Corporate Administrator Job Description
Corporate administrator
provides administrative support which includes using a variety of software packages such as Microsoft Excel, Powerpoint, SAP/CRM and Phoenix Phase II to produce correspondence documents, maintain records, spreadsheets and databases.
Corporate Administrator Duties & Responsibilities
To write an effective corporate administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included corporate administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Accurate and timely preparation and processing of delegated instructions
Basic understanding of our entire client base, their instructions and reporting needs
Sound understanding of cash and securities instruction deadlines
Ensure audit, compliance, management and oversight queries are highlighted, thoroughly investigated and responded to in a timely manner
Work with line-management on the rollout of services to new funds and business transformation related to ensure a smooth transition full documentation
Ensure all service levels are met and documented (SLAs including MIS ie KPI, KRI reporting and monthly update to oversight team)
Daily communication with internal departments and/or vendors on corporate action challenges
Flag any potential service delivery issues as early as possible and assist other team members as directed by line-management
On-going review of operational processes and controls against written procedures and guidelines procedure updates
Promote an environment of open and clear communication and maintain a friendly and professional relationship with all internal and external parties
Corporate Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Corporate Administrator
List any licenses or certifications required by the position: CREST, SSL, COI, ITIL, MCP, PMP, W-8BEN, E*TRADE, ISO, HR
Education for Corporate Administrator
Typically a job would require a certain level of education.
Employers hiring for the corporate administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business, Finance, Accounting, Associates, Business/Administration, Computer Science, Management, Administration, Economics
Skills for Corporate Administrator
Desired skills for corporate administrator include:
AIG Australia
Microsoft office applications
Luxembourg corporate legal environment
ViewPoint would be a distinct advantage
Basic accounting concepts
Cayman legal structures and the ongoing requirements of the Cayman Islands’ Companies Law
Excel and PowerPoint
Kerridge DMS but not essential
Local legislation
Microsoft Excel
Desired experience for corporate administrator includes:
It is key that a candidate can demonstrate an understanding of client impact
Should be capable of working in a pressurised area dealing with significant peaks of volumes
Strong work ethic, communication (written and verbal) interpersonal skills, motivated, dependable and flexible
Detail oriented, accurate, organized, with strong research/analytical skills along with being pro-active
Computer and technical literacy with fluency in Microsoft Office
Candidates should possess a minimum of two years Investments & Securities or equivalent experince
Corporate Administrator Examples
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Corporate Administrator Job Description
Job Description Example
Our growing company is looking to fill the role of corporate administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for corporate administrator
- Work with line-management on ad-hoc projects, ensure project deliverables are met and documented
- Processing of pricing data
- Provide feedback to line-management during One-to-One meetings on the department, including staff, work in progress and any developments or trends
- Ensure no material audit issues arise by identifying, reporting and addressing potential risk areas
- Obtain cost approvals and processes orders in compliance with contract terms and conditions
- Process, reconcile and validate invoices daily
- Manage all aspects of the market data and application development contract and invoice lifecycles
- Participate in department projects and fulfill ad hoc requests
- Present a professional and friendly, welcoming image and be the first point of contact for staff, clients and recruits both by phone and face to face
- Ensure that all guests/visitors are courteously greeted and that their needs and comfort are met
Qualifications for corporate administrator
- Strong knowledge of MS Office - Word, Excel
- Work as a team with other Office Support Staff and the Executive Assistant team in maintaining a high level of efficiency while running the office
- Responsible for organising facilities related employee requirements (ID passes, Bicycle storage, Out of hours access) and liaising with landlord facilities team
- Involved with the coordination, implementation, and updating of office procedures
- Overall responsibility for office equipment and supplies
- Maintain good relationship with external suppliers and manage day-to-day aspects of supplier contracts
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Corporate Administrator Job Description
Job Description Example
Our growing company is looking to fill the role of corporate administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for corporate administrator
- Arrange in-house day events and manage set up of rooms, catering and other supplies as required
- Handle incoming calls and redirect appropriately
- Manage to an excellent level the general housekeeping and cleaning services for our offices arranging for necessary minor repairs
- Manage daily Visitors Log and meet and greet visitors
- Administer internal and external meeting room bookings
- Other ad hoc tasks requested by the Executive Assistant team (printing/binding/photocopying )
- Manage and order staff gifts and cards
- New Joiners - 1st day Administration
- Ad hoc support for administrative tasks at the request of the Office Manager
- Responsible for conducting monthly 1-1s with all staff members, conducting or providing feedback for annual/bi-annual Talentlink reviews (dependent on team structure)
Qualifications for corporate administrator
- Experience with Stock-Splits, Dividends, Mergers & Acquisitions, Rights Issues desireable
- Prior administrative and/or project management experience is preferred
- Active user of social media platforms (Twitter, Tumblr, Facebook )
- Bachelors Degree in Human Resources, Business Administration, Computer Systems, Information Technology, or equivalent experience in related field - 3-5 years of HRIS/HRMS experience
- Strong preference for experience in Workday
- Proficient in Microsoft Office products, including advanced data functions in Excel
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Corporate Administrator Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of corporate administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for corporate administrator
- Ensure that the client/investment manager is notified or paid as appropriate
- Maintenance of generic email inboxes
- Ensure errors and omissions are maintained at an absolute minimum, or where occurring are not repetitive in nature as part of managing key risk indicators
- Review agent and vendor event notifications to determine if securities are held
- Update website housing dividend reinvestment/dividend option information for client use
- Preparation of events for Quality Control review of notifications ensuring high risk events are announced correctly
- Sort and distribute mail & dissemination of fax notifications to clients
- Accurately process all corporate actions, as allocated by the team leader/assistant manager
- Ensure that all instructions for voluntary issues are presented to the team leader/assistant manager in a timely manner for checking
- Complete any cash/stock reconciliation necessary to agree the books’ close position from the sub-custodian and ensure changes are made to the Milvus system
Qualifications for corporate administrator
- Resolve reconciliation issues and client enquiries within prescribed time frames
- Confirm that all cash entitlements resulting from a corporate action are positioned and credit to clients’ accounts in line with any currency deadlines allowing for positioning by the treasury services team
- Adhere to risk management controls/procedures in the processing or all allocated corporate actions
- Document and respond to all client enquiries and allocated service request messages within agreed time frames
- Escalate to the team leader all matters which may present a potential issue or loss
- You will set up of all Hedge Corporate Actions accurately and be responsible for liaising with Fund Managers where event documentation is incomplete or where additional clarification is required to correctly set up CAMA events
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Corporate Administrator Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of corporate administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for corporate administrator
- Ensure that Hedge Event files are set up that is linked to cash/stock positions resulting from a Corporate Action for ongoing processing/settlement and ensure that any Hedge Adjustments allocated are completed and passed on for checking by the end of each day
- You will ensure that all tasks allocated are completed by the end of each day and be responsible for the resolution of Service Requests within prescribed time frames
- Adherence to risk management controls/procedures in the processing or all allocated Corporate Actions and continually look to identify where existing controls may be enhanced
- Be responsible for the escalation to the Assistant Manager/Manager of all matters which may present a potential issue or loss
- You will ensure Operational Events are maintained at an absolute minimum, or where occurring are not repetitive in nature as part of managing key risk indicators
- You are responsible to build and maintain external relationships, where applicable
- Ensuring all Dividend Reinvestment Plans (DRP) elections are acted upon and protections given when required
- Monitoring all Corporate Action announcements via the ASX publication of the Daily Diary/ Weekly Summary
- Ensuring all Dividend Payments are paid on the payable date of the dividends
- Ensuring all share registry lodgement/ messaging deadlines are met to ensure we receive required protection
Qualifications for corporate administrator
- Preparing, reviewing reports and action as required
- Preparing KPI and MIS reporting as required
- Recording and monitoring of claims
- Processing IPO, Placements and other transactions
- Required to participate in system User Acceptance Testing
- Participation in projects and initiatives as required
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Corporate Administrator Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of corporate administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for corporate administrator
- Responsible for allocating daily workload across team and verification of the accurate publishing/processing of all Corporate Actions
- Recognise positive/negative working trends within team, and addressing with support from Assistant Manager/Manager
- Responsible for ensuring the resolution of reconciliation issues and client enquiries within prescribed time frames and ensure that all cash entitlements resulting for a Corporate Action are positioned and credit to clients accounts in line with any currency deadlines allowing for positioning by the Treasury services team
- Responsible for ensuring that all tasks allocated are completed by the end of each day and adherence to risk management controls/procedures in the processing or all allocated Corporate Actions
- Escalation to the Assistant Manager/Manager of all matters which may present a potential issue or loss
- Responsible for conducting monthly 1-1s with all staff members, conducting or providing feedback for annual/bi-annual Talent link reviews (dependent on team structure) and provide support and assistance to Assistant Manager/Manager as required
- Ensure integrity of HR relevant data in our HR systems
- Provide critical support for all day-to-day Clients related operational issues & queries
- Ensure that all agent issues are raised in order to improve the quality and efficiency of messages received
- Support external counterparty relationships custodians/brokers
Qualifications for corporate administrator
- In depth Corporate Actions knowledge (1 – 3 years)
- Ability to work to deadlines unsupervised
- Proactively reviewing current processes and suggesting improvements
- Validate and authorise all non-STP client responses in a timely manner
- Ensure Specialists have dealt with incorrect or duplicate client responses same day (or within 24h if received after business hours) providing all the necessary information in order to enable the client to resend a valid response
- Ensure that all unexercised positions on which client’s deadline has expired are reported to clients and follow up on late responses with operations