Publishing Assistant Resume Samples

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M Lowe

Mina

Lowe

6509 Felipa Loop

New York

+1 (555) 673 2504

6509 Felipa Loop

New York

Phone

p +1 (555) 673 2504

Experience Experience

San Francisco, CA

Publishing Assistant

San Francisco, CA

Walker-Brown

San Francisco, CA

Publishing Assistant

Centrally maintain Journal Contact Information in JCI system
Adhere to data entry standardization
Initiate and maintain content of journal web pages
Organize and keep project files
Ensure ready access to information for use and knowledge transfer
Organize Editorial Board Meetings
Undertake hospitality arrangements for visitors

Chicago, IL

Desktop Publishing Assistant

Chicago, IL

Collins, Johnson and Schumm

Chicago, IL

Desktop Publishing Assistant

Provides training, guidance and support to temporary and junior staff in the processing of basic and more complex documents
Performs supervisory functions in the absence of the Supervisor
Provides training, guidance and support to all staff
Checks files out and into the publishing system database
Plans, organizes, coordinates and monitors the production of documents and publications intended for multi-channel publishing and storage on the optical disk database
Tracks progress using the publishing system
Takes responsibilities for the final formatting of verbatim records

present

San Francisco, CA

Editorial & Desktop Publishing Assistant

San Francisco, CA

Wyman-Hudson

present

San Francisco, CA

Editorial & Desktop Publishing Assistant

present

Produce camera-ready documents for reproduction by typing, transcribing, incorporating corrections and formatting documents,
Provides assistance to translation services by aligning Spanish texts with corresponding language to produce quality bi-texts
Registers incoming/outgoing documents in order to control flow of work in and out of unit
Assists in overseeing the creation, updating and maintenance of macros, templates and models
Performing proof-reading functions in coordination or cooperation with the responsible officer
Assists in training staff to align bi-texts for computer- assisted translation (CAT), machine translation (MT) and related workflow improvements
Inputting data from digital sound files dictated by translators, revisers and précis-writers

Education Education

Bachelor’s Degree in Travel Within

Clark Atlanta University

Bachelor’s Degree in Travel Within

Skills Skills

Strong attention to detail and ability to be thorough in completing tasks
Working knowledge of Word, Excel, and Outlook and comfortable learning corporate systems
Strong eye for detail
Excellent attention to detail and high level of accuracy
Strong work ethic and reliability
Ability to organise and juggle a varied workload under pressure and to work quickly and efficiently
Has the ability to maintain and build good relationships both externally in terms of author liaison and internally with colleagues in different departments
Excellent attention to detail
Ability to quickly learn Elsevier's databases and internal systems
Sound knowledge and interest in science in general

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Journal Publishing Assistant Resume Examples & Samples

Previous experience of working in an office
Knowledge of Microsoft Office including Word, Excel, Powerpoint and Outlook
Experience of working independently without close supervision
Evidence of ability to prioritise tasks
Experience of publishing would be an advantage
Education to degree level or equivalent experience would be desirable

Publishing Assistant Resume Examples & Samples

Centrally maintain Journal Contact Information in JCI system
Adhere to data entry standardization
Initiate and maintain content of journal web pages
Organize and keep project files
Ensure ready access to information for use and knowledge transfer
Organize Editorial Board Meetings
Undertake hospitality arrangements for visitors
Organize and book travel for publishers
Process publishers' expense claims
Communicate with internal and external contacts about queries and ongoing activities
Coordinate activities with internal and external contacts
Track and follow up as required to meet schedules
Regularly update publishers on status of activities
Contribute to best practice ideas, operational procedures and workflow efficiency
Take up various additional tasks as may be required from time to time to support portfolio objectives and publishing activities including work on special projects
Contribute to testing and development of internal systems
Act as a champion for one or more systems
Prepare Purchase Orders and process invoices using P2P system
Order office supplies
Maintain departmental files
Strong Microsoft Office skills: Outlook, Word, Excel
Ability to quickly learn Elsevier's databases and internal systems
BA / BS in English, Science or related areas
1-2 years general office experience

Journals Publishing Assistant Resume Examples & Samples

The ability to communicate effectively and accurately, both verbally and in writing
A high standard of computer literacy, including Microsoft Office
The ability to manage own workload and good organisational skills
A high standard of verbal and written English
Education to degree level or equivalent
A qualification in Social Sciences would be desirable as would experience in journal publishing

Journal Publishing Assistant Resume Examples & Samples

Produce professional and accurate reports that enhance our client relationships
Provide clear and relevant information that addresses questions being raised
Prepare contract drafts and publishing proposals that help to secure new business
Provide colleagues with accurate information on Wiley journals so that our journals are published efficiently and to the satisfaction of our clients
Contribute to the smooth running of new projects and procedures
Provide professional service and accurate reports, agendas and meeting notes that enhance our client relationships
Work effectively as part of a team, including confidently providing support to key internal and external stakeholders
Ability to take the lead on assigned projects
Provide effective support to the Editorial Manager Asia-Pacific that optimizes their time
Ability to support a busy team- You will need the confidence to manage your own workload, handle multiple tasks and negotiate deadlines with multiple stakeholders each with their own priorities
Very strong communication skills - You will be working with a number of busy people in different locations around the world, some of whom will be speaking English as a second language. The ability to communicate clearly, unambiguously and concisely both verbally and in written communication is therefore essential
Client-focussed approach - The role involves direct client contact with scholarly and professional associations. Experience in a client-focused position would therefore be advantageous
Very strong attention to detail - We require someone who will take pride in delivering high quality work, whether it be routine data entry or more complex report preparation. This will require a high level of attention to detail
Ability to work independently and pro-actively lead projects - You will be required to take ownership of projects and manage your own workload and deadlines. You will need to be able to confidently report on progress, to consult with multiple stakeholders, and to be focused on delivering work within agreed timeframes
Mature and professional approach to work - We are a small but busy team and require a confident person with a can-do-attitude who can present well with internal and external clients
Proficiency in Microsoft Office applications and a tertiary qualification is required

Publishing Assistant Resume Examples & Samples

Previous office or administration experience would be advantageous
Excellent organisational skills with proven experience in managing time effectively
Has the ability to multi task and manage projects with minimal guidance
Communicates effectively through a variety of mediums (electronic, phone, face to face, body language)
Competent and efficient in Microsoft Office including Outlook, PowerPoint, Word and Excel
Ability to self-motivate
Has the ability to maintain and build good relationships both externally in terms of author liaison and internally with colleagues in different departments
Educated to A- Level standard or equivalent is essential; educated to degree level or equivalent would be desirable

Publishing Assistant Resume Examples & Samples

Demonstrates completeness and attention to detail
Is able to break down complex problem /tasks into manageable parts and allocates own time efficiently
Communicates effectively through a variety of media (electronic, phone, face to face, body language)
Has the ability to multi task, prioritise and manage projects with minimal guidance
Has the ability to maintain and build good relationships both externally in terms of author liaison and internally with the team
Educated to A ‘Level or equivalent, degree level would be desirable
A proven interest in scientific publishing
Is able to use PC software (e.g. word processing, spreadsheet, database, presentation) to save time and optimize personal and/or departmental productivity
Must have strong Excel skills

Publishing Assistant / Assistant Editor Resume Examples & Samples

Knowledge of working with websites or online platforms is desirable
Knowledge of subject areas relevant to the SCI journals is desirable
Excellent organisational skills and time management
Excellent standard of written English
Effective communication when working with remote teams both in the UK and globally
Proficient knowledge of Microsoft Office (Word, Outlook, Excel and PowerPoint) to save time and optimize personal and/or departmental productivity and previous experience of using multiple systems is essential
Able to maintain and build good relationships both externally in terms of author liaison and internally with the team
It is essential that the successful candidate has Bachelors degree or equivalent. If you have a degree in a scientific subject this will be advantageous to your application

Publishing Assistant Resume Examples & Samples

Responsible for copyediting and proofreading printed materials following the internal editorial style guide parameters including miscellaneous education, membership and ephemera materials
Proofread final catalogue files as needed by P and DM department
Oversee exhibition didactics and any related materials as assigned
Prepare sales kits and other materials for distributors. Write, edit, review book ad copy
Maintain list of distributor reorders and remaindered books throughout the year
Keep running lists of yearly publications updated with most current specifications
Enter catalogues into yearly awards competitions
Responsible for registering catalogue copyright information and maintaining the ISBN list
Code departmental expenses and review book expenses for unit costing
Manage departmental timesheets and order supplies
Set meetings and agenda and take minutes for publication strategy meetings
Generate content for and edit Publications section of Guggenheim.org: maintain the complete publications list; add upcoming titles and new releases; arrange for photo shoots for new releases; write catalogue descriptions as needed; generate content for the Syllabus; review all content in section
Bachelor’s Degree in related field required, e.g., publishing, journalism, art history, English
1-3 years of relevant work or internship experience required, including some administrative work
Very detail-oriented
Knowledge of art history preferred
Computer skills: Microsoft Office, Adobe Suite, specifically InDesign; HTML and familiarity with Content Management Systems a plus

Publishing Assistant Resume Examples & Samples

Prior publishing experience is not essential for this role but applicants must demonstrate an interest in scientific journal publishing and the peer review process
A degree in a scientific field is desirable but demonstrating an interest or an understanding of the portfolio and subject is essential
The ideal candidate will be proactive, well organised and able to work with colleagues to achieve tasks to set deadlines
They will need to have excellent verbal and written communication skills and an eye for detail
Is able to use PC software (e.g., word processing, spreadsheet, database, presentation) to save time and optimize personal and/or departmental productivity

Desktop Publishing Assistant Resume Examples & Samples

Required Skills *
Experiencedwith InDesign CS6 and later
Familiarwith Photoshop CS6 and later
Familiarwith Illustrator CS6 and later
Knowsproofreader’s marks
Familiarwith book composition standards
Familiarwith HTML and CSS

Publishing Assistant Resume Examples & Samples

Bachelor's degree in Communications or related field preferred
Working knowledge of Adobe Photoshop
Proficiency in various CMS platforms
Ability to work quickly and efficiently in high-volume, fast-paced newsroom environment
Ability to communicate effectively with managers and producers
Excellent knowledge of all sports, including but not limited to NFL, NBA, MLB, NHL, college football, college basketball, world football, etc

Publishing Assistant Resume Examples & Samples

Assist in the review and improvement of peer-review processes and systems
Provide reports on peer review to editorial offices as directed
Assist the Publishing Manager in the development of high-quality content for a group of titles
Collect, collate and provide data for the production of quarterly, mid-year and annual reports
Use internal systems to pull and interrogate this data including citation, usage and competitor information
Good administrative and organisational skills
Proficient computer skills — Word and web-based technology but especially excel
Customer-focused
Ability to work under pressure and to set and meet deadlines
Ability to take initiative and work unsupervised
Degree or equivalent, preferably in a science or computer science based subject

Publishing Assistant Resume Examples & Samples

Champion new systems and policy adoption, reporting to the Publishing Team as a whole and advising when required
Assist the Publishing Managers in the development of high-quality content for a group of titles
Keep editorial board and other editorial contact details up-to-date
Ensure that each title's web site is kept up to date
Assist on ad-hoc publishing projects as and when required
Where required, adopt direct management of some journals and monitor their development and growth
Degree or equivalent

Senior Publishing Assistant Resume Examples & Samples

Strong Microsoft Office skills: Outlook, Word, Excel, Powerpoint
Affinity with and proven track record of building and using reports and analyses
Abaility to initiate and track multiple projects at the same time
Good communicator, both verbally and written
3-4 years general office experience, preferably in publishing environment

Publishing Assistant Resume Examples & Samples

Provide administrative and clerical support to Publisher and editorial team
Manage and maintain Publisher schedule, appointments, expenses, and travel arrangements
Arrange and coordinate meetings and events
Act as a liaison between supervisors and authors, agents, and different departments within the company
Prepare transmittals for production
Assist Publisher and editorial staff in composing design briefs for Art Department
Research of text and photo permissions
Research and assemble data to prepare reports
Read and evaluate submissions
Prior office experience
Proficiency in computer skills and in-depth knowledge of relevant software such as MS Office Suite
Knowledge of standard office administrative practices and procedures

Publishing Assistant Resume Examples & Samples

Mapping products to courses at individual universities
Creating support materials, such as ‘sample search’ documents
Creating product presentations that can be used by sales representatives
Proofreading marketing documents
Researching and supplying sample images
Writing posts for the company blog (http://blog.gale.cengage.co.uk/)
Researching content lists for new products
Researching library and archive holdings
General market research, including creating lists of suitable academics and/or librarians for specific products
Obtaining views from academics, students and librarians
Comparing content lists from different libraries, archives or products
Exporting or downloading records to create inventories/content lists
Researching and compiling editorial content (e.g. timelines, contextual material)
Commissioning essays to accompany a product
Proofreading and formatting editorial content
Testing digital products throughout the development process
Checking, assessing and prioritising bugs
Knowledge of the market through monitoring competitors, listservs etc
Industry knowledge about issues affecting the Gale business
Understanding of copyright issues, key elements of contracts, internal systems and processes
Technical knowledge of how digital archives work, underlying systems etc sufficient to explain to a librarian or academic
Educated to degree level or equivalent, ideally in History or a related discipline
Proficient in the use of Microsoft Office, especially Excel, PowerPoint, Outlook and Word
Good communication skills, both written and verbal
Strong work ethic and reliability
Enthusiasm and positive attitude
Fluency in one or more Foreign Languages
Knowledge/prior use of online resources such as digital archives or databases

Creative / A&R & Publishing Assistant Resume Examples & Samples

Creative administrative assistant with publishing experience/background
Manage daily client calendars
Basic knowledge of top/buzz writers & producers
Update client agenda on a daily/weekly basis
Organize client publishing catalogues and splits
Royalty administration for all clients
Positive, hardworking and humble attitude is important

Editorial & Desktop Publishing Assistant Resume Examples & Samples

These positions are subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment
Passing the Global General Service Test (GGST) or the Editorial and Desktop Publishing exam (EDP) in Arabic at Headquarters is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia or the Editorial and Desktop Publishing exam (EDP) in Arabic may be accepted in lieu of the GGST
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures
Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply
Staff members are not eligible to apply for the current temporary job opening if they are unable to serve the specified duration of temporary need before reaching the mandatory age of separation. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation

Publishing Assistant Resume Examples & Samples

Assist in day-to-day Publisher needs
Manage the order process with our major retailers & distributors
Monitor and create a variety of reports (sales, inventory, research, expenses)
Basic proofreading tasks - checking page numbers, cross references, spacing, and text
Work with Publisher on Brand Management opportunities
Liaison between Sales & Marketing for press materials
An interest in publishing plus food and science is essential. We love what we do here and would like to work with people who share our passion
Creative go-getter with an interest in learning and applying sales skills
A high level of professionalism
Proficient with Microsoft Office and Adobe Creative Suite
Dependable transportation to work Monday through Friday in our Bellevue, WA office

Editorial & Desktop Publishing Assistant Resume Examples & Samples

Format and align translated text in order to set up the memory of the computer-assisted translation tool (CAT)
Ensure the accuracy of the word count of the documents
Store final text in DCPMS (Documents, Conference and Production Management System)
Using various software programs, convert texts into different formats
As required, help or guide staff, including temporary, junior and/or new staff, in the processing of basic and more complex documents
Take charge of a shift as required
Perform other related work as required
When designated as Officer–in-Charge for the Assistant Supervisor, assist in
Technological Awareness – Proficiency in all aspects of desktop publishing work, including all software used in the unit. Knowledge of desktop publishing, database inputting and research and verification of United Nations terminology on the Intranet. Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology
Teamwork – Good interpersonal skills; ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. Ability to work collaboratively with colleagues and openness in sharing information. Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Publishing Assistant, Touchstone Books Resume Examples & Samples

Work directly with the Publisher, Associate Publisher, and Edit-in-Chief to maintain annual publishing schedule
Work closely with Editorial, Sales Support, and Managing Editorial
[1] www.glommable.com
Help manage Touchstone’s social media platforms, especially Instagram
Facilitate additional book content - reading group guides, back ads, author Q&A, digital bonus content

Publishing Assistant Resume Examples & Samples

Provide editorial and administration support to Director, Group Publisher, Senior Publishers and Publishers. Be the ‘go-to’ person for the medical journals department and assist in the daily management of the journals list and editorial offices
Be trained and become proficient in the administrative tool for the electronic journals platform (eJP) and be responsible for basic maintenance and for making necessary changes on journal sites. Pull, compile, and format related usage statistics for eJP and Ovid platforms
Update and maintain social media feeds (Twitter, Facebook etc.) for journals as directed by medical journals team. Pull, compile, and format related usage statistics for social media programs
Code invoices, prepare check requests and seek payment approvals, send promotional copies to editors and societies, order letterhead/cards/supplies as needed for medical journals team and editorial offices. Update journal systems monthly with invoices, circulation, ad sales, and financial status reports
Be point of contact for medical journals team in trafficking editor, society and vendor payments with AP
Assist in copyediting, basic graphic design, and formatting for customer-facing proposals and presentations
Work with Publishers to compile and create publishers reports, impact factor reports for journals as required, gathering information from marketing, advertising sales, continuing education and other departments so that deadlines are met
Coordinate travel logistics including meeting invitation deployment and tracking, room booking, billing, and catering for offsite editorial board and strategic meetings
Coordinate logistics for internal meetings including a/v and catering need, take notes
Respond to communication (e-mail and phone) from outside editors, advertisers and others and direct calls to appropriate departments
Be responsible for the upkeep and maintenance of centralized database of editor and society contact information, journal contracts and specifications, etc. Be proficient in creating reports from the database
Create and maintain schedules for yearly, monthly or quarterly activities and prompt action on those activities (i.e. editorial board meetings and publisher’s reports, annual conferences, research projects, gifts, etc.)
Periodically check all on-line journal references on the LWW online store, eJP, Ovid and other WK sites and address any problems or alert the publishers and marketers as necessary
Performs other related clerical and administrative tasks as needed
1 year of prior experience as an administrative, editorial, or marketing assistant or coordinator, or related experience, including
Previous experience utilizing Facebook and Twitter with a focus on driving usage
Proficiency in MS Office including Outlook, Word, Excel and Power Point – intermediate level skills with Excel and PowerPoint preferred
Previous experience with Skype for Business (or a similar program such as GoToMeeting) a plus
Ability to handle multiple tasks simultaneously, set priorities, and meet deadlines
Ability to work independently and as a team member
Strong attention to detail and ability to be thorough in completing tasks
Good organization and communication skills, problem solving capabilities, and resourcefulness
Capacity to deal effectively with varied groups of people

Publishing Assistant Resume Examples & Samples

Working knowledge of Word, Excel, and Outlook and comfortable learning corporate systems
Work/internship office experience
Publishing courses or internship a plus
Social media marketing experience a plus

Publishing Assistant Disney Consumer Products Resume Examples & Samples

Minimum 12 months’ experience in a similar support role
Tertiary qualifications in business or a related area
Content management experience favourable
Strong ability to multi-task and prioritise tasks
Good interpersonal, communication and presentation skills
Capable of taking direction from a variety of people
Self-motivated, with a natural desire to work through obstacles to deliver the best outcome
Numerically literate
Content management system experience