Supply Clerk Job Description

Supply Clerk Job Description

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Supply clerk provides technical expertise to enable the configuration of software, other system components and equipment for systems testing.

Supply Clerk Duties & Responsibilities

To write an effective supply clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included supply clerk job description templates that you can modify and use.

Sample responsibilities for this position include:

Receive items for the hospital
Sign invoices once orders are completed or corrected
Check receipt of incoming orders with invoice for quality, quantity, weights, and specifications against order sheet when supervisor is not available
Communicate any discrepancies to supervisor/manager
Ensure that the receipt, storage, inventory, rotation, and distribution of stock are maintained
Maintain raw material tracking system on Platinum inventory system
Establish and document inventory controls and procedures in accordance with cGMP and established Accounting standards
Monitor all materials for re-order points and recommend adjustments to reorder points if needed for each raw material
Coordinate the efficient movement of materials with purchasing, manufacturing and other departments under cGMP standards including the movement from quarantine to available raw materials
Maintain and update SOPs pertaining to raw material tracking

Supply Clerk Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Supply Clerk

List any licenses or certifications required by the position: TEAM, MRPT, DOT, IATA, HAZMAT, CNA, CPR

Education for Supply Clerk

Typically a job would require a certain level of education.

Employers hiring for the supply clerk job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and High School Degree in Technical, Associates, Education, Medical, Technology, Computers, Medical Terminology, Management, General Education, High School Education

Skills for Supply Clerk

Desired skills for supply clerk include:

Shipping/receiving processes
Inventory database management software
Internal CIBC database systems and applications
Mechanical parts and inventory techniques
PC skills and a Windows environment with the ability to toggle between programs
Aerospace test equipment types and configurations
RAID Tower system hardware and components
TRM test equipment databases and business systems
Army’s computerized supply systems
Mechanical parts

Desired experience for supply clerk includes:

Perform physical inventory and cycle counts as needed
Organize all raw materials in an easy to locate and count fashion
Coordinate with various departments to ensure accurate tracking of issued raw materials
Responsible for backing up purchasing and receiving personnel
Cross-train purchasing, receiving, packaging and shipping
Assist functions such as issuing vials, finished product inventory, labeling, flash freezing and GMP shipments

Supply Clerk Examples

1

Supply Clerk Job Description

Job Description Example
Our company is growing rapidly and is hiring for a supply clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for supply clerk
  • Assist with cycle count activity as needed
  • Print ERP system documentation as needed
  • Complete Office Max Orders
  • Complete Badge Orders Complete orders for letterhead, envelopes, plastic bags, etc
  • Complete agent requests (Name badges, signs)
  • Pack orders, label box, and put out for courier
  • Complete toner cartridge orders for offices and Adm-Smart Print
  • Maintain daily CHARGE TO OFFICE report
  • Complete CUSTOMERS FOR LIFE report as item ordered
  • Prepare VINYL CLOSING FOLDERS
Qualifications for supply clerk
  • INVOICES- Code as to payment, make copy
  • Maintain Marketing copy paper, comb bindings, and clear view covers
  • Fill requests from offices, Marketing, Relocation, Administration
  • Use Military/GOV websites to create ROD’s or SDR
  • Researches the Federal Logistics system and technical manuals to identify requested items to a national stock numbers (NSN)
  • Maintains a control register for locally assigned NSN’s
2

Supply Clerk Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of supply clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for supply clerk
  • Researches reject management notices to determine the cause
  • Provides information to the Shaw Stock Control Element for procurement of items
  • Conducts inventories
  • Maintains file to support inventory adjustments
  • Updates SBSS and WRMMS
  • Initiates and processes turn-in requests for expendable and equipment items
  • Updates detail records’ listings or expenses assets
  • Processes transactions to ensure asset accountability is maintained
  • Processes unserviceable/unneeded assets to DRMO, and maintain master copy of custody receipt listings when tasked
  • Parts acquisition and stores management
Qualifications for supply clerk
  • Shutdown parts acquisitions
  • Assisting with CMMS management
  • Demonstrates the ability to lead projects and/or work groups
  • Demonstrates the ability to make sound decisions and use problem-solving tools
  • Be able to coordinate projects and communicate results
  • Candidate would possess good interpersonal skills and the ability to work within a team oriented environment
3

Supply Clerk Job Description

Job Description Example
Our company is growing rapidly and is hiring for a supply clerk. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for supply clerk
  • Respond to a variety of requests for information from employees, vendors
  • Supply Distribution-Delivers and stores supplies in appropriate location per department guidelines with established time frames
  • Ancillary Support/Coverage– Provides support and coverage in areas assigned
  • Perform administrative duties including invoice validation, coding, and submission
  • Compile several weekly shipment detail freight reports
  • Assist with reporting to track freight metrics and costs
  • Responsible for purchasing Fulfillment Center supplies, keeping detailed data about spend against budget
  • Assist Director of Operations in building FC supply budget based on data and knowledge of operations
  • Tracking Fulfillment Center supply inventory
  • Point of contact to respond to freight/customs questions from internal Care team and external carrier partners
Qualifications for supply clerk
  • Prior Purchasing experience a plus
  • Receive/stock inventory into Warehouse
  • Pull/distribute inventory
  • Assist planning group with resolving any PRS inventory issues
  • Assist Lead Planner with adherence to shipping processes/policies
  • Update MRP system with component location and quantities
4

Supply Clerk Job Description

Job Description Example
Our innovative and growing company is looking for a supply clerk. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for supply clerk
  • Special projects as assigned by Supply Chain Manager
  • Maintain a high degree of confidentiality and independence
  • Responsible for purchase materials, accessories and/or services in support of manufacturing
  • Must utilize NCI’s agreements and approved suppliers
  • Must oversee required products and services are to be secured at cost, quality and delivered by required date consistent with company policy and performance standards
  • Responsible for Purchase Order execution and document retention
  • The position works closely with manufacturing, sales personnel and suppliers to analyze materials consumption and stocking levels
  • Must be able to work well with internal customers vendors and suppliers
  • Review Min/Max and Min/Max Demand Report Daily
  • Create purchase orders for component replenishment and outside services
Qualifications for supply clerk
  • Able to work under demanding time constraints
  • Desire to learn and accept new tasks as assigned
  • Keyboarding skills and ability to use a calculator or similar office equipment is preferred
  • Understanding of materials management, with prior experience preferred
  • Incumbent must be able to lift up to 35 pounds regularly, and up to 50 pounds periodically (waist high)
  • Associate's or Bachelor's degree in supply chain or related field preferred, but not required
5

Supply Clerk Job Description

Job Description Example
Our growing company is hiring for a supply clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for supply clerk
  • Accurate order preparation, retention and distribution of PO’s and Terms and Conditions
  • Responsibility to include but not limited to finished goods, consignment and shop supplies
  • Monitor inventory levels, communicate variances and adjust accordingly
  • Maintain item data in Oracle 10.7 system to evaluate inventory levels
  • Assist with shop personnel on new product familiarity
  • Coordinate Coil requirements with appropriate company locations
  • Coordinate with all sales personnel on quotes and availability of product
  • Furnish Sales department and customer information about the product
  • Execute weekly, monthly, quarterly or annual Procurement audit processes as directed
  • Comply with all NCI Group, inc. practices and policies
Qualifications for supply clerk
  • Supply chain experience work experience is preferred, but not required
  • Experienced in Microsoft Excel - pivot tables, v-lookups, macros
  • Detail oriented and able to multi-task while meeting deadlines
  • Interest in supply chain and logistics
  • Three years’ experience in a related field or industry
  • ERP system utilization and transaction management

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