Facilities Administrator Resume Samples
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Facilities Administrator Resume Samples
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EB
E Becker
Eddie
Becker
841 Bahringer Mountains
Boston
MA
+1 (555) 362 7208
841 Bahringer Mountains
Boston
MA
Phone
p
+1 (555) 362 7208
Experience
Experience
Detroit, MI
Facilities Administrator
Detroit, MI
Schaden, Bernhard and Stoltenberg
Detroit, MI
Facilities Administrator
- Assists with cleaning and tidying the office, break rooms, and conference rooms and communicates issues with cleaning company and building management
- Fire Prevention & Work Safety as per local legislation
- Assists Facilities Manager with day-to-day operation of the space
- Work closely with building engineers and technicians on intake and fulfillment of work orders and service requests
- Assist Procurement Manager with Related Procurement functions (Request for Proposal (RFP/ Request for Information (RFI)/Request for Quotation (RFQ)
- Assists the Sr. Manager, Real Estate on facilities and real estate related projects
- Quality assurance of work performed by vendor partners
Chicago, IL
Facilities Administrator / Receptionist
Chicago, IL
Glover, Osinski and Langosh
Chicago, IL
Facilities Administrator / Receptionist
- Create, issue and monitor work orders on CAFM web regarding any site related issues / faults
- General administration and post room as part of the Facilities Team to assist the businesses based in the Birmingham Office
- Be the first point of contact to all visitors to LR/LRQA signing in, contact host and deliver safety information, creating the best first impression of the business
- Provision of document management including off-site storage and retrieval, disposal including shredding, waste recycling service to provide an efficient service to the Birmingham office
- Initiate and action checklists of new employees, leavers and transferees and sharing this information with relevant stakeholders to provide consistent and accurate information across the businesses
- Provide a comprehensive service covering reception,
- Check and seek authorisation for invoicing relating to the areas of responsibility, obtains financial reports to ensure purchase orders and invoices are managed to achieve timely and accurate supplier payments
present
Boston, MA
File Clerk / Facilities Administrator
Boston, MA
Powlowski and Sons
present
Boston, MA
File Clerk / Facilities Administrator
present
- Work with Managing Director, Office Services to develop new and innovative records management strategies based on industry and technology related advancements
- Records all monthly productivity data and prepares detailed monthly management reports that outline compliance with established SLAs/KPIs
- Procures all boxes, files, bar code labels, printers and related records management supplies
- Reports to Facilities Manager
- Data entry, creation, status update, closing, and tracking of all work tickets
- Enter work requests onto landlord portal
- Create purchase orders
Education
Education
Bachelor’s Degree in Construction Management
Bachelor’s Degree in Construction Management
Colorado State University
Bachelor’s Degree in Construction Management
Skills
Skills
- Excellent attention to detail with a strong focus on accuracy and meeting deadlines
- An excellent level of accuracy and attention to detail
- Ability to develop strong working relationships and operate within a multi-functional environment
- Strong customer knowledge across channel
- Basic PC knowledge
- Strong administrative skills and ability to provide administrative support
- Good planning and organisational skills with the ability to work unsupervised
- Candidate should have proficient IT skills (MS Office, good understanding of computer networks)
- Good PC skills (knowledge of Word, Excel, PowerPoint and Outlook)
- Able to provide the strongest levels of customer service at all times
15 Facilities Administrator resume templates
Read our complete resume writing guides
1
Facilities Administrator Resume Examples & Samples
- Helpdesk: Act as the first point of contact for all Facilities Helpdesk enquiries
- Helpdesk: Record all enquiries in the web-based log system within a suitable timeframe to maintain an optimum working environment
- Helpdesk: Respond to, investigate and resolve Facilities issues, or communicate to relevant team members for them to resolve as applicable
- Helpdesk: Respond to and resolve complaints received by the Facilities team, or communicate to relevant team members for them to resolve as applicable
- Facilities: Coordinate regular audits, e.g. parking spaces and communicate to the business as required
- Security: Support with daily ‘Security Sessions’ and security administration in line with RBC procedures
- MAC: Support the MAC team across both buildings e.g. ordering crates
- Procurement: Process employee or general business orders for items required, e.g. chairs, check and receive orders to site, oversee installation to relevant employee/area. Maintain general Facilities stock as required
- External Suppliers: Liaise with external suppliers relating to goods or services, build supplier relationships, escort on site, monitor and escalate performance issues
- General Administration: Respond and file emails received to the Facilities Helpdesk inbox, update all policies and procedures, team meeting minutes and maintain internal notice boards
- Projects: Coordinate and support the team with Facilities projects as required
- Incidents: Assist with incident evacuation
- Knowledge of industry standards and good working practices
- Knowledge of Microsoft Office including Outlook and SharePoint
- Previous Helpdesk experience
2
Office Facilities Administrator Resume Examples & Samples
- Manage various H&WS functions at Ernst & Young sites, providing consistent, quality, and cost-effective services. Apply leading knowledge to protect the firm's assets and image, by maintaining a safe, functional and productive work environment
- Receive and track H&WS work order requests. Dispatch work orders to maintenance staff
- Set-up and prepare hoteling workspaces and meeting spaces (audio and visual equipment for meetings, food and beverages, etc.)
- May coordinate activities of office, hospitality, meeting and hoteling staff
- A minimum of 1-3 years related experience
3
Facilities Administrator Resume Examples & Samples
- Assist with keeping all pantries and conference rooms clean and orderly
- Replenish coffee, tea, condiments and paper products in all pantries as needed
- Help stock all soda refrigerators
- Help set up folding tables and chairs for weekly financial department lunch meeting
- Conduct spot checks on a regular basis and notify Office Manager of areas that have been soiled or in need of repair
- Oversee inventory of utensils, mugs, glassware and china, ensuring that chipped and/or cracked items are replaced
- Oversee inventory of coffee, tea and soda
- Oversee the maintenance of the coffee machines
- Help with toner replacements and inventory levels
- Meet with the Office Manager on a regular basis and report any areas that need attention
- Provide assistance in other areas as needed
4
Facilities Administrator Resume Examples & Samples
- Liaise and correspond with staff regarding facilities, building, maintenance and services issues
- Take a proactive involvement in the day to day running of Hellaby, Lowton & Eden close sites, ensuring customer satisfaction and levels of service are maintained
- Undertaking administrative work for FM and FSM to include letter/memo writing, spread sheet work and fault log reporting
- Update notice boards at both sites
- Effectively run Facilities Helpdesk
- Attend and minute Facilities Team meeting, Facilities managers meeting and SHE committee
- Ensure Facilities space on Neo is current
- Assist with office moves/events co-ordination
- Updating and maintaining staff locations ensuring reception are aware of any changes
- Assisting team during building evacuation
5
Facilities Administrator Resume Examples & Samples
- Manages the centralized Retail Facility Maintenance system and program
- Assist in the development of the Retail Facility Maintenance program and the continued development of the Store Maintenance Team consisting of system, programs and processes to assure REI's physical retail facilities are maintained at an appropriate level
- Meet budget and related financial metrics for program
- Provide high service levels to retail stores. Provide ongoing education and awareness to store teams to change behaviors and support our FM program goals
- Solicit, bid, review, analyze, negotiate and maintain maintenance and repair agreements, contracts and supply agreements for retail facilities
- Receive, analyze, prioritize, dispatch and monitor maintenance and repair service requests from stores and ensure repairs are completed in REI's best interest
- Develop and prepare vendor service and evaluation reports
- Act as a liaison between store facility operations, Retail Operations and the Store Development Team
- Develop and manage relationships with external and internal service providers to deliver best possible service within budget guidance
- Prepare and process annual budgets for Store Maintenance and Facility Operations
- Report out on spend to budget
- Prepare and process requests for unbudgeted work
- Assist in the development of specifications for materials and systems. Source and select appropriate vendors. Procure and assure delivery of services
- Process invoices for services
- Lead in promoting the Retail Facility Maintenance program and ensure its use by store teams
- Ensure service providers are performing to specified standards and are providing best value to REI's retail facilities
- Administer miscellaneous projects that are assigned by management
- Support value add initiatives and development and maintain a roadmap to cost reduction
- Supports major department initiatives, such as prototype development, process improvement and asset management
6
Facilities Administrator MGI Resume Examples & Samples
- Ability to demonstrate a practical knowledge of facilities management requirements at a basic operational level and the associated administrative duties
- Ability to interpret the required financial and legislative components that form part of facilities management and that need to be administratively supported e.g. the extraction of key lease information from agreements
- Act in a proactive and solutions focused manner to solve challenges
- Basic understanding of the OHSA
- High attention to detail, strong administrative skills with an analytical mindset
- Proficient in the development of spreadsheets
- At least 3 years experience in an administrative role
7
Program & Facilities Administrator Resume Examples & Samples
- Proficient computer skills and demonstrated experience with office software and email applications
- Demonstrated success in following through and completing routine tasks
- Excellent customer service and interpersonal skills
- Ability to prioritize and multi-task
8
Facilities Administrator Resume Examples & Samples
- Coordinate and administer day to day office maintenance operations and moves/adds/changes with staff
- Coordinate and administer Floor Warden / First Aid program
- Conduct daily inspections of all floors and submit work tickets in Facility Wizard and complete other facility work tickets as assigned
- Administer the Ricoh fleet of multifunction equipment (copier/printer/scanner/ fax combinations) as well as stand-alone printers throughout KMC, including contract negotiation within KMC standards for term and pricing
- Prepare monthly tracking report for MAC (moves/adds/changes) and assist in budget development, coordination and variance reporting
- Assist with various stages of project coordination
- Assist with the business continuity program including annual department reviews
- Provide Reception or Mail Room coverage in the absence of the Receptionist or Mail Room Clerk
9
Facilities Administrator Resume Examples & Samples
- Ideally will have previous experience in a similar role
- Good health and safety and environmental knowledge would be preferred
- Basic mechanical and electrical services knowledge would be preferred
- Excellent English language skills – both written and spoken
- IT literate – MS Office at intermediate level
10
File Clerk / Facilities Administrator Resume Examples & Samples
- Reports to Facilities Manager
- Manages Records Center staff and makes certain that they understand and conform to all requirements outlined in the client’s RM policies and procedures manual and retention schedule
- Interacts and responds to all end user requests for on-site stored files and/or off-site boxes/files
- Understands and operate all document management software and hardware technology
- Procures all boxes, files, bar code labels, printers and related records management supplies
- Communicates daily with third party off-site storage vendor
- Work with Managing Director, Office Services to develop new and innovative records management strategies based on industry and technology related advancements
- Records all monthly productivity data and prepares detailed monthly management reports that outline compliance with established SLAs/KPIs
- Work Tickets Administration and Distribution – Facilities, Engineering, Janitorial, Porter Services, Mail Room Services, Office Services, MAC, and Archival Request
- Data entry, creation, status update, closing, and tracking of all work tickets
- Enter work requests onto landlord portal
- Orders supplies such as janitorial, engineering, office supplies, and any other purchases
- Create purchase orders
- Receives and stamps invoices same day
- Files processed invoices
- Other assigned duties to support the Facilities Operations
- Assists with general administrative tasks as assigned including filing, answering phones, distribution of mail, written correspondence especially to clients, ordering supplies, computer and data entry work, preparing spreadsheets and reports, greeting visitors and tenants, and logging and dispatching tenant service calls
- Assists facility management with day-to-day operation of the property in accordance with policies/procedures, management agreements, and client needs. Responsible for maintaining client contact list, emergency contact lists, issuing and updating building pass list, and maintaining other records and files pertinent to clients and vendors
11
Facilities Administrator Resume Examples & Samples
- Producing the associated reports, coordinating, attending and taking actions from the stakeholder project meetings
- Coordinating and booking project meetings with internal ASOS stakeholders and coordinating with external project
- Escalating on a regular basis to the Facilities Project Manager
12
Facilities Administrator Resume Examples & Samples
- Assist team members with updating and maintaining building drawings utilizing AutoCAD
- Maintain FM (Facilities Management System) and associated database accurately
- Enter new service requests and dispatch in a timely manner
- Provide customers with feedback of request status
- Assist Facilities Manager and Planners with moves etc
- Coordinate “Mass moves” by maintaining spreadsheets and coordinating with movers
- Answer service desk phone and process requests
- Maintain conference room schedule on Outlook
- Communicate room set-up information to utility as needed
- Assist with SAP documentation, cutting requisitions, and creating PO#’s if needed
13
Facilities Administrator Resume Examples & Samples
- Oversee the unclassified and classified day-to-day operations of multiple facilities located across the U.S
- Coordinate, schedule and assist with repairs, maintenance and daily operational issues for various identified locations
- Respond to facility trouble tickets and resolve in a timely and efficient manner
- Monitor Preventive Maintenance programs to ensure vendor compliance related to contractual requirements, manufacturers, industry and company standards. Ensure supporting documentation is maintained as required by company requirements
- Escort vendors within facilities on repair and maintenance activities
- Coordinate minor furniture moves/reconfigurations in support of customer requirements
- Assess problems and perform minor repairs to: appliances, office equipment, furniture, electrical, plumbing and mechanical services
- Support the Facilities Manager with the development of Statement of Work requirements for facility repairs, maintenance and special projects. Coordinate with Procurement and the customer for the scheduling of facility related repairs and projects
- Handle all incoming/outgoing parcels/shipments. Maintain adequate inventory levels in the break room areas
- Perform monthly fire extinguisher inspections, monthly AED inspections and quarterly ladder inspections. Document as required by manufacturer and company standards
- Identify basic building deficiencies and institute corrective action as required
14
Facilities Administrator / Receptionist Resume Examples & Samples
- Provide a comprehensive service covering reception,
- General administration and post room as part of the Facilities Team to assist the businesses based in the Birmingham Office
- Be the first point of contact to all visitors to LR/LRQA signing in, contact host and deliver safety information, creating the best first impression of the business
- Respond to all client requests and resolve any issues and problems efficiently, including the calling of taxis and access to wifi
- Ensure reception area, meetings rooms, and waiting lounges meet requirements of internal and external clients and maintain general entrance in a welcoming state to deliver high standards and professional image of the business
- Taking incoming telephone calls to ensure that they are transferred to the right person the first time
- Issue security passes to staff, visitors, delegates and contractors and maintain the access control system in line with local processes
- Check and seek authorisation for invoicing relating to the areas of responsibility, obtains financial reports to ensure purchase orders and invoices are managed to achieve timely and accurate supplier payments
- Sort incoming post, process outgoing post including the provision of recorded and courier items to agreed timescales and making relevant post room related supplies available to staff
- Provision of a personal protective equipment including stock control, ordering and maintaining accurate records of equipment issued
- Ordering of stationery and office/kitchen consumables in a timely and cost effective manner to assist in the effective running of the Birmingham office
- Ordering and dispatch of business cards, obtaining budget approval as required
- Maintenance of employee details via the Class Direct for LRQA Operations personnel only
- Initiate and action checklists of new employees, leavers and transferees and sharing this information with relevant stakeholders to provide consistent and accurate information across the businesses
- Provision of document management including off-site storage and retrieval, disposal including shredding, waste recycling service to provide an efficient service to the Birmingham office
- Providing administrative support to Facilities Administration Team Leader with fault reporting to building related issues and maintenance of fault report log
- Provide a full Facilities service as required by Facilities Administration Team Leader
- Monitor Facilities mail box frequently daily forwarding emails to the correct person for action and filing emails in the correct folders
- Create, issue and monitor work orders on CAFM web regarding any site related issues / faults
15
Facilities Administrator Resume Examples & Samples
- All types of materials, methods, principles and practices of architecture and construction
- Uniform building codes and electrical, plumbing, mechanical, and related codes
- Federal, State, and municipal laws, ordinances, and regulations pertaining to building construction
- Budget and capital investment expenditure planning
- Agency organization, function, and administrative procedures
- Geographic and cartographic techniques, languages, and programming techniques related to GIS
- Principles, methods, and techniques of energy conservation, engineering analysis and design
- Skilled in
- Management Skills
- Communication skills, both verbally and written
- Organizational Skills
- Inspect for possible violations of building coders and defects during the course of construction
- Incorporate all aspects of geographic information systems into the creation and completion of a variety of projects
- Methods and techniques of energy engineering analysis, design, and layout of utilities services from all automated systems
- Plan, organize, coordinate, and supervise
- Develop policies and procedures
16
Receptionist & Facilities Administrator Resume Examples & Samples
- Receive all incoming calls and directing to the relevant department
- Help prepare and co-ordinate with the administration of various projects e.g. new hire paperwork and letters of invitation
- Assist with travel arrangements for overseas visitors, making hotel reservations, airports transfers, etc
- Updating the holiday schedule for all UK employees
- Setting up meeting rooms for large groups on an ad hoc basis
- Opening post, ordering office stationary & supplies
- Manage facilities including maintenance agreements & office repairs. As well as the day to day management of the building
- Carry out weekly fire alarm testing and organize annual fire evacuation drill
17
Receptionist / Facilities Administrator Resume Examples & Samples
- Work with great team
- Great location
- Generous benefits package including Pension, Childcare Vouchers and Comprehensive Medical Insurance
18
Facilities Administrator Resume Examples & Samples
- Coordinate new facilities construction and maintenance at various Bank of the Ozarks locations, working with various contractors, vendors (i.e. janitorial, HVAC, landscape, etc.) and bank staff
- Review and monitoring of invoices and expenses related to these facilities. Coordinate acquisition, installation and service of various equipment such as security equipment, communication equipment and other bank equipment
- Coordinate Emergency Preparedness/Disaster Recovery plans with all facility managers within assigned facilities
- Coordinate with Bank of the Ozarks Facilities Management and Bank Security Officer to inspect all facilities for general physical security (i.e. alarms, cameras, lighting, etc.)
- Coordinate with Facilities Management, Market Presidents and Branch Managers on opening new offices, closing offices or relocating offices both staff and property
- Working knowledge of Construction management and maintenance
- Working knowledge of Facilities management
- Ability to manage multiple tasks at one time
- Working knowledge of Microsoft Office Products
- Some overnight travel required
- Ability to work extended hours if necessary
- Minimum two years experience in facilities and/or construction management, property management or related field
- Ability to work occasional overtime
- Valid driver’s license and good driving record
19
Facilities Administrator Resume Examples & Samples
- Specialty in Real State or related are a plus
- Proficient with Microsoft office package, will need to create impactful presentations and excel spreadsheets among others
- Open to work with different teams and create and maintain good interpersonal relationships
- Written/Spoken English (technical and professional level)
- Schedule flexibility depending on the type of work/repairs that needs to be done, including holidays and weekends
- Our facilities coordinator should be someone capable of lifting 50 lbs. and climb ladder
20
Facilities Administrator Resume Examples & Samples
- Supporting the Facilities Services Helpdesk by co-ordinating activities including
- Monitor the facilities services mailbox for repair, maintenance and caretaker requests along with taking telephone calls
- Initiating work tasks via Concept Evolution software
- Assigning work to internal members of staff at HQ and external contractors across the Force area
- Ensure the prioritisation of repairs and maintenance requests as per contract with Lincolnshire Police
- Generating purchase orders for the works to be undertaken
- Receipting when works have been completed
- Actively monitoring task progress and chase up completion as applicable
- Operating, updating and maintaining Concept Evolution software including updating information in relation to the asset base (room names and numbers, department groups, contractor detail, lease and license information and producing crystal property reports or similar)
- Responsible for the issuing of PPM tasks via Concept Evolution for caretakers and external contractors. Engaging with contractors to ensure attendance within set timescales to meet contractual obligations
- Responsible for the production of the KPI and PI reports on a monthly basis to meet contractual obligations
- Undertake research for the section on various facilities related matters including the preparation of reports and comparative costings and analysis of information
- Manage and monitor the process for contract renewal requirements in relation to contracted out services
- Assist with works connected with Environmental management when required
- Providing support to the Energy Awareness campaign and assist with energy related matters
- Development of Intranet website for Assets and Facilities department
- Undertake administrative tasks such as filing, scanning and other related administrative tasks
- To assist in other areas of the department as required. This could include the Reprographics Section, Reception or in the Mailroom
- The post holder will be required to carry out such duties as may be determined from time to time within the general scope of the post. Duties and responsibilities outside the general scope of the post will only be require with the further consent of the post holder
- General office experience including use of telephone, filing, typing and photocopying
- Planning, co-ordinating and prioritising abilities
- Experience of ordering and maintaining stock
- Ability to develop strong working relationships and operate within a multi-functional environment
- Knowledge of Microsoft Word, Excel and Access
- Experience of using databases
- Treats people with dignity and respect at all times
- Ability to use own initiative
- Must have an adaptable and flexible approach, with the willingness to learn
- A knowledge of Microsoft Outlook
21
Senior Facilities Administrator Resume Examples & Samples
- 3+ years of experience and proven record of working in a similar role / environment
- High School Diploma / GED
- Working knowledge of Facilities based systems (Helpdesk, Resource Booking, Move Management etc.)
- Microsoft Office/Suite proficient (Excel, Outlook, PowerPoint, Word, etc.)
- Associate's and/or Bachelor's Degree in a related field
22
Facilities Administrator Resume Examples & Samples
- Must be able to lift up to 100 lbs and bend, stoop, stand, stretch and have adequate dexterity to operate tools, measuring devices and testing equipment
- Must have flexibility to be on site at a moments notice for emergency situation response
- Must possess a wide range of skills including, but not limited to general repairs, drywall, painting, plumbing, small electrical, fire protection, generators and HVAC
- Must have strong communication skills, both verbal and written
- Must have excellent project and cost management skills
- Must be able to read an interpret building blueprints and equipment schematics
23
Facilities Administrator Resume Examples & Samples
- Bachelor’s degree (also final year students)
- Candidate should have proficient IT skills (MS Office, good understanding of computer networks)
- Interest in computer systems and technologies
- Good communication, interpersonal, organizational, and time management skills
- Good customer service attitude
- Ability to work effectively with all levels of end users and IT personnel
- Ability to communicate in Latvian and English
- Certificate of Job security and safety will be considered as an advantage
- Experience with technology support, computer network projects will be considered as an advantage
24
Facilities Administrator Resume Examples & Samples
- To provide support and assistance to the Facilities team including but not limited to
- Makes Effective Decisions
- An excellent customer service orientation with experience of handling customers at all levels
- Excellent attention to detail with a strong focus on accuracy and meeting deadlines
- Ability to take ownership and pride in the work
- Good planning and organisational skills with the ability to work unsupervised
- High level of service motivation, energy and flexibility
- An excellent level of accuracy and attention to detail
- Good PC skills (knowledge of Word, Excel, PowerPoint and Outlook)
25
Facilities Administrator Resume Examples & Samples
- Provide administrative support to the Facilities department including phone coverage and email account management
- Provide sales season office coverage on weekends
- Manage the computerized JIRA work order system for the building staff engineering, electrical, carpentry, painting and PBS requests for the Facilities department
- Conduct JIRA weekly open work orders & completed work orders by trade reports, monthly & annually work order status by trade reports, and weekly average time to close work orders per trade report
- Manage moves, adds and change requests through “Office Space” facility program
- Manage the record center system for the NY office
- Coordinate the Facilities department needs for special events held in the building
- Assist with inventory/place service calls for the equipment such as photocopiers, color printers, faxes, lifts, and radios for the building
- Maintain Certificates of Insurance for Facilities vendors
- Assist with Send Word Now emergency contact database when required
- Assist Procurement Manager with Related Procurement functions (Request for Proposal (RFP/ Request for Information (RFI)/Request for Quotation (RFQ)
- Manage invoice processing and vendor management
- Responsible for ordering supplies for the department and company
- Work on other miscellaneous special projects as they arise
- Act as a liaison between Sotheby’s and the national contract vendors that provide goods and services throughout Sotheby's
- Solicit and source vendors for use by operations and strategic business areas within Sotheby's
- Liaise with Procurement Manager and HR to determine employee stationary needs
- BA and 1-3 year’s administrative experience in facility administration preferred
- General knowledge of business processes
- Proficient in Word, Excel, PowerPoint and SAP
- Must be organized with detailed follow-through
- Ability to prepare written reports and general correspondence
- Ability to take initiative and work independently
- Ability to maintain composure and a pleasant manner in a fast paced environment
26
Assistant Facilities Administrator Resume Examples & Samples
- Check-in students and visitors and assign appropriate badges
- Prepare facility badges and maintain the badge tracking database
- Open facility at the beginning of each business day
- Escort visitors and/or workers
- Facilitate administrative details associated with office renovations and move activities
- Ensure that management, co-workers, customers and all stakeholders are kept informed about activities at site in a timely manner
- Prepare and track various statistics related to site activities
- Participate in facility related meetings and events
- Strong oral and written communication skills sufficient to compose and deliver responses in a clear and concise manner to customers’ questions
- Familiarity with security practices and procedures
- Familiarity with security badging systems
- High energy and initiative to support the customer mission; should be a self-starter
- Ability to lift/move up to 50 lbs of office supplies
- Ability to work independent or with little oversight/direction
27
Facilities Administrator Resume Examples & Samples
- Process for payment all satellite facility utility bills with credit card or internal ACC-1 for payment by Corporate Accounting
- Administratively maintain/update lease files for all field activities and subtenants to ensure records are current
- File all leases/subleases and utility bills
- Interact with field Operations on requests for assistance
- Process gym waiver forms for VSE employees and two building tenants to access the Metro Park Gym facility, with their VSE issued Datawatch Access Cards
- Issue office furniture keys to VSE employees and tenants
- Request building maintenance problems to Transwestern Managment
- Vehicle Title Administration
28
Facilities Administrator Resume Examples & Samples
- Able to handle and manage queries and messages in a timely, efficient, friendly and helpful manner
- As a team player you may be asked to take on additional duties to cover leave and absence
- Continuously pursue high standards, embrace change, recognise improvement opportunities, and learn from experience
- Compliance to the Changing Attitude Towards Safety (CATS program)
- Administration of QSHE files on site
- To contribute to a safety culture that looks for continuous improvement
29
Facilities Administrator Resume Examples & Samples
- 1+ year relevant working experience as a Office Maintenance
- Proactive, meticulous, attention to detail, excellent organizational and time management skills and able to work independently
- Experience in working as a technician is advantageous
- Can anticipate the needs of senior management & take a genuine interest in helping to achieve the Company’s goals and assist the management to carry our responsibilities as quickly, efficiently and effectively as possible
30
Facilities Administrator Resume Examples & Samples
- Experience from a similar environment
- Able to provide the strongest levels of customer service at all times
- IT and systems literate
- Positive outlook
- Enjoy working within a fast paced environment
- Confident and credible
- Able to build relationships and gain the trust and respect of colleagues throughout the attraction
31
Business Operations Facilities Administrator Resume Examples & Samples
- Previous experience in a similar administration based role
- Competent with the use of MS Office
- Team working
- Results focused
- Innovation & continuous Improvement
32
Facilities Administrator Resume Examples & Samples
- 3 years in an administrative position supporting the oversight and maintenance of large corporate facility
- Experience managing large projects
- Proficient in MS Office (Word, Excel, Outlook, and PowerPoint)
- Knowledge of departmental/organizational policies and procedures
- Bilingual in English and Spanish is desired
33
Facilities Administrator Resume Examples & Samples
- Basic knowledge of MS office tools
- Basic PC knowledge
- Basic filing skills
- Personable and able to get along well with internal/external customers
- Experience with Excel
- Experience with SharePoint
34
Facilities Administrator Resume Examples & Samples
- Handle purchase orders and vendor inquiries for the Facilities group, including data input
- Performs diverse administrative support functions
- Assists management with administrative details; gathers, compiles and reports information relevant to/for department
- Responsible for assisting team with vendor set up requests
- Assist technicians by answering inquiries
- Assist with vendor inquiries to invoice payments and statement reviews
- Assist with coding and/or scanning of invoices
- Follows the company and department policies and procedures
- Assist management in finding new vendors within their zones
- Provide excellent customer service & support to operations
- May manage a number of different and often conflicting objectives, projects or activities at one time
35
Facilities Administrator Resume Examples & Samples
- Maintains files of approved blanket and contract purchase orders including service contracts
- Reviews and records invoices for payment comparing expenditures with budget. Reports and corrects variances
- Maintains key control records. Collects and issues keys
- Initiates, schedules and coordinates company-wide employee relocations
- Coordinates new employee office space allocation including the processing of telecommunications and networking requirements
- Plans and strategizes space allocation utilizing floor plans and furniture layouts
- Coordinates with internal and external suppliers to ensure that all necessary tasks associated with office relocations and/or reconfigurations are completed on time
- Coordinates departmental travel arrangements
- Tracks off-site file storage
- Maintains Emergency Action Plan binders for the executive staff
- Processes requests for office signage
- Issues lockers for production personnel
- Good organizational skill and attention to detail
- Must possess skill to interact with professional staff and provide excellent customer service
- Must have the ability to work independently and have the initiative to continuously seek out, recommend and implement improvements
- Available to work some weekends
- Non smoker preferred
36
Facilities Administrator Resume Examples & Samples
- Responsible for coordinating travel arrangements, records maintenance and filing of reimbursement paperwork and other related duties
- Schedule group and special meetings when required
- Process forms as required for Human Resources and Payroll
- Special projects and related duties as assigned
- Excellent organizational and administrative skills
- Excellent written and verbal communications skills with excellent telephone manner
- Must be attentive to detail, accurate and able to prioritize multiple tasks in a high pressure, fast paced environment
- Prioritizing projects and requests
- Highly motivated and able to work independently with minimum direction
- Ability to handle multiple tasks simultaneously
- Strong personal time management and organizational abilities
- Minimum of 3-5 years previous office experience preferably in a Facility Service Environment. Prior experience supporting Operations Manager with payroll processing, monitor AR, billing, outer task as required
- Expertise with Windows-based programs especially Microsoft Word, PowerPoint, Excel, e-mail and online calendar system
- Knowledge of AP/AR/Billing and other back room support
- Excellent oral communication skills
- Decisiveness
- Flexibility
- Listening skills
- Finance experience
- Experience working with MP2 (Work order management system)
- Self Initiative
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Facilities Administrator Resume Examples & Samples
- Provides day to day management of and accountability for facilities related vendors including but not limited to janitorial, food and vending services, building maintenance and grounds
- Accountable for all safety and security of the Waltham site on a day to day basis
- Prepare monthly accruals, reforecasts and variance financial reports required by Finance and the Global Leader, Real Estate & Facilities
- Accurate preparation of all Waltham site requisitions and purchase orders; and timely payment processing and reconciliation of invoices related to facilities operations
- Serve as point of contact for incoming requests related to, and coordinate daily facility activities and of, amenity spaces such as pantry, social hub and conference/meeting spaces for day to day operations and special events
- Work closely with building engineers and technicians on intake and fulfillment of work orders and service requests
- Day to day ownership of mail and package distribution, office supplies, and amenity fulfillment
- Responsible for space planning and management for the Waltham site, and coordinating with all team leaders and associates for all moves, adds and changes to space plans. Responsible for coordinating with building engineers, mail room staff and Technology for all people moves, adds and changes
- Support the Waltham site committee and leadership team on maintaining the cultural aspects of the Waltham site; including planning and coordination of special events, various holiday celebrations and team building events
- Support Global Leader of Security with the management of day to day reception/security services at the Waltham site
- Partnering with the Technology and People teams, and site team leaders toward the continual improvement of associates’ workplace experience at the Waltham site; including associates assigned to Waltham, visiting associates, partners, suppliers and customers
- Any and all other requests related to successfully supporting the work for the Global Real Estate, Facilities & Security Team
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Facilities Administrator Resume Examples & Samples
- Acts as single point of contact/key interface with outsourced contractors, vendors and service providers. Creates and prioritizes work orders. Coordinates day-to-day site activities, such as but not limited to,: building maintenance (elevators, energy management system, HVAC, interior lightening, painting, plumbing, roofing), janitorial services, grounds maintenance (landscaping, pest control, weed abatement, irrigation, graffiti removal, fencing), cafeterias, mail rooms, office equipment, shuttle van service, office moves, workstation modifications/ergonomics, special event support. Interfaces with site management to resolve facilities-related issues
- In collaboration with Supply Chain Management defines statement of work and scope for contracts and service agreements. Participates in sourcing and contract administration. Monitors on-site service delivery to ensure performance/service levels in accordance with contract/service agreements. Provides feedback to improve service delivery
- Ensures premises maintained in accordance with established standards and applicable regulations. Conducts regular facility inspections for safety/hazard assessment. Shares findings and observations. Recommends corrective actions
- Develops and implements communication and change management plans to notify employees and contractors of activities that require action and/or cause temporary business disruption
- Develops and manages multi-million annual budget and cost authorization. Analyzes and identifies cost containment opportunities
- Maintains current and complete documentation and files such as, but not limited to: CADD files, asset inventories for furniture, fixtures and equipment used in office locations. Conducts asset audits
- Provides management reports on seating occupancy headcount, seating assignments, space allocation metrics
- Minimum 5 years’ experience in office facilities services or industrial building/property management experience required
- Property management certifications preferred
- General knowledge of facility maintenance, maintenance practices, equipment and services such as plumbing, carpentry, painting
- Knowledge of site safety and environmental working practices
- Customer focus internal and externally
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Facilities Administrator Resume Examples & Samples
- Help close local physical employee request via iTrack or Service Now tracking system
- Assisting with employee work spaces and moves, coordination with movers, vendors and staff members as required
- Help assist with physical corrective issues and task from Monthly Hazard Walk-through
- Replenish soda vending machines, per schedule throughout office and floors
- Responsible for checking DCO water tower on weekly basis with detailed record keeping of tower status
- Replenish hand sanitizer stations throughout office and floors
- Deliver copy paper at primary copy machines and maintain tidiness of copy rooms on office floors
- Communicate and uphold office policies, procedures and standards
- Review and/or escalate special requests, including office ergonomics
- Maintain relationship with IT representative to ensure customer service levels to employees are kept to a high standard
- Clean and prep all unassigned/empty cubes and offices throughout the DCO facility
- Process receiving goods for the various business units for Facilities CAPEX and Non-CAPEX items
- Member of ERT (Emergency Response Team) to ensure a safe and secure facility during security and evacuation procedures
- Other primary duties as assigned
- Prepare conference room, Café G and all open areas for meetings when requested
- Coordinate and assist with small/large interoffice moves when requested
- Assist in basic reconfigurations of cubes or offices when requested
- Other secondary duties as assigned
- Self-Starter and Self Sufficient
- Able to work without direct supervision
- Team Player with excellent Customer Service and Communication Skills
- Able to work in dynamic and fast paced environment
- Experience with Microsoft Office 3654 (email, Spreadsheets, Calendar, etc.)
- Skype for Business and/or Pure Cloud proficiency preferred
- Time Management and Pro-activeness skills a must
- Full-Time position with possible over-time (when required and proper notification)
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Facilities Administrator Resume Examples & Samples
- Handles day to day facility requests and works with building maintenance to resolve maintenance issues
- Monitors building, parking, visitor, and temporary badges controlling access into the office and maintains security badge records
- Assists with general facility and office responsibilities such as monitoring, ordering, and putting away supplies, receiving and delivering shipments, handling postage machine, copy, and fax machine maintenance, and handling mail distribution
- Assists with office events and posting of internal memos
- Maintains office equipment
- Assists with cleaning and tidying the office, break rooms, and conference rooms and communicates issues with cleaning company and building management
- Cleans out and prepares desks for new hires
- Manages facility vendors and invoices
- Creates and maintain a local visitor’s guide for the office
- Assists the Sr. Manager, Real Estate on facilities and real estate related projects
- Strong organizational, office support skills
- High school diploma preferred
- One to Three years’ experience as a facility assistant
- Strong administrative skills and ability to provide administrative support
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Facilities Administrator Resume Examples & Samples
- To receive and monitor all helpdesk calls through Concept ensuring that the helpdesk is covered at all contractual times
- To update information held on Concept, completing work tasks within timescales and updating information to allow system to run effectively
- To produce reports from the Concept system
- Plan workload effectively to meet deadlines
- To arrange customer feedback on all work tasks as and when necessary
- To maintain central office systems, ensuring that records are accurate and consistent with relevant company procedures
- To liaise with sub-contractors and ensure schedules and service records are get up to date and all information required from our sub-contractors is filed accordingly
- To communicate and organize work sheets for FM team to ensure that target dates and deadlines are met
- To attend any training courses required for this role
- Manage own workload effectively ensuring that the managers/team requirements are met
- To understand the contractual requirements and the operational needs of the site
- To review, manage and implement office systems to ensure local procedures in place for all processes
- To monitor Kronos when required
- Provide general administrative support and other appropriate duties as directed by line manager
- Contribute to company objectives by meeting own performance objectives
- Establish good working relationships with other team members
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Facilities Administrator Resume Examples & Samples
- Excel/Outlook/Word/PowerPoint
- Time management and prioritisation
- Strong customer knowledge across channel
- Experience in a similar position desirable but not essential
- First Aid, Manual Handling and Fire Safety trained desirable (or a commitment to become qualified)
- CIEH Level 2 in Health and Safety desirable (or a commitment to become qualified)
