HR Operations Analyst Job Description

HR Operations Analyst Job Description

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HR operations analyst provides recommendations to solve problems and ways to improve the effectiveness and efficiency of processes, quantifies their impact, defines their benefits, and shares with management.

HR Operations Analyst Duties & Responsibilities

To write an effective HR operations analyst job description, begin by listing detailed duties, responsibilities and expectations. We have included HR operations analyst job description templates that you can modify and use.

Sample responsibilities for this position include:

Create details standard operating procedures
Accountable for delivery of all HR integrity audits/metrics weekly, biweekly, monthly, quarterly and/or annually
Distributes data integrity defects to HR Community for resolution
Delivers a range of analysis activities – data extraction, synthesis of data and recommendations
Analyzes trends and metrics in partnership with HR Operations team and HR Community group to develop solutions, programs, and policies
Creates persuasive presentations that tell a story using visual representations of data through graphs, charts and models
Assists in ad hoc projects that require the analysis of data and metrics, other assignments
Routinely assists with SOX compliance audits and audit observations
Provides back up support to Reporting Analyst, utilizing Ad Hoc and Business Object reporting tool as required
Participates, as required, in User Acceptance Testing

HR Operations Analyst Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for HR Operations Analyst

List any licenses or certifications required by the position: PHR, SPHR, PMP, SHRM, SCP, CP, HR, CSP, ASP, CAPM

Education for HR Operations Analyst

Typically a job would require a certain level of education.

Employers hiring for the HR operations analyst job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Human Resources, Business, Education, Computer Science, Science, Business/Administration, Finance, Technology, MBA, Technical

Skills for HR Operations Analyst

Desired skills for HR operations analyst include:

Procedures
Any HR Information System
Payroll and HRMS systems
Company position management policies and processes
Expertise with office administration technologies
Improve efficiency and solve problems
Practices Ability to use technology in both standard and creative ways to accomplish goals
Case Management
Expertise with MS Office 365
SharePoint

Desired experience for HR operations analyst includes:

Provide standard publications, on time and with high quality
Perform audits to determine data anomalies, gaps or completeness
Assists with plan design, contracts, rate renewals, plan provisions and coverage
Serves as a benefits advocate for employees and employer, as needed
Works with Payroll to identify and resolve benefits premium issues and required adjustments
Compiles and maintains reports

HR Operations Analyst Examples

1

HR Operations Analyst Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of HR operations analyst. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for HR operations analyst
  • Collaborate with appropriate service owners and other key stakeholder
  • Identify impacted areas and concerned operational stakeholders and SMEs
  • Review role definitions / designs (people perspective) in target operating model and elaborate those roles as needed
  • Collaborate with training lead(s) and support in the creation of appropriate training materials for each specific role
  • Identify specific opportunities to improve processes, people and technology areas in support of specific business outcomes
  • Handle account setup across key TA systems for new TA hires
  • Review support requests from TA team
  • Monitor Employee Referral Program Inbox and respond to questions
  • Handle Employee Referral Program logistics, including acknowledgements to employees who have referred candidates hired, assignment of referrals to sourcers in Avature, and submitting referral payments globally to payroll for those referrals who have been hired
  • Design and document effective solutions, including but not limited to business processes, automated processes, integrations, and system configuration
Qualifications for HR operations analyst
  • Provide support on external queries and other employee reference requests
  • Administration and support in maintaining employee records, including merit and bonus letter preparation, changes in contract and letters distribution
  • Prepare employment related letters or invitation letters upon employee’s request
  • Previous experience in SAP systems
  • Accredited HR qualification preferred
  • Additional languages will be considered advantageous
2

HR Operations Analyst Job Description

Job Description Example
Our company is searching for experienced candidates for the position of HR operations analyst. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for HR operations analyst
  • Seek to continuously enhance solutions to keep up with the changing needs of the business
  • Support all aspects of HRIS, including requirements gathering, design, configuration, testing, implementation and deployment
  • Provide end user support to ensure accurate use of system
  • Possess functional expertise of Talent Management system (SuccessFactors) and HR data to consult with business partners on current use, system updates and user support
  • Support system upgrades and projects from a HR functional perspective as a business and systems analyst
  • Create test planning, and execute user acceptance testing with IT, vendor and HR business partners, if necessary
  • Work across all relevant CA internal systems to access the most suitable data
  • Required to understand HR information requests with an ability to present your finding to a diverse audience
  • Analysis of business/HR requirements to provide MI solutions via appropriate medium (Report, Scorecard, Dashboard etc)
  • Pro-actively contribute to projects connected with HR data, and system developments
Qualifications for HR operations analyst
  • Minimum of 1 year of experience in data handling
  • 2-5+ years of hands-on experience of supporting Equity and other deferred incentive programs administration required in a global/multi-national firm
  • Must have worked with geographically spread global employee population across multiple time zones
  • 401(k) and other US benefits experience (financial services and/or consulting experience a plus)
  • Must have prior experience of process migrations and experienced with process mapping with detailed documentation
  • Advanced proficiency with MS Office Excel
3

HR Operations Analyst Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of HR operations analyst. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for HR operations analyst
  • Provides project leadership and support in implementing new processes and workflows in the HRIS (Workday) including, but not limited to, requirements gathering, researching and resolving HRIS problems, unexpected results or process flaws
  • Works with IT to develop implementation plans, upgrade plans, and recommendations
  • Assist with preparation for annual HR programs such as promotions, compliance reporting, and open enrollment, including requirements gathering & documentation and configuration updates
  • Handle, research, and respond to employee and manager inquiries
  • Initiate all domestic relocation authorizations with third-party vendor
  • Work with internal groups such as payroll for assignment allowance processing and providing tax instructions
  • Maintain all Public Access Files for foreign nationals
  • Assist Global Mobility Specialists with PERM recruiting process for US green card cases
  • Monitor I-9 and e-Verify compliance
  • Review and process invoices, and track Costs
Qualifications for HR operations analyst
  • Post-Graduation – PGDM/ MBA (full time) in HR
  • 3 to 4 years’ experience ( 2 years relevant )
  • Good understanding of compensation models and benefits structure applicable to the service sector
  • Working knowledge of the law and associated tax/reporting requirements in the areas of compensation, payroll, and benefits administration
  • Expert/advanced knowledge of Excel
  • 1-3 years of HR knowledge in a professional environment where customer service and employee experience is paramount
4

HR Operations Analyst Job Description

Job Description Example
Our company is looking to fill the role of HR operations analyst. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for HR operations analyst
  • Run data audits, and research and resolve reporting/data entry discrepancies
  • Produce reporting and consolidation of data
  • Maintain up-to-date project files/Team communications/database…
  • Schedule and organize meetings and prepare documents (agenda, meeting minutes, logistics)
  • Contribute in designing internal processes and tools
  • Participate in implementing new providers
  • Contribute to satisfaction surveys analysis
  • Help managing invoicing processes
  • Participate in drafting internal communication (training, work instructions, policy review…)
  • Participate in transversal projects
Qualifications for HR operations analyst
  • Excellent IT/MS Office skills, used to work with HR IT systems
  • Familiar with data management - experience in controlling/reporting/analysis
  • Being used to work for a matrix organization and within an international environment
  • Familiar with the systems Oracle/Taleo and/or Workday
  • Used to work with a Shared Service Center
  • Bachelor degree in Computer Systems, Information Technology, Human Resources or related business area is preferred
5

HR Operations Analyst Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of HR operations analyst. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for HR operations analyst
  • Responsible for Service Management of Talent Acquisitions Services within the HR Service Centre operations
  • Completes and submits HRIS and Payroll data forms to the corporate Shared Services team in accordance with the HR data work flow
  • Interacts with various groups such as HR Business Partners, Talent Acquisition, Finance, IT, Facilities, corporate HRIS super users and other groups to ensure all employee data is submitted for input accurately and timely
  • Identifies any forms/form values that are outdated and works with the corporate Shared Services super user to update
  • Provides input into making frequently-used forms more streamlined, foolproof and user-friendly
  • Audits HRIS data and reports for data integrity
  • Identifies data discrepancies, follows up with responsible parties until discrepancies are resolved
  • Responsible for timely distribution of weekly and monthly HR reports, including organizational charts, new hire and headcount reports
  • Works with various groups to maintain current and complete report distribution lists
  • Responsible for generating various ad-hoc reports, including in response to client RFPs
Qualifications for HR operations analyst
  • Excellent Excel and PowerPoint skills with a deep understanding of graphs and visuals
  • Several years of successful and relevant experience in a similar role, within a HR department preferably
  • Training / Experience in Workday is preferred
  • Requires 1-2 years or more IT/HRIS experience with global HR Technology
  • Must be very analytical, a quick learner, proactive and passionate about HRIS
  • Ability to work independently collaborating with team members from various business functions

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