HR Administrative Assistant Resume Samples

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AL
A Lakin
Astrid
Lakin
10532 Bryana Branch
Chicago
IL
+1 (555) 748 1787
10532 Bryana Branch
Chicago
IL
Phone
p +1 (555) 748 1787
Experience Experience
Chicago, IL
HR Administrative Assistant
Chicago, IL
Hagenes, Braun and McGlynn
Chicago, IL
HR Administrative Assistant
  • Work with Human Resources and Talent Management and Organizational Development to ensure the new-hires process is proactively managed
  • Manage agreements and contracts with outside consultants and contracts; establish PO’s and work agreements per J&J Company Policies
  • Works closely with our employment law firm to manage visa, green card, and work authorization process for associates residing in the US
  • Manages relationship with temp agencies in Richmond and works closely with managers to recruit and interview candidates
  • Collaborate frequently with senior management and their assistants to solve complex problems regarding project, department or division-related work
  • Partner with managers and recruiters to develop new processes or ways to improve existing processes
  • Provide customer service to employees, applicants, visitors, supervisors, management, and other administrative staff and/or departments
Boston, MA
HR Administrative Assistant / Analyst
Boston, MA
Moen-Skiles
Boston, MA
HR Administrative Assistant / Analyst
  • Manage daily calendars & own the meting/interview scheduling process for assigned managers
  • Meeting management - bi-weekly team calls and quarterly TPs, Agendas, note-taking and distribution
  • Yello User Profile management in preparation for Spring and Fall recruiting season
  • Willingness to proactively seek out ways to make things more efficient
  • Handle Contractor and New Hire set-up (system requests, workspace, scheduling onboarding meetings, welcome activities, etc.)
  • Manage & administer Travel & Entertainment expense reporting
  • Manage invoice payment and purchase order process
present
Boston, MA
Business / HR Administrative Assistant
Boston, MA
Marks, Dietrich and Kunze
present
Boston, MA
Business / HR Administrative Assistant
present
  • Establish and maintain effective working relationships with staff, customers, and others encountered in the course of work
  • Partner with temporary agencies to manage temporary workforce
  • Assist with our Premier Place to Work Initiative and local wellness program
  • Assist other office clerks and members of management
  • Perform general filing with knowledge of alphabetical and numerical filing procedures
  • Light accounting work such as check requests, purchase orders, approvals and payment of invoices, communication with vendors regarding purchase orders and returns
  • Other job duties as assigned by management
Education Education
Bachelor’s Degree in Business
Bachelor’s Degree in Business
East Carolina University
Bachelor’s Degree in Business
Skills Skills
  • Proven ability in supporting a team and managing competing priorities, strong attention to detail
  • Good administrative and organizational skills with excellent attention to detail
  • Highly detail-oriented, with excellent time management skills
  • Dependable, with a stable work history
  • Ability to work on multiple tasks amid shifting priorities, while maintaining quality
  • Ability to learn new technology tools quickly
  • Good communication skills and the ability to deal effectively with a wide variety of company personnel and prospective applicants
  • Demonstrated knowledge of basic human resource practices, regulations and standards
  • Demonstrated knowledge of quality customer service standards, methods and practices
  • Experienced in coordinating programs and providing quality, well thought out deliverables
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15 HR Administrative Assistant resume templates

1

HR / Administrative Assistant Resume Examples & Samples

  • Professional, mature, intelligent, highly detail-sensitive, proactive, committed, and have exceptional interpersonal and communication skills
  • Able to successfully handle several different projects simultaneously
  • Ability to exercise good professional judgment, creatively problem-solve, and meet tight deadlines
  • 2-4 years of administrative support experience
2

HR Administrative Assistant Resume Examples & Samples

  • Administrative support for VP, HR, Global Centers of Excellence & VP, Learning & Development: manage the calendar, schedule meetings, answer phones, etc
  • Complete expense reports for supervisors
  • Update & maintain company organizational charts
  • Open and sort the mail for the HR team
  • Process HR invoicing for supervisors
  • Create corporate new hire packets
  • Maintain confidential personnel files
  • Assist with publishing HR content to the company intranet
  • Respond to employee inquiries
  • Manage/coordinate the HR conference room calendar
  • Assist is organization of corporate training initiates - i.e. scheduling and tracking the training dates for training
  • Track performance review completion
  • Draft and send out new hire email on a weekly basis
  • Assist in special projects when necessary
  • A desire to be a part of a growing and dynamic Human Resources team
  • Must be proficient in Excel, Word and PowerPoint
  • Must be highly organized, analytical, reliable and pro-active
  • Must be positive and have the ability to remain calm at all times
3

Senior HR Administrative Assistant Resume Examples & Samples

  • Produce and create complex PowerPoint Presentations and Excel Spreadsheets
  • Perform direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organize and facilitate meetings, conferences, and other specials events, as required
  • Answers telephones and/or return phone calls. Screens calls for managers and responds to routine questions utilizing tact and courtesy in interactions with others. Assists clients in connecting with the correct resources
  • Schedules appointments, meetings and executive sponsored events per the direction of the managers
  • Arranges complex business travel arrangements, prepares expense reports, and maintains the manager's calendar and contacts
  • Takes the lead in making arrangements and coordinating group meetings including off-site sessions
  • Sets up communication links for meetings via teleconference, videoconference and web conference
  • Gathers data and performs research which may include internet searches, basic reports, summaries, and briefings
  • Establishes, maintains and updates files, databases, records and other documents, including sending files off-site for indexing and storage
  • Maintains state files and processes/expedites regulatory paperwork, filings and documents for management execution/signatures
  • Manages budget, invoices and related administrative requirements of the unit as required
  • Receive and respond to letters, e-mails, memos, and other correspondence on own initiative with limited direction from executives. Provide detailed reporting and analytics for the team
  • Team player and works effectively with staff in multiple locations
  • Minimum of 5 years’ experience in an administrative support role
  • Highly Advanced PC skills required (Must be fluent in MS Office, Word, Excel (well versed in Pivot Tables, V/H Lookup, etc.), Outlook, PowerPoint and the Internet with no training needed)
  • Proven ability to create, compose, and edit written materials
  • Ability to effectively communicate and interact with employees at all levels of the organization
  • Ability to utilize independent judgment in problem solving of complex operating issues
  • Exceptional professional demeanor with the ability to work well under pressure
  • Excellent multi-tasker with the ability to prioritize and escalate issues to the proper level /authority when necessary
  • Excellent verbal & written communication skills - should be articulate and resourceful
  • Must be willing to sign a confidentiality agreement
  • High-level critical thinking skills
4

HR Administrative Assistant Resume Examples & Samples

  • Create new employee files and ensure compliance on all required documentation
  • Interact and communicate at all levels within the organization
  • Answer incoming calls and dispatch messages
  • Order department supplies
  • Organize and control HR file room and supply closet
  • Assist with expense report payouts by conducting weekly run audits
  • Work with all HR departments on projects as needed
  • Bachelor’s degree from four year college or university
  • 0 - 2 years of HR or administrative experience
5

HR Administrative Assistant Resume Examples & Samples

  • Resolves discrepancies in control documents, distributes changes, releases documents, and notifies affected departments
  • Enters data into databases and composes reports, presentations and correspondence. Verifies data accuracy and sends report to management for review. Prepares associated graphs, charts, and narratives required to compile daily, weekly, monthly, and year-to-date reports for management review, including confidential and/or sensitive material
  • Trains support staff in administration support practices and procedures to ensure understanding and proper application of systems
  • Reviews and edits all drafts of correspondence, documents and reports for accuracy, grammar, structure, content, signatures, and appropriateness
  • Distributes correspondence/reports to appropriate person(s)/department/division
  • Files correspondence and other reports/records. Compiles and maintains records of departmental meetings, control documents/records, expense reports, and/or invoices
  • Answers and screens telephone calls. Gives information to callers or routes call to appropriate person
  • Orders production and/or office supplies and maintains records of inventory. Cleans and maintains office equipment
  • Maintains graphs and charts for department/division boards
  • Reviews and routes incoming mail and materials for department
  • Provides administrative support for department members
  • Assists with setup of special employee events to include health fairs, member appreciation day, Christmas parties, company picnic, employee anniversary recognition, job fairs, etc
  • Assists with creation and distribution of communication activities such as flyers, mailings, and/or other documents
  • Processes invoices into system for education assistance program
  • Sorts, files, maintains and retrieves departmental and employee records/files
  • Utilizes office machines such as scanners, copiers and fax machines
  • Maintains files and organizes donations, PR and photo library
  • Organizes materials and storage
  • Assists as needed with training such as setting up classrooms, inventory management, and copying training materials
  • May fill in for front desk receptionist as needed
  • Any combination of education and experience equivalent to an Associates Degree with 1-3 years administrative experience, preferably in a manufacturing environment
  • Experience in Microsoft Office and setting up database/spreadsheets
  • High degree of confidentiality must be maintained due to the nature of the information with which this position works
6

HR Administrative Assistant Resume Examples & Samples

  • Typically requires a high school education
  • 2-5 years of experience
  • Must have knowledge of a variety of computer software and spreadsheets (Microsoft Word and Excel)
  • A candidate with a high level of poise, tact, diplomacy and interpersonal skills that is able to communicate with all level of the organization as well as handle sensitive and confidential issues is highly preferred
7

HR Administrative Assistant Resume Examples & Samples

  • Heavy calendar scheduling demands
  • Arrange complex travel plans
  • Regularly interact with the Senior Leadership team and other internal and external customers and assist when necessary
  • Heavy phone demands – dealing with all calls in a profession manner
  • Constant email correspondence
  • Preparing presentations
  • Plan complex meetings, which could include multiple executives, regional participants, full day events requiring audio visual equipment, etc
  • Processing expense reports and managing invoices
  • Broad knowledge, understanding and ability to interpret policies, procedures and organizational structures
  • Maintaining and managing office supplies and other indirect purchases
  • Support other activities in the Human Resources function
  • Minimum of 5 years extensive administrative experience
  • Bilingual Spanish / English
  • Professional Secretary (CPS) or Administrative Professional (CAP) certification a plus
  • Ability to prioritize and work independently
  • Excellent computer skills: Outlook, Word, Excel, PowerPoint
8

HR Administrative Assistant Resume Examples & Samples

  • Applies professional secretarial expertise, exercising initiative and proficient organizational skills to perform a variety of secretarial/clerical duties in support of the HR staff
  • Anticipates and carries out independent actions necessary to provide competent and professional secretarial support to meet the needs of employees, applicants, administrators, co-workers and others
  • Abstracts data and produces reports, maintains data bases, creates and maintains work unit protocols, provides scheduling support, produces meeting minutes, coordinates meetings, appointments and travel, and covers for other clerical support as requested
  • Routinely answers phones and routes calls/visitors
  • May greet visitors
  • Requires successful completion of a one- or two-year degree/diploma in an administrative assistant/secretarial field or a minimum of two years' experience in a secretarial/administrative assistant role performing responsibilities such as managing calendars, creating correspondence/reports/presentations, database/spreadsheet management, coordinating travel, etc., or Bachelor's degree
  • Must have computer experience and possess proficiency on technical office equipment (computer, printer, dictation equipment, phone system, fax machine, etc)
  • Must possess high-level skill in organization, clerical aptitude, interpersonal relations, excellent written and oral communication skills, and have the ability to prioritize and handle a variety of tasks simultaneously, including standard office practices and independent composition of letters
  • Must demonstrate good decision-making and judgment as well as attention to detail and follow-through
  • Requires decision-making and judgment capabilities, attention to detail and follow-through
  • Must be adaptable and flexible in a changing environment
9

HR Administrative Assistant Resume Examples & Samples

  • 2 years equivalent experience – i.e. prior internships
  • Must be proficient with Microsoft PC applications – i.e. PowerPoint, Excel and Word
  • Strong written skills
  • Must be self-motivated and pro-active
  • Must be a team player
10

HR Administrative Assistant Resume Examples & Samples

  • 5-7 years of relevant experience; financial services background preferred and prior experience supporting an HR department is helpful
  • Proven ability in supporting a team and managing competing priorities, strong attention to detail
  • Experience with scheduling and organizing meetings and interaction with senior executives
  • Proven ability with creating and editing PowerPoint presentations
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
  • Ability to plan and manage domestic/international travel arrangements
  • Knowledge of Concur
  • Enjoys working in busy environment and can take initiative to prioritize and manage the individuals he/she supports
  • Monday through Friday 9am start time
11

HR Administrative Assistant Resume Examples & Samples

  • Proven strong customer service skills
  • Ability to work on own initiative and problem solve
  • Strong IT skills, particularly Word, Excel and e-mail
  • Ability to deal appropriately with sensitive and confidential information
  • Ability to work effectively as part of a team
  • Strong organisational skills with the ability to prioritise workload and deliver in a fast paced environment to meet a variety of deadlines
  • Working knowledge of HR information systems
  • Knowledge/understanding of the requirements of the Data Protection Act
  • Previous experience of records/file management
  • Experience of using call management software
  • Experience of working in a Higher Education environment
12

HR Administrative Assistant Resume Examples & Samples

  • Act as the centralized point of communication for the University wellness newsletter; writing copy, receiving data from university sources, gaining successful edits from Communication Director and/or Director of HR before deploying newsletter electronically and or printed copy
  • Operate office machines such as calculator, copy machine, document scanner, and facsimile machine. Operate computer for data entry into various computer software programs and office programs such as Word, Excel and etc
  • Assist Payroll Liaison position and perform administrative payroll duties in Payroll Liaison’s absence. These duties could include running payrolls for the university, approving EPAs and administering leave requests, and other duties such to ensure efficient operations in conjunction with payroll processing in College Station
  • This job description shall include, but is not necessarily limited to the above duties. May temporarily perform other duties assigned to maintain operations and services. May be cross-trained to act as interim Employment Specialist or Benefits Coordinator during their absence
13

HR Administrative Assistant Resume Examples & Samples

  • Enter personnel information on computer (wage information, changes)
  • Process Payroll
  • Schedule interviews for open positions
  • Monitor and Maintain Employment Requisition Log
  • Audit hours worked in payroll reports for eligibility of benefits
  • Be knoweldgable in all Human Resources training modules
  • Ensure compliance with all HR and related Loss Prevention SOP’s
  • Schedule Highgate Hotel Orientation and Renaissance Brand Orientation
  • Assist in Highgate Hotel Orientation/Renaissance Brand Orientation – explain benefits, conduct tour of property
  • Distribute and monitor all new hire training checklists according to each deadline
  • Assist with special projects; plan employee events (meetings, picnics, parties)
  • Experience in a hotel or related field preferred
  • Computer knowledge/skills required
  • Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects
  • Maintain high standards of personal appearance and grooming, according to Company and Brand Standards
14

HR Administrative Assistant Resume Examples & Samples

  • Primary resource to support administration and communication of our recruitment programs
  • Assist Recruiters and Human Resource Advisors by managing the recruiting on-boarding process, using your organizational skills to open requisitions, create offer letters, complete background checks, and sending communications to new employees
  • Assess information provided to you prior to processing and ensure all applicants experience a positive and consistent recruiting process
  • Partner with managers and recruiters to develop new processes or ways to improve existing processes
  • Ability to manage time effectively and multi-task while remaining organized and efficient
  • Adept at handling sensitive information with the strictest of confidence
15

HR Administrative Assistant / Payroll Resume Examples & Samples

  • Ensure proper follow-through on all directives, bulletins and schedules from the Corporate Office and Regional Human Resources Manager and/or District Human Resources Generalist. Maintain a good flow of communication with all departments and within the Corporation
  • Maintain the confidentiality of all personnel information and ensure that no Company activity is discussed by him or her or other employees with non-employees
  • Ensure the posting and compliance of all legally required notices and posters
  • Assist with Corporate Safety programs (i.e. substance abuse testing, safe driving training programs, safety manual, OSHA regulations). Report all incidents immediately
  • Assist in hiring for exempt and non-exempt personnel, new employee orientation and training, and the performance appraisal program. Assist with advertising, job postings, screening techniques, offer letters, employment tax credits processing, and submission of new hire paperwork
  • Assist local Human Resources Generalist and management in planning and implementing staffing, scheduling and monitoring overall changes in headcount. Be familiar with the PRIDE staffing model for the locations and assist management in compliance
  • Assist with benefits administration, including claims resolution, change reporting, and communication of benefit information to employees
  • Assist with field payroll (ADP/Kronos) processes and maintain deadlines as designed by the Payroll Manager
  • Maintain positive employee relations and morale whenever possible. Promote teamwork at all times. Set a good personal example of attitude and performance. Follow-through and communicate employee relations problems to the District Human Resources Generalist. Work with District HR Generalist to resolve employee relations problems, complaints, suggestions, etc
  • Work with the District HR Generalist to take positive, consistent, disciplinary action on infractions of company policies and procedures as defined in the employee disciplinary policy
  • Assist Corporate HR and management to maintain up-to-date written bonus and incentive plans created and administered at the auction level for all employees on such plans. Assist in developing cost effective incentives for reducing missed punches, absenteeism, accidents and similar high maintenance performance areas
  • Ensure employee files are set up at auction location per policy requirements. Maintain and update employment practices and employee personnel files. Assist District HR Generalist and district auction sites to implement measures to secure and maintain employee records
16

HR Administrative Assistant Resume Examples & Samples

  • Ability to maintain confidentiality and apply discretion as appropriate
  • Must have excellent written and oral communication skills, including a basic foundation of English grammar, spelling and punctuation, and the ability to communicate effectively
  • Ability to learn and coordinate many different administrative tasks, determine relative importance of each, set deadlines, complete tasks/projects accordingly in a timely and effective fashion, and perform follow up as needed
  • Intermediate skill level in Microsoft Office, internet, and email software required. Microsoft Access experience preferred
  • Ability to quickly learn new software programs required
  • Ability to complete complex assignments independently, and with only general direction, in a professional, fast-paced, team-oriented work environment
  • Ability to establish and maintain effective working relationships within and outside the workgroup
  • Ability to provide outstanding customer service to students, staff, faculty, and visitors
  • Ability to perform multiple duties simultaneously in an environment that is characterized by frequent interruptions, requests, and distractions
  • Ability to understand and explain complex procedures
  • Ability to complete work with a high level of accuracy and attention to detail
  • Ability to effectively present information and respond to questions from campus community and/ or the general public
  • Must have outstanding interpersonal skills, including the ability to receive constructive feedback and work cooperatively in group situations and work actively to resolve conflicts
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; compute rate, and percent
  • Ability to enter data into a computer for up to six hours per day
  • Ability to regularly sit, use hands to finger, handle, or feel, and talk and hear for prolonged periods
  • Ability to regularly walk around campus to make deliveries and pick-up documents or packages
  • Ability to occasionally reach with hands and arms; climb or balance; stoop and kneel, and lift weights of up to 10 pounds
  • Ability to see, read, and comprehend documents/forms, including close vision
  • Cover Letter (attach as first page of resume)
  • Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application)
17

HR Administrative Assistant Resume Examples & Samples

  • Proactively maintain positive relationships with all HR Leadership Team members and their team members
  • Schedule meetings, conference rooms and make travel arrangements. Oversees the calendars far in advance, and with an understanding of team priorities and objectives, and scheduling meetings by balancing those priorities and effectively negotiating with internal resources
  • Anticipate, prepare and proofread materials in advance of meetings /calls
  • Maintain confidentiality - locate and gather highly confidential and sensitive information from the appropriate source to assist in resolving business and HR issues; this may include support on sensitive employee matters, performance reviews, executive recruitment, talent review process, compensation
  • Coordinate new employee Onboarding/Resignations procedures
  • Respond to requests (phone, e-mail, in-person requests, etc.) by gathering and providing information, referring non-routine calls to appropriate staff
  • Respond appropriately to media inquiries and requests from charities and the community
  • Monitor Corporate Communication mailboxes and ensure that requests are directed to the appropriate person
  • Lead and/or participate in projects and continuous improvement activities
  • Proactively develop relationships with key internal/external contacts, including the global HR and business teams
  • Develop and demonstrate a solid working knowledge of the business’s structure, tools, policies and key stakeholders
  • Interact with a diverse group of internal/external contacts to communicate messages, gather information or handle non-routine situations. Follow up with executive staff on items/issues to ensure executive is aware of status
  • Ability to work flexibly in a global environment and “flow to the work” as required to achieve goals and resolve issues
  • Compose, modify, and proofread correspondence, emails, reports or presentations with attention to detail and high level of accuracy
  • Stay abreast of new and current activities of the organization and its various programs
  • Provide coverage and support across functions/personnel as need dictates
  • Organize and submit expenses in a timely and accurate manner. Review expenses (for compliance) submitted for approval
18

HR Administrative Assistant Resume Examples & Samples

  • Provide administrative support for personnel onboarding and separations
  • Process miscellaneous employee transactions such as new hires, verify all documents are signed and completed, name badges, separations, salary changes, etc
  • Handle miscellaneous data requests for HR related data, documents, reports, etc
  • Provide support with meeting scheduling and planning
  • Interface with internal and external customers and vendors
  • Maintain and process employee recognition program awards
  • Create and maintain personnel folders; support the onboarding process
  • Process candidate expenses and onboarding invoices
  • HR policy and procedural support: vacation carryover, headcount reporting, retirements, records retention
  • Maintain and order departmental supplies
  • Administer site Learning Management System (VTA)
  • Must have excellent organizational skills, should be dependable , have ability to work in a fast-paced setting, multi-task, set priorities and complete tasks in a timely manner, often under pressure
  • Demonstrate ability to trouble shoot and problem solve both operationally and administratively
  • Attention to detail and accuracy is a must
  • Ability to deal logically, effectively and professionally with all levels of management and with all types of employees, applicants and internal/external customers
  • Must be able to handle confidential and sensitive information
  • Experience with Microsoft Office including: Excel – use of basic formulas with ability to sort data and create pivot tables; Outlook – managing email communications
  • Minimum 5 years’ experience in an administrative support role
  • Minimum 2 years’ experience in payroll functions and/or auditing time cards
  • Experience administering a Learning Management System
  • Working knowledge of Kronos, Track or related Timekeeping System
  • Familiarity with Texas Payday Law
19

HR Administrative Assistant Resume Examples & Samples

  • Assist employees and managers with general HR functions while maintaining ARAMARK’s guest service principals: “WEST"
  • Assist Employee Community Coordinator with events, housing, and employee community specific issues
  • Ability to listen to employee concerns and have exceptional analytical problem-solving
  • Initiate transactions in HR database including new hires, terminations, and change requests
  • Assist in administering employee housing assignments and resolving employee housing issues
  • 2-5 years previous experience in Administrative duties; Human Resource experience preferred
  • Professional, friendly demeanor and great patience is required at all times
  • Ability to maintain confidentiality
20

HR Administrative Assistant Resume Examples & Samples

  • Administrative responsibilities include calendaring, document preparation and management, correspondence, travel arrangements, and meeting/travel coordination. Maintains confidentiality
  • Coordinates, tracks and reports data, completes projects and supports the effective operation of the work group or department
  • Answer phone and direct callers to appropriate contact as well as insure that the automated answering system is functioning
  • Attends and takes minutes at research meeting including Monday morning white board meeting, central safety committee meeting, and other research departmental meetings as needed
  • Establishes and maintains files, reports, and other hard copies of computerized information related to departmental operations. Information may be highly confidential
  • Coordinates and schedules travel and meeting arrangements for staff
  • Codes, verifies and processes expense reports and accounts payable invoices for all site staff
  • Responds to employee inquiries about department or company programs, practices and procedures
  • Maintains a computer calendar in MS. Outlook for self and meeting rooms and coordinates scheduling of Research and Sales meetings at the facility
  • Serves as a Personnel Data Entry Coordinator (PDEC) and Time Data Entry Coordinator (TDEC) in executing HR R/3 functions related to payroll procedures, new hire, position management and time data entry
  • Trains new employees on safety and on-boarding procedures as needed
  • Maintain confidential files on employees as required
  • Serve as first point of contact for visitors, vendors, and contractors making sure they follow building and grounds protocols
  • Maintain visitor/vendor/contractor sign in book and safety brochures
  • Associate degree required
  • Minimum of two years' administrative assistant experience required
  • Previous experience in HR, Accounts Payable, or Coding Invoices highly preferred
  • Proficiency in MS Office Software including MS Word, MS Excel, and MS PowerPoint
21

HR Administrative Assistant Resume Examples & Samples

  • Perform customer service function by answering employee request and questions
  • Updates JDA/Kronos with employee change requests and processes paperwork
  • Assist HR department with various projects
  • Makes photocopies, faxes documents and performs other clerical duties
  • Maintains Personnel Files (i.e. filing & auditing)
  • Manages Application Process
  • Processes mail
  • Problem solving - the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
  • Interpersonal Skills - the individual maintains confidentiality, remains open to others' ideas and exhibits willingness to try new things
  • Written Communication - the individual edits work for spelling and grammer, and is able to read and interpret written information; able to translate documents (English/Spanish as need)
  • Planning/Organizing - the individual prioritizesand plans work activities, uses time efficiently and develops realistic action plans
  • Dependability - the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance
  • Prificient in Word, Excel and Powerpoint
  • Bilingual English/Spanish a must
22

HR Administrative Assistant Resume Examples & Samples

  • Assists HR Department with various projects
  • Manages Applicant Process
  • Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
  • Written Communication—the individual edits work for spelling and grammar, and is able to read and interpret written information; able to translate documents (English/Spanish as need)
  • Proficient in Word, Excel, PowerPoint and Publisher
23

HR Administrative Assistant Resume Examples & Samples

  • Recruits, telephone screens, and assists in the selection process to fill vacant positions
  • Plans new employee orientation to foster positive attitude toward company goals
  • Set up and maintain employees in various HR systems
  • Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time
  • Updates job knowledge by participating in educational opportunities; reading professional publications
  • Accomplishes human resources department and organization mission by completing related results as needed
  • Excel, Word
  • Outlook/email
24

HR Administrative Assistant Resume Examples & Samples

  • Experience in an HR environment preferred
  • Proficient computer skills – Microsoft Office, internet, intranet, e-mail programs
  • Demonstrates attention to detail; produces accurate work
  • Strong Excel knowledge/skills including creating/editing formulas and pivot tables
  • Ability to prioritize tasks without direction
  • Flexible/able to work overtime as needed
  • Proficient at multitasking
  • Must be able to communicate effectively both written and verbally with all levels of the organization as well as the public
  • Interact with associates as needed
  • Complete assigned projects accurately and on time
25

HR Administrative Assistant / Analyst Resume Examples & Samples

  • Maintain confidentiality and professionalism in the handling of sensitive and confidential information and documents, including HR transactions
  • Manage daily calendars & own the meting/interview scheduling process for assigned managers
  • Manage invoice payment and purchase order process
  • Plan & organize business meetings, recruiting events, TA team events, etc
  • Coordinate domestic & international travel
  • Manage & administer Travel & Entertainment expense reporting
  • Organize & maintain departmental files & supplies
  • Manage all facilities-related items for Plano TA team
  • Handle Contractor and New Hire set-up (system requests, workspace, scheduling onboarding meetings, welcome activities, etc.)
  • Assist with business presentations for the Sr. Directors and immediate staff
  • Interact and partner with other PepsiCo Executive Assistants
  • Meet and greet candidates, vendors and visitors as needed​
  • Create and maintain various recruiting collateral and brochures
  • Meeting management - bi-weekly team calls and quarterly TPs, Agendas, note-taking and distribution
  • Campus Offer Accept/Decline Survey management and quarterly results distribution
  • PEPnet Campus Community ownership and upkeep
  • Document Maintenance: comprehensive Core school list, Tier 1 school leads, team org chart, annual calendar
  • Respond to Ad-hoc data/info requests from professional and campus team (utilizing Kenexa DIT reports, BDAS, College Analyst)
  • Yello User Profile management in preparation for Spring and Fall recruiting season
  • Plano on-site support for campus events: Summer Possibilities, intern orientations, Super Days, Diversity events
  • Liaison to pepsicocollection.com on behalf of team
  • 2+ years of professional HR/TA administrative support experience
  • Undergraduate college degree required
  • Strong interpersonal skills, coupled with the ability to effectively network and partner throughout the organization
  • Demonstrated problem solving and planning skills with the ability to coordinate, prioritize and execute various tasks and projects
  • Must have extensive knowledge of MS Office (Windows, Excel, Word and PowerPoint) with the understanding of HR Systems highly preferred
  • Strong analytical skills, with the ability to draw insights from data
  • Ability to handle multiple priorities while still maintaining a high-level of quality and accuracy
  • Willingness to proactively seek out ways to make things more efficient
26

HR Administrative Assistant Resume Examples & Samples

  • Administers employee travel process, including vacation and emergency travel, and travel reconciliation
  • Administers leave management process and forms, maintains records and reconciles personal deductible with Payroll
  • Assist personnel in completing travel related forms and other business transactions pertaining to travel including but not limited to vacation, mobilization, Demobilization and Official Travel and process the Travel Leave requests through approval process
  • Review all travel leave requests to ensure compliance with PAE travel policies and accuracy of the information provided in the Travel Request forms
  • Resolve organization travel related technical conflicts
  • Resolve needs and requirements for after hours
  • Assist personnel with coordination of travel arrangements through company approved travel agency
  • Use combination of online booking tools, email requests and phone communications to initiate and resolve travel requests, exceptions and issues with the PAE designated travel agency
  • Identify most suitable as well as best quality service with reasonable possible rates
  • Coordinates visa, clearances and other required documentation to facilitate travel
  • Ensures necessary employee travel data is captured as required for payroll and transportation arrangements
  • Ensure to compare invoices with genuine travel transactions to validate the charges
  • Monitor travel associated charges posted to the US Bank Ghost Card and allocate to the projects and personnel accordingly
  • Prepare the Monthly reconciliation package for the US Bank Ghost Card account and perform the reconciliation for the US Bank Ghost card utilizing online US Bank site
  • Coordinate with US Embassy Direct Hire personnel concerning Embassy Air Arrangement and ground transportation to / from Embassy to the Embassy Air Terminal
  • Performs general tasks in such area as records filing and internal / external reporting requests
  • Propose management with various solutions for managing monitoring spreadsheet and trackers for the R&R
  • Generates monitoring spreadsheet and trackers for the R&R as requested by the management
  • Prepare correspondence for communication with employees
  • Handles employee’s complaints and inquiry concerning travel related issues, policies and procedures
  • Provide assistance for Visa and Work Permit Renewal as needed
  • Responsible for the FN eCC and associated tasks for the new hire Embassy badge application and renewal of the badge for FN
  • Issue PAE badge for the personnel and subcontractor according to the standards
  • Must be able to assess priorities, be extremely proactive, and be a self-starter
  • A minimum of three years of experience in working in a HR role lead role
  • A minimum of one year overseas experience in an austere OCONUS environmental is preferred
  • Proficient in Microsoft Office – Word, Excel, PowerPoint, and the ability to learn and operate computer based programs
  • Must have good organizational and communication skills and the ability to exercise sound judgment and make decisions independently
27

HR Administrative Assistant Resume Examples & Samples

  • Provides administrative support to SVP, Compensation, Benefits & HR Systems, VP, Human Resources and, periodically SVP, HR Business Consultants. This includes day to day office activities such as filing, meeting scheduling, travel arrangements, records retention, billing, supply ordering and monitoring, faxing and mail distribution
  • Manages the on boarding process for executives, including processing background checks, drug screens, offer letters, day one details, non-compete agreement processing and tracking
  • Ensures consistency of forms, processes and procedures and audit preparation, i.e. outplacement process and audit preparation and management
  • Acts as liaison for other HR areas within the office and other departments including site leadership meetings, facilities requests, legal correspondence, etc
  • Helps plan budgetary needs for the office. Responsible for tracking and monitoring costs, budget exceptions, etc
28

HR Administrative Assistant Resume Examples & Samples

  • Update HR databases (e.g. new hires, separations, vacation and sick leaves)
  • Update statutory and non-statutory third parties’ databases (e.g. Social Security, benefit vendors/administrators, …)
  • Assist in payroll preparation by providing relevant data, like absences, bonus and leaves
  • Process employees’ requests and provide relevant information
  • Create and distribute documents
  • Prepare reports and presentations for internal communications
  • Provide orientations for new employees by sharing onboarding packages and explaining company policies
  • Develop relationships with vendors and members of the HR organization to ensure the smooth flow of information
  • Process payment requests
  • Participate in other projects, tasks, as required
29

Temporary HR Administrative Assistant Resume Examples & Samples

  • Answer phone calls to support team members with
  • Organization and planning skills
  • Detail-oriented
  • Microsoft Office experience
  • Learning management system (or HRIS software) experience is preferred
30

HR Administrative Assistant Resume Examples & Samples

  • Must have strong professional etiquette
  • Strong computer skills required i.e. Excel, Word, PowerPoint
  • Strong problem solving, analytical, and organizational skills
  • Must have previous customer service experience
31

HR Administrative Assistant Resume Examples & Samples

  • Provide assistant to the entire Human Resources Team as needed with various tasks
  • Prepare and stock New Hire Orientation Bags, assist with presentation including set up
  • Back up for Receptionist when necessary
  • Organize and maintain all files in Human Resources, this includes purging/storing files as required by law
  • Assist with new hire orientation, benefit enrollment and other HR led meetings
  • Order supplies as needed for HR Department
  • Welcome all guests by greeting each with a warm welcome and help them if possible, otherwise direct them to the correct individual
  • Become an expert on the personal side of Paycom in order to assist employees with questions
  • Schedule conference room and meetings for HR Department
  • Impeccable organizational skills; strong attention to detail and follow through
  • Experience managing multiple projects
  • Experience coordinating and facilitating meetings
  • Ability to work across teams, groups, and functions and to build strong relationships
  • Clear and concise oral and written communication skills
  • Positive, enthusiastic attitude
  • Advanced knowledge of MS Office and related applications
  • High School Diploma, some college preferred
  • 1-2 years office experience required, HR Experience Preferred
  • Employee is frequently required to sit for extended periods of time and may be required to talk and listen to employees and/customers
  • Employee is occasionally required to stand for long periods of time; walk; use hands to finger, handle, or feel; and reach with hands and arms
  • Employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds
32

HR Administrative Assistant Resume Examples & Samples

  • Relieves HR Executive Team (HREC) of administrative/clerical type functions as requested
  • Maintain multiple schedules/calendars for HREC as requested
  • Arrange travel, itineraries, and obtains Visa's, letter of invitation as requested
  • Schedule and administer meetings – setup, notes/minutes, invitations, etc
  • Organize HREC weekly calls, monthly HREC meetings, quarterly All Hands meetings and Global Leadership meetings. Some of these activities are small, multi-day events in that will require
  • 3+ years of work experience in an administrative environment
  • Project coordination, project management or hospitality management experience is a plus
  • Event planning experience is a plus
  • Advanced MS Office Suite Skills: Word, Excel, Outlook, and PowerPoint with excellent typing and proofreading skills
  • Oracle workflow preferred
  • Ability to maintain composure and productivity in a fast-paced environment; flexible and adaptable, an individual who embraces change and challenges and has a passion for improvement
  • Must be professional is self-assured and exhibits a professional demeanorand is self-motivated, detail-oriented, organized, reliable and demonstrates initiative
  • Comfortable providing recommendations and proactively managing expectations
  • Excellent interpersonal skills, ability to deal with a variety of personalities and temperaments
  • Independent thinker who can rely on experience and judgment to plan and accomplish goals; Ability to work independently, and prioritize multiple tasks
  • Adheres to company policies and procedures
  • Must be able to work independently. Routine work requires no instruction
  • Must be familiar with standard concepts, practices and procedures in an HR organization
33

HR Administrative Assistant Resume Examples & Samples

  • Provide administrative support to the Labor Relations Director
  • Graduation from high school or an equivalent combination of education and experience
  • 3 to 5 years in performing responsible office duties or an equivalent combination of education and experience
  • Excellent prioritization, multi-tasking, and organizational skills with an attention to detail
  • Demonstrated effectiveness in coordinating scheduling with executive level support staff
  • Demonstrated ability to work collaboratively with multiple teams, individuals and work styles; as well as ability to work independently
34

HR Administrative Assistant Resume Examples & Samples

  • Evidence of a Bachelor’s degree in Business, Human Resources, or related field
  • Minimum one (1) year experience working in human resources environment
  • Experience working in a higher education environment
  • Experience working in a customer service oriented environment
  • Experience in record keeping/file maintenance
  • Experience in creating job postings/recruitments
  • Experience in performing audits and working with sensitive/confidential information
  • Experience creating and maintaining reports
  • Evidence of effective verbal and written communication skills
  • Demonstrated knowledge of quality customer service standards, methods and practices
35

HR Administrative Assistant Resume Examples & Samples

  • Experience as administrative assistant and/or receptionist with one year of Human Resources experience preferred
  • Proficient with computer software applications including Word, Excel, PowerPoint required. Experience with most routine office equipment and telephone systems. Must be proficient in Outlook Calendar
  • Ability to coordinate the calendars of multiple managers to schedule events, meetings, etc
  • PC/MAC experience required
  • Must have professional interpersonal and communication skills
  • Must be able to type 40 wpm and pass Basic Office Skills assessment
36

Senior HR Administrative Assistant Resume Examples & Samples

  • Act as the liaison to the HR Department and perform internal and external office communication; email, voice mail and miscellaneous written correspondence
  • Represent the office of HR with a high degree of professionalism and confidentiality
  • Provide a full range of administrative and office support responsibilities within HR Department
  • Proactively manage calendars with the ability to schedule and prioritize meetings, resolve scheduling conflicts, and stay several steps ahead to maintain efficiency
  • Work collaboratively with team members and colleagues across the company
  • Create, prepare and maintain high impact PowerPoint presentations
  • Take a lead role on the coordination of all QMA employee and volunteer events (i.e., Take Your Children to Work Day, employee appreciation events, etc.)
  • Demonstrates exceptional interpersonal & superior client service skills and exercise proper judgment in all endeavors
  • Maintain data on the QMA HR Site, intranet site and accurately keep this information up to date
  • Organize and maintain the HR files, ensure accuracy and completeness of confidential files and documents as necessary
  • Schedule and arrange travel and expense reimbursement seamlessly
  • Perform other project work as needed
  • Minimum 3 years of administrative experience, preferably in HR
  • Proficiency with Microsoft office - Word, Excel and PowerPoint
  • Excellent multi-tasking skills with an ability to manage multiple priorities and meet deadlines
  • Ability to maintain the highly confidential nature of human resources
  • Must be flexible to work additional hours during peak periods
  • Strong problem solving skills as will be responsible for resolving issues as appropriate
37

HR Administrative Assistant Entry Level Resume Examples & Samples

  • Managing the HR VP’s calendar in Outlook and assist with everyday business responsibilities. Conserves executive's time by reading, researching, and routing correspondence along with collecting and analyzing information
  • Anticipate travel needs of executive and coordinate complex travel, both domestic and international. Support with travel documentation (itineraries, visa/passport procedures). Prepare expense reports
  • Anticipating and preparing materials needed for interviews, meetings, and conference calls – may include the draft setup and/or typing of letters, memos, meeting agendas, reports and presentations; compile complex reports, presentations, charts and graphs
  • Implementing, tracking and maintaining department documentations and filing systems. Coordinate collection and preparation of operating reports, budget expenditures, and statistical reports or performance data
  • Coordinating department meetings, events and conferences. Arranging conference calls, video conferences or data conferences, occasionally involving a global audience
  • Work with internal and external recruiters to schedule interviews and book travel arrangements for candidates
  • Work is generally of a critical or confidential nature
  • Contacts company personnel at all organizational levels to gather and communicate information
  • BS Degree in Human Resources. MBA in Human Resources is preferred
  • 0-3 years of Administrative Support or Human Resources experience
  • Demonstrated accuracy and thoroughness of work, monitors own work to ensure quality
  • Advanced computer skills including Word, Excel, PowerPoint, and Outlook
  • Must have high level of interpersonal skills to handle sensitive and confidential situations with discretion
  • Ability to prioritize complex calendar schedules in an ever changing environment often with little direction
  • In depth knowledge of business language, grammar, spelling, and punctuation and able to develop concise and exceptional written communications
  • Ability to work in a fast-paced complex environment, and able to be innovative and creative in work responsibilities
  • Knowledgeable in creating an effective workflow and have excellent organizational skills
  • Strong analytical ability is required in order to gather and summarize data for reports
38

HR Administrative Assistant Resume Examples & Samples

  • 2, It would be preferred if you have experience with Microsoft Office
  • 3, You must be fluent in English
  • 4, You need to have Bachelor degree
  • 5,We are looking for someone with at 2-3 years in HR experiences
39

HR Administrative Assistant Resume Examples & Samples

  • Collaborate frequently with senior management and their assistants to solve complex problems regarding project, department or division-related work
  • Exercise independent discretion and sound judgment to independently assess and resolve complex situations/problems, and respond to frequently shifting priorities across multiple departments
  • Focus on building effective relationships and trusted partnerships with senior management and their teams
  • Manage agreements and contracts with outside consultants and contracts; establish PO’s and work agreements per J&J Company Policies
  • Arrange outside employee and vendor/visitor company visits
  • Assemble and manage meeting presentations through WebEx and/or Global Connect
  • Draft memorandums, correspondence, and/or presentations
  • Open, sort and distribute mail, fax documents, keep files, order and maintain office supplies
  • 4-6 years of advanced administrative/executive experience supporting senior level management (Senior Directors) is required
  • Ability to exercise sound judgment and discretion to independently assess and resolve complex situations/problems
  • Familiarity and comfort using internal systems for travel, purchase orders, service request management and internal portals
  • Strong interpersonal and collaboration skills
  • Fluent English and German skills, oral and in writing000019NC
40

HR Administrative Assistant Resume Examples & Samples

  • Champions an HR culture of teamwork, above the line behavior, going the extra mile, and representing NGL in a positive manner at all times
  • Serves as a key communication and coordination point across the Company’s various HR teams (HRIS, Benefits, Payroll, and Training & Compliance) and field contacts
  • Performs general administrative tasks, such as data entry, filing, shipping, document preparation, organizing, and other tasks as assigned
  • Assists the HR team with a variety of functions and projects
  • Supports the recruitment/talent acquisition process
  • Strong administrative and organizational capabilities
  • Highly detail-oriented, with excellent time management skills
  • Ability to work on multiple tasks amid shifting priorities, while maintaining quality
  • Ability to thrive in a high volume, dynamic environment
  • Must be able to work on sensitive issues with discretion and a commitment to confidentiality
  • Demonstrated commitment and adherence to impeccable customer service at all times, with accurate and prompt responses to employees and managers
  • Exceptional interpersonal and communication skills, both written and verbal
  • Ability to maintain stability under pressure and be flexible; willingness to modify plans as necessary based on business needs
  • Ability to use the Microsoft suite of products is required, specifically Word, Outlook and Excel and PowerPoint. Advanced knowledge preferred (e.g., mail merge, table of contents, pivot tables, V lookups)
  • Ability to learn new technology tools quickly
  • Experience working with large-scale enterprise information systems, such as HR Information Systems (HRIS), sales tracking systems, or accounting systems. Exposure to/experience using Workday is a big plus
  • Ability to be a positive representative of the Company both internally and externally
  • Working knowledge of human resources practices is a big plus
  • Ability to work 8am – 5pm, Monday through Friday with occasional overtime as necessary
  • Dependable, with a stable work history
  • High school diploma / GED or equivalent experience is required
  • Minimum of 1 year of experience in a customer service role in a corporate environment is required. Experience supporting an HR team is a plus
  • A recognized certification in Human Resources such as a PHR is a plus
  • The employee must occasionally position, transport and/or move up to 10 pounds
  • While performing the duties of this job, the employee is regularly required to
41

HR Administrative Assistant Resume Examples & Samples

  • Must have computer experience and possess proficiency on technical office equipment (computer, printer, phone system, fax machine, etc)
  • Experience in an Administrative Assistant role in Human Resources highly preferred. Should include scheduling interviews and handling new hire on-boarding procedures
  • Experience in Human Resources at Mayo Clinic desired
  • Strong keyboarding skills needed
42

HR Administrative Assistant Resume Examples & Samples

  • Greets visitors and callers, handle their inquiries, and direct them to the appropriate persons, per their needs
  • Organizes conference and meeting room bookings, coordinates meetings and organizes catering
  • Ensures sufficient stock of all critical and non-critical supplies always
  • Collect, sort, distribute and prepare mail and deliveries
  • Work with Human Resources and Talent Management and Organizational Development to ensure the new-hires process is proactively managed
  • Coordinate onboarding activities for new hires
  • Fosters courtesy, helpfulness and teambuilding with internal team members
  • Works with the building property management to ensure consistency relative to general maintenance of the office space
  • Assists the HR & Facilities Manager on facilities matters
  • Coordinates with the HR & Facilities Manager to track space occupancy and prepare monthly occupancy report
  • Ensures the reception area and the meeting rooms are tidy and presentable
  • Friendly, enthusiastic and professional attitude
  • Honest, responsible and enjoys accountability
  • Great people skills and ability to deal with a high volume of visitors and employees
  • Great organizational skills with attention to detail
  • Ability to prioritize and multi-task with confidence
  • Excellent communication skills and pleasant phone voice
  • HS Diploma or GED required. Bachelor’s degree preferred
  • 2-5+ years of experience in office or facilities management
  • Ability to demonstrate mature technical skills based judgment, initiative and critical thinking
  • Proven track record of superior customer service and high-touch customer interaction is required
  • Ability to proactively manage local vendors
  • Experience in office floor planning and space restacking/reconfiguration is a plus
  • Controls inventory relevant to new hire orientation, reception area, office personnel
  • Ensures timely and correct submission of vendor’s invoice; maintain records of invoices received and sent for payment
  • Maintains regular attendance and adhere to assigned work schedule and office policies
  • Assists in special projects (i.e. service anniversaries, birthday notifications, etc.)
  • Organizes, plans, and manages various office events, meetings including special celebrations
  • Assists in the updating of the company’s intranet site
43

HR Administrative Assistant Resume Examples & Samples

  • Data management related to employees (from onboarding to termination)
  • Administration of one-time / variable compensation
  • Travel & Expenses administration (end user support, audit of expense claims, payment, etc.)
  • Support to end users (e-mail/telephone)
44

HR Administrative Assistant Resume Examples & Samples

  • General HR Administration
  • Associate’s degree in Business, Office Management, or a related field from a two-year college or technical school; one to two years’ related administrative experience; or an equivalent combination of education and experience is required
  • Required personal computer skills include, but are not limited to Microsoft Office Suite (Word, Excel and Powerpoint)
  • Strong proofreading, verbal and written communication skills are required
  • Good interpersonal, organizational, and problem solving skills are required
  • Attention to detail, strong organizational skills
  • Ability to work autonomously on routine tasks
45

HR Administrative Assistant Resume Examples & Samples

  • Assist with New Hires process: ensure new hire procedure is properly completed (ensure paperwork is filled out and submit required documentation to payroll department on a timely manner)
  • Assist with Terminations process: ensure termination procedure is properly completed (exit interview, termination documentations, etc), ensure paperwork is filled out and submit required documentation to payroll department on a timely manner
  • Assist with Absences and leaves management: administer employees’ leave and attendance, ensure all information and required supporting documentation are submitted to payroll department on a timely manner
  • Maintain Human Resource Information System with all updated employee data
  • Run various reports off of the Human Resource Information System
  • Ensure that employee files have all necessary documents for local compliance purposes and maintain employee files with all updated employee data
  • Maintain internal trackers
  • Assist employees in answering questions regarding policies, procedures and payroll related matters
  • Perform general administrative duties to assist the HR Department: filing, copying, faxing, FedExing, etc
  • Bachelor’s degree or higher in Human Resources Management, Labor Relations or related field
  • Fluency in Spanish and English, both verbally and written communication
46

HR Administrative Assistant Resume Examples & Samples

  • Actively manage calendars and schedule meetings, including video conferencing and technical support for meetings
  • Coordinate travel arrangements
  • Maintain office supplies for Eagan HR team
  • Help maintain internal intranet and project-sharing websites
  • Reconcile expense reports
  • Process invoices
  • Comprehensive application of the Microsoft Office Suite including Word, PowerPoint, Excel and Outlook
  • Knowledge of, and practical experience with Workday is or another HRIS system preferred
  • Self-starter who thinks creatively, works independently, responds quickly, and manages deadlines in a dynamic environment with a customer service orientation
  • Awareness of basic project management techniques with some relevant experience
47

HR Administrative Assistant Resume Examples & Samples

  • Compile, update, process and file employee records
  • Communicate with employees regarding human resources issues, rules, and regulations
  • 2-4
48

Finance / HR Administrative Assistant Resume Examples & Samples

  • Providing administrative support and business partnering across all functional areas
  • Providing support in controlling and analyzing expenses
  • Providing support in people processes and systems
  • Factory report management activities: providing daily, weekly and monthly reporting on all key indicators as requested by leadership (i.e. Human Resources, Compliance, Distribution, Maintenance, (SHE) Safety, Health and Environment, Production and Quality Goal Attainment Reports)
  • Supporting month-end financial close support: supporting month end analysis, month end reporting, and processing journal entries, accruals and re-classes
  • Factory team support activities: providing support for daily activities of Factory team with other day to day miscellaneous administrative support tasks (meetings/event planning, etc)
  • Assist in the facilitation of large scale people initiatives (i.e. Orientation, Benefits Enrollment, Engagement activities, etc)
  • Payroll Administration: administering non-exempt and exempt payroll processes in Kronos time card system
  • Perform general office management duties
  • Order all office supplies
  • Various other duties as needed
  • High School Diploma or equivalent required, degree in accounting, human resources or similar field preferred
  • 2+ years of general accounting/bookkeeping or human resources experience
  • Computer proficiency in SAP and standard Microsoft Office
  • Functional production/inventory knowledge
  • Self-starter with initiative
  • Ability to handle multiple people/projects in a fast-paced environment
  • Excellent communication, organization, and follow up skills
  • Detail oriented and able to problem solve
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook and Access); SAP and Taleo experience a plus
49

HR Administrative Assistant Resume Examples & Samples

  • Maintain workers compensation log & benefits month end report
  • 1-3 years previous HR experience, preferably in hospitality
  • High level of written and verbal communication skills. Computer proficiency; specifically with Microsoft Office and Windows
  • Excellent computer skills including an ability to learn a number of different HRIS systems. Must have strong EXCEL skills
50

HR Administrative Assistant Resume Examples & Samples

  • Maintain employee records and complete associated paperwork and administrative duties in relation to new hires, transfers, terminations, compensation / title changes, etc
  • Assist HR Team with administrative support including HR process creation and administration, EEO/AAP, benefits administration, employee relations, and compensation
  • Prepare and maintain reports that are necessary to carry out the functions of the Human Resources Department
  • Support JBT divisions in projects and special assignments
  • Complete other duties as assigned or needed
51

HR Administrative Assistant Resume Examples & Samples

  • Provide administrative support to the HR/Recruiting team
  • Maintain social media presence for recruiting efforts
  • Communicate with applicants, recruiters and recruiting assistants
  • Excellent organizational and administrative skills
  • Maintain all employment documentation within company policy and legal compliance guidelines
  • 2-3 years of administrative support experience, Human Resources or Recruiting experience preferred
  • Strong computer skills and comfort level working with a variety of computer systems
  • Attention to detail and accuracy
  • Able to work in a fast paced environment and multi-task while maintaining good quality of work
  • Social Media expert
  • Excellent communications skills and a strong level of customer service
52

HR Administrative Assistant Resume Examples & Samples

  • Requires successful completion of a one- or two-year degree/diploma in an administrative assistant/secretarial field or a minimum of two years' experience in a secretarial/administrative assistant role performing responsibilities such as managing calendars, creating correspondence/reports/presentations, database/spreadsheet management, coordinating travel, etc. or Bachelor degree
  • Six months of experience in Human Resources at Mayo Clinic preferred
  • Experience supporting Medical Specialties recruitment preferred
53

HR Administrative Assistant Resume Examples & Samples

  • Minimum of an Associate Degree required. Bachelor’s Degree strongly preferred. (HR or business related)
  • Minimum of 2 years of prior administrative work experience required. Human Resources support experience preferred
  • Ability to work in a fast paced, changing environment
  • Strong proficiency with MS Office programs, in particular, Outlook, Word, Excel, PowerPoint
  • Familiarity with SAP a plus
  • Assists with onboarding process, which includes welcoming new hires on their first day, collecting new hire paperwork and entering them into our HRIS (SAP) system
  • Manages relationship with temp agencies in Richmond and works closely with managers to recruit and interview candidates
  • Works closely with our employment law firm to manage visa, green card, and work authorization process for associates residing in the US
  • Acts as a first point of contact for general HR questions in the building
  • Administers Tuition Reimbursement program
  • Assists with HR-related training sessions in the building
  • Collects US mail and prepares it for delivery (includes mail from Richmond Office, Richmond Plant, and Distribution Center) utilizing mailing machine
  • Prepares packages for daily UPS and other vendor shipments including inputting shipping information, tracking information, and completing necessary shipping logs
54

HR Administrative Assistant Resume Examples & Samples

  • Screen resumes, conduct phone interviews, schedule in-person interviews, and orientate applicants/employees in light-industrial, administrative, and skill trades sectors
  • Answer phones and greet walk-in traffic as needed
  • Perform reference checks to confirm past performance, background checks, and in-house drug screens all candidates
  • Maintain and document candidate communication
  • Input and update information in our in-house staffing database/system
  • Perform 1st day arrival quality checks
  • Assist with maintenance of job postings on Internet sites
  • Minimum of 2-4 years office administrative experience or office customer service. Ideal candidate will have HR, recruiting or staffing experience. Human resources, corporate or client specific experience a plus
  • Knowledge of commonly used concepts, practices, and procedures within client's industry
  • Strong communication and computer skills required
  • Self-starter able to work independently with little supervision
  • Sound independent judgment
55

HR Administrative Assistant Resume Examples & Samples

  • Support analytical projects including workforce differentiation, inclusion and diversity, and pipeline development this may include running reports, representing information in PPTs, and preparing excel workbooks with relevant data
  • Maintain calendars and daily schedules for head of Talent and head of HR Services Management
  • Coordinate and execute domestic and international travel arrangements, including air, hotel and ground transportation for TED Leaders as requested
  • Produce and send materials, as necessary, to support team-building sessions and individual debriefs (e.g. Saville)
  • Research, establish and maintain a central repository for team best practices (shared drive or SharePoint site)
  • Strong organizational and planning skills
  • Demonstrated self –starter, eager to learn, with an interest in continued professional development and personal growth
  • Reliability and flexibility
  • Ability to think through decisions to anticipate the cascading effects
56

HR Administrative Assistant Resume Examples & Samples

  • 2+ years combination of education and work experience
  • Proficient with Microsoft Office Suite applications
  • Excellent team player, ability to independently manage workload, set priorities, work under pressure, and adjust to change
  • Exceptional written and verbal communication skills
  • Bachelor’s Degree in Human Resources, Business Administration, Finance, or related field preferred
  • 2+ years of Mortgage Industry experience preferred
57

HR Administrative Assistant Resume Examples & Samples

  • Assist in scheduling interviews, job fairs, and new hire orientation
  • Prepares and processes office administrative paperwork, such as employment requisitions, employee time sheets, expense vouchers, invoices, etc. Set's up and maintains confidential, sensitive files and records for multiple functions, ensuring efficient retrieval of information
  • Partner with Trainer to schedule and track annual training. Track New Hire Orientation training
  • Prepare files for all licensing reviews. Tracking and ensuring that all expiring documents are requested and filed prior to the licensing reviews
  • Provide support to Human Resources including reference checks, pre-employment checks, file audits, file management, tracking of specialized trainings
  • Maintain employee records in accordance with State, Federal and company regulations and policy as required
  • Assist with special projects. Gathers data and prepares a variety of documents and reports using established formats
  • Produces standard correspondence, memos and reports from drafts. Proofreads and edits material for appropriate grammar, spelling and formal
  • Performs other related duties and activities as required
58

HR Administrative Assistant Resume Examples & Samples

  • Contact applicants and Hiring Managers to coordinate and schedule interviews
  • Coordinate travel arrangements as needed
  • Book resources for interviews
  • Generate and send offer letters/ packages
  • Facilitate background investigations of new hires
  • Monitor background vendor activity and work in tandem with vendor to complete applicant background/drug processing
  • Kick-off onboarding activities
  • Communicate the decision of the applicant to all recruitment support
  • At least 4 years’ experience in an office environment using the telephone and computer as the primary instrument to perform your job duties and/or dealing with customers in a demanding high-volume customer service environment
  • 4+ years’ experience in computers, including in-depth internet knowledge and working proficiency in Word, Excel, Power Point, Internet, and database applications
  • At least 1 year experience in scheduling experience
  • Associates/Bachelor’s Degree
  • 1 + year experience in an ATS (applicant tracking system)
  • At least 6 years’ experience in Microsoft Office (working with MS Word, Excel, and Outlook)
  • At least 4 years’ experience in Human Resources and/or Staffing
59

Nightly HR Administrative Assistant Resume Examples & Samples

  • Enter data into ABI
  • Maintain Employee files
  • Maintain files at the location
  • Print menu signs and post updated menus on the campus dining website
  • Request promotional materials from the marketing department
  • Complete production sheets to print recipes two days prior to use
  • Monitor submission of inventory counts and payroll hours by specified weekly deadlines
  • Ability to remain stationary for a period of time
  • Repetitive motion is required; involving typing, filing and use of hands and wrists
  • Complete any task requested by a supervisor or member of the Aramark management team
  • Excellent communication skills,organization skills and attention to detail
60

HR Administrative Assistant Resume Examples & Samples

  • Performs HRIS data entry and file maintenance of all employee records to include Personnel, DOT and Medical files
  • Coordinate and schedule preemployment appointment(s) for new hires
  • Assists with new-employee orientation
  • Responds to reference checks, verification of employment status, and unemployment
  • Primary switchboard/phone back-up
  • High school diploma or general education degree (GED), plus one year of office/clerical support experience preferred
  • Previous HR experience and/or recent graduate in a related field highly preferred
  • Demonstrates good performance, safety and attendance
  • Demonstrates ability to understand and carry out detailed written or oral instructions
  • Demonstrates excellent organizational, customer service, and telephone skills
  • Proficiency in using MS Office applications: i.e. Word, Excel, Publisher, PowerPoint, Outlook, etc
  • Demonstrates ability to communicate effectively with all departments and customers on the phone and in person
  • Proficiency in using use multi-line phone system
61

HR Administrative Assistant Resume Examples & Samples

  • Answer and direct telephone calls to proper people, departments, or locations; take detailed messages if necessary
  • Maintain HR filing systems by copying, closing, purging and archiving existing employee files and creating files for new hire employees
  • Provide administrative support for the hiring process to include maintenance of the requisition system, I-9 verification and follow-up, schedule interviews and pre-employment testing, assist new employees with new hire paperwork and inform appropriate staff of new hire placements
  • Begin processing unemployment compensation requests and forward to appropriate department or return to unemployment office
  • Assist with maintenance and provide technical support for all Human Resources programs and systems
  • 1-2 years human resource office administrative experience, Required
  • Bilingual Spanish, Required
  • Payroll and employment benefits
  • Respond professionally in situations with difficult employee/vendor/customer issues or inquiries
62

Dc HR Administrative Assistant Resume Examples & Samples

  • Recruiting & Hiring
  • Create/post all internal job openings and setup job files
  • Review internal candidates from job posting and advise managers of all interested candidates
  • Handle pre-employment drug testing
  • Do GIS background checks
  • Create new hire packages
  • Conduct reference checks on all new hires
  • Create new associates files
  • Monitor completion of new hire paperwork, forward to appropriate areas
  • Create attendance work sheets for all new hires
  • Enter new hires into “Personal Time” database
  • Order badges
  • Advise managers of new hire start dates
  • Complete and maintain I9 forms
  • Maintain New Hire Termination, Transfer, and Demotion logs
  • Conduct New Employee Orientation Program
  • Data Entry/Lawson Changes
  • Enter all new hires into system
  • Enter all “No Starts” (candidates who accept offer who are no show)
  • Make address changes, terminations, shift/department changes, reviews, & pay rates, in system 4. Resolve badge problems and request new badges
  • Kronos (Payroll)
  • Audit payroll
  • Resolve payroll problems
  • Sort and distribute checks
  • Make sure all associates sign for their checks
  • Run HR170 Birthday Report
63

Business / HR Administrative Assistant Resume Examples & Samples

  • Directly supports the Distribution Center Manager, HR Manager, and Warehouse Operations Manager. Manages the DC Manager’s schedule and ensures well coordinated communication and scheduling throughout the facility
  • Serve as HR Representative to teammates regarding HR related inquiries and issues
  • Coordinate new hire orientation process and benefits enrollment
  • Maintain HR personnel records to include personnel file, termination file, I9 and E-Verify records, and employment records per corporate retention policy
  • Books travel and completes expense reports for DC Manager
  • Light accounting work such as check requests, purchase orders, approvals and payment of invoices, communication with vendors regarding purchase orders and returns
  • Assist with our Premier Place to Work Initiative and local wellness program
  • Coordinate recruiting/hiring for hourly positions, to include drug screening, background screening and medical pre-employment physicals
  • Partner with temporary agencies to manage temporary workforce
  • Responsible for ordering supplies; builds and manages relationships with these vendors
  • Answers, screens, and refers visitors and telephone calls; researches requests from other teammates and customers
  • Events planning for both small and large groups (upwards of 200+ people)
  • Perform general filing with knowledge of alphabetical and numerical filing procedures
  • Organize and maintain office and specialized files
  • Input prescribed data into various online systems, including workload projections, work orders, and other specialized information; enters data and information in various databases and computer systems
  • Ensure compliance with company policies
  • Operate a computer using advanced word processing and spreadsheet entry skills. Operate other standard office equipment: photocopy machine, fax, and multi-purpose telephone lines
  • Maintain badge software and provide all new teammates with ID badges
  • Communicate clearly and effectively both orally and in writing. Understand and follow written and oral instructions. Prepare clear, accurate, and concise records and reports
  • Establish and maintain effective working relationships with staff, customers, and others encountered in the course of work
  • Prepares and mails correspondence
  • Assist other office clerks and members of management
  • Other job duties as assigned by management
  • Good math and communication skills
  • 3 years past administrative assistant or HR administrative assistant experience
  • Excellent Microsoft Office skills – Word, Excel, and PowerPoint
  • Good attendance record
  • Must not be in Progressive Discipline
64

HR / Administrative Assistant Resume Examples & Samples

  • Provide administrative support to Executive Assistant as well as top tier executives as needed, including but not limited to the processing of letters and correspondence, assistance in planning of events and meetings, report generation, as well as the completion of specially assigned projects
  • Responsible for gathering receipts and preparing expense reports using the Oracle iExpense Tool for executive level team
  • Assist in the planning and creation of the company newsletter
  • Proof-read material for grammar, spelling and accuracy
  • Assist in the planning of office activities and events
  • Assist with coordinating travel for executives, as assigned by the Executive Assistant
  • Assist with all housekeeping duties, as needed
  • Provide backup to the reception desk if needed
  • Must be able to communicate via the telephone while demonstrating world class customer service
  • Ability to type a minimum of 50 WPM with no errors
  • Proficiency level or Advanced Skill with Microsoft Windows (Word, Excel, PowerPoint, Outlook, etc.) environment
  • Must possess excellent writing and grammar skills required to compose professional letters, memorandums, email and other written communications to all level of the business and to outside business vendors
  • Able to communicate with the public in a professional and efficient manner
  • Able to sit in one place and/or perform work at a computer for two-hour intervals a minimum of eight hours per day
  • Able to bend, squat, walk, and climb stairs
  • Ability to read, write and speak Spanish a plus but not required
  • Standing, walking, bending, and stretching are required regularly to perform customer care, production, and environmental/safety responsibility functions