Study Abroad Advisor Job Description

Study Abroad Advisor Job Description

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Study abroad advisor provides service to the field of international education as well as higher education by presenting at conferences, serving on advisory boards/committees, or publishing articles.

Study Abroad Advisor Duties & Responsibilities

To write an effective study abroad advisor job description, begin by listing detailed duties, responsibilities and expectations. We have included study abroad advisor job description templates that you can modify and use.

Sample responsibilities for this position include:

Meet with current and prospective undergraduate students to advise them about the majors and the minor in French
Advise undergraduate students regarding study abroad opportunities on the university, state, and national level
Advise students on study abroad procedures
Develop returnee programming and alumni outreach
Advise peer mentors programming in support of study abroad initiatives
Develop procedures to support faculty led programs
Organize programming to support international student related to immigrations regulations and cultural adjustment, including international alumni
Serve as the Designated School Official (DSO) and Alternate Responsible Officer (ARO) to the Department of Homeland Security and U.S. Department of State, respectively
Ensure compliance with all applicable laws, regulations and guidelines pertaining to international students, scholars and their families
Process immigration documents and determine eligibility for immigration benefits including issuance of initial I-20 or DS-2019, employment, and transfer

Study Abroad Advisor Qualifications

Qualifications for a job description may include education, certification, and experience.

Education for Study Abroad Advisor

Typically a job would require a certain level of education.

Employers hiring for the study abroad advisor job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Education, Study Abroad, International Education, Business, Communication, International Studies, Education Administration, Technology, Graduate, Developmental Psychology

Skills for Study Abroad Advisor

Desired skills for study abroad advisor include:

Second language
Diverse social identities and demonstrated commitment to constructing respectful
Inclusive environments
MS Office and other computer software
StudioAbroad software
Various aspects of international travel
Basic academic advising
Basic office equipment: MS Word
Best practices in international higher education
Current trends

Desired experience for study abroad advisor includes:

Develop direct social media and web-based strategies to better communicate policies and procedures to study abroad and international students
1-3 years of student advising experience preferred
Experience in living abroad preferred
Bachelor's degree, International Education or related field
3 years experience in International Education
Master's degree, International Education preferred

Study Abroad Advisor Examples

1

Study Abroad Advisor Job Description

Job Description Example
Our growing company is hiring for a study abroad advisor. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for study abroad advisor
  • To provide advice to all students and staff, both incoming and outgoing, that participate on the Erasmus+, or other European programmes, ensuring that all Erasmus+ participants receive all relevant information before undertaking their placements
  • To provide advice and guidance to academic Schools on creating Erasmus+ inter-institutional agreements, following selection processes, working within established procedures and ensuring that balances are monitored
  • To assist with the coordination of visits relating to Erasmus+ activity and liaise with the UK National Erasmus+ agency as required
  • To ensure that systems across the University comply with Erasmus+ National Agency and European Commission requirements, and that all staff within Global Opportunities are kept informed of all current procedures and changes
  • To oversee and maintain all existing databases relating to the management of European mobility placements, Organisational Support and inter-institutional agreements, and to develop procedures for new processes when required
  • To oversee the calculation and reporting of all Erasmus+ grant payments for outgoing students, ensuring that all grants are paid in a timely manner and that all related reports are submitted in line with National Agency guidelines
  • To ensure that all Erasmus+ documentation is created, received and stored in line with National Agency and European Commission requirements
  • To manage the Erasmus+ Teaching and Staff Mobility Budget
  • Create reports when required in relation to institutional Erasmus+ activity and to assist the Study Abroad Manager with the coordination and submission of Erasmus+ reporting processes
  • To promote Erasmus+ opportunities to current Cardiff University students and staff, including delivering promotional sessions, in line with Global Opportunities communications plan and to increase participation on the programme
Qualifications for study abroad advisor
  • Experience with Study Abroad programs in an educational setting
  • Substantive experience in living, working, and/or studying abroad
  • General knowledge of the process of international academic program development and advising at a research forward university
  • Significant experience developing and administering budgets
  • Proficiency in industry standard software
  • Ability to communicate with potential, current, and returned study abroad students, faculty, and staff and represent the office as necessary in a professional manner
2

Study Abroad Advisor Job Description

Job Description Example
Our growing company is looking to fill the role of study abroad advisor. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for study abroad advisor
  • To manage and coordinate the January Induction Programme for new students
  • To line manage the Study Abroad Administrative Officer and the European Exchange Administrator
  • Provide comprehensive and continuous campus wide marketing outreach to students, faculty and staff on study abroad programs
  • Advise outgoing students about direct exchange and non-exchange study abroad programs to ensure that students select quality programs that will earn transfer credit
  • Evaluate transfer credit for study abroad transcripts received by the University
  • Liaise with exchange staff at partner institutions to maintain accurate advising information for incoming and outgoing students, online and print resources on each partnership
  • Advise, admit and support incoming exchange students by providing accurate information about application procedures, registration, and immigration regulations
  • Employ innovative methods through use of technology and social media to deliver advising on programs, scholarships and pre-departure process
  • Supervise the Administrative Assistant for Study Abroad and ensure accurate and timely processing of all study abroad paperwork and transfer credit evaluation
  • With the Director of International Programs, design and implement a comprehensive assessment of the study abroad program to ensure high quality of program delivery
Qualifications for study abroad advisor
  • Web and digital media experience preferred
  • Advises student on an individual or group basis as part of assigned student program
  • Reviews student data, academic or personal, for determination of program eligibility
  • Interfaces with faculty to exchange and update information or to enlist support for program services, , guest speaking engagements and faculty advisor programs
  • Experience in a higher education or study abroad setting preferred
  • One year experience in a study abroad or international education office
3

Study Abroad Advisor Job Description

Job Description Example
Our company is growing rapidly and is hiring for a study abroad advisor. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for study abroad advisor
  • Continuously evaluate study abroad procedures and business processes to increase efficiency and efficacy of program delivery
  • Assist other staff with new student orientation, ongoing workshops, and education programs such as New International Student Orientation, International Dance Festival, and Culturefest, as needed
  • Provide administrative support to OIP admissions and immigration staff, as needed
  • Carry out other reasonably related duties as assigned
  • Works closely with the Director of Study Abroad Programs with the operation and services of Study Abroad Programs, including student advising, outreach and marketing, and scholarship processing
  • Serves as co-administrator ('Super User') of Terra Dotta (Studio Abroad) --Study Abroad application management and website management system
  • Facilitates the study abroad application procedures and processes for students
  • Investigates and resolves student issues ( financial aid and credit transfer), and works with assigned group of colleges and academic advisors from these colleges regarding study abroad academic matters
  • Manages the GES/Foundation Scholarship processes, specifically the reviewing and awarding of GES scholarships and the transmission of awardees and award amounts to Financial Aid and the Foundation
  • Serves as primary point of contact for the Gilman Scholarship
Qualifications for study abroad advisor
  • Ability to serve as both a DSO and an ARO (U.S. Citizen or Permanent Resident)
  • Minimum of one semester of international study experience
  • Experience using a variety of social media and information management applications, for example PeopleSoft, Agilegrad, Terra Dotta, or similar systems
  • Effective oral and written communication in TWO or more languages
  • Possess a valid passport and be able to travel internationally
  • Minimum two years in an international higher education setting
4

Study Abroad Advisor Job Description

Job Description Example
Our growing company is looking for a study abroad advisor. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for study abroad advisor
  • Works with affiliate and other study abroad program providers as assigned
  • Assists Director with study abroad data collection and dissemination
  • Advises a portfolio of Education Abroad programs (currently in the United Kingdom, Asia and Africa, but the portfolio may change)
  • Performs general administrative support duties as required
  • Implements web-based marketing initiatives, such as Facebook, Twitter
  • Responds to special requests from students, parents, staff, faculty, administrators
  • Advising students on scholarship opportunities both within the Center for Global Education outside scholarships such as Gilman, Boren, Freeman Asia
  • Advise students through the entire program application process
  • Advise accepted students prior to their departure
  • Maintain accurate online program brochures for each assigned program, working with Faculty Directors and partner institutions as necessary to make edits from year to year for summer and semester programs
Qualifications for study abroad advisor
  • Experience learning or teaching a foreign language in a university setting
  • Strong oral and written communication skills and the ability to work effectively with a wide range of constituencies
  • Experience in public speaking to small and large audiences
  • Demonstrated strong cross-cultural communication skills
  • Ability to use sound judgement and to work independently in a team environment
  • Ability to travel normally requiring a driver’s license, and occasionally overseas
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Study Abroad Advisor Job Description

Job Description Example
Our growing company is looking for a study abroad advisor. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for study abroad advisor
  • Co-chair the scholarship program
  • Conduct individual and group advising for students on academic and personal goals, program selection, health and safety issues, inter-cultural competency
  • Lead large-group information or pre-departure sessions for students
  • Develop expertise and understanding of the University’s curriculum, degree requirements, and academic policies to ensure accurate and proactive advising for students
  • Develop knowledge and expertise for an assigned regional portfolio of programs, for which the advisor will be the primary resource
  • Liaise with appropriate colleagues inside and outside the University (on-campus offices, partner schools, security and insurance agencies, ) to handle case and crisis management in the event of study abroad emergencies
  • Coordinator, organize promotional and recruitment strategies (especially for less popular or newer programs) by leveraging traditional communication channels new social media and less traditional marketing venues
  • Collaborate with faculty and students regarding program policies, procedures, deadlines, c
  • Communicate with other campus administrative units such as Financial Aid, Registrar
  • Assist with the coordination and presentations for the required pre-departure orientation for UC students traveling abroad ( other presentations for Admissions events or Orientation)
Qualifications for study abroad advisor
  • Study abroad experience at the undergraduate level
  • One year of experience using TerraDotta office management software preferred
  • Previous event planning experience a plus
  • Previous experience using website updating platforms preferred
  • Master’s or bachelor’s degree in an appropriate area of specialization
  • Two (2) years appropriate experience (with bachelor’s degree)

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