Corporate Assistant Job Description

Corporate Assistant Job Description

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Corporate assistant provides GAAP and IFRS technical accounting guidance and support which may include involvement in due diligence and other activities surrounding mergers and acquisitions.

Corporate Assistant Duties & Responsibilities

To write an effective corporate assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included corporate assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Responsible for managing the calendar, answering phones, scheduling conference calls and overall administrative requirements
Prepare and process expense reports and monthly accruals
Point person and driver for all administrative planning and coordinating of all meeting requirements
Assist with all presentations and PowerPoint needs
Maintain team printer toners, order office supplies and other office housekeeping tasks
Responsible for providing general administrative support
Provides administrative support in all aspects in supporting conferences and events
Supports all steps of the promotional process for events such as save-the-date, invitation, Meetmax and mobile site
Coordinates communication with all departments internally regarding event specifics and details
Coordination of internal communication production schedule and actively acting as a liaison with stakeholders

Corporate Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Corporate Assistant

List any licenses or certifications required by the position: CPA, ITIL, BLS, ICSA, NYSE, SOX, CPR, MA, CFA, ERISA

Education for Corporate Assistant

Typically a job would require a certain level of education.

Employers hiring for the corporate assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Accounting, Business, Finance, Education, Law, Communications, Marketing, Legal, Management, Technical

Skills for Corporate Assistant

Desired skills for corporate assistant include:

IFRS
PC applications
Professional standards and best practices for processing historic records and cataloging artifacts
Accounting software programs
GAAP
Netsuite and ADP
Accounting issues
Administrative and clerical procedures
Adobe Acrobat
Bank’s operational activities is desirable

Desired experience for corporate assistant includes:

Experience and meticulous in managing store operations including daily collections
Pleasant disposition and customer service focused
Basic MS office knowledge required
Anticipate needs of the CLLG team throughout the day
Prepare materials and logistics for meetings and support for meeting follow-up, including minutes, letters
Create, edit and revise documents in Microsoft Word, Excel, PowerPoint and Outlook

Corporate Assistant Examples

1

Corporate Assistant Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of corporate assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for corporate assistant
  • Provides operational support to teams including policy changes, process updates, schedule updates and various analytic tasks as requested
  • Provides support to Registration and Hospitality teams utilizing Event Management and Survey software
  • Assists with answering phones and referring callers to proper staff, collecting important information and seeking to assist before taking a message or transferring a call
  • Monitors and orders department supplies for Corporate Events
  • Ensures a healthy, safe and clean work environment for team members, including daily oversight of workspace and kitchen area
  • Providing relief for the Receptionist at lunch and breaks
  • Responsible for all administrative duties for the Corporate Technology department
  • Handle all logistics associated with meetings, appointments, conferences, domestic and international travel
  • Work with independent auditors on issues related to accounting policies the preparation and review of quarterly and annual financial statements
  • Involved in the preparation and review of sales and earnings press releases other reports for securities analysts or investors
Qualifications for corporate assistant
  • Develop and execute internal corporate communication projects for the organisation and support global projects from HQ
  • Set up and monitor feedback from internal communications campaigns, listen to feedback from employees and suggest improvements
  • Responsible for corporate social media platforms
  • Work closely with the brand marketing teams to generate content of interest to employees
  • Meet deadlines under pressure
  • At least 4 years of experience with a Big 4 accounting firm
2

Corporate Assistant Job Description

Job Description Example
Our company is hiring for a corporate assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for corporate assistant
  • Process all facilities requests, including the initiation and execution of work orders within FM Systems (keys, office supplies, copier/fax toner replacement)
  • Handles the day-to-day administrative needs of the Corporate Affairs, predominantly the HR Department
  • Responsible for proofreading and ensuring formatting consistency and accuracy on select documents, including time-sensitive, high-profile documents
  • Operates with the highest level of confidentiality in matters related to Human Resources files and documentation
  • Drafts basic documents and spreadsheets for review and revisions
  • Provides secretarial support for correspondence, memorandums, letters, and other word processing functions, filing, copying, binding, faxing
  • Prepares new employee and terminated employee files ensuring accuracy and maintain the HR filing system by accurately filing documents into appropriate employee files
  • Prepare required federal and state notices and monitor time requirements regarding these entitlements
  • Facilitates new hire orientation and other HR presentations as needed
  • Performs basic research (both legal and non-legal)
Qualifications for corporate assistant
  • Strong track record as an Executive Assistant, supporting senior executives within fast moving international organisations
  • Enthusiastic about communications
  • Strong Word, Excel, Powerpoint and digital office skills are essential
  • Proven ability to tolerate peak workloads, multiple assignments and projects from multiple leaders and produce results with accuracy and reliability
  • Or like monitoring service, PR Newswire
  • Preferably multi-media journalism experience with online news sites
3

Corporate Assistant Job Description

Job Description Example
Our growing company is hiring for a corporate assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for corporate assistant
  • Prepares expense reports, such as credit card reconciliations
  • Assists HR Manager with various research projects and/or special projects
  • Conducts various HR audits of personnel files annually or as needed
  • Posting certain entity monthly journal entries as necessary under the direction of the Corporate Controller
  • Assisting the Corporate Controller with the management of debt, and other financing and capital transactions assisting the Corporate Controller with determining and documenting the appropriate accounting treatment for such transactions based on research performed (as requested by the Corporate Controller) for review and consultation with the Corporate Controller and in most cases, the VP of Accounting and Financial Reporting
  • Assist the Corporate Controller with the successful completion of internal and external financial audits, including assistance under the direction of the Corporate Controller with the coordination of work with external CPA firms, preparing information related to ownership and consolidated financial statements with footnotes requested by auditors on a timely basis and submission of such information to the Corporate Controller for review
  • Process expense reports and reconcile corporate card statements
  • Anticipate future needs and deadlines
  • Promptly, professionally, and courteously receive all calls and visitors
  • You will be responsible for the accurate processing of all Corporate Actions, as allocated by the Team Leader / Assistant Manager
Qualifications for corporate assistant
  • Excellent skills for collecting/searching for corporate and industry information
  • Skills to create graphs and charts on MS Power Point and Excel
  • Strong interpersonal skills and an ability to explain complex accounting concepts to a non-technical audience
  • Excellent and consistent communication skills, both oral and written
  • 7-10+ years in Assistant and/or Executive Assistant role
  • Excellent proficiency in Microsoft office suite, including Outlook, Excel, Word, PowerPoint and Visio
4

Corporate Assistant Job Description

Job Description Example
Our company is growing rapidly and is looking for a corporate assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for corporate assistant
  • Undertake the documentation and responses to all client enquiries and allocated Service Request messages within agreed time frames
  • Escalate all matters which may present a potential issue or loss to the Team Leader
  • Reconciles accounting statements
  • Updates procedures /trains others on policies and procedures for the area
  • Designs presentations
  • Monitors phone which includes, screening calls, taking messages, responding to inquiries and directing calls as appropriate
  • Composes and edits routine to complex documents
  • Schedules appointments, meetings, conferences and makes travel arrangements
  • Research and prepare content for internal and external materials such as brochures, key messages, press releases, website copy, social media, newsletters and presentations
  • Prepare and distribute traditional social media monitoring reports
Qualifications for corporate assistant
  • Fluent both in Japanese and English (both written and verbal, some English–Japanese and Japanese-English translation tasks to be given occasionally)
  • Sales support experience gained within banking, accountancy, legal, commercial property or professional services
  • A passion for excellence in customer service delivery
  • Confidence, professionalism, integrity and a strong sense of accountability
  • Strong verbal and written communication skills with sound computer literacy
  • Banking experience is preferred however not essential
5

Corporate Assistant Job Description

Job Description Example
Our innovative and growing company is looking for a corporate assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for corporate assistant
  • Provide communications support to other parts of the organization in the form of research writing, editing and style review
  • Provide assistance with various communications projects to raise visibility of the company and its reputation
  • This position would be recruiting for all units, Walk, Special Events, Workplace Giving, Rally, Golf Tournaments
  • General phone coverage and fielding (cold) phone calls from front desk
  • Receive (if requested) leadership team incoming phone calls during prolonged out of office/PTO periods
  • Maintain and order office and copier supplies
  • Coordinate shipping / mail (FEDEX, mailroom liaison)
  • Develop and maintain a filing system, lead the functions’ records retention activities
  • Provide general support to visitors (logistics support, greet in lobby occasionally)
  • Set up new hires (desk, computer, supplies, ), including IS user requests
Qualifications for corporate assistant
  • Ability to be flexible and work in an evolving environment
  • At least 3 years of clerical or administrative/executive assistant experience
  • Experience working within a Human Resources department preferred
  • Four years of experience supporting a corporate office in an administrative capacity
  • Advanced skills in Windows and Microsoft Office Suite
  • Ability to work with sensitive situations and with confidential documents

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