Shipping & Receiving Coordinator Job Description
Shipping & receiving coordinator
provides daily direction and leadership to the Shipping/Receiving team members; Makes recommendations for manpower needs including involvement in employee discipline in the Shipping/Receiving Department.
Shipping & Receiving Coordinator Duties & Responsibilities
To write an effective shipping & receiving coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included shipping & receiving coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Strong PC skills a must including internet and windows-based programs, Microsoft Office, Word, Excel
Receive and visually inspect packages for damage and sign for deliveries from vendors, UPS, FED-X, DHL, and others
Other duties include but are not limited to daily site functions as directed and related to the Facility day to day operations
Maintains records on all current and potential carriers and audits carrier freight invoices for correctness
Coordinates and ensures timely processing of Damage Claims, return to vendor, Trouble Forms, Audits receiving documentation in Oracle to ensure accuracy
Coordinates all aspects of finished goods inventory to include material handling schedule, daily system vs
Verifies quantity and quality of order, checking for damaged, incomplete or incorrect shipments
Schedule all customer requests.(Answer dispatch and main line phone)
Schedule and maintain daily pickup schedule
Submit load request to appropriate contact
Shipping & Receiving Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Shipping & Receiving Coordinator
List any licenses or certifications required by the position: IATA, DOT, APICS, NAFTA, SCCD, CITT, MUST, ESD, ISM, ATA
Education for Shipping & Receiving Coordinator
Typically a job would require a certain level of education.
Employers hiring for the shipping & receiving coordinator job most commonly would prefer for their future employee to have a relevant degree such as Associate and High School Degree in Education, Associates, General Education, Management, Performance, Graduate, Business, Supervision, Science, General Studies
Skills for Shipping & Receiving Coordinator
Desired skills for shipping & receiving coordinator include:
Equipment
Job
Shipping/receiving processes
SAP
Basic PC programs
Hazardous materials shipping and handling regulations
MS Office
Shipping dangerous goods
UPS
Excel
Desired experience for shipping & receiving coordinator includes:
Excellent interpersonal skills with the ability to interact and communicate effectively with all employee and visitors establish and maintain positive working relationships across the organization
Strong knowledge of import-export licensing requirements
Must be able to work independently with proactive problem-solving and reasoning skills
Must be dependable, complete assigned tasks accurately and on time, and possess excellent follow-through
The ideal candidate will be professional, customer-service oriented, personable, and discrete to ensure privacy and confidentiality of company business, employees, and guests
May be required to occasionally work overtime, including on weekend and holidays
Shipping & Receiving Coordinator Examples
1
Shipping & Receiving Coordinator Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of shipping & receiving coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for shipping & receiving coordinator
- Process/Enter shipments through OEI
- Maintain a bill of lading and receiving reports
- Maintain DMO and DOT files
- Print new Plant Orders daily through OEI
- Run an ‘Incomplete Shipment’ report + a ‘Duplicate Shipment’ report
- Work with CSR to remove any shipments from ‘Hold’ status
- Enter material receipt data into Material Receiving System (MRS)
- Assist team and Recycle Reps with clearing exceptions (including intercompany)
- May be required to complete additional assignments as needed
- Assist in the reconciliation of inventory variances related to receiving and shipping activities
Qualifications for shipping & receiving coordinator
- Dangerous Goods Shipping certification preferred
- Able to regularly lift and move 50 pounds repeatedly
- Strong administrative skills along with good computer skills
- Background in shipping and receiving
- Ability to complete the work in the time allotted
- Experience in entering and processing shipments through OEI (Citrix system)
2
Shipping & Receiving Coordinator Job Description
Job Description Example
Our growing company is looking to fill the role of shipping & receiving coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for shipping & receiving coordinator
- Identify critical component material upon arrival and obtains Certificate of Analysis (CoA)
- Assist receiving and shipping unloading trucks and customer products, checking in materials, matching purchase orders to sales orders and distributing to sales associates for processing
- Sort and place materials or items on racks, shelves or in bins according to predetermined sequence such as necessity, size, type, style, color, or product code
- File requisitions, work orders, or requests for materials, tools or other stock items and distribute items to shipping or to designated storage area
- Ensure warehouse is accessible and safe for associate and customer traffic
- Assemble customer orders from stock and place orders on pallets or shelves, or relocate orders to a holding area
- Ensures that inventories are secure, properly identified and readily accessible to authorized personnel
- Coordinates outbound freight for carriers, and audits all export shipments
- Confirms delivery completion in the business system
- Communicates with other functions regarding traffic and logistic coordination, and contract administration
Qualifications for shipping & receiving coordinator
- High School diploma or equivalent and 5+ years related facilities experience, preferably in the biotech industry
- Must have time management/planning/organizational skills
- Any other requirements such as licenses, years experience
- Must have behavior flexibility to adapt to changing work demands and priorities
- Be flexible with new workflows and change management
- Be able to take instruction in written and spoken English
3
Shipping & Receiving Coordinator Job Description
Job Description Example
Our growing company is hiring for a shipping & receiving coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for shipping & receiving coordinator
- Coordinate the import/export of goods and merchandise, and suggest the most cost-effective means of delivery in the requested time frame
- Verify and prepare all customs and transportation shipping documents (ATA Carnets, NAFTA certificates, textile declarations, pro forma, B13)
- Process requests for ATA Carnets with the Canadian Chamber of Commerce, and prepare shipping quotes
- Resolve issues when needed, and work with customer service representatives for shipping and receiving of Fedex and DHL Express items
- Participate in the processing of daily incoming items
- Periodically check transportation and customs broker invoices, and file all documents relevant to imports and exports
- Assist the team leader with certain operational matters, and act as go-between for carriers, forwarders and customs authorities
- Phone, fax, and e-mail communication
- Resolution of disposition of refused product
- Computer entry of claims
Qualifications for shipping & receiving coordinator
- Produce customer invoices, as appropriate
- Improve processes and tools
- College diploma in transport logistics
- Experience in international customs (export and import)
- Ability to follow methods and procedures, team spirit, sound judgment, thoroughness
- Ability to communicate accurate and concise information, in writing and verbally
4
Shipping & Receiving Coordinator Job Description
Job Description Example
Our company is growing rapidly and is hiring for a shipping & receiving coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for shipping & receiving coordinator
- Completion of daily report filing
- Identifies, communicates, and resolves operational issues and problems identified by following proper operating procedures with Nestle associates, internal/external sources and the Nestle immediate supervisor
- Support operational initiatives and various projects that lead to decisions leading towards lowering total delivered costs
- Coordinate shipments to European Distributors and US Hospitals
- Categorize materials and supplies on shelves, racks or in the specified warehouse locations
- Interact with freight company vendors, negotiating pricing and service levels
- Interact with supply vendors for logistic departments requirements
- Provide technical support to Teams—Imrex, RF’s, box layout, box flow
- Schedule all customer requests
- Schedule inbound loads and provide KT numbers
Qualifications for shipping & receiving coordinator
- Acts as lead to manage movement, storage, and handling of all raw and finished good material across 3 shifts
- Understands customer systems
- Support Department Metrics and other as noted in ASPIRE and BOS
- A comprehensive benefits package including medical, dental, and vision insurance, an employee assistance program, wellness program options and more!
- 17 days of paid time off annually, 9 paid holidays, a floating holiday and a vacation sell back program
- Education reimbursement and tuition assistance programs
5
Shipping & Receiving Coordinator Job Description
Job Description Example
Our innovative and growing company is hiring for a shipping & receiving coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for shipping & receiving coordinator
- Submit order requests to customer service team
- Process/Enter shipments through OEI and receipts into MRS
- Review all daily receipts for accuracy
- Handle incoming calls on main line
- Process weekly and monthly National Accounts Reports
- Maintain inbound freight log
- Back up shipping coordinator
- Support yard safety efforts by communicating rules and requirements to all drivers
- Packaging products which may include, but is not limited to, labeling, assembling boxes, boxing, sorting
- Communication vertically and laterally on all matters essentially to the daily workload will be important for daily attainment of business objective in both verbal and written form as required
Qualifications for shipping & receiving coordinator
- Annual reviews, merit plans, bonus plans, employee appreciation events and service recognition events
- Four years of college or equivalent experience is preferred working in a financial setting (accounts payable, inventory control)
- Experience in Logistics Operations environment preferred
- Candidate should be proficient in Microsoft Office software
- Must exhibit a high degree of urgency and commitment to resolve transaction errors, and do so with
- Distribution Center and /or Logistics experience a plus