Corporate Receptionist Resume Samples
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Corporate Receptionist Resume Samples
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JH
J Hane
Jerad
Hane
5571 Hagenes Center
Philadelphia
PA
+1 (555) 324 9333
5571 Hagenes Center
Philadelphia
PA
Phone
p
+1 (555) 324 9333
Experience
Experience
Dallas, TX
Corporate Receptionist
Dallas, TX
Welch-Cruickshank
Dallas, TX
Corporate Receptionist
- Provide support to department personnel and Manager as well as direct communication
- Work with HR team and hiring managers within the company
- Project work: working on specific projects, particularly on report writing on the activities
- Ensure calls are managed using the phone manager application
- Conduct account reconciliation, expenses reporting and general administration duties to assist the Victorian Administration Manager
- Assist Business Units with monthly invoicing and perform other relevant financial processes in peak periods
- Assisting with overflow administration such as invoicing from the Team Assistants and PA's
Los Angeles, CA
SIA Corporate Receptionist
Los Angeles, CA
Hills Group
Los Angeles, CA
SIA Corporate Receptionist
- To work with the management team in the delivery initiatives that improve customer/client expectations
- To ensure that the Receptionists adhere to the sites security procedures and regulations as set out by management
- Signing in visitors according to security procedures and processes and direct to the relevant floors
- To carry out any other administrative tasks using the Client’s in house database and Microsoft packages
- To maintain a close working relationship with the relevant Building/ Facilities Management staff and co-ordinate efforts with respect to matters such as Emergency Procedures, building safety, fire and bomb threat evacuations
- To ensure a smooth daily running of the reception area
- To ensure that visitors, occupiers and clients are met and greeted in a five star manner
present
Houston, TX
SIA Licensed Corporate Receptionist
Houston, TX
Fay and Sons
present
Houston, TX
SIA Licensed Corporate Receptionist
present
- To carry out daily hosting duties in order to welcome visitors and occupiers to the building and assist them with any enquiries
- To adhere to the sites security procedures and regulations as set out by management
- IT Literate with working knowledge of Microsoft Package
- To take a leading role in your own personal development
- Meet and greet visitors, occupiers and clients by providing a five star welcome
- A working knowledge of Microsoft Office
- To carry out a daily walk-around and report any maintenance or cleaning issues in the building to the relevant departments through the Helpdesk system
Education
Education
Bachelor’s Degree in Business
Bachelor’s Degree in Business
Washington State University
Bachelor’s Degree in Business
Skills
Skills
- Ability to shift priorities quickly and professionally in a public forum
- Highly organized with the ability to effectively multitask, working quickly and accurately in a fast paced environment
- Proficiency with MS Office Suite (particularly Excel and Word) and the ability to learn new software quickly
- Demonstrate the ability to remain calm while under pressure and be able to multi-task
- Strong relationship skills – able to build and maintain rapport with guests
- Good Knowledge of MS packages (Windows, MS Outlook, MS Word, MS Excel, ,Adobe Acrobat)
- Able to demonstrate a professional and organised approach to the role
- Confident, professional and polished with excellent communication skills
- Good communication skills and professional personal presentation
- Great attention to detail and stress tolerance
12 Corporate Receptionist resume templates
Read our complete resume writing guides
1
Corporate Receptionist Resume Examples & Samples
- Prior experience as a receptionist
- Highly professional
- Very organized
2
Corporate Receptionist Resume Examples & Samples
- To ensure that all client and visitor request and enquiries are fulfilled and exceed expectations
- Develop and maintain excellent relations with internal and external clients
- To maintain five-star reception standards
- Answering calls and emails in regards to meeting room management where required
- Print visitor passes in advance where possible
- Work closely with other business areas to ensure a seamless service
- To ensure that all procedures and standards are met
- Escort visitors to various areas as required
- To be flexible in your approach in terms of operational requirements
- Book taxis and assist with visitor requests for onward area and travel information as required
- Develop a sound knowledge of AV and VC equipment and understanding of helpdesk services
3
Corporate Receptionist Resume Examples & Samples
- Meeting and greeting of clients, representing the Business
- Provide tea and coffee and organisation of catering as required for meetings and clear meeting rooms promptly, post meeting
- Extensive diary management of the 8 meeting rooms, coordinating bookings for both internal and external meetings using Microsoft Office, Outlook calendar, and informing staff that their guests have arrived
- Upkeep of reception area, meeting rooms and client kitchen. Displaying current marketing material, newspapers and industry magazines, keeping press cuttings files up to date
- Collection, distribution of courier deliveries
- Possible assistance with the preparation of PowerPoint presentations
- Possible arranging of travel and accommodation both domestic and international
- Answering telephones, directing calls as necessary, taking messages and relaying appropriately when in the main office
- Database management to include additions and deletions and detailed entries on behalf of the Business Development team
- Liaising with Office Manager to maintain adequate office stock levels including stationary, consumables and sundries. Ongoing for the meeting rooms
- Ad-hoc duties as and when required such as filing, scanning, photocopying, archiving and general errands
- Finance industry experience gained within a professional services environment
- Good Knowledge of MS packages (Windows, MS Outlook, MS Word, MS Excel, ,Adobe Acrobat)
- Ability to work in a pressured environment
- Confident, professional and polished with excellent communication skills
4
Corporate Receptionist Resume Examples & Samples
- Meet and greet guests
- Manage reception area readiness
- Arrange meeting technology support
- Management of meeting room availability, preparedness, order lunches and organise refreshments as necessary
- Manage the post: receive mail, open general mail and ensure it is guided to the correct person(s),
- Book and receive couriers and coordinate mail collection
- Travel: assist with travel, hotel and taxi bookings; assist with business visa applications
- Stationary management: maintain office stationary, printer tone and room catering stocks
- PA and administrative tasks
- Respond to administrative request for meetings or visiting employees (scans, printing,
- Photocopies etc.)
- Financial administration: some expenses reconciliation, petty cash and coffee sales
- Coordinating and recording 3rd party credit card authorizations
- Coffee and lunch requests for some senior members of staff
- Project work: working on specific projects, particularly on report writing on the activities
- Undertaken by the Front of House team
- Polite and courteous to deal with a wide range to people and situations which occur at the front desk
- Awareness of potential cultural background of visitors and callers and how to deal with them
- High level of attention to detail and accuracy
- Booking, setting-up and coordinating meetings, presentations and conference style meetings, and
- Arranging supporting technology
- Excellent phone manner. Polite and professional at all times. Firm and forceful when required
- Capable of assessing and identifying genuine business calls from alternative calls
- Comfortable with Microsoft Office Suite. Advanced Outlook and email management skills
- Ability to work with diverse technology (telephones, video conferencing, Wi-Fi)
- Capability to resolve simple technical problems (power, laptop leads, connecting to Wi-Fi, etc.)
- Familiarity with a corporate environment is desired
- Educational Qualifications
- GCSE English, IT and Maths, grade C or above (or equivalent)
- A strong preference for up-to-date First Aid at Work and Fire Marshall Qualification(s) or desire to
- Receive training in this field
- A second European Language is highly desirable
- Familiarity with Microsoft Word, Excel, PowerPoint and Outlook
5
Corporate Receptionist Resume Examples & Samples
- Strong reception experience within a large corporate/financial services environment
- Strong communication skills and a friendly, professional manner
- Highly organised – must have great time management and have experienced with diary management
- Strong administrative skills and competency with Microsoft Office suite
6
Corporate Receptionist Resume Examples & Samples
- Reception and Office Greeter – the first impression for all brands to our guests
- Organize mail daily and collaborate with appropriate team members to ensure efficiency
- Responsible for weekly coordinating and ordering of office supplies, office groceries, & maintaining this process in an organized, detailed manner
- Coordinate catering for meetings and/or events for executives upon request
- Maintain the esthetics of the office - keeping with, and reinforcing, our commitment to superior brand image guidelines. These duties include but are not limited to: Cleanliness, Restocking Kitchens, Preparing meeting spaces, and maintaining reception area. Set the tone for our working environment!
- Answer, screen, and effectively transfer calls to appropriate departments/extensions using proper judgment and problem solving skills
- Coordinate and assist with meetings as needed and maintain multiple conference room calendars through Outlook
- Coordinate and book car services for visitors or executives upon request
- Support 3 executives with the scheduling of their travel and their expenses
- Assist the VP, Product Development with budgets
- Assist Human Resources with new hires/departures in creating/deleting access cards to building
- Sort and distribute mail to appropriate team members
- Sign for all incoming packages and inform employees of these packages; Keep mailroom organized and tidy at all times
- Work with Office Services to sort invoices from daily mail by corresponding cost center and scan and email to Accounts Payable twice per week
- Create shipments/messengers for employees upon request
- Identify and report building issues (heating, power, printers, etc.) to Office Services
- Represent Loblaw Companies Limited with professionalism and courtesy at all times
- Demonstrated skill to perform as a receptionist in a busy office with multiple phone lines
- Skill to communicate clearly, effectively, tactfully and patiently in-person and on the phone to a diverse population
- Knowledge of standard office machines
- Ability to work a flexible schedule to meet the needs of the business, including early morning, weekend and night shifts
7
Corporate Receptionist Resume Examples & Samples
- Exemplary customer service skills
- Proactive and takes initiative to positively impact and streamline processes
- Elevated communication & interpersonal skills
- High standards of professionalism and corporate conduct
- Highly organized with the ability to effectively multitask, working quickly and accurately in a fast paced environment
- Effective conflict management experience, problem solving ability and sound decision-making
- Willingness to flex schedule to meet business needs and ensure adequate reception coverage
- PC proficient in MS Office Applications
- 3 years of experience in an office administration position; preferably for a large corporate office or headquarters
- Strong customer service background
8
Corporate Receptionist Resume Examples & Samples
- Handles administrative duties, including but not limited to
- Skilled in multi-line telephone switchboard
- Reception of guests, clients and vendors
- Light clerical support, including but not limited to Phone Lists, Mold Logs
- Maintains Front Desk/Receptionist Handbook
- Assists in retrieving and sending boxes to Data-Lok and related data entry
- Morning kitchen set up, including stocking of paper cups, creamers, coffee and paper goods
- Daily mail sorting, package delivery, prep outgoing mail via overnight couriers, i.e. Fed Ex
- Office Supply ordering
- Assist Office Manager with facilities requests, vendor service scheduling
- General Office Support for other Departments including but not limited to data entry, raffles and mass mailings
- Creates spreadsheets and Word documents as needed
- Responds to and directs daily web inquiries to appropriate parties
- Supports Office Services Coordinator managing department spreadsheets
- Maintains Corporate Phone List
- Cross trains with Office Services Coordinator
- Supports Office Services Coordinator conducting quality checks on conferences rooms and lavatory at the beginning and end of each work day
- Position requires ability to standard hours and business days 52 weeks of the year. Individuals must possess the ability to work the necessary days/hours to complete the essential functions of the position. Must also attend training as required. Work schedule subject to change
9
Corporate Receptionist Resume Examples & Samples
- Ability to operate a personal computer
- Knowledge of standard office procedures and computer software
- Excellent phone skills
- Ability to maintain a professional and friendly demeanor
10
Corporate Receptionist Resume Examples & Samples
- High proficiency in Microsoft Outlook, Word and Excel
- Must be highly flexible
- Ability to interact effectively with all levels of Management
- Previous office experience strongly preferred
11
Corporate Receptionist Resume Examples & Samples
- Receive and properly route incoming calls
- Ensure positive first impression for all callers and visitors
- Monitor visitor access and maintain security awareness
- Provide general administration and clerical support
- Any other duties as assigned
12
Corporate Receptionist Resume Examples & Samples
- You must have worked in a corporate frontline role before, preferably in professional services
- Well presented with excellent interpersonal, communication and administration skills
- Proficient in Microsoft Office products such as Outlook, Excel and Word
- Strong relationship builder who can develop an effective network of relationships with peers, managers and third party suppliers
13
Corporate Receptionist, Brisbane Resume Examples & Samples
- Represent EY’s values and brand by providing exceptional customer service
- Meet and greet all visitors to reception in a professional and welcoming manner
- Consistently demonstrate a well groomed and professional manner
- Manage daily visitor parking requests
- Provide on-demand support to clients and EY staff, which may include printing, photocopying, couriers, mail, taxi booking, luggage and coat store
- Maintain the Corporate Hospitality floor in excellent condition at all times
- Support the catering team including approval and coordination of meeting room bookings
- Support the Workplace Services team including security access cards, invoicing and general maintenance calls
- Exceptional customer service focus
- Ability to manage multiple priorities simultaneously and effortlessly
- A team player who actively participates
14
Corporate Receptionist Resume Examples & Samples
- Must be able to demonstrate success in the creation and delivery of verbal and written communications in prior roles
- Ability to use a multi-line phone efficiently
- Must be able to communicate clearly with tact and poise
- Must be able to effectively communicate with all levels of management
- Must demonstrate effective time management methodologies
- Proficiency in customer service skills
- Must have experience with Outlook, Microsoft Office programs, and ability to learn new technical systems
15
Corporate Receptionist, Perth Resume Examples & Samples
- Develop rapport with EY partners, repeat clients and EY staff to offer a knowledge-based service and truly professional welcome at reception at all times
- Escort and/or direct clients to meeting rooms and provide refreshments if required
- Utilise the reservation system (ERS) to manage, coordinate and confirm room bookings
- Attention to detail with strong organizational skills
- Knowledge of standard emergency processes (including dealing with difficult people) and emergency evacuation procedures
- Demonstrates intermediate proficiency of various computer systems - In-house Room Booking System, Lotus Notes, Microsoft Office, email and electronic maintenance management systems
- Ideally at least two years’ experience as a Receptionist in a similar corporate environment or a hospitality environment
16
Corporate Receptionist Resume Examples & Samples
- Answers call on the main Northbrook Switchboard and directs them to the proper place
- Must have a pleasant upbeat and positive demeaned at all times when answering the phone as the voice of Astellas
- Must be able to politely question callers to get to the reason for the call and determine the best person to assist the caller
- Learn and understand the different roles of the many Astellas departments,
- Must have the patience to deal with our customers and patients that are calling about our products
- Calls in building related maintenance i.e., lights out, HVAC, etc., to building engineers
- Runs reports and purges terminated employees and non-employees from system
- Orders supplies for training/conference and copy rooms
- Manages the onboarding of non-employees for location, phone number and contract durations and documents this data on the contractor phone list
- Maintain and audit the employee phone directory posting online revisions daily, and hard copy revisions monthly
- High School diploma or equivalent experience
- 3-5 years related experience on a switchboard
- Computer literacy i.e., SAP, Microsoft Outlook, Excel and Word, UPS system
- Must have excellent interpersonal and communication skills and a willingness to learn new things
- Must be able to work full time, including overtime as needed
- Requires the ability to prioritize work
- Requires the ability to work in a fast paced environment
- Requires the ability to work with others in a team environment, willingness to assist others and be able to work independently
- Requires an acute attention to details
- Requires flexibility with ever changing priorities
- Requires the ability to follow established policies and procedures
- Must be a self-starter
- LI-EP
17
Corporate Receptionist Resume Examples & Samples
- Enthusiastic and eager to learn
- Highly flexible and able to prioritise
- Excellent standard of written and spoken English
- Team player who thrives under pressure
- Experience with Word, Excel & PowerPoint
18
Temporary Corporate Receptionist Resume Examples & Samples
- Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
- Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
- Must maintain the highest standards of dress and personal appearance. Casual dress is not permitted, except on certain authorized occasions
- Signs for items (equipment, supplies, overnight and registered mail, etc.) being delivered or shipped to Corporate Headquarters
- Monitors visitor access to all AMT floors, ensures visitors sign the respective visitor control logs, and ensures visitors are issued a security ID badge, when required
- Issues individual security access cards to all AMT employees, consultants, subcontractors, and clients (at a program manager’s request)
- Collects monetary deposits from non-employees, as required
- Maintains strict control over all security access cards; performs periodic inventories of cards (issued and un-issued)
- Assists with the monitoring, maintenance, and operation of all security alarm devices and systems
- Ensures the alarm systems are deactivated in the morning at the start of the normal duty day and re-activated in the afternoon at the end of the normal duty day. Resolves systems issues with the respective security systems company
- Schedules use of all Corporate HQ conference room and facilities
- Assists with placing service requests and notifications (on-line and telephonic) to building management and building cleaning crews of any needed repairs or maintenance (light bulb replacements, water leaks, pest control, room temperature adjustments, spot carpet cleaning, etc.)
- Manages AMT’s water, coffee, and kitchen supply services that are provided as a benefit to employees
- Orders products and supplies, as necessary, to keep them stocked and replenished
- Performs other facility duties as assigned
- Able to operate a multi-line telephone console
- Perform routine clerical work
- Learn to operate office equipment
- Must be proficient with MS Office applications (Power point, Word, Access, Outlook, Excel, etc.)
- Learn office methods and policies
- Maintain good working relations with staff and public
- Recognize and maintain confidentiality of work materials as appropriate; and work independently in the absence of supervision
- Must meet and greet the public in a warm, friendly, courteous and tactful whether in person or over the phone
- Must perform duties requiring independent judgment with speed and accuracy
- One year experience in an organization performing duties comparable to those of a telephone switchboard operator and/or general clerk/typist
19
Corporate Receptionist Resume Examples & Samples
- LI-PU
- Minimum Year 10 education
- Current C class drivers licence
- 1 years’ experience in reception, administrative or clerical role
- Excellent communication and organisational skills
- High level of customer service and phone technique
- Well-developed interpersonal and communication skills
- Ability to shift priorities quickly and professionally in a public forum
- Ability to prioritise duties
- Ability to work both autonomously and part of a team
- A mature approach to the resolution of challenges
- High level of personal presentation
20
Corporate Receptionist Resume Examples & Samples
- Maintain the Corporate Hospitality floors in excellent condition at all times
- Manage and monitor access to the Corporate Hospitality floors
- Demonstrates intermediate proficiency of various computer systems – In-house Room Booking System, Microsoft Office and electronic management systems
21
Corporate Receptionist Resume Examples & Samples
- Reception Services
- Secretarial/administrative training & computer software training preferred
- Minimum 5 years of experience working in a client facing customer service position for a professional organization
- Exceptional written and verbal communication skills are required
- Proven proficiency (i.e. intermediate to advanced skills) with MS Office specifically Outlook, Word, Excel
- Ability to adapt to changing professional environment and business needs is required
- Industry (investment) knowledge preferred
- Experience with data entry administration and expense processing preferred
- Must be reliable, a self starter, willing to take initiative and proactively follow up
- Ability to work independently, with little supervision
- Good problem-solving, intuition, and decision-making skills
- Work cooperatively as a team member; holds self accountable for actions
- Ability to work effectively under tight deadlines and take initiative to work necessary overtime
- Demonstrated ability to handle and prioritize multiple assignments including managing multiple and conflicting deadlines and coordinating delivery directly with clients
- Ability to understand clients' perspective; ability to establish a working relationship with clients
- Ability to learn applications as needed and willingness to be involved in new and ongoing technology
22
Corporate Receptionist Resume Examples & Samples
- Answer, screen and direct incoming calls
- Greet visitors and escort to harbour-view meeting rooms
- Management of all 11 external/internal meeting rooms
- Support for events and conferences, including weekly, monthly and annual functions
- Co-ordinating new starter set up
23
Corporate Receptionist Resume Examples & Samples
- Promptly, professionally, and courteously receive all calls and visitors; direct calls, messages, and visitors appropriately
- Manage conference room and visitor space reservations as needed
- Manage incoming and outgoing FedEx shipments
- Provide secondary executive support and assist Executives and EA team with needs as they arise
- Assist EA Team in planning and executing Quarterly Plan Meetings, including preparation of meeting materials and managing catering orders
- Maintain Office Support with supply ordering and updating local and external phone lists
- Provide administrative assistance to visiting executives as needed
- A minimum of three years previous experience in a professional receptionist/administrative role in a corporate office setting
- Ability to appropriately communicate with senior-level executives
- Must possess strong multi-tasking skills
- Willingness to create an outstanding customer service experience for all clients, staff and guests
- Excellent knowledge of Microsoft Office Suite; strong Microsoft Excel and Outlook skills preferred
- Positive attitude and ability to contribute toward a quality work environment
- The drive for self-development, the ability to collaborate, and an action-oriented work ethic
24
Corporate Receptionist Resume Examples & Samples
- Meet and greet visitors and assist in relation to enquiries
- Answering the telephone in a friendly and efficient manner and taking messages as appropriate
- Sort and distribute incoming morning mail into department and individual pigeon holes
- Organise and book all metropolitan, domestic and international couriers and follow up queries in relation to the delivery/receipt of items
- Coordinate meeting room bookings
- Enter and process purchase orders
- Book domestic as well as international travel and accommodation
- Provide general administrative support as required
25
Corporate Receptionist Resume Examples & Samples
- To provide a warm, courteous and prompt welcome on arrival for all visitors at the reception desk
- Responsible for answering telephone calls in an effective and professional manner
- To handle all Client Suites and Video Conference booking and manage all the internal room booking through the ERS system
- To provide assistance for meeting room bookings as required and to liaise with relevant parties to ensure the delivery of a professional service
- To liaise and communicate with other team members and other service departments in a clear and timely manner to ensure service delivery and team work
- To carry out regular checks of the meeting rooms on site to ensure correct set up and readiness for client use, including rearranging furniture and room layouts as required
- To report any maintenance issues requiring attention in the reception and client suite areas
- To be flexible with your time as the hours of work are worked on a rota system from 08.00 – 17.45 Monday – Friday
- To support the local CBS team any way we can
- To maintain an organised and tidy work area – this is to include the front desk, seating area, meeting rooms
- To ensure that visitor and client arrivals are communicated to the relevant people promptly and that the visitor is either met or escorted to the relevant room in a timely fashion
- To ensure that waiting visitors are kept informed of any delays and to ensure client comfort
- To replenish meeting rooms, as required, with pads, pens and pencils
- To ensure that all required hospitality is served promptly and to the highest standards
- To ensure all audio visual equipment is working and provide support when required
- To collate all reception and hospitality statistics and forward to the Reception Manager on a weekly basis
- To maintain appropriate stationery stocks in the reception area
- Fully support the implementation and ongoing requirements of REFM's ISO standards. Ensure all areas of REFM are compliant with the policies and procedures, and where appropriate, actively contribute to REFM's continuous improvement programme
- Ability to communicate effectively both verbally and in writing is essential
- Computer literacy skills – Intermediate Excel, Word and Outlook / Skype
- Must have sound numerical skills
- Ability to operate calmly under pressure
- Strong customer focus
- Able to demonstrate a professional and organised approach to the role
- Logical thinker, able to spot errors and resolve queries
- Able to deal with interruptions, work to deadlines and prioritise
- Strong relationship skills – able to build and maintain rapport with guests
- Able to multi task and be flexible
26
Corporate Receptionist Resume Examples & Samples
- Answer all incoming calls and appropriately forward/route to team members
- Greet all guests and internal teammates in a professional and welcoming manner
- Ensure all incoming mail and deliveries are sorted and distributed timely; ensure all outgoing mail is stamped and mailed; manage UPS mailings on a daily/weekly basis
- Monitor visitor access and maintain security awareness; monitor visitor logbook and issuance of visitor badges when applicable
- Provide administrative support for Human Resources and other department projects
- Serve as a resource for teammates/guest needing information on assorted topics
- Maintain and update Corporate phone list
- 3+ years of Receptionist or Administrative experience
- Ability to interact and communicate with employees at all levels of the organization in a professional and courteous manner with excellent customer service skills
- Position requires a high level of initiative and innovative problem-solving ability
- Positive ‘can do’ attitude, team player and willingness to take ownership of projects/assignments
- Ability to exercise discretion, judgment and tact in handling highly sensitive and confidential information
27
Corporate Receptionist Resume Examples & Samples
- Demonstrate professional presentation at all times through providing a high level of customer service, and wearing the SGS uniform
- Highly developed organisational skills
- Ability to multitask and prioritise
- Intermediate MS Word, Excel and Outlook skills
- High level of data entry accuracy
28
SIA Licensed Corporate Receptionist Resume Examples & Samples
- To assist visitors and occupiers with queries in a knowledgeable and professional manner
- To carry out a daily walk-around and report any maintenance or cleaning issues in the building to the relevant departments through the Helpdesk system
- To unpack, sort and announce the post the clients as soon as possible
- To adhere to company policies and procedures at all times
- To maintain a close working relationship with the relevant Building/ Facilities Management staff and co-ordinate efforts with respect to matters such as Emergency Procedures, building safety, fire and bomb threat evacuations
- To ensure that the security industry is represented in a professional manner and to always comply with the requirements of the Security Industry Authority that should be completed within your job role
29
Corporate Receptionist Resume Examples & Samples
- Greet and direct all visitors including vendors, clients, job candidates, and teammates from other DaVita locations to appropriate destination within the building
- Ensure completion of visitor paperwork, sign-in, and security procedures
- Answer all incoming calls and direct callers to appropriate contact
- Handle special administrative projects as well as overflow work from the department as requested
- Keep supervisor well-informed of activities and results of efforts, problems or potential problems identified; recommend corrective actions to supervisor
- Sign for deliveries when necessary and notify recipients i.e. flower deliveries, courier, etc
- Ensure the reception station is staffed at all times; ensure reception area is maintained and is clean, orderly, appropriate for visitors and teammates
- Create teammate identification badges as necessary per established standards
- Know, understand and follow the DaVita teammate handbook and safety and security policies and procedures
- Other duties and responsibilities as assigned including but not limited to
- Work overtime with little or no notice as needed
- Attend team meetings, phone conferences, and training as needed
- Know, understand, and follow teammate guidelines, employment policies, and department or company procedures
- Consistent, regular, punctual attendance as scheduled is an essential responsibility of this position
- Experience in an office setting, preferably handling receptionist duties
30
Corporate Receptionist Resume Examples & Samples
- Receive, record and craft documents for daily pick-up
- Assist with sorting and mail delivery
- Requires multi-tasking ability
31
Corporate Receptionist Resume Examples & Samples
- Educated to GCSE standard (grade A to C) or equivalent in Maths and English
- Strong attention to detail as indicated by cv application
- Previous experience of working in a busy corporate reception environment
- Experience in providing a professional front of house service
- Excellent front facing customer service skills
- Ability to multi-task and prioritise workload and work under pressure
- Experienced in using MS Outlook, Word and Excel
- Experience of working alongside Facilities Management would be an advantage
- Awareness of general Health and Safety issues and associated experience
- Ability to work on own initiative and interact well with other team members and colleagues
- Flexible attitude, and willing to take on additional responsibility as required
32
Corporate Receptionist Resume Examples & Samples
- Greet public and guests as they enter the main reception area. Assist them as necessary
- Maintain Corporate Conference Room schedule using Outlook calendar and post accordingly on a daily basis
- Make coffee, and maintain coffee service supplies for reception area
- Issue visitor’s badges
- Issue parking validations for guests as required
- Sign for deliveries and contact appropriate person for pick-up or mailroom for freight deliveries
- Train new staff or temporary staff for reception/switchboard duties
- Perform postal accounting for stamp requests
- Use Microsoft Office (Word, Excel. Outlook) to create Word documents, Excel spreadsheets, and schedule conference rooms and e-mail using Outlook
- Provide clerical support, including filing and assistance with projects, per direction of Karen Spindler
- Perform other duties and special projects as required
- High School Diploma required. Previous clerical experience
- Ability to use multi-line telephone equipment
- Ability to handle multiple calls, give directions and perform in a fast paced environment
- Creative, able to work independently, good judgment, problem solving, and decision-making skills
- Good organization and time management skills
- Knowledge of Microsoft Office Applications – including Outlook, Microsoft Word and Excel
- Ability to do moderate lifting, (20-50+ lbs.)
- Excellent reading skills
- Alpha, numeric, and chronological filing capabilities
33
Junior Corporate Receptionist Resume Examples & Samples
- Answering reception phone and directing calls for all the Hunter office
- Greeting internal and external clients that come into reception and advising employees
- Maintain register of staff whereabouts and visitor sign in
- Arrange couriers and distribution of items to other regions
- Assist with New Starter Setup
34
Corporate Receptionist Resume Examples & Samples
- Signing in visitors according to security procedures and processes and direct to the relevant floors
- To announce visitors as appropriate in line with the team agreement
- To adhere to the sites security procedures and regulations as set out by management
- To deal with any questions or queries and escalate where appropriate to the Line Manager
- To carry out administrative tasks and duties as and when required
- To ensure that the company and statutory health & safety regulations are adhered to at all times
35
HQ Corporate Receptionist Resume Examples & Samples
- Provide customer relations and oversight of employees, visitors, contractors and vendors entering and exiting the HQ lobby
- Answer routine inquiries; take messages and direct callers to proper parties
- Resolve routine issues in the absence of management
- Operate the Easy Lobby Visitor Management System at the reception desk
- Perform mail handling duties as required
- Compose routine correspondence
- Assist in an evacuation plan at the Main Lobby in the event of an emergency
- Provide direction to emergency personnel responding to the HQ lobby and driveway
- Report all emergencies and security or safety violations to the Lead Security Officer or Security Supervisor, as appropriate
- Ensure radio and computer terminal equipment are working properly, and that all necessary forms are available
- Maintain certifications in CPR, AED, and Emergency First Aid
- Perform related duties as required
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Corporate Receptionist Resume Examples & Samples
- Delivering first point of contact customer satisfaction
- Managing presentation of reception areas
- Visitor handling ensuring all visitors sign in and out and are issued with the correct badges and passes for the duration of their visit
- Bringing to the attention of all visitors the standard instructions regarding Fire procedures
- Maintain a log of all visitors for the benefit of security and evacuation procedures
- Controlling entry to the car park and the allocation of vacant space ensuring all vehicles are parked safely and not causing obstruction
- Responsible for ensuring that deliveries are dealt with correctly and promptly redistributed from the reception area
- Be aware of the business continuity plan for the part of the business you work in
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Corporate Receptionist Resume Examples & Samples
- Basic keyboarding skills
- Use of PC & knowledge of Windows environment
- Previous experience of operating a Windows based switchboard software package, preferably INDEX NOCPRO. (Not essential as full training will be provided)
- Working knowledge of Microsoft Word and Microsoft Outlook including calendars
- Previous general office experience
- Confident in dealing with a wide range of callers
- Well presented - professional manner (corporate uniform provided)
- Sound communication skills
- Flexibility to provide holiday/sickness cover for colleagues
- Happy to work on own
- Understand the value of making a team contribution
- Discretion
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SIA Corporate Receptionist Resume Examples & Samples
- To deal with complaints in a calm and professional manner
- To maintain excellent customer care and front of house standards at all times
- To carry out daily hosting duties in order to welcome visitors and occupiers to the building and assist them with any enquiries
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SIA Corporate Receptionist Resume Examples & Samples
- To ensure a smooth daily running of the reception area
- To ensure the Reception is covered at all times
- To ensure that visitors, occupiers and clients are met and greeted in a five star manner
- To ensure that visitors are signed in according to security procedures and processes and that they are directed to the relevant floors
- To ensure visitors are announced as appropriate in line with the site team agreement
- To ensure visitors and occupiers are assisted with their queries in a knowledgeable and professional manner
- To ensure that additional assistance is offered as and when required
- To ensure the Receptionists use the guests name as appropriate during conversation
- To ensure excellent customer care and front of house standards are maintained at all times
- To ensure complaints are dealt with in a calm and professional manner
- To ensure that the Receptionists adhere to the sites security procedures and regulations as set out by management
- To ensure that telephone calls from customers and occupiers are answered in a friendly, timely and professional manner
- To ensure any questions or queries are dealt with and escalated where appropriate
- To ensure that any maintenance issues in the Reception and lobby area are reported
- To ensure that the Reception area is kept tidy and clean at all timesTo produce accurate reports as and when needed
- To work with the management team in the delivery initiatives that improve customer/client expectations
- To carry out any other administrative tasks using the Client’s in house database and Microsoft packages
- A polite and friendly manner with a good telephone voice
- Smile and be friendly at all times
- To take ownership and pride in your Reception area
- Self motivated and able to use initiative
- To work in a flexible manner in line with the needs of the business
- Ability to communicate at all levels
- Strong efficiency and organisational skills
- The ability to stay calm under pressure
- Ability to be discreet and tactful
- Previous reception and/or customer service experience
- Intermediate level knowledge of Microsoft Office
- Team leadership and management
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Corporate Receptionist Resume Examples & Samples
- Responsible for creating a customized experience for guests visiting BES in coordination with the host
- Maintaining the welcome screen with notifications and welcoming messages for incoming guests
- Sign for and distribute packages, maintain cleanliness of front desk area
- Processing of incoming phone calls for the entire firm ensuring accurate placement of each call
- Ensuring/scheduling consistent and constant coverage for the front desk in the event of PTO
- Ordering and maintaining office supplies and UPS supplies and mailing center
- Sorting and distributing of company-wide mail
- Handles special administrative projects and other duties as assigned by the Corporate Administrator
- Support experience in a professional environment
- Exceptional interpersonal skills, with the ability to build a rapport with people on all levels
- Excellent, clear and precise telephone, written and oral communication skills
- Professional and polished personal presentation
- Able to handle sensitive information and confidential situations on occasion
- Understanding the role of teamwork in providing a quality service
- Ability to meet deadlines, multi-task, and accomplish work in order of priority
- Proficiency in using a variety of computer applications, especially Outlook, Microsoft Word, Excel, and PowerPoint and Social Media
- An energetic and experienced individual with a positive, “can-do” attitude
- An individual with high ethical and professional standards
- Strong attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
- Ability to maintain constructive working relationships with people at all levels, both inside and outside the corporation and to provide conflict resolution when needed
- An individual who is comfortable working independently, taking initiative, and bringing new ideas
- An individual who is trustworthy and willing to share information
- Has the ability to manage time well and work under stressful conditions with an even temperament
- Has the ability to understand and follow oral and written instructions
- Willingness to accept accountability and responsibility for assigned job functions
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Corporate Receptionist Resume Examples & Samples
- Answering telephone, direct, screen calls, taking and relaying messages
- Providing information to callers, greeting persons entering UniFirst and directing individuals to correct destination
- Ensuring knowledge of personnel whereabouts and maintaining exact and complete sign-out/sign-in procedures for customers and on-site staff
- Dealing with queries or requests from the customers, public and HR personnel
- Providing general clerical and administrative support to all levels in the HR Department
- Scheduling appointments, organizing meetings, maintaining appointment diary either electronically or manually
- Sort and distribute all HR mail
- Preparing letters and documents, receiving and sorting out e-mail and deliveries
- This is an entry level job. Aptitude and skill is more important than experience. Willing to train the right candidate
- Comfortable with computers and email etiquette
- Good communication skills and professional personal presentation
- Ability to manage information of employees
- Great attention to detail and stress tolerance
- Experience with multiline telephone systems a plus
- Proficient with Excel, Word, and PowerPoint a plus
- Experience in administrative or clerical activities is an added advantage
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Corporate Receptionist Resume Examples & Samples
- Excellent communication skills, both verbal and written, and exceptional attention to detail
- Excellent telephone manner
- Proven experience and understanding of an exceptional Customer Service delivery
- Previous busy corporate reception experience is essential
- Demonstrate the ability to remain calm while under pressure and be able to multi-task
- Experience in handling complaints and difficult situations in a patient, calm and effective manner and escalate where appropriate
- Experience of dealing with multiple requests simultaneously
- Computer literate (Word, Excel, PowerPoint, email) and excellent administration skills
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Corporate Receptionist Resume Examples & Samples
- HR and Facilities office administration duties
- Coordinate recruiting activities using our Candidate Tracking system
- Source resumes from the web, Indeed, LinkedIn and elsewhere
- Work with HR team and hiring managers within the company
- Arrange phone and on-site interviews with job candidates
- Employee relations including working with food vendors and caterers plus helping coordinate special activities and social events
- Registers visitors and receive and direct all phone calls
- Sorts incoming U.S. mail, meters mail including receiving and entering invoices for Finance
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Corporate Receptionist Resume Examples & Samples
- Efficiently answer all incoming calls and route them accordingly
- Update telephone extension listing on a continual basis
- Sign-off on miscellaneous mail deliveries
- Maintain binder located in Reception that contains guidelines for routing calls, departmental fax numbers, etc
- Professionally greet visitors and manage their access via security badge system
- Responsible for knowledge of the company, departments, job functions and have the ability to speak on these areas over the phone and with guests
- Management of reception area and scheduling of conference rooms
- Manage access of security cameras for deliveries
- Assisting facilities and office administrators
- Train back up receptionists and maintain schedule for all backups on a monthly basis
- Other special projects and duties as assigned
- Must possess excellent communication and interpersonal skills
- Must be punctual and dependable
- 2 years of reception experience
- Avaya Switchboard experience
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Corporate Receptionist Resume Examples & Samples
- Greet clients, recruits, vendors, temps and all other visitors at the front desk. Receive and screen incoming calls, forward calls to appropriate internal contacts
- Serve as a general information resource for all visitors, callers, and Bain staff. Provide appropriate public information on inquiries regarding the company and office location
- Provide internal callers with information regarding expected visitors, telephone extensions, and ad hoc requests
- Coordinate with all staff and departments requiring reception support (i.e. Recruiting) to ensure effective, timely reception and routing process
- Schedule reservations for meeting rooms on Outlook. Follow up as required
- Manage parking and access cards for building
- Maintain lobby and conference room area (straighten up after meetings)
- Back up the Administrative Office Support person
- Help code Accounts Payable vouchers for Finance department
- Handle outgoing mail and assist w/ couriers and deliveries as necessary
- Act as a member of the emergency team as circumstances dictate
- Perform other duties and activities as assigned or as responsibilities dictate
- High School Diploma or Graduate Equivalency Degree is required
- 5+ years of receptionist or administrative experience (ideally in professional services firm)
- Strong verbal and interpersonal communication skills are required
- Strong organizational skills and detail-orientation is necessary
- Knowledge of computer software applications such as Microsoft Outlook, Word, Excel and familiarity with Internet search is highly desirable. PowerPoint plus
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Corporate Receptionist Resume Examples & Samples
- Answer, screen and direct calls inbound switchboard calls
- Record and relay messages
- Provide information to callers as needed
- Greet lobby visitors cheerfully
- Contact appropriate persons that their visitors are waiting in the lobby
- Remain knowledge of staff changes within the organization
- Maintain appointment diary daily
- Provide general administrative and clerical support as needed
- Prepare correspondence and documents as requested
- Receive, sort and alert organization of mail and package deliveries
- Schedule appointments as needed
- Organize conference and meeting room bookings as needed
- Co-ordinate meetings and organize catering as needed
- Monitor and maintain office equipment as needed
- Maintain the reception area in an orderly and professional appearance
- Other tasks as deemed required by leadership
- Previous experience in working with the public via telephone
- Experience organizing, planning and executing administrative activities
- Must be an effective communicator able to convey information to others effectively
- Must have demonstrated strong active listening skills; giving full attention to what others are saying, understand the points being made, asking questions as appropriate
- Must have demonstrated the ability to read and understand written sentences and paragraphs in work related documents
- Must be able to communicate effectively in writing as appropriate for the needs of the audience
- Must possess the ability to add, subtract, multiply, or divide quickly and correctly
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Corporate Receptionist Resume Examples & Samples
- Answer incoming calls, determine how to best assist the callers and transfer calls accordingly to ensure calls are properly directed
- Promptly greet visitors, vendors and employees, in a professional manner, to ensure they are properly directed
- Periodically update employee phone list to ensure accuracy of information
- Ensure reception area is clean and orderly to provide visitors a professional environment
- Assist other departments with a variety of clerical duties and tasks to ensure efficient office operations
- 1-2 years office experience required
- Prior multi-line telephone systems experience required (Cisco IP preferred)
- Excellent customer service and communication skills and ability to interface effectively with visitors, as well as all levels of employees and management
- Ability to maintain professionalism and composure even when interacting with challenging or difficult callers, visitors, vendors, etc
- Knowledge of commonly used administrative and office concepts, practices and procedures
- Ability to maintain confidentiality at all times
- Proficiency with MS Office Suite (particularly Excel and Word) and the ability to learn new software quickly
- Ability to multi-task, problem solve, adapt to various situations while responding quickly and effectively under pressure
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Corporate Receptionist Resume Examples & Samples
- Answer all incoming calls for the Corporate Headquarters of National Beverage Corp. (3-line Switchboard)
- Answer questions and provide callers with address, directions, and other information
- Welcome on-site visitors, determine nature of business, and announce visitors to appropriate company representative
- Responsible for outgoing mail
- Sign for deliveries
- Maintain the professional appearance of the reception area
- Contribute to a team environment
- Other duties as assigned by Supervisor
- High School General Education Diploma or equivalent
- Minimum 2 years of customer service or receptionist experience
- Ability and willingness to work a flexible Full-Time schedule that regularly includes overtime and may include some weekends and holidays. Regular work hours are M-F 8:00am - 6:00pm
- Excellent interpersonal communication and telephone skills
- Fluent in oral and written communication in English. Bilingual a plus
- Consistently uphold high standards of professionalism
- Strong computer skills, including Microsoft Office
- Must be 18 years or older
- Pass a physical, drug test and background check
- Must be able to provide own transportation
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Professional Corporate Receptionist Resume Examples & Samples
- Exceed client expectations by consistently delivering high customer service and enhancing client relationships
- Engage clients in conversation, determine with whom they are meeting, and announce their arrival to the appropriate person
- Keep abreatst of all product and services offered by CWB and our partner companies in order to provide clients accurate information in a timely manner
- Be prepared to work collaboratively with the Corporate Office team by delivering administrative support
- Exude professionalism through written correspondence and telephone communication
- Update and manage internal and Corporate Office directory in a timely and accurate manner
- Issuing and maintaining secured key card access
- Prepare cheque requisitions on behalf of Corporate Administration department
- Ensure the Corporate Reception is always prepared, organized and welcoming to all guests
- Inspire trust by being open, honest and direct in communication, meeting commitments and behaving ethically in all dealings
- Treat all stakeholders with professionalism, dignity and respect and support an environment where people can contribute and excel
- Demonstrate strong interpersonal skills that contribute to working effectively in a diverse working environment
- Minimum 1 year related administrative experience in a client facing role
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Front of House Corporate Receptionist Resume Examples & Samples
- Administrative assistant duties
- Answer, screen and transfer inbound telephone calls, take and pass on relevant messages and present an excellent image of the company in doing so
- Manage the waiting and reception areas
- Enter patient information into computer system
- File & Generate invoices
- Collect payments
- Keep records of payments
- General computer skills (Microsoft Windows and Office Suite)
- Good general professionalism, including confidentiality, discretion and work ethic
- A warm and welcoming manner
- The ability to be dynamic
- Well organised and systematic
- Comfortable working in a professional environment
- Ability to manage workload, prioritise, follow-up and ensure all tasks are performed in a timely manner
- Experience in 5* Customer service and Environment (Essential)
- Previous experience in Administration and Switchboard (Preferred)
- Previous experience working with high profile Clients (Essential)
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Corporate Receptionist Resume Examples & Samples
- Meet and greet visitors, occupiers and clients by providing a five star welcome, ensuring visitors are looked after through to meeting their host and to announce visitors as appropriate in line with the team agreement
- Signing in visitors according to security procedures and processes and direct to the relevant meeting rooms
- To assist visitors and occupiers with queries in a knowledgeable and professional manner, offering beverages where appropriate and cloakroom assistance if required
- To offer additional assistance as and when required in an administrative or hospitality capacity, including diary / calendar management and printing / filing etc
- To use the guests name as appropriate during conversation where possible and to keep the Reception area tidy and clean at all times
- To maintain excellent customer care and front of house standards at all times – own the front of house area
- To deal with any complaints in a calm and professional manner, escalating to the correct person when needed
- To answer the telephones from customers and occupiers in a friendly, timely and professional manner and manage the switchboard as directed
- Take responsibility for the smooth running / maintenance of systems
- To deal with any internal questions or queries and escalate where appropriate to the reception manager
- To report any maintenance issues in the Reception and lobby area as directed to the correct department
- To use and update the clients in house database and Microsoft packages, ensuring all staffing lists and contact details are up to date and accurate at all times
- To book meeting rooms as directed and manage any postal deliveries including signing for packages and ensuring delivery to recipient as well as managing any outgoing post, ensuring franking is completed on time and organising courier deliveries with follow up confirmation if required
- To take ownership of the management of conference and meeting room facilities, including IT equipment and supplies
- Provide tea and coffee where required and assist catering with the set up of food and drink options
- Assist with the cleaning of the meeting rooms where possible, especially in quick turnaround situations
- Liaise with other departments if receiving unexpected visitors to ensure quick and smooth turnaround for guests
- A working knowledge of Microsoft Office including Word, Outlook and Excel (Essential)
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Corporate Receptionist Resume Examples & Samples
- Proven working experience in a front office handling receptionist responsibilities
- Proficient with Microsoft Office Suite
- Professional appearance
- Solid communication skills both written and verbal
- Ability to be resourceful and proactive in dealing with issues that may arise
- Ability to organize, multitask, prioritize and work under pressure
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Corporate Receptionist Resume Examples & Samples
- Greet and attend to clients and visitors in a friendly and professional manner
- Ensure calls are managed using the phone manager application
- Oversee distribution of incoming and tracking of outgoing correspondence (mail, couriers and faxes)
- Maintain correspondence registers (visitor, access card, car park)
- Manage company car and meeting room bookings and records
- Conduct account reconciliation, expenses reporting and general administration duties to assist the Victorian Administration Manager
- Organise catering for extraordinary meetings and staff functions
- Assist Business Units with monthly invoicing and perform other relevant financial processes in peak periods
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Corporate Receptionist Lobby Resume Examples & Samples
- Answer phones or greet guests / employees in a professional, welcoming manner
- Climb stairs, ramps, or ladders occasionally during shift
- Constant use of both hands and arms in reaching/handling/grasping/fingering while using phone, notepad, writing reports, and other administrative tasks
- Constant use of eyes (correctable vision to normal level required) to observe, read, interact with public and co-workers, view security monitors; includes hand/eye coordination
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Corporate Receptionist Resume Examples & Samples
- Serve visitors by greeting, welcoming, directing and announcing them appropriately
- Answer, screen and forward any incoming phone calls while providing basic information when needed
- Maintain security by following procedures and controlling access
- Update appointment calendars and schedule meetings/appointments for management team, organising and distributing mail, receiving and sending courier packages
- Perform other clerical receptionist duties (maintaining Guest list, booking meeting rooms, the hotel and transportation for foreign KN guest)
- Proven working experience in similiar roles
- Fluent in EnglishKnowledge of German language will be considered as an advantageExcellent communication skills both written and verbal
- Ability to organize, multitask, priorities and work under pressure
- Minimum high school degree
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Corporate Receptionist Resume Examples & Samples
- Maintains the switchboard and performs operator duties
- Greets visitors as they enter and exit the building
- Manages mail and package delivery in and throughout the building
- Assist Mgr., Facilities by handing client inquiries and dispatch service requests / work orders, monitoring scheduled preventative maintenance, manage work order coordination of site service and vendors as needed
- Coordinates payment and tracking of all vendor invoices
- Manages 123 Café – maintaining supplies, coffee service upkeep throughout the day, etc..
- May perform secretarial/administrative overflow activities for other departments as needed
- 4+ years of receptionist/administration experience, preferably in a corporate setting for a Global Enterprise
- Computer skills (specifically Excel and Outlook)
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Corporate Receptionist Resume Examples & Samples
- Reception duties including answering phones and directing enquiries
- Provide administrative assistance to the wider office of staff as needed
- Meeting and greeting clients and meeting rooms setup, including Video Conference and Teleconference facilities
- Monitoring and ordering office consumables
- Arranging outgoing & incoming mail and couriers
- Organising, booking, and coordinating client/staff lunches and staff events
- Word processing & formatting and database Management
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Corporate Receptionist Resume Examples & Samples
- Provide 7* standard client suite concierge services for the London office, make internal and external guests welcome, anticipate needs and determine the nature of business
- Ensure attentive call management; answer main phone line; determine purpose of calls and forward calls to appropriate person or department
- Answer questions about the firm and provide callers with address, directions, and other relevant information
- Using IPS and referencing accurate records of staff holidays, study leave and absences to ascertain which staff members are dealing with particular cases, ensuring information given to callers is accurate
- Authorise guest’s access to the office
- Set up temporary wi-fi access for visitors and visiting colleagues and ICs, adhering to agreed procedures at all times
- Accept deliveries and notify appropriate staff in a timely manner
- Maintain a professional reception area at all times
- Prepare refreshments for meetings as required and ensure rooms are cleared in a timely manner when meetings are finished
- Update/maintain office phone list
- Manage meeting room requests via meeting room management system, ensure space is utilised effectively and the needs of our internal clients are met
- Escalate complex bookings or any issues or difficult queries to the Reception Supervisor
- Book couriers and taxis in a timely manner ensuring details provided are accurate and assigned to the correct cost centre
- Forward fax messages via on screen system
- Support and complete adhoc project work and tasks to support the wider team as required
- Microsoft Office Skills essential
- Professional services experience essential
- Good spelling with an eye for accuracy
- Clear and professional telephone manner
- Food safety certificate or willingness to undertake appropriate training
- Call management/ switchboard experience desirable
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Corporate Receptionist Resume Examples & Samples
- Meet and greet all visitors with a warm and professional welcome. Contact the relevant host and ensure the correct room is ready. Take coats, bags, umbrellas for safe-keeping. Offer refreshments if appropriate
- Manage daily and quarterly meeting room requests and co-ordinate the booking of meeting rooms making effective use of the room booking system. Keep accurate records of all correspondence between the relevant parties
- Perform regular room checks at our office to ensure rooms are
- In perfect condition to receive the host & guest/s
- Have all relevant media and A/V and that it is in good working order
- Set-up according to the host’s request
- Carry out daily administrative procedures for front of house and compile reports
- Liaise closely with other departments i.e. Maintenance, Catering, HR and Marketing Events, ensuring accurate communication takes place
- Catering- Order and maintain tea, coffee and dispensable for the client refreshment bar. Ensure that all refreshment requests are processed and the catering team are aware. Consider any time constraints for set up and assist with clearing when a quick turnaround is needed
- HR- accept contracts for new joiners on their behalf. Supply documentation for the HR Induction. Take appropriate action for leavers. Discretion at all times
- Marketing Assist the Marketing events team in hosting client meetings and hospitality events
- Assist and support the Admin and Executive Assistant teams in liaising with executives, provide phone and diary cover during absence or meetings. Ensure the relevant access and offices are booked for visiting executives and Managing Directors and other important colleagues and their guests are recognised and handled professionally. Produce agenda’s if requested
- Answer all incoming telephone calls on the 6 switchboard lines in a timely manner with the standard IHS Markit Ltd salutation, handle calls, transfer or convey messages accordingly, efficiently ensuring that verbal messages are recorded and passed on
- Order Business card for all European offices, ensuring company branding and structure is reflected on the cards
- Liaise with building security and the ground floor reception team, using the building management system to register all guests
- Compile and issue the out of hours access and 24/7 access list
- Assist the social Committee in co coordinating all internal events
- Send faxes, make photocopies, book taxis
- Manage the floral display, massage and yoga contracts
- Provide administrative assistance to the London Facilities team and be a point of contact for staff queries in their absence
- Report any defects and maintenance issues. Follow up to ensure rectification is satisfactorily completed
- Keep the reception and client areas tidy
- Observe the company procedures with regard to fire, health and safety
- Complies with the firm’s policies and any other legal obligations; effectively manages risks to the firm where those risks relate to this role
- Relevant corporate front desk or related customer services experience, ideally gained in a professional services, or a hotel environment (or similar),
- Good typing (40 wpm would be desirable) and keyboard skills
- Computer literate with a good working knowledge of common desktop applications (MS Word, Excel, Outlook)
- Previous Switchboard experience
- Communicates articulately both in a written and oral format
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Corporate Receptionist Resume Examples & Samples
- Consistently projects a positive, professional image of the bank using proper business etiquette either in person or by telephone
- Answers incoming telephone calls, ascertains callers’ needs and/or the subject of their calls and transfers them to the proper department or person; takes accurate messages as necessary and ensures delivery to intended party. May answer basic questions about the organization and/or company locations
- Greets visitors, determines nature of business of the visit, answers visitors questions, monitors visitors’ access, announces visitors/directs them to the appropriate person or department ensuring security and tactfulness
- Performs a variety of general administrative tasks at or near the reception area, such as completing forms, maintaining files, light typing, stuffing envelopes, and maintaining the appearance of the reception area
- Maintains supplies for reception desk and other assigned areas
- May coordinate pickup and delivery of incoming and outgoing mail and deliveries (i.e.: FedEx, UPS, couriers, etc.) and arrange for courier service as needed
- May manage conference room scheduling
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Corporate Receptionist Resume Examples & Samples
- High School Diploma or equivalent
- 1-2 years’ front desk experience in a corporate environment, customer service
- Professional Image
- Strong Customer Service skills
- Strong Interpersonal Skills
- Strong Organizational Skills
- Computer literate (Microsoft Word, Excel, Outlook Calendaring)
- Ability to read and write, speak and understand spoken English. Bilingual Spanish a plus!
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Corporate Receptionist Resume Examples & Samples
- Answer multi-line phone for the corporate office, screen individual calls, and route calls appropriately
- Greet guests courteously and announce their arrival in a professional manner
- Develop and maintain accurate employee phone roster for home office & supervisor rosters
- Maintain and order kitchen and office supplies
- Act as backup for mail sorting & distribution
- Assist with annual Leadership Meeting preparation and production
- Help with W9s
- Assist with month end close & quarterly close reporting
- Coordinate certain special events in order to support and enhance culture and mission of organization
- Six months experience in health care office functions preferred and computer knowledge is required
- Must possess a high school diploma or equivalent, typing and clerical skills
- Must be organized and able to effectively communicate both orally and in writing
- Must be capable of multitasking while maintaining a professional and friendly demeanor
- Must be adept at communicating with a broad range of individuals and possess excellent customer service skills
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Corporate Receptionist Resume Examples & Samples
- Accountable for oversight of a high volume reception area. Greet all visitors, vendors, interview candidates, Avon Representatives, etc. Announce visitors to their guests upon arrival, offer refreshments to visitors and guests
- Provide priority support of office needs to maintain office efficiency, including conference room setup, clean desk policy, Cost Center coding of Facility and Services invoices, Record Retention control and coordination within the site, support lead Executive Administrative Assistant, etc
- Provide occasional back-up and overflow administrative support for high level executives
- Act as backup to Company Store Coordinator, including covering lunch breaks, big product launches, and seasonal support
- As Central Operator, receive, screen and transfer all incoming calls to appropriate staff members
- Update required databases as necessary during employee status changes
- Coordinate and work with appropriate group to receive and manage site deliveries through the freight elevator doors including mail, priority mail, record retention boxes, supplies, catering, etc
- Support Facilities and Services needs with office supplies ordering and restocking as needed
- Create, maintain, and control Company Security Access system database required for all employees, contractors, and guest access badges. Maintain Visitor data/logs per retention requirements. Issue management or incident reports data from the Security System as necessary. Coordinate and communicate with One Liberty Plaza Building Management and the Lobby Security Desk authorization and/or removal of Building Lobby Access cards
- Submit necessary maintenance and repair requests as needed and ensure timely follow-up
- Participate in supporting projects and management reporting as requested
- Demonstrated ability to multitask, problem solve and work within a fast-paced environment
- Confidentiality is critical when handling certain guests, materials, and projects
- Working knowledge of MS Word, Excel, PowerPoint and Outlook. Demonstrated ability to learn other tools, systems and applications as required by the job
- Possess a desire to grow with the company and receive additional responsibilities with experience
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Corporate Receptionist Resume Examples & Samples
- Oversees, and performs clerical as well as administrative support tasks
- Maintain the front office appearance and greet all visitors in a professional manner
- Answer multiline phone system, forward calls and message to appropriate personal
- Maintain office supply inventory, including periodically conduct pricing inquiries to ensure the best pricing is received
- Process incoming/outgoing mail, including scheduling couriers for pick up as needed
- Provide support to department personnel and Manager as well as direct communication
- Assist in the development of work procedures and standards to improve efficiency and effectiveness of assigned operations as required
- Ensure Company Safety Programs and all other documentation requirements are met
- Intermediate computer skills including working knowledge of MS Office software packages and/or company specific databases
- Good communication and analytical skills
- Must be able to work well with deadlines and possess good organizational skills
- Commitment to customer service and ability to work in team-oriented environment
- Contributes to building a positive team spirit
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Corporate Receptionist Resume Examples & Samples
- At least two years of receptionist experience in a corporate or professional business environment
- Excellent customer-service skills
- Experience with Microsoft Office (Word, Excel & PowerPoint)
