Mailroom Clerk Job Description
Mailroom clerk
provides input as requested by supervisor to various task forces to develop procedures for new programs or improved procedures for existing programs.
Mailroom Clerk Duties & Responsibilities
To write an effective mailroom clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included mailroom clerk job description templates that you can modify and use.
Sample responsibilities for this position include:
Maintains accurate information related to changes in postal rates and regulations
Delivering mail and packages to employees
Lifting the water cooler and packages
Fold, assemble, label, collate and apply postage to direct mail pieces
Deliver incoming supplies
Carry received equipment from loading docks to the facility
Operate various mail sorting machines
Prepare payments for processing
Sort incoming mail, opening envelopes by hand or machine, and deal with parcels
Date-stamp incoming mail
Mailroom Clerk Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Mailroom Clerk
List any licenses or certifications required by the position: DOT, IATA
Education for Mailroom Clerk
Typically a job would require a certain level of education.
Employers hiring for the mailroom clerk job most commonly would prefer for their future employee to have a relevant degree such as High School and Associate Degree in General Education, Education, Supervision, Associates, Business, Technical, Human Resources, Department of Education, Medical, Health Care
Skills for Mailroom Clerk
Desired skills for mailroom clerk include:
General office procedures
Various software programs
Fax and scanning machines
Project and corporate policies and procedures as referenced in the employee manual and other desk procedures for the position
Procedures
MS Word
Current postal codes
Equivalent
Regulations
Printing and mailing automation
Desired experience for mailroom clerk includes:
Sort interoffice mail, placing the mail in large folders in carts
Process all incoming and outgoing envelopes and packages from services
Prepare volume mailings such as invoices or newsletters
Logging in all US Mail and courier deliveries received
Receiving mail for both office and drop-off mail
Date stamping and sorting all mail received daily
Mailroom Clerk Examples
1
Mailroom Clerk Job Description
Job Description Example
Our innovative and growing company is hiring for a mailroom clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for mailroom clerk
- Deliver the daily incoming newspaper to various executives throughout the facility during the morning and afternoon
- Assist with emptying daily trash to a trash compactor located outside in the yard
- Assist with replenishing packaging supplies used at the various packaging tables located in the shipping area
- Pick up, sort and deliver incoming mail including flyers, letters and packages throughout the facility for assigned
- May be asked to drive a company vehicle to pick up/deliver packages to other locations, the post office, or courier services
- Special projects may include delivery of DVD Screeners and gift giveaways to studio employees
- Processing and applying required postage on USPS Mail
- Obtaining signatures on all packages delivered using hand held scanner
- Assist with sorting daily incoming mail using the company provided directory with a list of employees’ names
- Opening, sorting, and filtering the mail
Qualifications for mailroom clerk
- Scanning the documents into the computer
- Routing the documents appropriately within their electronic system
- Scanning the documents into computer
- Routing documents appropriately within their electronic system
- Sorting daily incoming/outgoing mail and prepare for delivery
- Processing the daily inserting jobs
2
Mailroom Clerk Job Description
Job Description Example
Our company is hiring for a mailroom clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for mailroom clerk
- Inspects incoming United States Postal Service Post Office Mail (Letters, flats, ) for any suspicious articles
- Operates all electronic mail handling equipment
- Post Office Runs, Express Mail, Certified & Registered Mail
- The Messenger service will bring up the lunches, but if one or two single bags are delivered, they will call you to come pick them up
- Replace parts, fuser, drums, transfer belt and second bias transfer roll
- Presorted mail down based on zip code
- Cross train in other positions of Mail Operations as needed
- Distribute and collect mail throughout the different departments
- Scan, copy and bind documents as requested
- Operate a NPI mail sorting machine
Qualifications for mailroom clerk
- Moving objects/equipment
- Physical work requirements
- Previous mail processing experience preferred
- Minimum 1 year previous mailroom experience
- Requires frequent standing and walking, pushing carts, some lifting of light to moderately heavy mail bins and packages
- Requires frequent bending/stooping, reaching, repetitive hand and foot movement
3
Mailroom Clerk Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of mailroom clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for mailroom clerk
- Follow procedures to run print jobs in proper order
- Load envelopes into the machine from mail trays
- Remove sorted envelopes from output bins and stacking them into mail trays by handfuls
- Stock copier rooms and pantries
- Escort vendors as necessary
- Provide general mail room duties and coverage as required
- Copy/Scan/Email documents
- Assist with payroll check distribution
- Provide support in picking and packing promotional material
- Assemble inventory kits and support periodical inventory count
Qualifications for mailroom clerk
- Excellent human relations and customer services skills required
- Mobility to sort and distribute mail and packages
- Ability to bend or stoop repeatedly or continually overtime in processing bundles of materials for distribution or mailing
- Minimum of one year experience working in an office environment
- Sorts and distributes all incoming and outgoing mail & interoffice communications
- As assigned, runs errands and go on routine pick-ups
4
Mailroom Clerk Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of mailroom clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for mailroom clerk
- Batch all monies and run a 10 key tape
- Prep/Scan information into the Nautilus system
- Collect and distribute outgoing mail from all internal departments
- Other duties/projects may be assigned as needed
- Fulfill all material requests received through rep central, email, phone, fax, or other, and ship by cheapest method (Fed-ex ground, USPS, 3rd day Fed-ex, 2nd day Fed-ex, or 3rd day Fed-ex)
- File request sheets
- Ship all UPS/FED EX small packages for all the departments
- Update Fed-ex/UPS detail cost sheet in Excel daily
- Daily sorting and distributing of USPS, FedEx, UPS, Interoffice, Responsible for signing for and keeping a log of all incoming packages
- Close out Fed-ex at end of day and confirm that the Fed-ex driver has taken and signed for packages at that time and file paperwork
Qualifications for mailroom clerk
- Requires proficiency with Microsoft Windows and proficiency with Microsoft Office
- This position requires the ability to regularly lift and/or move up to 60 pounds
- General Knowledge of computer software (Microsoft Office applications)
- Posts all incoming certified and express mail the same day and prepares for postal courier service pick up
- Coordinates all overnight label requests
- Sets up conference rooms – tables, chairs as requested
5
Mailroom Clerk Job Description
Job Description Example
Our growing company is looking for a mailroom clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for mailroom clerk
- Maintain postage meter account
- Write check requisitions ($4,000) when needed for additional funds for the postage meter
- Order supplies for USPS, UPS, FedEx, postage meter (Pitney Bowes), and any other shipping supplies
- Order all types of envelopes, letterhead, mailing labels, for company use
- Maintains excel report on usage of promotional items for Atkore Regional Managers
- Enter all receivers for ACS, IT through MAPICS system
- Reorder On-line AFC & KAF-TECH Literature
- Put together Lit-Packs & Binders with Catalogs & All AFC Flyers
- Put together 12” sample set for requests
- Maintain inventory of AFC & Kaf-Tech Flyers & Brochures in house
Qualifications for mailroom clerk
- May be standing/walking for long periods of time
- Ability to pass background check (7 years) & Drug test
- Ability to pass a MVR
- General PC/keyboarding skills
- At least two years experience in related skills applicable to corporate mail room operations
- Proficiency in Microsoft Excel, Word and the internet