Space Planning Job Description

Space Planning Job Description

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Space planning provides guidance and oversight of all floor planning toolsets and interface with Assortment Optimization Leads (Intactix/JDA Space Management software (Space Planning, Floor planning, AutoPilot, PCR Data Manager)).

Space Planning Duties & Responsibilities

To write an effective space planning job description, begin by listing detailed duties, responsibilities and expectations. We have included space planning job description templates that you can modify and use.

Sample responsibilities for this position include:

You will drive financial results that maximize sales, inventory and bottom line profitability at the category level up to the store total
Conducts quality assurance reviews of space planning department projects
Develop and maintains Archibus Space Databases
Assists in space management and occupancy planning
Arranges and attends space planning department meetings or events
Development of approaches to improve the quality of analysis & recommendations, modular plans
Combined Process Owner and Process Manager level 2 for the “Manage Space and Occupancy” process
Property Insurances
Governance of global space management for offices
Development of relevant real estate solutions in a collaborative, structured and efficient way strongly integrated with our stakeholders, your colleagues and subordinates

Space Planning Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Space Planning

List any licenses or certifications required by the position: JDA, LEED, NCIDQ, CPCA

Education for Space Planning

Typically a job would require a certain level of education.

Employers hiring for the space planning job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Architecture, Business, Education, Interior Design, Management, Marketing, Merchandising, Finance, Engineering, Communication

Skills for Space Planning

Desired skills for space planning include:

Syndicated data and applications
Word
Microsoft Office
Space and Layout practices
JDA an asset
Outlook
MS Access and Tableau an asset
CAFM software
Relational database functionality
Space management systems

Desired experience for space planning includes:

Must have 2-3 years of experience in Retail Space Planning or associated field with experience in a corporate environment
Proficiency in AutoCAD, version 2014 preferred
Assist with bid furniture specifications for misc
Knowledge of company products, policies, and procedures (preferred)
Overtime to support priorities and project schedules
Must have 2-3 years of relevant work experience in corporate/commercial office planning and design

Space Planning Examples

1

Space Planning Job Description

Job Description Example
Our growing company is looking for a space planning. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for space planning
  • OCreate safe, effective, efficient, and sustainable and workspace for all NBCU West Coast sites
  • OProvide regular updates and detailed status reports
  • OOversee the planning of new or renovated space as required for all facilities
  • OForecast and manage occupancy statistics and metrics for all sites
  • ODevelop and maintain master space plans for all sites, tied to growth projections and business requirements
  • OInsures all workspace meets or exceeds all applicable building codes and accessibility requirements
  • OMaintains documentation for all workspace records
  • OManages Staff - provide guidance, training, and motivation to staff
  • Direct and conduct space analysis and space use studies associated with requests for new space, altered space, space relocation alternatives, and capital building requests
  • Advise the Assistant Vice Chancellor and PD&C capital planning and development staff regarding space impacts of planned/proposed capital projects
Qualifications for space planning
  • Must have 2+ years of experience in Retail Space Planning experience in a corporate retail design environment
  • Must have extensive knowledge of computer operations and applications including Intermediate to advanced Excel skills
  • Comprehensive knowledge of facility design practices (layouts, power, HVAC, lighting)
  • Experience on Project Mgmt
  • Experience on Validations, CFR820/ISO13485
  • Bachelor’s degree from an accredited institution or equivalent work experience
2

Space Planning Job Description

Job Description Example
Our company is looking for a space planning. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for space planning
  • Set up and help prepare agendas for project meetings
  • Responsible for managing and providing leadership to the tenant services, MAC and Events teams
  • Utilize Buyers initial assortment plans to create planograms that are cluster or store specific Game plans that align with corporate strategy, planograms, prototype flows and marketing
  • Analyze and monitor quality results of space and merchandise plans
  • Analyze SKU productivity on planograms for assigned categories and provide recommendations to the Merchants that identify potential opportunities to improve productivity of space
  • Actively participate in weekly Customer Business Unit and Merchant Business Review meetings by sharing productivity findings, timelines and field feedback
  • Develop, Coordinate and Facilitate training programs on Visual Merchandising Standards for the Field Operations Team
  • Support floor and visual teams to ensure that merchandise and space plans are complete and accurate for new stores, remodels and prototype resets
  • Provide support to designated CCAM(s) and the Space Planning Manager in the build of planograms using the JDA Software to follow the direction of the CCBCC merchandising guidelines the elements of the contract per the direction of the CCAM/Sales Operations Team
  • Analyze SKU productivity on planograms for assigned categories and provide recommendations to the Merchants that identify potential opportunities to improve sales and productivity of space
Qualifications for space planning
  • Experience in systems furniture is a must
  • Master’s degree or higher preferred, preferably in Architecture or a related planning discipline
  • Solve problems and explore solutions to current processes and systems, coordinate cross functionally to implement
  • Possess strong judgment skills and provide the appropriate communication, clear, concise, and thoughtful
  • 3+ years of experience managing cross-functional projects from concept to execution under tight deadline
  • Real Estate, Facilities and/or Office Space Planning experience
3

Space Planning Job Description

Job Description Example
Our company is looking for a space planning. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for space planning
  • Coordinate and conduct physical setup of initial through final product sections and floor layouts in the lab or store environment
  • Develop and maintain effective working relationships with members of cross-functional teams (Buyers, Planning, Allocation, Marketing, Store Operations, Risk and LP) Collaborate with peers to ensure consistency of information, share best practices and develop knowledge
  • Participate in the completion of Special Projects as assigned by supervisor (special store projects, new initiatives, strategy expansions, and department resets, etc) Support floor and visual teams to ensure that merchandise and space plans are complete and accurate for new stores, remodels and prototype resets
  • Manage the weekly changes, adds and deletes of the assortment management process with the supply chain and merchandising teams
  • Guides, provides feedback to the space planners on timeliness and accuracy of their deliverables
  • Obtains current information for the inventory of stores
  • Lead the ongoing and effective utilization of space in-store for the entire store network, in support of merchandising strategic priorities, store, market and customer insights
  • Drive sales and margin planogram productivity across the organization to ensure linear resources are appropriately allocated and optimized
  • Lead an aggressive transformation of the business by delivering process and technology change in support of space optimization and assortment/space localization
  • Develop and execute programs, including seasonal ordering vehicles, to support in-store marketing and merchandising initiatives supporting seasonal events, category events and interrelated businesses
Qualifications for space planning
  • Ability to thrive in an ambiguous environment by driving your own awareness and being hardworking, responsive and resourceful
  • Bachelor’s or higher degree in Engineering, Architecture, Urban Planning, Public Administration, Business Administration or related field
  • AutoCAD experience is a must
  • You will have strong communication and influencing skills and comfortable to build relationships easily across the business at all levels
  • Must be high performance, proactive and organized
  • Knowledge generally gained through on the job training of company products, policies, and procedures
4

Space Planning Job Description

Job Description Example
Our growing company is hiring for a space planning. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for space planning
  • Furniture Inventory + Management | Establish and maintain the global workplace furniture inventory process & system
  • Analyzes clients’ space problems
  • Operational support to the Space and Occupancy Planning team
  • Provide supervision/leadership to the Relocation and Occupancy Teams with escalation issues that arise regarding individual relocation requests
  • Develop relocation documentation including move instructions, preparation emails, surveys to clients and act as single point of contact for all relocation questions
  • Collaborate with PG&E Workplace and Strategy teams to ensure furniture standards and policies are being adhered to
  • Report monthly metrics for SLA’s and KPI’s identified within the contract
  • Provide on-going training to team, related to space and occupancy planning, data management and FF&E services
  • Assist the team in performing site assessments to review space efficiencies, utilization metrics and supply and demand metrics
  • Lead Occupancy Planners with the development of block plans, stacking diagrams, and re-stack scenarios
Qualifications for space planning
  • Assist with office area surveys, basic hand sketches and other duties needed to verify drawing accuracy and reporting
  • Assist with verifying the accuracy of our Space Management software system, iOffice
  • Organize/update current finish/furniture library, project samples
  • Research and communicate design solutions that will help business groups work more efficiently
  • Keen resourcefulness and excellent analytical and problem-solving skills
  • Must be currently enrolled in a Bachelor or Master's Degree program in Design/Architecture from an accredited college or university
5

Space Planning Job Description

Job Description Example
Our company is growing rapidly and is hiring for a space planning. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for space planning
  • Reviews daily reports for all new contractors employee and contractor terminations, and inputs the changes into the space planning software
  • Prints updated floor plans on-demand for Facilities, Human Resources, and Sr
  • Provides excellent customer service to end-users at the Administrative and Manager level on the execution and fulfillment of space and equipment installation requests
  • Assists internal resources, vendors, consultants, contractors, and other providers responsible for equipment or furniture procurement and installations to fulfill space or equipment requests
  • Takes direction from the Space Planners or other senior members of the team in the ordering and installation of individual office furniture, accessories, ergonomic accessories or lab equipment
  • Schedules and supervises labor for day to day MAC (Moves/Adds/Changes) activity
  • Works with IT, engineering, other internal Facilities resources, end-users and fellow members of the space planning team on minor reconfigurations
  • Works with EHS, internal resources and vendors for signage, inventory control, and office/lab or computer accessories to address lab and off ergonomics
  • Receives and implements TriRiga IWMS work tickets
  • Responsible for accuracy of employee location data in TriRiga
Qualifications for space planning
  • Bachelor Degree, 5+ years of relevant work experience
  • Financial and accounting experience required, PMP designation a plus
  • 7+ years in facilities operation experience or equivalent combined work and education experiences
  • Demonstrated ability to work in office, laboratory and mechanical areas
  • Analytical in problem solving and data interpretation
  • Bachelor’s Degree in Facility Planning and Management, Architectural or related field

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