and comprehensive facility planning (e.g. opportunity analysis, options development, option evaluation, pro/con comparison, makes recommendations) with some guidance
- Able to produce high quality planning deliverables (Planning Recommendation / Planning Brief) with little guidance
- Conducts executive level interviews/presentations
- Mediates meetings; guiding toward consensus and future steps
- Organizes project approaches, leads meetings with client representatives and service providers
- Provides conflict resolution/negotiation locally with the client’s occupants as required
- Maintains an understanding of local business character and evolutionary needs
- Manages the move migration for occupancy projects
- Maintains high level of accuracy for all occupancy data in assigned portfolio
- Ensures planning deliverables provided meet client expectations
- Resolves responsibility issues with client, and other service providers, with guidance
- Administer Occupancy Data collection studies - DIL, NOW. AWS. Badge access
- Graphic abilities - Generates program test fits in accordance to established parameters
- Seeks opportunities to share knowledge and skills with others
- Functions as the clients Single Point of Contact for the HOK OSS on site team
- Ensures all contracted services are delivered; assuring service provided and deliverable quality meet client expectations
- Development annual operating plan for the account and participates in account strategy development with OSS leadership team
- Ensures the SLAs / KPIs are met, measured and reported. Recommend and oversee corrective actions if KPI’s fall below targets
- Participates the performance reviews and evaluations of planning team as required
- Keeps project accounting information current
- Ability to complete tasks and produce deliverables independently with minimal supervision
- Write client reports and deliverable text clearly and comprehensibly, with some assistance
- Intermediate IWMS/ CAFM principle understanding
- Some understanding of linkage between RE planning & financial results, and with guidance is capable of tailoring strategic direction to address financial challenges
- Capable of participating in discussions with customer on RE strategies and space use concepts
- Solid understanding of current workplace planning theories
- Use PowerPoint at an advanced level
- Strong analysis and spreadsheet capabilities; uses Excel at an intermediate level
- Solid computer skills in Microsoft Word, Outlook
- Basic AutoCAD skills
- Ability to lead account transition, startup, and team building for new accounts
- Ability to successfully create, document, track and manage business initiatives
- Capable of leading the rollout, and delivery of services at a new account
- Consummate 'relationship manager.’ Evidenced by client understanding (scope adherence), process alignment, and issue avoidance
- Bachelor or Master’s degree in architecture, real estate, interior design or planning, engineering
- Professional certification in facility management, interior design, engineering or architecture preferred
- 5-10 years of experience in project management and delivery of occupancy projects; years of experience vary with position needs
- 5 years’ experience in collaborative team building
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Occupancy Planner Resume Examples & Samples
- Bachelor's Degree in Architecture, Design or related field with a minimum of 5-7 years experience in a corporate environment
- Technical skills required
- Highly Proficient in AutoCAD R14 LT, Microsoft Office Professional Office Suite (Word, Excel, PowerPoint, Outlook), MS MapPoint, Sharepoint, ability to utilize client CAFM tool technology
- Travel to retail and or admin locations as needed in major regions supported
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Occupancy Planner Resume Examples & Samples
- Bachelor’s degree in Civil/Site Development Engineering, Urban Planning, Land Use Planning, Construction Management, Architecture, Real Estate Management, Interior Design or other related field or the equivalent combination of education and related experience
- Significant technical experience in civil/site development engineering, space and site planning, architecture, urban planning, interiors or land use planning functions/applications
- Significant knowledge of physical planning, site analysis, space management practices including metrics development and validation in a facility complex with multiple user groups competing for limited resources
- Significant experience conceptualizing and solving complex space moves, including phased, serial and concurrent move strategies, as well as moves involving renovation or change-of-use construction projects
- Advanced skills with personal computer, use of MS Office applications, Word, Excel, PowerPoint, and discipline-specific software (e.g., AutoCAD, Adobe Illustrator and/or Enterprise Asset Management/GIS-based systems)
- Effective communication and presentation skills
- Knowledge and experience with digital graphic simulation software (such as Sketchup-3D, Revit or Rhino)
- Licensed Professional Engineer or Architect
