Planning Coordinator Job Description
Planning coordinator
provides administrative support for the effective operation of the HR office; establish and follow office procedures; develop and implement process improvements.
Planning Coordinator Duties & Responsibilities
To write an effective planning coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included planning coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Track critical projects status both before and after production start dates
Maintain the highest level of communication with factories and vendors
Constantly monitor Delivery KPIs, and define action plans to improve them
Assist in analyzing the efficiency of label media & promotion spend to support decision making and identifying best practices aimed at maximizing the effectiveness of marketing investments
Liaise with label staff across departments (e.g., Marketing, Promotion, Publicity, ) and their coordinators/assistants as appropriate to ensure timely creation of purchase orders (“PO’s”) in the Paperless Requisition System (“PRS”) relative to when marketing financial commitments to 3rd party vendors are made
Enter and maintain campaigns within OMS and third-party systems
Utilize the Sales Promotions Calendar and Digital Calendar to craft the message hierarchy and promotional tactics for Homepage, Today’s Deals, Mobile, Native App and Tablet
Provide allocations by business to each Ecommerce merchandise division for Homepage and Email
Partner with merchants to develop promotional strategies for key digitally-driven events throughout the year
Coordinate exposure for omni-channel and web-exclusive merchandise promotions
Planning Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Planning Coordinator
List any licenses or certifications required by the position: SWP, APICS, CM, CPIM, ICS, NIMS, PM, HUET, ACP, NCIDQ
Education for Planning Coordinator
Typically a job would require a certain level of education.
Employers hiring for the planning coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Business, Education, Engineering, Business/Administration, Management, Finance, Marketing, General Education, Hospitality, Communications
Skills for Planning Coordinator
Desired skills for planning coordinator include:
Excel
SAP
Word
MRP
Microsoft Office
MS Office
Aircraft/Engine systems
Aviation regulations
Department's operation and company procedures
English Language written and spoken
Desired experience for planning coordinator includes:
Must be self-motivating with the ability to adapt to complex business situations within a fast-paced, rapidly changing work environment
Must have exceptional interpersonal, organizational, time management, and problem solving skills
BA/BS in Accounting, Finance, or General Business or equivalent experience strongly preferred
Comic knowledge preferred
Demonstrate strong communication, analytical and project management skills
Minimum one year relevant experience preferred
Planning Coordinator Examples
1
Planning Coordinator Job Description
Job Description Example
Our company is looking to fill the role of planning coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for planning coordinator
- Partner with Social Marketing team to provide exciting, innovative merchandise promotions that drive engagement in each social channel
- Track exposure for Affiliate and Social offers and report on results to merchant teams
- Administer and oversee the ongoing maintenance of Network Design & Planning programs or processes
- Work in partnership with the Manager, Design & Planning to coordinate and support all Design & Planning programs and initiatives
- Coordinate with internal Operations/Apparel divisions/branches and external suppliers on PO confirmation to ensure smooth and efficient communication information exchange
- Assist in development and execution of fully integrated programs including Custom Content, Branded Entertainment, Experiential, Promotional Sweepstakes, Broadcast, Print, Radio, Digital, Mobile, and Social marketing
- Build meaningful and rewarding partnerships by maintaining positive relationships with Clients, Regions, Dealerships, Partners, Vendors
- Oversee ticket / meet and greet distribution and vehicle display process for over 70 events a year between Toby Keith Concert Tour and PBR series events
- Mange and coordinate 40+ vehicle displays for PBR World Finals Ford activation
- Support with planning and event logistics for 15 Pro Football Hall of Fame Hometown Hall of Famer events
Qualifications for planning coordinator
- Ideal candidate will have 2 years of experience at a media company or television network, with specific preferred experience in program acquisitions or scheduling
- Experience with SIMS scheduling system is preferred, but not required
- Ability to manage tasks simultaneously is a must
- Passion for TV and good understanding of the TV business is a must – knowledge of audience trends in Nordic and Benelux preferable
- Maintain all buy related system parameters and master data
- Communicate with all raw material suppliers and coordinators
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Planning Coordinator Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of planning coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for planning coordinator
- Provide social media content for Ford involvement in Toby Keith tour and PBR BFT Series
- Manage inventories of program assets and giveaway items
- Attend shoots and events as needed to assure brand stewardship and accurate product demonstration and representation
- Create POVs on new Ford Truck opportunities
- Lead responsibility for securing City Planning and Building Department permits and approvals required for the implementation of the Scarborough Subway Extension project
- Determine required City Planning and Building Department permits and approvals, including submission requirements and review and approval processes and time lines
- Provide input to the design build contract as relevant for site plan control
- Develop and implement a strategy for risk allocation between the design-build contractor and TTC for site plan control, other City Planning and Building Department permits and approvals
- Develop and administer agreements between TTC and the City for project staffing and compliance with agreed protocols
- Assess the need for building permits and site plan approval applications for construction of the Project
Qualifications for planning coordinator
- Must possess the ability to respond to challenges quickly
- Office is located in a manufacturing facility
- 2 years of Distribution/Logistics/Supply Chain related experience
- Prefer 2+ year of experience in a Supply Chain Analyst position
- Aptitude for database tools and new software application a plus
- Ability to effectively and confidently communicate information in both verbal and written formats (Communications to clients, alliance partners/personnel, Ford Regions, dealerships)
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Planning Coordinator Job Description
Job Description Example
Our company is growing rapidly and is hiring for a planning coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for planning coordinator
- Lead review of development applications (by others) for the Scarborough Subway Extension corridor on behalf of the Project
- Process and analyze IT Invoices and costs against forecast, obtains appropriate signatures and works with Accounts Payable on all reconciliation &/or follow-up
- Maintain e-filing system for staff expense claims
- May participate in the annual planning/scheduling sessions
- Liaise with Finance Analyst & Portfolio Management as applicable, to ensure consistency in tracking and reporting
- Process Financial requests including Journal Entries and cross –billing in adherence with approval process
- Monitor and follow-up on transit owner compliance including expense charges
- Complete a series of monthly tasks/processes such as Tracking Professional Fees and Cost Savings, Project Financials, related input into EPPM, MIS, and PWA
- Reconcile monthly Financials report
- Participate in annual budget process and coordinate monthly updates to org charts
Qualifications for planning coordinator
- Bachelor degree in engineering, administration or another related field
- Member of the Ordre des ingénieurs du Québec (an asset)
- Written and spoken bilingualism (French, English)
- 10 years’ experience in municipal planning
- Experience with securing municipal approvals for transit infrastructure desirable
- MCIP, RPP an asset
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Planning Coordinator Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of planning coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for planning coordinator
- Assist SLT Manager/s with meetings providing agendas, taking & distribution of meeting minutes
- Awareness of Contingent Workforce Management system
- Administrate and manage employee related assets
- Regularly report on asset inventory
- Facilities management of Toronto locations and staff
- Special Adhoc requests
- Support I&TS IT Social Committee
- Ensures appropriate action taken to meet or exceed all target dates for HR and employment related activities, Performance Reviews, Goals, Development Plans, Training
- Answer and triage incoming phone calls while providing exemplary customer service and proper responses to requests
- Support ongoing office projects such as donor birthday cards, special marketing mailings, standard gift planning packets, and gift planning events
Qualifications for planning coordinator
- Other duties as assigned to support the administrative needs of the Office
- Provide general support to Development and Alumni Relations (“DAR”) by staffing Johns Hopkins events such as reunion, commencement, building and professorship dedications and campaign events
- Respond to space related work requests (JIRA tickets) in timely manner, help business partners to understand how to engage with the team so that we can successfully execute
- Plan and schedule group moves and moves with special requirements
- Heavy Data Entry - Update and maintain various programming databases (Esearch, Pilat)
- Assist the Program Planning team in maintaining programming schedules and timeliness of program delivery
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Planning Coordinator Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of planning coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for planning coordinator
- Actively participate in the strategic planning of the Cooking Channel/Food Network schedules
- Create, draft, and release Program Changes and Monthly Releases
- Create monthly episodic calendars for assigned shows
- Act as Programming liaison for Cooking Channel/Food Network and Internal Departments – answering programming and scheduling questions as needed
- Act as Programming liaison for Food Network/Cooking Channel listings (both on network websites, via listings agencies- clear, concise communication skills)
- Point person for tracking all Ad Sales Marketing sponsorship requests for Cooking Channel/Food Network
- Monitor ratings for audience trends
- Assist Manager of Program Planning on reviewing and delivery of Cooking Channel/Food Network Inventory cut downs/edits – work closely with the Post Production team on scheduling edit time, and ensuring timely delivery of masters
- Perform other duties as needed and as directed by the Program Planning team
- Complete pre-advices in a timely manner, ensuring that containers are consolidated to maximize container fill (and potential direct containers are packed in line with specific customer requirements) and that carrier selection is in line with the agreed carrier allocation, whilst meeting prioritization requirements
Qualifications for planning coordinator
- May be asked to work overtime at night and on weekends as necessary
- Partner with Sales, Marketing, Operations and Finance departments to develop and approve accurate demand forecasts of all items falling in accountable segment of the business
- Monitor outstanding/incomplete supply and push suppliers via Purchasing to hand over products to the carrier monitoring forwarder cargo receipt status
- Ensure that 3PL’s and carriers adhere to set lead times and dock dates
- Coordinate the handling of exceptional cases which fall outside of the standard process
- Report on open POs in transit and support prioritization for intake according to IPI, allocation coverage and distribution center capacity