AP Supervisor Job Description

AP Supervisor Job Description

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AP supervisor provides direct supervision of financial reporting, income control, accounts payable, accounts receivable and payroll.

AP Supervisor Duties & Responsibilities

To write an effective AP supervisor job description, begin by listing detailed duties, responsibilities and expectations. We have included AP supervisor job description templates that you can modify and use.

Sample responsibilities for this position include:

Meet SOPs by contributing information to strategic plans and reviews
Providing periodic reporting to internal customers
Driving continuous improvement, simplification, automation and exploitation of the AP Payments process to add value to the business by providing visibility and transparency to areas of opportunity and standardization
Monitoring Key Process metrics to monitor efficiency and effectiveness for Payment transaction and file processing
Co-originating with Treasury to provide access to all new users and to be the point of control for CFX Browser access review on a periodic basis
Supporting the business activities for testing and implementation of new change request functionality, releases, or upgrades
Ensuring compliance with Company Financial Standards and Procedures and Sarbanes Oxley Controls, and support efficient audit reviews of Process from Internal and External audit
Preparing and maintaining process documentation, process control narratives and coordinate with relevant parties any required updates to Company Policy and Procedures
Developing training in Payment process with CFX and providing delivery of user training and communication
Participating in Citibank CFX and Payment Technology updates, with Corporate Treasury, in order to understand opportunities to enhance and improve the Payment Process

AP Supervisor Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for AP Supervisor

List any licenses or certifications required by the position: IBCLC, NRP, BLS, MBA, CPA, SMSTS, CPCS

Education for AP Supervisor

Typically a job would require a certain level of education.

Employers hiring for the AP supervisor job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Accounting, Finance, Business, Education, Associates, Business/Administration, Economics, Management, Finance/Accounting, Graduate

Skills for AP Supervisor

Desired skills for AP supervisor include:

Accounts payable functions obtained through education
Expense reporting compliance and 1099/1042 reporting requirements
Generally Accepted Accounting Principles
Global and regional logistics operations and industry
International direct and indirect taxes global customs regimes
Leading business practices
Operational roles and responsibilities
Accounts receivable software
Business process exceptions that our clients determine whenever apply
GAAP

Desired experience for AP supervisor includes:

Providing input to AP payment process development as needed supporting business needs
Utilizing analytical tools and routines to maintain and improve the quality and integrity of the payment process
Monitoring KPIs to measure actual data quality and process effectiveness
Assisting Department Manager in accomplishing departmental goals and objectives
Operating a secure and controlled environment to ensure timely and accurate processing of payment requests according to process documentation
Understanding of internal controls concepts and practice

AP Supervisor Examples

1

AP Supervisor Job Description

Job Description Example
Our company is growing rapidly and is looking for an AP supervisor. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for AP supervisor
  • Provide accounting assistance to Community Managers and operation staff
  • Oversee and manage the accounts payable and payroll functions, delegating certain responsibilities while stepping in to take on complex and higher-risk needs
  • Assist in evaluation and monitoring of existing controls, and design and implementation of new internal controls over financial reporting
  • Lead team to handle document transfer, corporate card application and card management process
  • Lead the accounts payable process (approx
  • Direct supervision of up to eight associates
  • Author and communicate probationary evaluations and the annual reviews of associates, with the support of senior management
  • Provide mentoring, training, and encouragement within the team to promote professional, educational, and personal growth
  • Assist management with interviewing both internal and external candidates
  • Evaluate various departmental reports in order to improve procedural efficiency, performance, and quality
Qualifications for AP supervisor
  • Good communication skills, team spirits and be willing to work under pressure
  • Excellent verbal and written communication skills are
  • Process improvement an advantage
  • Vender master related experience with retail or related industry background
  • Very fluent oral English
  • Oversee all matters related to NA operations which includes – Invoice Processing, Validation, Vendor creation, Disbursement, Helpdesk, Cleaning-up Aged items, Escheatment, Updating/Reviewing relevant Policies, Coordinate with IT team on technical issues, Track & Report Violations, also working with employees in resolving their queries and monitor and approve General Ledger/sub ledger/ICO reconciliation
2

AP Supervisor Job Description

Job Description Example
Our innovative and growing company is hiring for an AP supervisor. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for AP supervisor
  • Accountable for monthly departmental statistics and measurements, production and performance management documentation
  • Evaluate various departmental reporting in order to improve procedural efficiency, performance, quality
  • Ensure that all work is completed accurately and within established departmental turnarounds
  • Establish and maintain associate expectation criteria
  • Supervise a staff of 10+associates and be able to train, coach, motivate, set goals, evaluate performance and plan work assignments
  • Lead initiatives outside team to represent the group
  • You will have the opportunity to become one of our future business leaders
  • Prepare check disbursement runs, ACH and wire transfers, and other electronic payments
  • Communicating and interfacing with property finance/purchasing teams to carry out the systems project
  • Responsibilities include overseeing day to day accounting functions and processes reporting of financial information
Qualifications for AP supervisor
  • Ensure aged items in reconciliation are cleared regularly
  • Ensure all relevant AP activities are carried out with the defined time lines
  • Ensure all AP process is in line with internal policy and compliance and ensure all backups are attached in Oracle
  • Should be a subject Matter Expert on all the activities performed within North America Payables
  • Should publish and improvise the KPI’s and quarterly dashboard in an agreed timeline
  • 7–8 years of experience in AP process, out of which 2 – 3 years as a supervisor and another 2-4 years around end-to-end AP activities
3

AP Supervisor Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of AP supervisor. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for AP supervisor
  • Assist with preparation activities prior to the dates of testing
  • Assist with site set up activities and initial materials inventory
  • Work closely with the Program Director and Office Specialist Sr
  • Responsible for the administration of single subject Advanced Placement (AP) exams
  • Delegate the distribution, collection and return all testing materials
  • Read testing instructions to candidates and maintain the official testing timers
  • Delegate tasks to proctors assigned to work their specific exam
  • Become familiar with the testing manuals provided by CollegeBoard
  • Check test candidate identification, and assist in admitting examinees to the correct testing room
  • Work with proctors to provide an environment conducive to testing
Qualifications for AP supervisor
  • Knowledge in T&E and Purchasing processes is beneficial
  • Hands on experience with Oracle 11i and R12 preferred
  • Willingness to be flexible with working hours given North America operations coverage of this role (More will be into night shift)
  • Experience with SAP and/or JD Edwards would be a plus
  • At least 2 years of supervisory experience in accounting
  • The ability to lead a team, contribute to leadership meetings, and still be hands on with the AP process
4

AP Supervisor Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of AP supervisor. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for AP supervisor
  • Understand the policies and procedures surrounding the AP Examination delivery and be able to relay the information to the test candidate
  • Monitor test takers at all times, including but not limited to before, during and after the exams, in the hallways between examinations and on breaks
  • Assist in the set up and break down of each room
  • Supervise daily activities of AP staff
  • Supervise team and perform all duties related to AP and AR processing
  • Oversees customer support inquiries monitoring queues and daily workload distribution
  • Registration of invoices and processing of payment request in accordance with the agreed SLA level
  • Financial controls and monitoring of department objectives (under the general supervision of AP Manager)
  • Setting priorities for team members of Accounts Payable department
  • Coordination of assigning tasks and vendors portfolio to ensure work balance
Qualifications for AP supervisor
  • Previous experience as a manager or supervisor
  • Lean Six Sigma Green Belt Certification or Awareness
  • Analytical, detail oriented and possess strong organizational skills
  • General understanding of practices and techniques for accounts payable
  • Minimum of 3+ years of leadership experience supervising an office operations and or accounts payable environment or a related function
  • Strong technical aptitude to include ability to learn new software (JDA & Lawson)
5

AP Supervisor Job Description

Job Description Example
Our company is hiring for an AP supervisor. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for AP supervisor
  • Providing key indicators and metrics for comprehensive reporting
  • Improving key processes and ensuring the integrity of invoices and balance in the SAP system
  • Analysis of work and recommendations for process improvements
  • Communicating problems to AP Manager to minimize team work arrears
  • Providing trainings and evaluations of development for team members to ensure efficiency
  • Achieving or exceeding the objectives set out in the SLA
  • Replying on business and vendor inquiries
  • Prepares records, verifies, analyzes and reports accounts payable transactions
  • Supervises invoice processing and payment
  • Delivering exceptional patient care in the Mother/Baby setting
Qualifications for AP supervisor
  • Aptitude to communicate effectively with internal and external parties and resolve issues
  • Experience with JDA and Lawson accounts payable/general ledger software is a plus
  • Bachelor’s degree in Finance, Accounting or related field a plus
  • Proven experience in a leading a similar function
  • Strong knowledge of process mapping and improvement techniques
  • Strong working knowledge of internal controls

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