Operations Executive Job Description

Operations Executive Job Description

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Operations executive provides clerical/office support, assistance and word processing services to the Executive Team (CEO, CNO, and CFO), by performing support duties.

Operations Executive Duties & Responsibilities

To write an effective operations executive job description, begin by listing detailed duties, responsibilities and expectations. We have included operations executive job description templates that you can modify and use.

Sample responsibilities for this position include:

Superior MS Excel and MS Office skills
Ensure that the bank correctly calculates current account interest by reconciling to TMS reports
Processing of incoming funds, outgoing funds
Release and monitoring of swift messages
Processing of funding instructions given by Settlements, mutual funds team
Processing and setting up of Standing Order Instructions
Book keeping tickets and internal transfers
Resolving complaints / escalations received through different channels
Coordination with stake holders for taking out data & Sending communication to the customer White mails , E-mails & SMS
Process and manage details of all sales contracts and paperwork into internal systems and ensure accuracy and timeliness of data is consistently maintained to a high standard

Operations Executive Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Operations Executive

List any licenses or certifications required by the position: PMP, ITIL, SES, ACF, SSAE16, DCI, TDS, DGR, IATA, OPM

Education for Operations Executive

Typically a job would require a certain level of education.

Employers hiring for the operations executive job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and High School Degree in Finance, Accounting, Business, Communication, Graduate, Engineering, English, Education, Business/Administration, Management

Skills for Operations Executive

Desired skills for operations executive include:

Excel
Word
Outlook
Securities and trust accounting theories and practices
HTML
Xerox’s structural workings and what we sell
MS Office
Microsoft Word
Risks posed by both the operational environment and the conduct of the bank
Unum Dental products

Desired experience for operations executive includes:

Identifies department strategy & goals with participation in leading strategic projects
Identify the knowledge gaps and take ownership to ensure training is taking place within budget
This role will also involve understanding the key metrics and risk components within Operations and manage the team to meet the financial goals and objectives put forth by these processes in partnership globally with the regions where the business operations are located
Candidate should possess strong knowledge of securities markets, especially US Domestic
Client focus - Role involves servicing highly sensitive Trust relationships / ultra high networth individuals and managing the Client experience is one of the key deliverables
Leadership - create an environment of leading by example and is an effective role model

Operations Executive Examples

1

Operations Executive Job Description

Job Description Example
Our growing company is looking to fill the role of operations executive. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for operations executive
  • To ensure all Order forms/AOMs are signed and returned upon receipt of all materials and maintain a comprehensive tracker for compliance
  • To maintain all inventory documents, including the Master Release inventory and track all License periods accurately and efficiently and flag any titles that are reaching the end of their License period so they can be renewed or re-released
  • To co-ordinate the receipt of all Royalty reports due and confirm that all titles, SKU/Product IDs etc are accurately listed on reports and that title content for bundles/box-sets are also identified
  • To request invoices for any royalties owed after confirmation from US Accounting when royalty overages are due
  • Credit Card Underwriting
  • Receive incoming phone calls from customers, manufacturers and distributors seeking purchase approvals
  • Receive, handle and respond accurately to any mail and other related correspondence on behalf of the Hotel Manager
  • Ability to prepare and review daily arrival/departure reports and research guest history for presentation during morning briefings
  • Handle telephone calls and provide assistance to caller where necessary for Hotel Manager
  • Keep the Hotel Manager’s calendar/appointments up-to-date
Qualifications for operations executive
  • Good verbal, written communication, negotiation, and presentation skills, good interpersonal skills are required
  • Experience with digital marketing tools such as AdWords, Google Analytics, DoubleClick, or other non-Google marketing optimization programs, website analytics, and campaign reporting programs
  • Fresher/Experienced with min
  • A proven track record in content operations, preferably in the broadcast industry
  • Experience using rights management systems and/or Broadcast content systems such as IBMS, Rights logic
  • Excellent organizational skills, self-starter strong initiative would be advantageous in a fast paced work environment
2

Operations Executive Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of operations executive. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for operations executive
  • To take responsibility for assigned events from sign-off to post-event, ensuring all operations functions are completed to a high standard and within agreed timescales
  • Liaison with production, marketing and sponsorship teams to ensure smooth running of events
  • Liaison with speakers, sponsors and venues ensuring a coordinated, professional and positive service
  • Dealing with all telephone enquiries in an efficient and friendly manner
  • Cross-checking and return of venue contracts
  • Liaising directly with venues and external suppliers to ensure all on the day requirements are met
  • Liaison with any sponsors and exhibitors
  • Signing off all delegate packs - confirming all information, including sponsorship material, is present and accurate and produced in the house style
  • Collation of all conference materials on the day
  • Responsibility for hosting the day alongside the producer and taking responsibility for delegate experience, including, ensuring an accurate record of attendees is captured and all aspects of the event run smoothly and professionally
Qualifications for operations executive
  • Constant and regular review of processes and performance with focus on improving quality and competency / performance rating
  • 1-3 years’ experience in marketing operations, preferably within publishing business
  • Educated to degree level qualification, or equivalent level qualifications
  • Must be very familiar with PC applications
  • Dealing with Title and Legal queries in liaison with Deeds Department / KBC Legal Department
  • Ability to work on a team is essential the ability to work on own initiative
3

Operations Executive Job Description

Job Description Example
Our company is searching for experienced candidates for the position of operations executive. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for operations executive
  • Identify and understand trends and key drivers in regards to non-compliance in operational processes across all sales and service channels
  • Design supporting operational materials and documents and chair weekly continuous improvement sessions with wider Services team
  • Conduct Root Cause Analysis and proactively identify operational improvement opportunities that deliver customer satisfaction and revenue growth
  • Liaise with IT support team to help fix day to day systems and process issues
  • Data analysis and the ability to analyse statistics is preferred
  • Experience of managing projects and tasks to time
  • A passion for being the customer champion
  • A Self-motivated attitude with the ability to take ownership of projects
  • Ensure that all post booking, pre-departure and in resort operational issues are dealt with in a seamless, efficient and customer focused manner
  • Manage GSD Airline Queues
Qualifications for operations executive
  • Handling of correspondence to clients
  • Excellent communicator at all levels within the organization
  • Quality standards are key to this individual
  • Liaise with other internal and all levels of management departments to provide feedback regarding any trends, quality issues or areas of concerns to ensure that these are acted upon where necessary
  • Adhere to all company guidelines, policies and procedures
  • Maintain and be able to demonstrate a thorough level of product, system and company knowledge at all times
4

Operations Executive Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of operations executive. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for operations executive
  • Bachelor’s Degree, Equivalent or consistent high results working performance
  • Reliable, never say die attitude and able to work independently
  • Experience with business process improvement and operations
  • Accustomed to working against clear KPIs and OKRs
  • Experience in data mining tools and programming will be an added advantage
  • Traits
  • Committed & Dedicated- Passionate about what you do, takes ownership of issues by rising to the occasion, big or small
  • SpongeBob- We don’t mean it literally, but having the ability to learn and absorb tons of knowledge
  • Provides advanced administrative support such as calendar management, preparation for meetings, and travel coordination for field office leadership
  • Manages donor, volunteer and sponsor information
Qualifications for operations executive
  • Planning the on-air requirements of sports properties
  • Keep abreast of developments and issues in the sports scene, paying special attention to those that impact assigned properties
  • Must have excellent verbal and written communication skills to interact confidently with all levels internally with external parties
  • A proactive worker who can plan ahead and anticipate the needs of various groups
  • Mature, responsible and able to work independently in a group
  • Possess a good attitude towards learning and challenging situations
5

Operations Executive Job Description

Job Description Example
Our innovative and growing company is hiring for an operations executive. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for operations executive
  • Responsible for driving and leading transactional and non-transactional growth opportunities within the South Asia market with direct sales team and channels
  • Define and implement of Oil & Gas marketing and commercial strategies to increase orders volume and profitability
  • Leverage the Digital Solutions structure, establish a systematic business scouting plan and leverage existing resources to maximize market coverage and identify new market opportunities
  • Engage global functions (e.g., Engineering, Marketing IT, Legal, Finance, HR) in developing and implementing robust sales, service, and ITO/OTR processes
  • Implement an effective inventory management and customer demand forecasting process; coordinate with Global Supply Chain to regularly update and manage requirements
  • Diploma, Equivalent or consistent high results working performance
  • An undying spirit to learn and accept challenges
  • Ability to communicate effectively and work collaboratively
  • Laise with other internal departments to provide feedback and all levels of management regarding any trends, quality issues or areas of concerns to ensure that these are acted upon where necessary
  • To set up and maintain all aspects of transportation within our in house reservation system to ensure accurate forecasting
Qualifications for operations executive
  • Possess the ability to maintain strict confidentiality
  • Ability to meet deadlines and maintain a flexible schedule
  • Strong ability to prioritize and make independent decisions
  • Able to work with employees at all levels with minimum supervision
  • Design and execute driver rewards programmes as needed
  • Design and execute driver engagement activities as needed

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