Shipping Assistant Job Description
Shipping assistant
provides on-the-job instruction in the use of equipment, techniques, principles or practices in the field of Shipping & Receiving management.
Shipping Assistant Duties & Responsibilities
To write an effective shipping assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included shipping assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Organizes, schedules, and conducts on the job training
Rectifying CC statements with invoices using internal tools to make sure charges are valid
Confirming PO's match Invoices
Tracking, approving and placing orders for office supplies
Quoting, scheduling and tracking inbound shipments with various carriers
Executing Shipping/Rec
Ensures that an adequate level of supplies is on hand to meet customer needs (bags, boxes, ribbon, sales checks)
Auditing CC statements against invoices monthly
Confirming incoming invoices match internal POs and making corrections as necessary with buying team
Coordinating outbound payments with accounting department
Shipping Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Shipping Assistant
List any licenses or certifications required by the position: PIT
Education for Shipping Assistant
Typically a job would require a certain level of education.
Employers hiring for the shipping assistant job most commonly would prefer for their future employee to have a relevant degree such as Associate and High School Degree in Education, Associates, General Education, Business/Administration, Management, Business, International Trade, Communication, Manufacturing, Technical
Skills for Shipping Assistant
Desired skills for shipping assistant include:
Good Manufacturing Practices in food production
Job
Organization
Practices and procedures to be proficient in all aspects of job
Import and export laws and licensing regulations is desirable
International export rules and use of associated software
Technical characteristics of products shipped
Academic library operation
Commercial shipping methods and procedures would be an advantage
Commercial shipping practices
Desired experience for shipping assistant includes:
Being the communication point for manufacturers
Receiving inbound shipping details from manufacturers
Price quoting and coordinating inbound shipments from manufacturers
Tracking shipments to ultimate receipt by our warehouse
After shipment creation
Produces and maintains training records
Shipping Assistant Examples
1
Shipping Assistant Job Description
Job Description Example
Our company is looking to fill the role of shipping assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for shipping assistant
- Develop training plans to accomplish the goals established by Inventory Control
- Provide training on the inventory control process to the new hire personnel assigned to the inventory control area
- Keep updated records, data bases, badges and the training matrix
- Review process instructions for the continuous improvement actions and changes in these processes
- Evaluate thru samples and written tests the training given to the clerks/operators
- High level of expertise of variety of the field's concepts, practices, and procedures
- May be an advise point for Inventory Control Trainer I position
- Monitors training effectiveness via established evaluation techniques
- Utilizing our custom software for dispatching functions, including common freight carrier selection
- Calling customers, warehouses and freight carriers, and faxing information when necessary
Qualifications for shipping assistant
- Position requires cross training to learn other clerical positions within the shipping department as back up support
- To handle full spectrum of export shipping documentation (export packing list, Commercial Invoices & etc)
- Ensure Timely and Accurate Receipts of Incoming/ Outgoing Stock
- Performs related ERP system receiving/ Outgoing transactions
- Handle permit/ export control declaration
- Follow up on the status of shipment and work closely with forwarder
2
Shipping Assistant Job Description
Job Description Example
Our innovative and growing company is hiring for a shipping assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for shipping assistant
- Maintain and ensure stock room inventory accuracy
- Ensure timely data entry update into ERP system
- Stock handling & picking based on FIFO
- Packing & unpacking, material handling & shipment preparation
- Perform/ Assist OEMs in Stock-taking
- General store duties including housekeeping
- Receive receipts for inbound goods (all modes) used throughout Mosaic plants, validate receipts, and verify items in SAP and other integrated systems (OIS, MOIS, etc)
- Create shipments in SAP system for all outbound materials (all modes) against sales orders and inter/intra-company moves between plants
- Validate completion of issues relating to post goods to insure accurate and timely invoicing of the customer
- Validate accuracy of receipts for goods to ensure timely invoicing and payment to our external vendors
Qualifications for shipping assistant
- Coordinate with freight forwarder for shipment and transport arrangement
- Participate in Area Projects and Improvement Efforts
- Daily Inspection of stock at off-site location
- Other ad-hoc duties as per assigned
- Minimum GCE N & O Level with at least 2 years of relevant experience in Logistics and warehouse
- Good Team player and able to work under pressure and tight schedules
3
Shipping Assistant Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of shipping assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for shipping assistant
- Assist the Inventory Management Team with inventory reconciliation activities
- Communicate inventory adjustments as needed
- Work closely with other functional teams to troubleshoot issues as needed
- Manage the diversion and re-shipment process in coordination with the customer service and accounts payable teams
- Monitor and correct failed shipment cost documents as needed
- Participate in and/or assist with various department projects and process improvements
- Prepare bills of lading, packing slips and shipping labels
- Interact with sales and carriers as needed to resolve shipping issues
- Work with carriers to ensure the freight is picked up timely while being compliant to specific DOT hazmat requirements
- Route orders according to individual customer requirements
Qualifications for shipping assistant
- Must have excellent communication skills, both written and oral, and the ability to effectively interact with customers and teammatesThis is a full-time, exempt position approximately 45-50 hours per week
- Support and participate in continuous improvement and transformation efforts
- UPS, Fed Ex, process knowledge
- Self-motivated and self-directed with a strong work ethic
- Commitment to personal integrity and integrity of the product(s) and processes
- Ability to establish trust and a commitment to excellence
4
Shipping Assistant Job Description
Job Description Example
Our innovative and growing company is looking for a shipping assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for shipping assistant
- Complete all pre-press, press, and post-press activities to reproduce and bind various forms, documents, brochures, and other material in various sizes, colors, and formats
- Act as a technical resource on available duplication services for internal/external customers
- Work with customers on their respective order for publications
- Utilizing Quickbooks, process customer sales orders, invoices, and packing lists
- Pack customer orders for shipments
- Receive and inspect publication deliveries from vendors
- Maintain physical inventory of publications (onsite and warehouse)
- Build/assemble publication pieces for resale
- Assist with annual warehouse inventory
- Process incoming/outgoing mail and distribute to staff
Qualifications for shipping assistant
- Customer focused with the ability to function with a high sense of urgency
- Must be capable of physical exertion such as long periods of standing, sitting, walking, recurring bending, crouching, stooping, stretching and reaching
- Microsoft Office Programs (Word/Excel/PowerPoint/Outlook/JDE)
- Operate mail machine equipment and computer(s)
- Coordinate bulk mailings
- Monitor/replenish postage for mail machine
5
Shipping Assistant Job Description
Job Description Example
Our company is searching for experienced candidates for the position of shipping assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for shipping assistant
- Perform functions such as data entry and word processing
- Backup for receptionist/phones
- Maintain exhibit/marketing equipment inventory
- Scanning various documents into electronic filing system
- Keep records and prepare reports
- Stock and maintain needed supplies
- Validate completion of issues relating to post goods to ensure accurate and timely invoicing of the customer
- Ensure a clean desk policy
- Working closely with other departments to ensure that the customer requirement has been complied
- Compares identifying information from pick tickets to complete bills of lading, invoices, and any related paperwork needed for shipments (labels, export paperwork, Certificate of Conformance)
Qualifications for shipping assistant
- Must be able to lift and carry boxes weighing at least 25 pounds on a repetitive and daily basis
- Standing work required and walking for long periods of time
- Position requires frequent bending, lifting, stooping, carrying and be exposed to temperature changes
- May require knowledge of shipping service operations and software such as FedEx, UPS
- Follow safety and 5S procedures
- Be able to life moderate loads regularly (up to 40lbs)