Billing Specialist Job Description
Billing specialist
provides corporate staff with progress on billing requests and information relating to billing issues. Provides high-level customer service, troubleshooting, maintenance, and training materials for billing inquiries as necessary.
Billing Specialist Duties & Responsibilities
To write an effective billing specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included billing specialist job description templates that you can modify and use.
Sample responsibilities for this position include:
Editing information
Working with the sales offices
Manual billing to clients
Provide accurate information to customers and employees
Enter data into tracking systems
Comply with company policies and procedures in invoice processing
Address additional projects as needed
Participate in month – end process
Ensuring management fee information collated, posted and reconciled for global client listing
Assisting the team in testing, internal process changes and system reconfiguration
Billing Specialist Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Billing Specialist
List any licenses or certifications required by the position: CPC, CPT, RHIT, CCS, EPIC, BH, ICD, CCRP, SOCRA, CPAR
Education for Billing Specialist
Typically a job would require a certain level of education.
Employers hiring for the billing specialist job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Accounting, Finance, Associates, Business, Education, Medical Billing, Business/Administration, Technical, Government, Communication
Skills for Billing Specialist
Desired skills for billing specialist include:
Medical terminology
Excel
Medicare
State
MS Excel
Epic Resolute
Epic CPOE
EpicCare
Word
Medicaid
Desired experience for billing specialist includes:
Involvement with both regular internal audits yearly external audit
Reviewing the work billing analysts currently on the team
Billing system experience General Accounting systems
Extensive experience in the area of billing in a global multi-national environment
Experience of providing weekly and monthly reports to management team
Ability to organise, plan and prioritize own workload within changing timescales and parameters
Billing Specialist Examples
1
Billing Specialist Job Description
Job Description Example
Our company is looking for a billing specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for billing specialist
- Prepare draft and final invoice for partner approval
- Review, analyze and ensure compliance with client's Outside Counsel Billing Guidelines
- Proactively communicate with partners in issuing bills and collecting fees and costs in a timely manner
- Continually monitor WIP, AR, aging levels, and unapplied or on-account billings/cash
- Follow up on partially paid invoices to assure the Firm collects A/R in full and if needed, obtain the necessary authorization and write-off fees or disbursements
- Follow up with partners regarding on-account invoices so that WIP is relieved in a timely and accurate manner
- Establish strong communications with clients' financial staff so that the Firm's bills are processed expeditiously
- Respond to client inquiries/questions in a timely manner and escalate issues as needed to Supervisor, Manager, Director or other Firm management as needed
- Collaborate with the billing/collection team and other Finance personnel and work closely with partners and their secretaries to achieve the Firm's goals
- Generate centralized tuition invoices for third party sponsors/payers and students
Qualifications for billing specialist
- Seven years of experience required
- New graduate and/or manual billing and/or AR experience
- Able to work on own initiative member of a team
- Able to ensure work outputs and standards are maintained
- Persistence and drive to get the job done
- Experience of Accounting packages PeopleSoft/nVision/Hyperion or other large accounting packages
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Billing Specialist Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of billing specialist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for billing specialist
- On historical billings and current engagement amounts
- Provides routine weekly, semi-monthly, monthly, and ad hoc reports to assist billers in billing analysis and engagement
- Process and review all aspects of orders or contracts, including pricing to ensure compliance with Company policy
- Anticipate problems and initiate course of action to resolve
- Maintain customer files with sales contracts and other information
- Respond to inquiries regarding pricing, terms & conditions, billing and shipping
- Work directly with internal and external customers to resolve billing and contract billing problems/issues
- Review contracts and orders to ensure adherence to company policies and procedures
- Audit monthly revenue numbers to ensure correct billing and shipping
- Analyze monthly invoices and revenue results for assigned accounts
Qualifications for billing specialist
- Associate's and/or Bachelor's Degree or in process of obtaining either
- Minimum 2 year business related degree
- Limited travel may be required for initial training
- Exceptional ability to multi-task to meet program and business goals
- Outstanding audio, verbal and written communication and customer service skills
- Exhibits initiative and flexibility
3
Billing Specialist Job Description
Job Description Example
Our company is growing rapidly and is hiring for a billing specialist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for billing specialist
- Respond daily to billing related questions
- Maintain billing files
- Provide professional customer service to our clients in the field
- Submit invoices electronically
- Assist team with initial matter set-up and leader approvals based on client Letters of Engagement ( LOE)
- Assist team in monthly monitoring, clearing and obtaining updates from management on all matters
- Billing support and back-up for Corporate Finance & Restructuring division
- Create and send invoices direct to clients
- Process and apply cash upon funds being received
- Monthly Billing Run and Reports
Qualifications for billing specialist
- Must possess proven problem solving skills, critical thinking skills and the ability to effectively read, write and give oral direction(s) to project personnel
- Must have proven skill level to interpret project documents, including but not limited to, timesheets, spreadsheets and billing documents
- Associates Degree in Business or related field or combination of education and relevant experience
- Minimum 3 years of experience in Billing, preferably in Insurance or Software Industry
- Preference for Great Plains or Microsoft Dynamics AX ERP experience
- A bachelor’s degree in finance or accounting preferred, or equivalent industry experience
4
Billing Specialist Job Description
Job Description Example
Our company is looking for a billing specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for billing specialist
- Detailed contract review
- Setting up client invoices and tracking based on contracts
- Provide corporate staff with progress on billing requests and information relating to billing issues
- Maintain inventory levels and replace office supplies as necessary to support business operation
- Meet with operations management regularly to ensure accurate invoicing
- Prepare and process month end invoicing reports for accurate revenue recognition
- Maintain a file of copies of all charge slips, debits, credits, , issued to each job file
- Enter purchase requisitions into system and file into appropriate job cost folder
- Enter inventory accounting entries and update inventory tool unit cost from allocation worksheet
- Oversee reconciliation of inventory tool to General Ledger
Qualifications for billing specialist
- 4+ years of collections experience required having calculated and maintained fee schedules and payouts, along with proven ability to execute the invoicing, processing, collection, and confirmation of fees
- Brokerage or RIA related experience preferred
- Must be able to manage deadlines, prioritize workload, and maintain composure in a fast-paced work environment
- Aptitude for mathematics and can produce formulas to calculate fees and account valuations given variable client portfolios and fee structures
- Minimum 3 years of experience in AR, preferably in Insurance or Software Industry
- Preference for Microsoft Dynamics SL / AX ERP experience experience with Chargify or MAS500
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Billing Specialist Job Description
Job Description Example
Our innovative and growing company is looking for a billing specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for billing specialist
- Ensure daily billing activities are completed accurately and timely
- Understand client contracts for assigned BU and implications to Innomar including billing process and revenue recognition
- Prepare client invoices and back up timely and accurately
- Maintain detailed client billing files
- Monitor program billing rates on a regular basis as required
- Maintain records of routine accounting transactions, ensuring internal processes are properly documented and controlled
- Manage invoicing policies and procedures guide for assigned BU
- Primary payer does not pay expected reimbursement in full
- Claim aging becomes >90 days
- Processes sales orders and agreements for contract entry into operating system
Qualifications for billing specialist
- 2-5 years of collection
- Ability to communicate with all levels of management, vendors, and staff
- Proactive attitude and desire to anticipate client needs
- Juggle multiple tasks and prioritize
- Extensive computer work and phone work
- Ability to handle pressure from clients (internal and external)