Shipping & Receiving Specialist Job Description

Shipping & Receiving Specialist Job Description

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Shipping & receiving specialist provides protection to employees by promoting personal protection and issuing monitoring devices in hazard areas as required by safety rules.

Shipping & Receiving Specialist Duties & Responsibilities

To write an effective shipping & receiving specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included shipping & receiving specialist job description templates that you can modify and use.

Sample responsibilities for this position include:

Service Fleet Management vehicles
Assist Surplus/Movers
Use the e-VA system to receive packages ordered via Purchase Order
Identify purchased fixed assets and record all necessary information including tag number assigned
Assist with equipment inventory reporting from all institution business areas
Maintain detailed logs and records of incoming and delivered packages via spreadsheets, databases
Complete appropriate shipping labels and documents used by shipping vendors (UPS, FedEx, USPS, DHL)
Knowledge of Gauges
Read a work order/job
May assist in the reconciliation of warehouse transactions, identification/tracking of material, inventory counts other miscellaneous activities related to the warehousing process

Shipping & Receiving Specialist Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Shipping & Receiving Specialist

List any licenses or certifications required by the position: IATA, CFR, DG, DOT, ITIL, WW3, IMDG, US, APICS, D.O.T

Education for Shipping & Receiving Specialist

Typically a job would require a certain level of education.

Employers hiring for the shipping & receiving specialist job most commonly would prefer for their future employee to have a relevant degree such as High School and Associate Degree in General Education, Education, Business, Supply Chain Management, Associates, Industrial Engineering, Economics, Operations Management, Business/Administration, Manufacturing

Skills for Shipping & Receiving Specialist

Desired skills for shipping & receiving specialist include:

Shipping procedures
Costs of recalls and potential costs due to negative impacts on a company's reputation
Rates
Routes
Ability to adhere to department safety rules regarding eye and ear protection
Ability to use a variety of basic hand tools
Emergency phone numbers
Evacuation procedures
Hazard labeling
MSDS sheets

Desired experience for shipping & receiving specialist includes:

Experience operating forklift and power pallet jacks preferred
Must possess a strong desire to serve the customer, and the interpersonal skills to deal with various levels of personnel at the customer site including visitors
Must deliver excellent customer service that includes maintaining professional behavior and appearance at all times
Must possess the organizational skills to multi-task, learn quickly, and meet deadlines as needed
Must be able to use a computer and possess intermediate skills in Microsoft Office suite of software for Office 2010
Must be able to successfully complete training and testing for the D.O.T

Shipping & Receiving Specialist Examples

1

Shipping & Receiving Specialist Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of shipping & receiving specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for shipping & receiving specialist
  • Coordinates with customer for donation collection and inventory process
  • System management for asset closeout
  • Perform SAP goods receipt on all equipment purchase orders
  • Uncrate and verify condition of equipment when required
  • Coordinate staging and deliveries of equipment with Facility management via email
  • Receive and deliver materials as needed
  • Maintain bedding levels
  • Receiving and delivery of dry ice
  • Filling of NMR devices
  • Provide coverage for PTO and open position situation
Qualifications for shipping & receiving specialist
  • Coordinate with management coverage needs for cross training activates
  • Report coverage hours to management
  • Determine the most efficient bundling method (palletizing or individual packages)
  • Maintain shipping information and files, including working copies of certificates of analysis and bills of lading for hazardous material shipments
  • Perform scheduled housekeeping duties as required including, but not limited to, cleaning of laboratory floors and glassware
  • Identifies and resolves shipping/receiving discrepancies
2

Shipping & Receiving Specialist Job Description

Job Description Example
Our company is growing rapidly and is hiring for a shipping & receiving specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for shipping & receiving specialist
  • Use of SAP system
  • Must understand inventory management principles and practices (cycle count, Kanban)
  • Perform Material Movements (Picking, Shipping , Transfers, Replacements, ) and execute appropriate transactions in MRP or database systems to assure inventory accuracy
  • Process orders for shipment and produce shipping documents (Pack List, Material Transfer Forms, Customs Declaration forms)
  • Creation of appropriate documents for shipments, , data sheets, Certificates of Conformance, RoHS, and other customer requirements
  • Perform material replenishment tasks from inventory to manufacturing based on Kanban requirements
  • Respooling of optical fiber from inventory spools to shipping spools per customer orders
  • Perform material replenishment tasks and inventory transactions
  • Perform cycle counts and verify inventory computations by comparing them to physical counts of stock
  • Evaluate and process transport claims (inbound/outbound)
Qualifications for shipping & receiving specialist
  • Must meet the requirements to drive a company vehicle (valid driver's license and clean driving record) as this position will require driving daily
  • Must have a minimum of one (1) year of direct transferable experience in a similar environment
  • Must be familiar with data entry, excellent communication skills
  • Position requires incumbent to be able to work current shifts, which could include extended or abnormal hours (evenings, weekend / holiday) when needed to meet business commitments
  • Position requires a dependable and reliable individual
  • Ability to lift bulky items, which can weight up to 50 pounds
3

Shipping & Receiving Specialist Job Description

Job Description Example
Our company is searching for experienced candidates for the position of shipping & receiving specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for shipping & receiving specialist
  • Receives inbound courier letters, parcels, freight, and delivers them to the designated recipient or department
  • Handles occasional warehouse duties and printing services
  • Completing inventory cycle counts
  • Keep open channels of communication with Dahill service department to ensure efficient and smooth delivery of parts requested
  • Monitor and follow-up with backordered parts/supplies with multiple vendors
  • Submit warranty claims to vendors
  • Participate in department quarterly inventory checks
  • Boxes and unboxes end user computer equipment
  • Loads and unloads boxes into delivery truck
  • Drives delivery truck to designated sites
Qualifications for shipping & receiving specialist
  • 2 plus years’ experience in customer service, shipping and receiving, warehousing, transportation or manufacturing
  • Understand and follow written procedures
  • Prior experience in a shipping/receiving function preferred
  • Prior experience with forklift operation preferred
  • Ability to read and understand bills of lading and customer order sheets
  • Lifting requirements are generally 40 lbs or up to 80 lbs
4

Shipping & Receiving Specialist Job Description

Job Description Example
Our growing company is looking to fill the role of shipping & receiving specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for shipping & receiving specialist
  • Prepares all equipment paperwork for transfer/movement
  • Removes hard drives from computers and prepares for Government surplus (turn-in)
  • Coordinates daily activities with project scheduler and deployment team
  • Performs daily activities in accordance with deployment schedule
  • Tracks and updates the movement of all IT assets (laptops, desktops, printers, ) within the stipulated database and within time constraints
  • Follows set policies and procedures to ensure proper handling of requests
  • Maintains a professional attitude and appearance providing excellent customer service at all times, to include maintaining a good work ethic and assisting others when needed
  • Prepare monthly USDA production reports
  • Point person for EU, NAFTA, rBST Free documents
  • Point person for EU audits with USDA
Qualifications for shipping & receiving specialist
  • Environmental conditions involve generally indoor and outdoor work, frequently in warm and cold temperatures
  • Job responsibilities involve frequent exposure to moving equipment
  • Minimum of 4 years of experience in a shipping & receiving and/or inventory related job function (Experience in manufacturing environment, is strongly desired)
  • Ability to acquire a DoD Security Clearance which requires US Citizenship as a pre-requisite
  • 2-5 years of international shipping and receiving experience
  • Must have a positive attitude and professional demeanor
5

Shipping & Receiving Specialist Job Description

Job Description Example
Our company is searching for experienced candidates for the position of shipping & receiving specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for shipping & receiving specialist
  • Assign batches to shipments
  • Point person for new material code set up
  • Prepare weekly reports for plant manger
  • Arrange carriers for local shuttles
  • Complete shipping documents
  • Back up support for all other areas as needed
  • Coordinate pick-up and drop-off of all packages from USPS (and other vendors as needed)
  • Work and communicate efficiently with the TLC team regarding departmental priorities and deadlinesWork Saturdays and Mondays
  • Safely use basic tools and equipment such as box cutters, dock carts and hand-held scanners
  • Recognizes required transactions and performs them in the time/accuracy required
Qualifications for shipping & receiving specialist
  • High school diploma or equivalent with 3 or more years of experience
  • Experience with courier processing both on their websites and the use of multi-carrier software
  • Chauffer’s License, Hi-Lo Certification
  • Knowledgeable of computer operations, 10 Key, verbal communication and interpersonal skills
  • 3-5 Years previous material handling, shipping and receiving experience preferred
  • Must understand International shipping and paperwork

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