Documentation Controller Resume Samples

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Guide the recruiter to the conclusion that you are the best candidate for the documentation controller job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

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AJ
A Jones
Alberto
Jones
157 Celine Ranch
Phoenix
AZ
157 Celine Ranch
Phoenix
AZ
Experience Experience
05/2016 – present
Chicago, IL
Projects Documentation Controller With Italian
Chicago, IL
Projects Documentation Controller With Italian
05/2016 – present
Chicago, IL
Projects Documentation Controller With Italian
05/2016 – present
  • Works closely with Order Management and Finance Team for disputes management
  • Develop and maintain good knowledge of Rosemount products, model codes and continuous improvement
  • Works closely with the Sales Engineers / Project Manager/ Engineer / Order Administrator in order to bring clarity, meet the agreed timeline
  • Perform adequate documentation management and measurement
  • Performs other related duties as assigned for the documentation department
  • Identify areas of improvement
  • Develop and maintain good knowledge of all correlated ERPs (JDE, Sharepoint, AutoCad, Oracle)
07/2013 – 11/2015
New York, NY
Documentation Controller With German
New York, NY
Documentation Controller With German
07/2013 – 11/2015
New York, NY
Documentation Controller With German
07/2013 – 11/2015
  • Develop and maintain good knowledge of all correlated ERPs (JDE, CRM , Oracle)
  • Conducts risk analysis and provides valid solutions in order to mitigate the risk
  • Develop and maintain Emerson documentation standard (layout and contents)
  • Study drawings, specifications and product samples
  • Communicates effectively in both oral and written communication (English, German mandatory)
  • Respond effectively to documentation requests and queries from internal customers
  • Collect, organize and control qualitatively the electronic documentation from Factories / COF and other sources
10/2008 – 05/2013
San Francisco, CA
Documentation Controller
San Francisco, CA
Documentation Controller
10/2008 – 05/2013
San Francisco, CA
Documentation Controller
10/2008 – 05/2013
  • Perform adequate documentation management and reporting
  • Work with operations manager/QA experts to set-up document templates and ensure that they are used within project
  • Maintain and develop effective communication with the Sales Offices / Customers, Factories and Ede HUB
  • Perform minimal check for accuracy on the documentation sent to customer; liaise with PM/Direct sales on documentation type
  • Collect and organize the electronic documentation from Factories and other sources in accordance with the business unit (BU) specific work instructions
  • Control technical and management documents categories produced for the Project in accordance with
  • Careful and meticulous in handling and managing in documentation and reporting submittal
Education Education
Bachelor’s Degree in Engineering
Bachelor’s Degree in Engineering
Indiana University
Bachelor’s Degree in Engineering
Skills Skills
  • Effective management of Official Documents
  • Accurate filing and record keeping
  • Effective and timely management of customer correspondence
  • Assist the project team with securing and documenting change orders
  • General administration tasks
  • Maintenance of network folder structures
  • Admin cover for the other administrators
  • Comply with Health & Safety Policies
Create a Resume
1

Documentation Controller With Italian Months Resume Examples & Samples

  • Prepare user documentation for a variety of material, including how-to guides and instruction manuals
  • Create Documentation Dossier according to user’s requirements (table of contents, cover sheets, bookmarks and cite sources) for Projects, MRO and Service orders
  • Conducts risk analysis and provides valid solutions in order to mitigate the risk
2

Documentation Controller Resume Examples & Samples

  • Act as guarantor of the whole project documentation availability
  • Control technical and management documents categories produced for the Project in accordance with
  • Completed Higher School Certificate or similar
  • At least 2 years’ experience in a similar role
  • Intermediate to Advanced MS Office skills
  • Knowledge and use of Microsoft Outlook and Lotus Notes
  • Previous experience using SAP and Project Office (desirable)
  • Excellent written and spoken communication skills – including experience writing formal correspondence and answering telephone calls
3

Internship, Documentation Controller Months Resume Examples & Samples

  • Provide final documentation that accurately meets customer requirements and ensure the highest standards of presentation are maintained
  • Maintain hard/soft copy documents
  • Update documentation databases as necessary
  • Facilitate archiving of documentation
4

Documentation Controller Resume Examples & Samples

  • Supply the required documentation to internal , external customers, for approval or as final, at agreed dates
  • Review customer comments on documentation and suggest solutions
  • Update hard/soft copy documents and documentation databases as necessary
  • Archive soft copies of documentation
  • Identify areas of improvement
5

Documentation Controller Resume Examples & Samples

  • Minimum 2 years’ experience in administration, customer service, and document control for a large project
  • Experience of preparing documents, specifications, and drawings for issue
  • Experience in a large project/unstructured/changing environment would be a distinct advantage
  • Strong ability to self-motivate and communicate effectively with team members as well as external companies
  • Experienced at working in a customer facing environment
  • Attentive to detail and patient when resolving requirements from different sources
  • Able to integrate into a team and work on own initiatives
  • Computer literate, Microsoft excel/ word/ access (not essential)/acrobat
  • Able to take on new technologies
  • Working in a site environment, maybe multi office based
6

Documentation Controller Resume Examples & Samples

  • Following guidelines from project manager/QA experts, set-up project SharePoint sites and manage documents accordingly. The document controller will be the central point to ensure that sites are kept up-to-date, that documents on the site are in good order and that documents are stored in the correct locations
  • Ensure document versions are tracked and version numbers are updated appropriately, implementing the document life cycle
  • The document controller will also be the central point for distribution final documents to customers
  • Work with operations manager/QA experts to set-up document templates and ensure that they are used within project
  • Using document templates be able to create project specific base documents as required by the project team
  • Work with Project Manager/Technical Team to support document creation (issue/review/sign-off) for the specific project and ensure the respect of the customer procedures/standards
  • Be able to take raw input from project team members and convert it into a document using a standard template and correct formatting of updated documents as necessary
  • Be familiar with corporate record retention policy and review at least annually
  • Maintain SharePoint site for proposal documents,
  • Maintain team CV database, using a standard template
7

Documentation Controller With Russan Resume Examples & Samples

  • Identify and analyze customer document requirements
  • Convert and provide the documentation in the adequate form requested by the customer (electronic, paper, CD-ROMs) , maintaining the highest standards of presentation
  • Maintain and develop effective communication with the Sales Offices / Customers, Factories and Ede HUB
8

Senior Documentation Controller Resume Examples & Samples

  • Excellent knowledge and understanding of Aircraft Maintenance Documentation
  • Experience of LITS and IT systems
  • Extensive knowledge and understanding of MRP Part 145 regulatory requirements or EASA Part 145
  • British Safety Council Level 2 Award in Supervising Staff Safely or equivalent
  • Good project management awareness and skills, able to assess priorities and manage resources, manpower and time to achieve an agreed plan
  • Excellent team player, able to understand the wider team needs and work with others to achieve the best results for the business
  • Able to provide good leadership and direction to team members, to lead by example and enable staff to perform to the highest standards
  • Good people management skills, able to deal effectively with staff queries and concerns, handle informal and first level formal disciplinary and grievance situations and carry out PDRs in line with company policy and procedure
  • Provide Maintenance packages of work/and any Technical Instructions by
  • Provide schedule maintenance work cards using the current job card management software
  • Ensure LITS is updated in line with maintenance activities
  • Ensure the SCAR database is updated
  • Ensure defect cards are raised
  • Providing Trilogy View documentation in support of task / defect cards
  • Ensure any Technical Instruction is captured and documented with the findings returned to Eng Ops when required
  • Review all returned documentation
  • Carry out 100% check on all returned documentation and highlight any anomalies with the Planning Charge hand in order for the work-pack to be returned and completed correctly
  • Ensure any UANs or documentation updates are reviewed and the Planning Charge hand is aware in order to ensure personnel are working to the most current Aircraft Data Set
  • Lead, direct and take day to day line management responsibility for Leading hands within their area of responsibility including
  • Ensuring the promotion of, and compliance with, all applicable Quality, Safety, Engineering and Cobham procedures, HR/Admin, Finance and other requirements
  • Assisting with managing absence from work by ensuring the Planning Charge hand is made aware of any instances of sickness, diversions or leave of any person within their control
  • Assisting with managing good time keeping by ensuring that start, break and finish times are adhered to and that informal and formal action is taken as necessary to ensure good time keeping
  • Management and development of team members including, conducting personal development reviews
  • Ensuring that all team members are authorised for the tasks that they are undertaking and that their authorisations are up to date and applicable
  • Work pro-actively and cooperatively as a member of the whole aircraft maintenance team by
  • Liaising with other Senior Leading hands and Charge hands to address any documentation errors/findings
  • Being flexible and capable of taking responsibility for carrying out duties in other areas of work, when directed by the Planning Charge hand or a member of the management team
  • Attending all scheduling meetings and challenging tasks considered incorrect in terms of estimates and schedule
  • Conduct or support technical, safety and other investigations when required to do so
  • Lead or support the implementation of remedial action from investigations
  • Deputise for Planning Charge hand when required
9

Documentation Controller With Spanish Year Resume Examples & Samples

  • Manages all documentation for Sales Office (cross-divisional), ensuring customer documentation requirements are met in a timely manner
  • Ensuring the SPOC (single point of contact) for Project Documentation until closure and post-delivery in case of need
  • Assures that the requested documentation is easily accessible and stored, examines related files to release blueprints, drawings, and engineering documents to manufacturing and other operating departments
  • In case of need, acts as escalation point for all documentation execution related matters in front of internal and external customers
  • Review published materials and recommend revisions or changes in scope, format, content, and methods of reproduction and binding
  • Develop and maintain good knowledge of all correlated ERPs (JDE, Sharepoint, Oracle)
10

Documentation Controller With German Resume Examples & Samples

  • Develop and maintain Emerson documentation standard (layout and contents)
  • Create Documentation Dossier according to user’s requirements (table of contents, cover sheets, bookmarks and cite sources) for MRO and Service orders
  • Respond effectively to documentation requests and queries from internal customers
11

Internship, Documentation Controller Months Resume Examples & Samples

  • Send all needed documentation to suppliers in accordance to established processes and procedures
  • Clarify and resolve and conflicts and non-conformities related to the above documentation
  • Store as per current procedures all documents received back from suppliers
12

Projects Documentation Controller With Italian Resume Examples & Samples

  • Collect, organize and control qualitatively the electronic documentation from Factories / COF and other sources
  • Update the ERP system documentation status according to business requirements/specifics
  • Works closely with the Sales Engineers / Project Manager/ Engineer / Order Administrator in order to bring clarity, meet the agreed timeline
  • Acts as interface between HUB, Drawing Team and Project/Customer Administrators Team in all documentation related matters (check customer orders and align with factory order)
  • Direct Customer Contact
  • Develop and maintain good knowledge of Rosemount products, model codes and continuous improvement
  • Develop and maintain good knowledge of all correlated ERPs (JDE, Sharepoint, AutoCad, Oracle)
  • Participate in customer kick off meetings to validate documentation requirements
  • Works closely with Order Management and Finance Team for disputes management
  • Performs other related duties as assigned for the documentation department
13

Documentation Controller Resume Examples & Samples

  • Manage document flow and store in Documentation Management System through various functions and processes, this include maintaining files and using proper distribution and revision procedure
  • Responsible to read and understand the scope of documentation supply in the customer contractual requirement
  • Perform data management, administrative support and quality check tasks (checking tag/item/order number and project name), provide organized exchange of documents with AP Plants/PM/Direct Customer
  • Perform minimal check for accuracy on the documentation sent to customer; liaise with PM/Direct sales on documentation type
  • Learn and master the Document Management System (DOCPRO) to keep track of all document deliverables throughout the project life cycle
14

Site Documentation Controller Resume Examples & Samples

  • Support in management of project through efficient processing of information to and from project team
  • Setting up, designing and administering the documentation system
  • Supporting communication within the project
  • Setting up and handling the administrative infrastructure for the project team
  • Marinating and updating the database and also manual filing
  • Prepare the plan for Client
  • Set up proper KPI for measuring status and progress for documentation control
  • Ensure the document control process is implemented and followed up on by the Organization looking at Key factors like reliability of the access to last version of documents, and to letters
15

Documentation Controller Resume Examples & Samples

  • This is a contract position for a maximum tenure of 1 year until end of November 2017 to perform the “Received Guarantee” Project. The project targets to enhance the data quality of guarantee/security data maintained in the bank’s core system and its exhaustiveness for betterment of regulatory and internal risk control reporting needs. It will be a small team and supervised by existing experienced documentation Officers
  • The scope of the Project Team involves the following
  • Task 1
  • Experience in the banking/finance sector necessary
  • 3-5 years relevant experience in (a) credit facility documentation including syndication deals or (b) syndication loan agency; preferably with a foreign bank
  • Basic data processing skill – excel, ability to quickly understand data extracted from mainframe system (training will be provided)
16

POS Documentation Controller Resume Examples & Samples

  • Support the Manager and Documentation team in the implementation of the Site Project Documentation according to the rules defined in the Project Documentation Management. Follow and make sure those rules are understood and respected by each site stakeholder Project Management team member, and subcontractor t if & when needed
  • Make sure internal validation of documents is done (IFC) and perform the subsequent validation process before submittal to Site
  • Perform documents storage as defined during Project life and documents archiving at the end of the Project
  • Rigour
  • Organisation skills and good management of priorities
  • Target and delay respect
  • Follow FAST/TSY Discipline and Processes
  • Act as a Team Player
  • Ethical behaviour
17

Senior Project Documentation Controller Resume Examples & Samples

  • Proven experience working in a project environment – pharma and lifescience projects
  • Understand basic types of documentation deliverables per type of project
  • Familiar with complex interaction and communication with multiple departments and teams
  • Knowledge of quality management systems (GAMP5)
  • Experience with delegation and coordination activities
  • Fluent in English (written and spoken) with additional languages preferred
18

Project Documentation Controller Resume Examples & Samples

  • Takes ownership, developes and updates the Project Documentation List. The Project Documentation Controller together with the project team and according to the customer requirements and contractual obligations, develops the list of project documentation deliverables, and plans them in accordance with the overall project schedule
  • Follows-up of the project documentation status, schedule dates, on time delivery, and reports the status as per the project specifications, in collaboration with the documentation creator/initiation and project team
  • Makes sure the document owners and reviewers are aware of the documentation schedule and are completing the necessary actions on time
  • Ensures document revisions are tracked and version numbers are updated appropriately, implementing the document life cycle, in SharePoint and DocPro
  • Is part of the project team, reports to the Project Manager during project life, and is the main contact with customer regarding documentation management aspects
  • Participates actively in project internal and customer meetings, and gives updates on the project documentation status
  • Develops and updates project documentation based on available templates and team input
  • Performs language and formatting proofing of the project documentation
  • Proficient at using Microsoft Office tools (especially Microsoft Word), Acrobat Reader and other documentation editing tools
  • Previous experience with a Document Management System (EDMS – Microsoft SarePoint, DocPro)
  • Basic knowledge of project environment and project execution methodologies
  • Familiar with quality management systems
  • Proactive and able to work effectively within a remote team
  • Good verbal and written communication skills
  • Has good eye for detail and able to work accurately
19

Client Documentation Controller Resume Examples & Samples

  • Project specific document work in co-operation with the Project Managers as specified in relevant procedures and guidelines
  • Organize and submit documents as specified in PO/Contract
  • Preparation of User Manuals and Manufacturing Record Books as specified in PO/Contract
  • General document work in co-operation with the Project Manager
  • Ensuring the completeness and correctness of documentation deliveries both internally and externally for specific delivery projects
  • Coordination, check ups and issuing of project related documentation for customer review within required timelines
  • Provide continuous feedback / status to the Project Manager about ongoing projects
  • Review and approval of Document Control documents according to the applicable procedures
  • Serve as an adviser to the project throughout the project-phase and make recommendations where necessary with regards to documentation
  • Assisting the Project Manager with following up on the completion of documents listed in SMDR, issuing of NOIs as needed, follow up with Inspectors and other duties as agreed with Project Manager and Manager Project Operation
  • Coordination and reporting of documentation activities in delivery projects
  • Production and control of project documentation for a specific delivery
  • Support in handling RIS cases, RCAs for projects/products as needed and NCRs