Shipping Coordinator Job Description

Shipping Coordinator Job Description

179 votes for Shipping Coordinator
Shipping coordinator provides administrative support in creating First Article Inspection packages using the First Article software, Word, Excel, Aras, and Syteline.

Shipping Coordinator Duties & Responsibilities

To write an effective shipping coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included shipping coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Proficient PC (Microsoft Excel, Word, and or equivalent) and organizational skills
Match signed B/L to corresponding freight bills for Logistics Analysts to sign
Generate & compare rates for LTL carriers, UPS & Fedex along with delivery time to determine best method of shipping
Review Freight Detail Reports to assess open ship via’s associated with each wave
Organizing and monitoring of all shipment procedures, international and domestic
Organizing and overseeing in-house inventory managing off-site storage facilities in tandem with our Head Preparator and Production Manager
Managing domestic and international shipments from manufacturers to our warehouse
Determine the method of shipment to meet cost and arrival guidelines
Accurately and properly pick and pack parts and equipment orders
Maintain all supporting documentation for shipments (logs, files, reports)

Shipping Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Shipping Coordinator

List any licenses or certifications required by the position: DOT, IATA, IMDG, NAFTA, OSHA, APICS, CFR, ERP, TMS, RCRA

Education for Shipping Coordinator

Typically a job would require a certain level of education.

Employers hiring for the shipping coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Associates, General Education, Business, Management, Communication, Business/Administration, Performance, Engineering, Business/Management

Skills for Shipping Coordinator

Desired skills for shipping coordinator include:

Shipping procedures
Transportation methods and regulatory compliance
Microsoft Office Suite
Microsoft Outlook
Microsoft Word and Excel

Desired experience for shipping coordinator includes:

Database exp
Approaches others in a tactful manner
Volunteers readily
CXT (Freight Detail Report/LPN's) Databasesoftware
Schedule inbound and outbound parts/equipment shipments
Operate forklift to move heavy equipment/boxes

Shipping Coordinator Examples


Shipping Coordinator Job Description

Job Description Example
Our innovative and growing company is hiring for a shipping coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for shipping coordinator
  • Create and distribute B/L (Bill of Lading) documentation in a timely manner to support factory shipping schedule and distribute to appropriate plant and Corporate personnel
  • Provide follow-up on all B/L issues and resolve grief due to changes in shipping arrangements
  • Maintain B/L data and up to date factory shipping dates in CMOPS (Corporate Machine Order Processing System) to ensure timely invoicing
  • Review B/L related to freight invoice discrepancies and relay information to Corporate Accounts Payable
  • Receive CMOPS orders with incomplete or undocumented weight/measurement data and make corrections to MSO's to prevent shipment delays
  • Identify and resolve discrepancies and potential problems with appropriate plant Planning, Shipping and Traffic personnel, and input corrections into CMOPS
  • Review UPS shipments throughout the day
  • Confirm shipments in CMOPS
  • Enter shipment tracking information into JDE (JD Edwards) and CMOPS
  • Perform various clerical functions as assigned
Qualifications for shipping coordinator
  • This position requires technical proficiency
  • Excellent analytical, communications (oral and written) and interpersonal skills
  • High degree of confidence, strong communication skills and ability to interact with individuals inside and outside of company
  • Coordinate outbound traffic
  • Minimum 3 years relevant experience & checkable references
  • Excellent Customer Service skills and must be a team player

Shipping Coordinator Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of shipping coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for shipping coordinator
  • Schedules outbound deliveries and ensures purchase order number is on all paperwork
  • Sets up loading sequences, assigns and dispatches truck drivers for designated deliveries
  • Ensures properly packed and labeled loads, identifies appropriate packaging material, wooden crates, cardboard containers and securely seals them (metal tape / strapping machine) for safe shipment
  • Assures loads are properly secured utilizes spacers, fillers, protective padding
  • Makes sure all necessary information &
  • Posts weights & shipping charges and affixes postage
  • Maintains inventory of shipping materials & supplies and assists with month end inventories
  • Monitors daily cycle counts to ensure all materials are in correct location(both physically & virtually)
  • Assists other departments and/or areas as requested by management or supervisor
  • Participates in any extra curriculum (training & development) activity deemed necessary by management
Qualifications for shipping coordinator
  • Minimum of 2 years of relevant experience managing shipping arrangements and working with freight forwarders
  • Ability to handle high stress situations and be a team player
  • Leaving Certificate or equivalent with 5+ years of relevant work experience
  • Ability to read and comprehend a MSDS
  • Train other colleagues to pass on knowledge & expertise
  • Shift will be from 7am – 4pm Monday through Friday, with overtime on Saturdays

Shipping Coordinator Job Description

Job Description Example
Our innovative and growing company is looking for a shipping coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for shipping coordinator
  • You will also be responsible to investigate, escalate and record process deviations drive solutions to identified issues
  • Performing necessary transactions in Peoplesoft to move, ship, and invoice out-going product, incoming RMAs
  • Interact with trucking company drivers, sales representatives, and dispatchers
  • Proofread all pick slips before billing shipment
  • Responsible for receiving purchase orders put into stock in the stockroom
  • Check hotlists and held ups for potential last minute shipping problems or issues, ex
  • Order all instruction manuals
  • Executing and shipping of fiber products inclusive of material preparation through carrier scheduling and coordinating
  • Reviewing specifications to ensure that all requirements are met
  • Package all out-going product per customer specification
Qualifications for shipping coordinator
  • Ability to work independently, take direction from multiple sources, make appropriate decisions, and keep supervisor informed
  • Ability to write, audit and update SOP’s
  • Quality, Initiative, Assertiveness, Flexibility, Reliability, Teamwork
  • At least one year of experience in an administrative role
  • Familiarity with overall inventory accuracy and material movement processes
  • Prepares product for shipping, package, label and ensure proper documentation is completed and routed to correct departments or destinations

Shipping Coordinator Job Description

Job Description Example
Our company is looking to fill the role of shipping coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for shipping coordinator
  • Communicates with Supervisor with any issues on orders
  • Commutates with dock lead and team lead in shipping on issues with orders
  • Schedules trucks for pick-ups
  • Ships confirm paperwork and make sure its properly filed the next day
  • Communicates with account team on any issues
  • Attends morning or afternoon meetings to update status on orders
  • Enters necessary information in spread sheet for fails, transfers of product to fulfill orders
  • Commutates with inventory on short and empty locations
  • Collaborate with 3PL Operation and Transportation teams to collect, track, and maintain accurate records on logistic inbound and outbound activities, inventory, and bill of ladings
  • Provide operational support to 3PL clients such as customer requests for inbound and outbound arrangements, inquires on order status, questions on reports and system issues by collaboration with corresponding internal teams
Qualifications for shipping coordinator
  • Coordinates pickups with carriers, UPS, FedEx, USPS
  • Computer savvy with the ability to quickly learn and apply new system knowledge
  • Reviews and communicates customer shipping requirements to scheduling and material handlers
  • Communicates with carrier representative to make arrangements and to issue instructions for shipping and delivery of materials, including pickup and delivery times
  • Prepares documents such as daily shipping reports for material handlers
  • Enters manual Bill of Ladings into required systems

Shipping Coordinator Job Description

Job Description Example
Our innovative and growing company is looking for a shipping coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for shipping coordinator
  • Prepare and provide daily reports to external clients and internal teams as required
  • Consolidate and provide weekly, monthly, and periodical reports for billing
  • Create reports with data collected from both manual records by operation and transportation team transaction records from Warehouse Management System (WMS)
  • Communicate with carriers and coordinate with operation team to schedule and arrange the shipments as needed
  • Develop customer relations and follow up on questions/availability issues
  • Set up and/or facilitate international import and export shipments
  • Prepare proper customs documentation
  • One (1) year or more of experience in a warehouse and/or manufacturing setting
  • Experience with Kiwi and BVP
  • Prepares shipping documents (customs declarations, bills of lading)
Qualifications for shipping coordinator
  • Reviews for accuracy, corrects, and files daily paperwork from warehouse
  • Operates industrial truck equipped with lifting devices such as forks and clamps to lift, stack, or move product, equipment, or materials between loading, processing, and storage areas
  • Serves as back up to Shipping and Receiving Supervisor
  • Available to work and shifts and days of the week
  • On call scheduling resource outside normal work hours
  • Associate degree in Business Administration, or APICS, a plus

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