Contracts Specialist Job Description

Contracts Specialist Job Description

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Contracts specialist provides subject matter expertise on government contracting process and procedures needed to comply with the FAR, FAR supplements and other procurement laws and regulations.

Contracts Specialist Duties & Responsibilities

To write an effective contracts specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included contracts specialist job description templates that you can modify and use.

Sample responsibilities for this position include:

Partner with other internal departments to support the negotiations of customer contract terms and conditions and ensure sales contracts are consistent with our terms, conditions, policies, and procedures
Communicate company and Client Contracts department policies and approval processes for contract changes to in-house clients
Conducting proposal preparation, contract negotiation, contract administration, and customer contact activities to provide for proper contract acquisition and fulfillment in accordance with Company policies
Handle complex problems through effective and efficient resolutions compliant with Federal, DHS and Coast Guard acquisition regulations and policies
Review, draft, and negotiate standard and non-standard sales contracts
Prepare and/or participate in the preparation of sales proposals, agreements, and related documents including Requests for Proposals (RFPs), and cross-divisional customer contracts
Participate in and support cross-divisional efforts to develop and implement a consistent customer contract framework and standardized terms and conditions
Coordinate review and input from appropriate business functions and cross-functional teams as needed to complete contracting documents
Coordinate with the other members of the Contracts Team to ensure effective workflow, consistent process execution and unified approaches throughout the department
Lead and/or participate in process improvement projects for the Contracts Department

Contracts Specialist Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Contracts Specialist

List any licenses or certifications required by the position: NCMA, CPPO, C.P.M, CPCM, DAWIA, FAC-C, CPRA, CRA, CPIM, CPSM

Education for Contracts Specialist

Typically a job would require a certain level of education.

Employers hiring for the contracts specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Business, Education, Law, Management, Accounting, Finance, Business/Administration, Paralegal, Legal, MBA

Skills for Contracts Specialist

Desired skills for contracts specialist include:

Clinical development process and legal and contracting parameters
Principles of acquisition planning
FAR
DFARS
Microsoft Office applications
Word and Excel
DoD 5000 series regulations and laws
Policies
Statutes
Existing transport facility contracts and tariffs

Desired experience for contracts specialist includes:

Assist on other special projects as needed
Experience with Asian business or culture is a plus
Develop and continually improve contract management and review workflow and procedures
Manage intake of client and vendor contract reviews
Provide status updates to internal clients and reviewing attorney, and escalate as needed
Achieve strong understanding of the firm’s major business lines to effectively identify contract risk and provide relevant advice for risk management and acceptable contract terms

Contracts Specialist Examples

1

Contracts Specialist Job Description

Job Description Example
Our company is hiring for a contracts specialist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for contracts specialist
  • Review contract terms provided by vendors, prospects and clients proposed edits to preferred contract templates
  • Negotiate terms as needed for engagement letters, master services agreements and statements of work, NDAs, access letters, RFPs/RFQs and other agreements
  • Understand and apply US and international privacy law and anti-corruption act frameworks for global consulting practice
  • Monitor industry changes or trends
  • Maintain and coordinate reviews and revisions of contract templates
  • Disseminate firm policy and practice and identify noncompliance
  • Assist with legal department administration support, including document management, filing, corporate record keeping, and internal discovery for subpoenas and litigation
  • Assemble information from a variety of internal teams for submission to service providers and regulatory authorities
  • Help docket and manage deadlines for legal team
  • Process corporate filings, including entity formation and dissolution
Qualifications for contracts specialist
  • Perform special projects and document drafting/editing as requested
  • Paralegal or similar experience preferred but not required
  • Discretion, judgment, and initiative required
  • Self-motivated, composed, and creative problem-solver
  • Ability to work independently in active, fast-paced environment and with a team
  • Can drive discussion and present well organized thoughts
2

Contracts Specialist Job Description

Job Description Example
Our company is hiring for a contracts specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for contracts specialist
  • Assess, interpret, and review documents and oversee compliance of the contractual obligations for the Program value streams
  • Review and respond to Requests for Proposals (RFP's), Requests for Quotation (RFQ's) and Invitations for Bids (IFB's), contract terms and conditions
  • Participate in meetings to ensure all involved departments understand the contractual requirements
  • Monitor and submit all business proposals both for new and follow-on business including contract change proposals
  • Insure all proposal content is agreed upon by management and has complied with internal UTAS approval procedures
  • Responsible for the business unit change management process
  • Lead all contract negotiation teams, negotiate contracts and contract modifications within government regulations and corporate & business unit guidelines
  • Identify any undesirable high-risk terms & conditions flowed down by customers and, when appropriate, develop alternatives for risk mitigation for management approval including internal legal staff, then carry company position forward to customers and negotiate agreement on terms & conditions for incorporation into defined contract
  • Insure that adequate customer funding on cost reimbursement-type contracts is maintained
  • Manage the interface between company review meetings and customers and take a lead role in resolving any matters affecting contract administration
Qualifications for contracts specialist
  • College degree or eight years relevant experience required
  • Keeps stakeholders informed about work progress and outcomes
  • Articulate in communicating the role of the legal function to business partners
  • Gathers relevant facts and information to address the issue presented
  • Understands how own work impacts the "big picture”
  • Familiar and resourceful with legal and internet research techniques and resources
3

Contracts Specialist Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of contracts specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for contracts specialist
  • Submit monthly invoices, monitor receivables and cash collections, and insure payment from customers per the terms of all contracts
  • Negotiation of contracts (including price, schedule and terms)
  • Administration, extension, termination, and negotiation of standard and non-standard contracts
  • Provides acquisition support for pre-award and post-award contract actions, and the full range of contract administration support to procure and administer contracts
  • Ensures that specifications and statements of work are prepared in a manner which adequately describes the client's requirements without restricting competition
  • Advises technical personnel as to inadequate, ambiguous or vague specifications to avoid Government liability
  • Perform all aspects of the Federal Government acquisition life cycle
  • Support Government Program Management Personnel with details of technical requirements and provide advice, guidance and counsel on how to handle complex acquisition contracts and processes
  • Support the drafting of procurement packages for commercial and non-commercial services
  • Prepare support documentation
Qualifications for contracts specialist
  • College degree or international equivalent
  • Excellent references who can speak to the quality of the relevant work experience
  • Knowledgeable about contract management systems, SharePoint, Word, Excel, Westlaw, Edgar, and other legal tools
  • 2+ years of experience in a Paralegal, Contracting or other Contract roles
  • Bachelor's Degree in a related field, completion of an ABA approved Paralegal or Legal Assistant program
  • Experience in the Pharmaceutical / Biotechnology industry
4

Contracts Specialist Job Description

Job Description Example
Our company is hiring for a contracts specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for contracts specialist
  • Manage procurement of a wide range of goods, commodities, and services through subcontracts, blanket purchase agreements and purchase orders
  • Lead procurement processes including preparing specifications, solicitation documents, managing evaluations, overseeing vendor selection process, ensuring compliance with relevant regulations
  • Lead the conceptualization, development and drafting of Scope of Work, Terms of Reference, Budgets, and Requests for Applications/Proposals and lead the revision of contractor scopes of work
  • Review all deliverables and certify that they meet the requirements of the contract and the technical specifications
  • Analyze and evaluate proposals, and awards to ensure adherence to contract management procedures
  • Perform the appropriate pre-award due diligence checks for each subcontract
  • Negotiate and draft subcontracts, consultant agreements, modifications, and the relevant negotiation memos
  • Review, revise and approve budgets and supporting documents to ensure compliance with donor regulations (test for accuracy, reasonableness, allowability, allocability, consistency of costs) and alignment with the scope of work
  • Coordinate the drafting of motivations
  • Draft requests for consent for the (USAID) Contracting Officer
Qualifications for contracts specialist
  • Minimum of 10 years’ experience in Contract Administration preferred, with a heavy slant toward U.S. Government/DoD contracts
  • Knowledge of Federal and Defense Acquisition Regulations
  • Experience with Fixed Price, Cost Plus, IDIQ and Time and Material Contracts
  • Previous experience with DCAA, DCMA
  • Skilled in reviewing and analyzing terms and conditions of contractual instruments
  • Ability to identify liability, risk and intellectual property issues and propose solutions
5

Contracts Specialist Job Description

Job Description Example
Our company is hiring for a contracts specialist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for contracts specialist
  • Conduct monthly reconciliations of contracts accounts and coordinate journals to be entered
  • Monitor subcontract deliverables and payment schedules and coordinate with relevant departments for approvals and payments
  • Monitor contractor’s work through meetings and site visits and provide re-direction when necessary
  • Supervise and monitor GCBS project procurement and contracts management staff and their assignments
  • Reviews contract documents and correspondence for actions and resolution
  • Assists in the development of cost and price proposals
  • Resolves general contractual matters
  • Acts as a resource to operations and contracts in resolving complex administrative issues
  • Recommends changes to contracts procedures as required to meet operational objectives
  • Performs administrative duties such as filing and distributing contracts documentation
Qualifications for contracts specialist
  • Team player who enjoys working collaboratively with people at all levels within the organization
  • Export / Import experience preferred
  • Fifteen (15+) years total work experience
  • Expertise in federal government contracting principles and procedures applicable to pre-award and post-award actions sufficient to provide advice on the award and administration of contracts for services and supplies
  • Ability to write reports and correspondence in clear, concise language and in appropriate form and style
  • DAWIA Level III or equivalent certification

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