Office Support Job Description

Office Support Job Description

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Office support provides the Vice President - Fixed Operations, Department Directors and Managers with administrative support as needed to include: all computer-related support (MS Outlook, Word, Excel, and/or Powerpoint); knowledge of other systems as required such as Oracle financials, etc, answers phones, relays messages, meeting, and travel planning and arrangements, orders supplies, distributes mail.

Office Support Duties & Responsibilities

To write an effective office support job description, begin by listing detailed duties, responsibilities and expectations. We have included office support job description templates that you can modify and use.

Sample responsibilities for this position include:

Full life-cycle recruiting of executive assistants, administrative assistants, office managers, receptionists and marketing support professionals in the New York/ New Jersey area
Assisting the Accounting Department with special projects
Assist with company uniform program
Providing confidential assistance to the Managing Director such as correspondence, calendar management, international and domestic travel and business appointments
Preparing and developing Company documentation including memos, reports and policies on behalf of the Managing Director
Supporting the legal team with the preparation of annual reviews, and company submissions for ASIC, coordinating annual Board Meetings and AGM’s
Providing improvements to the electronic filing system
Managing reception activities for the business
Communicating with executive, administrative, and line personnel to gather or convey information
Screening phone calls, email, visitors and resolving routine and some complex inquiries

Office Support Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Office Support

List any licenses or certifications required by the position: MCSE, ITIL, IAT, ID, CECRL, B2, CISSP, MCP, VBA, MS

Education for Office Support

Typically a job would require a certain level of education.

Employers hiring for the office support job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Education, Business/Administration, Public Administration, Business/Management, Business School, Business, Associates, Communication, Management, General Education

Skills for Office Support

Desired skills for office support include:

Billing and reimbursement protocols
HIPAA and other medical insurance regulations and terminology for private payer
MS Word
Outlook and Excel
Automotive service department setting
Automotive systems and repair procedures
Customer’s vehicle product lines and systems
Diagnostic test equipment
Electronic Health Records
Excel

Desired experience for office support includes:

1+ years sourcing/recruiting or business development experience
Economic or technical education (High school or Bachelor degree)
English on intermediate level
WIN, MS Office knowledge
Team player, enthusiastic, problem solving
Ability to work effectively in a team environment with good organizational skills, proactive, strong interpersonal skills, ability to prioritize, and an ability to coach and develop others

Office Support Examples

1

Office Support Job Description

Job Description Example
Our growing company is looking to fill the role of office support. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for office support
  • Preparation and review of expense reports for compliance and errors
  • Receives, sorts, matches, and releases various forms, correspondence, and mail to and from various locations within the unit or department
  • Conduct and/or supervise special projects, such as tracking staff assignments and follow up by the due date to compile responses for the Deputy Director
  • Ensure appropriate equipment is available for the scheduled meeting and is set-up and working prior to the meeting start time (projector, laptop, phone)
  • Take meeting notes as requested
  • Welcome guests with a genuine and warm greeting
  • Upkeep of reception and office space
  • Data base management (mail is scanned and routed electronically)
  • Document binding
  • Assistance with insurance carrier billing
Qualifications for office support
  • Prepping
  • 0-2 years of office or event support experience
  • Cash payables
  • Prepare files for discovery of court documents
  • File, copy, scan and upload documents
  • Verify monthly bus passes
2

Office Support Job Description

Job Description Example
Our company is growing rapidly and is looking for an office support. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for office support
  • Prepare and maintain desk manual
  • Attend meetings as assigned
  • Participate in trainings as assigned
  • Communicating with the Dr
  • Assist with student support via email, phone
  • This position generally works independently but will also direct the work activities of teaching assistants
  • Manage purchase cards with responsibility for record-keeping and timely reconciliation
  • Responsible for logistics of group meetings including booking space, providing necessary materials, and arranging catering, as needed
  • Tracks deadlines for recommendation letters and coordinates submission with PIs approval
  • Initiate and/or place orders for office supplies
Qualifications for office support
  • One to three months of related experience and/or training
  • Current or recent student preferred -nutrition background required -some data entry skills -Nutrition background
  • Minimum of three years in an Executive Assistant title and preferably five years or more
  • Must be highly organized, detailed minded, and have the ability to multi-task since priorities change daily
  • Proficient in managing executive’s calendars and properly scheduling meetings
  • Must possess good mathematical and analytical skills to review expense statements and check requisitions for accuracy, preparing expense reports accurately and in a timely manner
3

Office Support Job Description

Job Description Example
Our company is looking for an office support. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for office support
  • This position will be a temporary role with a preferred start date of Monday, September 11, 2017
  • Providing general administrative support to an individual and/or team
  • Anticipating the work load of the recruiters and following up with administrative tasks
  • Audit and review payroll
  • Data entry of information into client management database
  • Provides training, direction and technical guidance to staff
  • Evaluate opportunities in existing processes and identify new processes to increase departmental efficiency
  • Support the personal and career development of all assigned employees
  • Respond to escalating internal and external customer issues, determine root cause and implement mistake-proofing measures
  • Performs analysis and assists with budgeting for capital expenditures and office supply purchases
Qualifications for office support
  • Knowledge of employee personnel records, headcount and requisitions, and must work with a high degree of confidentiality
  • Ability to use all electronic calendar functions
  • Knowledge of time reporting and the various systems
  • Knowledge of Ariba and all functions including ordering supplies
  • Accounts Payable Systems including purchase order and non-purchase order, T360 and ERP Portal
  • Strong customer retention skills
4

Office Support Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of office support. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for office support
  • Provide backup coverage to front desk
  • Attach customer documents in new system
  • Ensures all required forms are placed in designated areas of the patients chart daily, as charts are broken down and assembled
  • Plan, prioritize, assign, coordinate workflow, and monitor the work activities of the Office
  • Proactively manages the current calendar for management
  • Coordinate meetings, conference calls, and travel arrangements/accommodations, where and when required
  • Composes internal and/or external correspondence
  • Maintains and updates office records as needed
  • Tracks and processes invoices
  • Utilizes Microsoft Office Suite to prepare and edit presentations, correspondence, reports, charts, graphs
Qualifications for office support
  • Documents all work to the required standards, methods and tools
  • Worked as part of a Project team in a multi-cultural and multi national environment
  • Worked with internal and external partners
  • Demonstrated knowledge of Project Management Processes
  • Demonstrated ability to follow quality assurance processes
  • Demonstrated ability to use Program / Project Management toolset (Clarity, and MS Office Suite)
5

Office Support Job Description

Job Description Example
Our company is hiring for an office support. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for office support
  • Answers a variety of phone calls and emails
  • Responds to routine inquiries for information
  • Liaisons with the relevant operational and marketing resources to maintain readiness and service availability of all Agents locations with all appropriate POS and other materials enabling the Agent to transact
  • Builds partnerships with key Agents locations and ensures queries and problems are promptly resolved by liaising with the relevant parties
  • Performs other duties or projects as as required by the business
  • May answer telephones, direct callers and take messages as needed
  • Locates and retrieves information from files in response to requests from authorized users
  • Manage the calendars when required
  • Plan meetings and take detailed minutes for office services activities
  • Prepare letters, reports, PowerPoint presentations to support PRO or office service Lead
Qualifications for office support
  • Opportunity for career growth with a Fortune 500 company!
  • Ability to prioritize changing needs, meet deadlines and interact with management team
  • Ability to anticipate needs, manage multiple priorities and successfully meet deadlines
  • Solid written and verbal communication skills with the ability to present themselves in a professional manner
  • Self-starter, takes initiative and completes tasks with minimal supervision
  • Ability to type 7,000+ ksph (alpha & 10 key)

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