Publicity Coordinator Resume Samples

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MK
M Kulas
Meggie
Kulas
104 Dahlia Way
Detroit
MI
+1 (555) 452 6220
104 Dahlia Way
Detroit
MI
Phone
p +1 (555) 452 6220
Experience Experience
San Francisco, CA
Publicity Coordinator
San Francisco, CA
Hudson Group
San Francisco, CA
Publicity Coordinator
  • Develops and executes various reports as requested by the department head
  • Assist in the coordination of film premieres, special events and tastemaker screenings, as well as all press days and junkets
  • Responsible for providing back up support to Senior Vice President’s Assistant
  • Helps work press events (panels, festivals, premieres), checking in press, managing cars and potentially walking talent on red carpets
  • Work on special projects and perform other related duties as assigned
  • Work with Marketing teams to create or refine Keynote presentations
  • Occasional travel to NY to help with heavy workload periods for press days, major concerts and events
New York, NY
Talent & Publicity Coordinator
New York, NY
Eichmann, Larson and Erdman
New York, NY
Talent & Publicity Coordinator
  • Manage upkeep of press website and materials including boilerplates and fast facts, network overview and executive bios & photos
  • Manage network DVD screeners and NY premium inventory
  • Research, write and edit press and promotional materials and manage the flow of these materials internally and to the media
  • Perform other publicity and talent related duties as assigned
  • Create detailed travel itineraries/schedules for talent and prepare/process necessary talent travel payments
  • Maintain & develop press lists and databases
  • Provide administrative and project support on projects in a timely and efficient manner
present
New York, NY
Marketing & Publicity Coordinator
New York, NY
McDermott and Sons
present
New York, NY
Marketing & Publicity Coordinator
present
  • Handle publicity campaign for 1-2 books/authors per season, as workload allows
  • Create sales / marketing material, including sell sheets, co-op ads, and more
  • Create and distribute internal email alerts
  • Strong work ethic, highly motivated
  • Assist inbound galley distribution
  • Facilitates publicity efforts with list research, writing press releases, and establishing relationships with bloggers
  • Works closely with Digital Marketer and Marketing Director on social media engagement, e-mail marketing, and digital marketing initiatives
Education Education
Bachelor’s Degree in Journalism
Bachelor’s Degree in Journalism
The University of Texas at Austin
Bachelor’s Degree in Journalism
Skills Skills
  • Detail oriented, reliable, highly organized
  • The ability to juggle multiple projects simultaneously, perform under pressure and pay close attention to detail
  • Ability to successfully coordinate multiple projects simultaneously Excellent communication skills, both written and verbal, proactive follow-up skills
  • Ability to adapt in a fast-paced work environment, high pressure news environment
  • Knowledge of the digital media space (including social media)
  • Strong MS Word, Excel and Powerpoint skills
  • Superior attention to detail
  • The ability to prioritize as well as multitask is extremely important
  • Candidate should exhibit good judgment and handling of confidential materials
  • Proficient in Microsoft Word, Outlook, PowerPoint, Adobe and Excel
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15 Publicity Coordinator resume templates

1

Publicity Coordinator Resume Examples & Samples

  • Must be computer literate and be able to work with Microsoft Word and Excel
  • Ability to adapt in a fast-paced work environment, high pressure news environment
  • Desire and commitment to take on increasingly greater levels of responsibility
  • The ability to prioritize as well as multitask is extremely important
  • Professionalism and integrity a must since this person will be handling confidential information
  • Must have excellent verbal communications skills
  • Candidates should possess very strong written and verbal communication skills, organizational and administrative skills
  • Candidate must be able to handle sensitive and confidential information with discretion
  • Ability to successfully coordinate multiple projects simultaneously Excellent communication skills, both written and verbal, proactive follow-up skills
  • Proficiency with Word, Excel, PowerPoint, Outlook Must be highly organized, detailed oriented, personable and a problem-solver
2

Publicity Coordinator, E Entertainment Resume Examples & Samples

  • General administrative duties: copying and faxing, incoming and outgoing mail, coordinating meetings and organizing/maintaining filing system and photo files, compiling/submitting expense reports, typing/distributing correspondence
  • Work with VP/Directors on department budget
  • Review/clip newspapers and magazines as assigned
  • Manage Cisionpoint and Fedex Master lists, keeping lists updated, and email, mailing needs of the media current
  • Internally, compile industry clips for daily distribution and press clipping package for weekly distribution
  • Execute press release, press kit, photo and review mailings to press and/or interface with fulfillment house to insure proper delivery
  • Oversee the placement and training of department interns, and manage their daily workloads
  • Attend department brainstorming sessions and weekly department staff meetings to develop new ideas for generating consumer awareness of E! Networks through publicity
  • Assist in researching, writing, placing and following up select consumer press releases and kits in support of the network's Programming
  • Support the Director and/or Publicists in following up on select print, TV and radio outlets in order to set up interviews with E! talent; help coordinate logistics (travel, hair, make-up, etc. when applicable) follow through with talent, cover select interviews
  • Assist Directors and/or publicists in coordinating the consumer photography needs for publicity; ordering and maintaining stock of publicity stills; interface with POD and talent regarding photo shoots
  • Assist Directors, Consumer Publicity with implementation of presentations for the Television Critics' Association press tours
  • Assist as necessary, and directed, with publicity projects in other areas (e.g. Trade)
  • Additional duties to be assigned, as needed
  • Responsible for award submissions on behalf of the network
3

Publicity Coordinator Resume Examples & Samples

  • Candidate should exhibit good judgment and handling of confidential materials
  • Must be able to work overtime as required and successfully see projects/tasks through to completion
  • Excellent computer proficiencies are required
4

Talent & Publicity Coordinator Resume Examples & Samples

  • Provide administrative and project support on projects in a timely and efficient manner
  • Maintain & develop press lists and databases
  • Distribute and format news releases and press materials (via email lists, wire services, Press Web and new online distribution methods)
  • Track press coverage and prepare press research reports and analyses including Daily News Report
  • Manage upkeep of press website and materials including boilerplates and fast facts, network overview and executive bios & photos
  • Manage publicity stills on Press Web and Photo Bank
  • Compile, write, edit and distribute monthly program highlights
  • Maintain long lead and seasonal programming documents
  • Submit event photos/captions to press
  • Submit dub requests for DVDs and HD digital clips
  • Assist with team press mailings
  • Manage network DVD screeners and NY premium inventory
  • As requested, assist with internal screenings in NY
  • Draft executive personnel announcements and bios
  • Maintain editorial & PR calendars, which includes upcoming special reports in key trade and business publications
  • Research, write and edit press and promotional materials and manage the flow of these materials internally and to the media
  • Secure press coverage for assigned campaigns, fulfilling media requests and fielding inquiries from media
  • Assist with budgeting for department as directed by budget manager including, calendarizations, processing invoices and assist tracking payments for vendors and talent
  • Work closely with Talent Operations to maintain the Talent Database, including updating talent contact information for talent, agents, managers and lawyers along with all current credit information
  • Track, help manage and when appropriate respond to internal and external talent inquiries
  • As requested, establish relationships with talent, reps and internal/external clients and manage expectations, communications and feedback between those parties regarding requests for talent services
  • Work as liaison between talent/their management and Discovery’s travel department to book talent for appearances, interviews and other non-production work
  • Create detailed travel itineraries/schedules for talent and prepare/process necessary talent travel payments
  • When requested, staff talent appearances/events/meetings
  • Perform other publicity and talent related duties as assigned
5

National Publicity Coordinator Resume Examples & Samples

  • Work on press pitches and memos
  • Arrange all travel, grooming and styling needs for assigned film talent
  • Coordinate screenings and special events –book rooms, invite press, check in procedures
  • Compile and distribute lists, such as screening, invite and mailing lists and reaction memos
  • Responsible for processing all bills/check requests for assigned publicity team
  • Create & maintain various schedules, reports & matrixes
  • Responsible for maintaining film budgets and updating on a weekly basis
  • Develop and maintain close and communicative relationships with assigned press, executives, talent, and reps
  • At least 3 years in a motion picture studio, agency or publicity firm required
  • Contacts in the press
  • Pay close attention to detail and organize/schedule work effectively
  • Anticipate the needs of the team and prepare accordingly for upcoming events/press
  • Has an advanced understanding of the fast past needs of a publicity department and works well under the pressure of those time constraints
  • The ability to handle a large workload, and be independently responsible for crucial team duties
  • Be able to work flexible hours, including overtime during the week and on weekends, amid critical windows within release and awards campaigns
  • Have exceptional oral and written communication skills, be very organized and detailed oriented
  • Adept at social media tools and trends
6

Publicity Coordinator Resume Examples & Samples

  • Answers heavy phones – screens and handles non-priority calls, logs & places calls
  • Opens, reviews, records & distributes or organizes mail
  • Greets clients, talent, creative staff & executives
  • Types correspondence, reports, labels, contracts, etc. for supervisors review & signature
  • Maintains various files, records, indexes & logs
  • Creates & maintains various schedules, reports & matrixes
  • Photocopies reports, documents & other materials
  • Maintains and orders office supplies
  • Arranges all travel and grooming needs for film talent
  • Check-in press at screenings/special events
  • Prior to all screenings, compiles the screening list and distributes to appropriate management. After the screening compiles reaction memo and circulates to filmmakers and talent
  • Compiles and distributes lists, such as screening list and reaction memo
  • Connects with broadcast publicist to see what pieces on various films will be airing and alert them to filmmakers and talent
  • Supports Director in overseeing all parts of the National Publicity budget. Responsible for reconciling department expenses, processing invoices, bills, check requests and purchase orders
  • Distributes requests from press outlets to proper publicist on the team or at the Director’s direction of how to handle
  • Participates in brainstorming and creative meetings
  • Performs other related duties and projects as assigned
7

Publicity Coordinator Resume Examples & Samples

  • Creates and submits expense reports for Directors
  • Makes travel arrangements for Directors and maintains schedule for travel itineraries
  • Creates and maintains shopping carts. Processes invoices accordingly. Maintains and updates various department and team calendars with ongoing publicity activities
  • Liaises with all team members to collate information for various publicity reports, bullet points, publicity strategies, and other documents for senior management, our worldwide offices, filmmakers or talent representatives
  • Creates and maintains Excel and Word grids tracking worldwide screening plans, journalist reactions and reviews
  • Maintains RSVP lines and keeps accurate guest lists for screenings
  • May be asked to work with publicity teams in a support capacity in coordinating publicity tours and press junkets, including interview schedules and travel arrangements for press, talent and their representatives
  • May be asked to assist Directors and Publicists in planning U.S. based industry events and awards campaigns, including HFPA and BAFTA activities
  • May be required to work key publicity events including screenings, premieres and press junkets, sometimes outside of regular working hours
  • Provides back-up coverage for other department Executive’s phones during lunches and breaks
  • Performs miscellaneous duties as assigned
8

Eso Publicity Coordinator Resume Examples & Samples

  • General support to the Theatrical Publicity team both in the office and during work-related travel
  • General support to all ERO Publicity teams including licensees
  • Responding to territories and press regarding day-to-day publicity queries
  • Support the co-ordination and planning of junkets, tours, events, screenings etc on a film by film basis, including talent/press/staff travel/hotel arrangements, press bookings, welcome packs etc around Europe (includes late nights & weekend work)
  • Liaising with international press at junkets and festivals
  • Working with agencies employed by Fox
  • Booking and briefing suitable groomers, photographers, crews, security etc for events
  • Updating and maintaining European press contacts
  • Compiling European screening reactions in a timely manner
  • Monitoring European publicity coverage on a day to day basis
  • Arranging visas for talent, press, staff
  • Raising purchase orders
9

Marketing & Publicity Coordinator Resume Examples & Samples

  • Able to multi-task and manage deadlines across multiple projects
  • Manage tasks from multiple people and keep them updated on status
  • Self-starter capable of working independently
  • Knowledge of Microsoft Word, Outlook, PowerPoint and Excel necessary; Knowledge of SAP a plus
10

Publicity Coordinator Resume Examples & Samples

  • Arrange all travel and grooming needs for assigned film talent
  • Set up press screenings and special events and handle check-in
  • Responsible for processing all invoices/check requests for assigned publicity team
  • Create and maintain various schedules, calendars and reports
  • Work on press pitches, research projects and memos
  • Responsible for maintaining film budgets and updating on a weekly basis
  • Develop and maintain close and communicative relationships with assigned press, executives, talent and reps
11

Publicity Coordinator Resume Examples & Samples

  • Proficient in Microsoft Word, Outlook, PowerPoint, Adobe and Excel
  • Knowledge of all basic office equipment required
  • Detail oriented, reliable, highly organized
  • Good phone manners
  • Must be a motivated individual with an interest in television and communications
  • Interested candidate must submit a resume/CV through www.nbcunicareers.com
12

Publicity Coordinator Resume Examples & Samples

  • Prior to all screenings, compiles the screening list and distributes to appropriate management. After the screening, compiles reaction memo and circulates to filmmakers and talent
  • Liaises with broadcast publicist to see what pieces on various films will be airing and communicates the information to the Project Executive
  • Distributes requests from press outlets to proper publicist on the team or at the Director’s instructions on how to handle
  • Responsible for providing back up support to Project Executive or Vice President
  • Responsible for all bills/check requests/PO’s
  • Under direction of supervisor, negotiates rates with groomers (hair/make-up) and stylists
  • Checks in press at screenings/special events
  • Answers heavy phones – screens and handles calls, logs & places calls
  • Types correspondence, reports, labels, contracts, etc. for supervisor’s review & signature
13

Publicity Coordinator Resume Examples & Samples

  • Performs general clerical duties for Executive Director including answering phones, photocopying, managing email and calendar in Outlook, and maintaining accurate files
  • Creates and submits expense reports
  • Makes travel arrangements and maintains schedule for travel itineraries
  • Creates and maintains shopping carts. Processes invoices accordingly
  • Maintains and updates various department and team calendars with ongoing publicity activities
  • May be asked to assist publicity teams in planning U.S. based industry events and awards campaigns, including HFPA and BAFTA activities
14

Publicity Coordinator Resume Examples & Samples

  • Compilation and distribution of clips, e-kit management and creation/distribution of monthly program highlights
  • Manage award submissions and meet all entry deadlines
  • Maintain all media lists / Ciscio updates for the department
  • Update assets such as photo uploads and new homepage banners
  • Manage and update trade/consumer special reports/editorial calendars, communicating deadlines to the team as appropriate
  • Order and send corporate/press/talent premiums and gifts
  • Press event support and staffing – TCA, Summer Press Days, junkets etc
  • Provide show publicity support for designated E!/Esquire projects
  • Show assignment responsibility
  • Minimum 1 year of relevant work experience
  • Proficiency with MS Office Suite
  • Ability to prioritize work and multitask over a wide range of responsibilities
  • Possess strong work ethic and be dependable
  • Possess a high level of organizational skills with attention to detail
  • Excellent administrative skills and the ability to work in a fast paced environment
  • Ability to exercise a high level of discretion in handling confidential and sensitive information
  • Strong financial management skills
15

Publicity Coordinator Resume Examples & Samples

  • Provide administrative support for VP, Communications, including scheduling, phone, mail, travel, expenses, subscriptions, etc
  • Support PR initiatives on behalf of Universal Cable Productions (UCP); coordinate and execute publicity activities supporting a range of TV series, including: drafting press releases, executive and talent bios, show press materials; coordinating creative/show assets, photography; organizing press mailings
  • Assist with planning, staffing, logistics and talent and media relations for press events, including Upfront, Comic Con, TCA, photo shoots, etc
  • Liaise with talent agencies and reps; organize and book talent travel for special events and projects
  • Update and maintain press contact lists and editorial calendars
  • Track all UCP press clips and compile daily and weekly clips reports
  • Maintain awards calendar and handle submissions including Emmy, SAG, Golden Globes, etc
  • Coordinate various internal communications functions, including weekly reporting, and updating press site, internal and corporate websites, shared drives on a regular basis
  • Gather information and conduct program and campaign-related research as assigned
  • Distribute press releases, listings, tune-ins and media alerts
  • Reconcile department expenses and invoices on a regular basis, submitting receipts and financial coding
  • Act as liaison with internal departments gathering and disseminating information
  • Work on special projects and perform other related duties as assigned
  • 2-3 years public relations or entertainment administrative experience. Relevant internships considered
  • Exceptional interpersonal, organizational, prioritization and administrative skills
  • Highly responsible, discreet and sensitive to quick turnaround deadlines
  • A go-getter for whom no job is too big or small
  • Proficiency in Windows, Outlook, Word, Excel and PowerPoint. Familiarity with social media as it relates to consumer outreach. Experience working with Cision a plus
  • Strong interest in public relations/communications and entertainment/pop culture
16

Publicity Coordinator Resume Examples & Samples

  • Assist in the coordination of review mailings of DCE publications to the mainstream, comic trade and genre press, including ordering review copies, assembling mailings, drafting and formatting press materials and management of up-to-date media databases in conjunction with the Publicity Department
  • Compile and update press clip reports and daily News Summary, and assist with as necessary any competitive media measurement and analysis. Respond to publicity requests in department email, and respond or route as needed
  • Assist in the coordination of asset management with DCE Editorial to collect/request select images and preview pages from Production groups for Publicity usage and maintains working database of art as needed
  • Coordinate and execute on all aspects of Publicity for DCE digital publishing initiatives, based on publishing priorities, to generate interest and drive downloads. Establish and maintain positive working relationships with press, bloggers and influencers, current and emerging, who have interest in covering DCE news, products, characters and stories
  • Ensure collaboration, coordination and consistency of messaging, timing and exclusives news breaks with DCE's social media team
  • Performs other projects as assigned
17

Publicity Coordinator Resume Examples & Samples

  • Codes invoices and tracks expenditures for budget management
  • Maintains the department’s mailing list, including contacts for talent, agency representatives and vendors
  • Maintains the department’s contracts including independent and vendor agreements
  • Supports the team at various events and screenings as needed
  • Manages calendar of the SVP and independently schedules appointments
  • Organizes travel arrangements for talent and executives as needed
  • Screens incoming calls and correspondence and responds independently
  • Prepare mailing of press materials and correspondence as needed
  • Submit department requests through appropriate network channels including Aprimo
  • Responsible for ordering and keeping current inventory of all office supplies
  • Support in other department administrative functions as needed
  • 1-2 years of experience at a media company or PR/promotion agency (entertainment industry experience preferred)
  • Excellent organizational and written/oral communication skills
  • The ability to juggle multiple projects simultaneously, perform under pressure and pay close attention to detail
  • Strong MS Word, Excel and Powerpoint skills
  • Knowledge of the digital media space (including social media)
  • A passion for entertainment and popular culture
18

Publicity Coordinator Resume Examples & Samples

  • Provide key support to the VP of Marketing and the Director of Theatrical Publicity on the implementation of national and regional publicity campaigns for The Orchard's slate of 12 theatrical films per year
  • Coordinate talent travel and related talent support issues
  • Assist in the coordination of film premieres, special events and tastemaker screenings, as well as all press days and junkets
  • Assist in a range of film festival planning concerns, including communication and publicity materials delivery
  • Maintain regular contact with filmmakers, talent, and talent representatives regarding travel and event details
  • Nurture relationships with top-tier broadcast, print, radio and online press
  • Handle a range of support tasks in the publicity area as well as the overall theatrical department, including screening coordination, invoicing, shipping, and internal communication
  • Minimum one year of work experience in the theatrical publicity space on either the distributor or agency side
  • Understanding of the overall theatrical publicity landscape, including major publicity agencies, press outlets, and film festivals
  • Ability to multi-task, prioritize to tight deadlines and stay focused under pressure
  • Passionate about independent film and possessing an eagerness to learn and grow within a dynamic theatrical releasing team
19

Temporary Publicity Coordinator Resume Examples & Samples

  • Coordinates the development and distribution of materials designed for use within the department
  • Develops processes that simplify, automate, and add reliability to all departmental procedures
  • Develops and executes various reports as requested by the department head
  • Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested; may include individual team members
  • Manages expense reports for S VP, Directors, as needed
  • Assist in processing of invoices and budget accruals
  • Composes and prepares correspondence, reports, and other documents; directs preparation and filing of corporate documents
  • Creates and maintains department’s database and spreadsheet files
  • Creates and distribute the press clips memos as needed
  • Minimum one year experience
  • Self-starter to work in a fast paced and ever-changing environment
  • Ability to envision and execute events with maximum ROI
  • Effective communicator to coordinate all internal and external parties involved
  • Must have a strong sense of urgency
  • Creativity and Resourcefulness
20

Publicity Coordinator, Tv Land Resume Examples & Samples

  • Compose first drafts of pitches, media alerts, press releases and talent bios
  • Compile press clips, compose executive memos and create PowerPoint presentations
  • Help maintain press site and press contact/mailing list
  • Manage intern hiring and day-to-day activities in LA
  • Occasionally accompany talent to press appearances
  • Assisting with event organization and logistics for tentpoles and premiere parties
  • Invoicing for vendors and some expense reports
  • Some travel required for events and premieres
  • Helping to support the communications team
  • Exemplary time management skills
  • High-level proficiency with Microsoft Word, Excel and Powerpoinit
  • Basic social media skills and understanding (Facebook, Twitter, Instagram, etc)
  • Must have the ability to travel occasionally
  • Comfortable and confident interacting with senior executives
21

Publicity Coordinator Resume Examples & Samples

  • Field all requests from press outlets as well as interview requests
  • Handle talent when in town doing publicity tours, press junkets and events for the teams films
  • Arranges travel, interview requests and schedules for film talent
  • Work screenings and special events
  • Creates & maintains various team documents and publicity reports
  • Pitch film talent to print and radio outlets
  • Field requests from press outlets as well as interview requests
  • Send interview requests, press breaks, appearances, reviews and media alerts to team
  • Answer phones – screens and handles calls, logs & places calls
22

Publicity Coordinator Resume Examples & Samples

  • Arrange all travel and grooming needs for assigned film talent
  • Set up press screenings and special events and handle check-in
  • Responsible for handling logistics for press days such as booking hotel rooms, setting menus, creating press invitations and managing press requests
  • Compile and distribute lists, such as screening attendee lists and reaction memos
  • Responsible for processing all invoices/check requests for assigned publicity team
  • Create and maintain various schedules, calendars and reports
  • Work on press pitches, research projects and memos
  • Develop and maintain close and communicative relationships with assigned press, executives, talent and reps
  • Participate in brainstorming meetings
  • Be able to identify and develop publicity opportunities
23

Publicity Coordinator Resume Examples & Samples

  • Assist in publicity efforts for ABC News programming and ABC News Specials including “Good Morning America,” “This Week,” “World News,” “Nightline,” “20/20,” ABC News Digital and ABC News Radio
  • Edit and distribute daily press clips
  • Draft weekly memos on behalf of the Media Relations department
  • Post press releases/announcements/advisories to the ABC News Pressroom blog
  • Tweet releases and PR related news for ABCNewsPR account; assist with social media strategy for ABC News publicity team
  • Compile media lists
  • Maintain correspondent, anchor and executive bios
  • Assist with press events
  • Internship in Media Relations, PR, Communications, News, Politics or similar experience
  • Must be highly organized, detailed oriented, personable and a problem-solver
  • Ability to thrive in a fast-paced, high-pressure news environment
  • Ability to handle sensitive and confidential information with discretion
  • Proficiency with Word, Excel, PowerPoint, Outlook
24

Publicity Coordinator Resume Examples & Samples

  • Answering phones
  • Managing the department calendar, including assisting with meeting schedules and facilitation
  • Submitting expense reports in a timely manner
  • Coordinating executive travel
  • Assisting with talent travel and interview schedules – both booking travel and managing itineraries
  • Supporting junkets, premieres, and press days
  • Booking screenings
  • Tracking news breaks and reviews for Columbia Pictures’ movies
  • 1 - 2 years experience in media publicity
  • Demonstrated passion for film
  • Sony Pictures - NY - New York City
25

Publicity Coordinator Resume Examples & Samples

  • Greets clients, talent, creative staff & executives and acts as talent liaison at special events
  • Types & photocopies correspondence, reports, labels, contracts, etc. for supervisors review & signature
  • Arranges & negotiates all travel and grooming needs for film talent. Composes talent schedules and correspondence
  • Check-in press at screenings/special events. Compiles attendance lists & reactions to circulate to filmmakers & talent
  • Connects with publicists to see what pieces on various films will be running and alert them to filmmakers and talent
  • Supports Director in overseeing all parts of the National Publicity budget. Responsible for reconciling Director’s expenses, department expenses, processing invoices, bills, check requests and purchase orders
  • Works special events that may take place at night or on weekends
  • Provides back-up support to VP and EVP when needed
26

Publicity Coordinator Resume Examples & Samples

  • The Publicity Coordinator supports the activities of all publicists in the department, in Burbank and New York City, with direct report to the VP of Publicity
  • Responsible for daily operational activities of the department including researching, compiling, and disseminating daily press clips, updating and researching media database, updating media kit pages and performing general media relations administrative duties including, but not limited to, event calendaring, invoice processing, budget tracking, coordinate vendor set-up, arrange travel for staff and talent, event coordination and expense report processing
  • Creation of press materials as directed by department Directors and VP including, but not limited to, show/event flyers, presentation pieces and invitations, press recaps, artist quote sheets, artist onesheets
  • Process Disneyland/Disney World ticket requests for partners and artists
  • Order and maintain all subscriptions for both LA and NY departments including stop and start requests and renewals
  • Order all supplies including, but not limited to, office supplies, cell phones, computers, office equipment, audio equipment, etc
  • Coordinate digital/physical press mailings and distribution of press releases which may include drafting, editing and proofreading fact sheets, releases, media alerts, photo captions, quote sheets, etc
  • Handle tour publicity for Hollywood Records artists, including pitching, coordinating interviews, regional TV studio appearances/ performances and securing concert reviews and previews
  • Assist with all departmental events including red carpets, award shows, parties and premieres
  • Occasional travel to NY to help with heavy workload periods for press days, major concerts and events
  • Responsible for negotiating with vendors for photo processing, glam, wardrobe, etc
  • Create and maintain music blog list
  • At all times and in all situations, represent the department in a positive and professional manner
  • One a month, sort and distribute fan mail. This is handled by four department coordinators, who rotate the duty
  • Recycle, tidy up Publicity Department area weekly
  • Previous publicity experience
  • Strong organizational/writing/communication skills
  • Must be computer literate and be able to work with multiple programs including Microsoft Word, Filemaker, Excel, Power Point, Adobe and Photoshop
  • Minimum three years office administration experience
  • Self-motivated, proactive professional capable of working as a member of a team as well as independently
  • A sound work ethic, desire and commitment to accept increasingly greater challenges and responsibilities
  • Ability to adapt in a fast-paced work environment
27

Publicity Coordinator Resume Examples & Samples

  • Strong skills with Windows Office (Excel, Word, PowerPoint)
  • Use of SAP and/or other accounting programs preferred
  • Excellent communication skills, written and verbal with confidence liaising both internally with all departments and externally with media and suppliers
  • Ability to work on own initiative and within team environment
  • Impeccable administration and organisation skills
  • Tact, discretion and confidentiality
  • Good time management - this role offers support to four people on a day to day basis therefore must be able to juggle own workload plus expectations of those the role assists
  • This role will require out of hours work on events and prior to talent tours
  • Ideally some experience working in a marketing or publicity support role within the entertainment industry
  • Photoshop & Keynote experience preferred
  • Basic understanding and of social media within marketing
28

National Publicity Coordinator Resume Examples & Samples

  • Responsible for handling logistics for press days such as booking hotel rooms, setting menus, creating press invitations and managing press requests
  • Compile and distribute lists, such as screening attendee lists and reaction memos
  • Participate in brainstorming meetings
  • Be able to identify and develop publicity opportunities
29

Publicity Coordinator Resume Examples & Samples

  • Compile and update comprehensive reports including, but not limited to, key dates, upcoming events and debuts, campaign highlight reels and recaps, campaign value chart, and ad hoc reports
  • Craft communication regarding campaign highlights/key coverage and notes for executives, talent representatives and filmmakers
  • Monitor coverage and highlight key breaks
  • Act as liaison with DVS and Intelligent Media, participating in discussions and meetings, and managing tracked titles list across department
  • Explore alternate tracking options, handling management of/communication with vendors
  • Lead overall planning and management of events that cross multiple film teams, including Cinemacon, Comic-Con, D23 Expo
  • Assist on organizing events and international tours including attendee lists, scheduling, transportation, hotel logistics, event staffing, and other assistance where needed
  • Manage footage screenings for press meetings, including obtaining approvals, collecting content, communicating with A/V, testing, and running screening
  • Work with Marketing teams to create or refine Keynote presentations
  • Outline key talking points for presentations and formulate ‘script’ for SVP as needed
  • Work with SVP to craft agendas, set up and sit in on meetings
  • Manage Global Publicity Meeting calendar
  • Monitor emails, prioritizing tasks and flagging urgent concerns to SVP
  • Organize brainstorm/breakout sessions
  • Update Publicity Org Chart as needed
  • Staffing support at junkets, premieres, screenings, awards receptions, etc
  • Maintain strong working relationship with overall department
  • Act as main point-of-contact for issues or concerns, prioritizing and flagging as appropriate
  • Manage new initiatives on behalf of the department as needed
  • Backup assistant support as needed
  • Minimum two years administrative experience at senior management level within entertainment industry with an emphasis on Publicity
  • Excellent computer proficiency – Mac & Windows: Microsoft Word, Excel, PowerPoint, KeyNote
  • Demonstrate the ability to maintain strong working relationship
  • Excellent organizational, analytical and problem-solving skills with the ability to work on many projects simultaneously
  • Event planning skills preferred
  • Previous experience handling publicity assets and written materials a plus
  • Experience collaborating across different teams internally and externally
  • Must be able to work flexible hours including weekends/events
30

Marketing & Publicity Coordinator Resume Examples & Samples

  • Serve as primary contact with our distributor, Macmillan, for day-to-day preparation and management of sales and marketing materials and information
  • Interface with other departments, including but not limited to publicity, editorial, design and sales
  • Create presentations, including seasonal sales conference PowerPoint presentations and occasional PowerPoint presentations for the Publisher
  • Lend administrative support to publicity as needed
  • Attend sales and marketing meetings
  • Create sales / marketing material, including sell sheets, co-op ads, and more
  • Assist in the creation and distribution of sales and marketing reports, including weekly BookScan and digital sales reports as well as marketing and publicity updates, and more
  • Provide assistance in analyzing sales data as needed
  • Process requests (material for author events, sample books, covers, etc)
  • Enter data for each title in publishing program into title management database on a regular basis and into seasonal digital catalogs
  • Coordinate event orders
  • Assist inbound galley distribution
  • Route ads through corporate ad production
  • Additional administrative duties as assigned
  • At least one year of experience in the publishing industry
  • Strong work ethic, highly motivated
  • Must be skilled in Word, Excel and PowerPoint
  • Ability to prioritize and meet deadlines and handle multiple projects at the same time
  • Knowledge of Adobe, InDesign and / or Photoshop a plus
31

Publicity Coordinator, E & Esquire Network Resume Examples & Samples

  • Perform administrative support tasks, including phone coverage, manage budgets and billing, update press website, coordinate screeners/mailings, work as a liaison with the creative department and file department briefs, maintain editorial calendars, update press lists, back-up help for the department's press managers, and other assignments as required
  • Compile daily clip packet, distribute press materials to key executives, keep team apprised of all breaking news and monitor social media for all network and series related coverage
  • Assist in twitter updates on behalf of the department and the tracking of talent and reporter activities on twitter
  • Manage, hire and train staff interns
  • Support department with daily media requests and act as network source of information on programs
  • Assist press managers with talent press junkets in booking travel and creating schedules
  • Assist with press junkets, print interviews, set visits, photo shoots and broadcast and production related activities for the cable channel
  • Collect and write monthly listings highlights and manage dissemination of photo captions and press releases
  • Assist press managers in the creation of show press materials, programming releases and planning of special events including the semi-annual TCA press tour, award shows and company town halls
  • Manage award submissions process
  • Bachelors degree, preferably in Communications/Public Relations/Journalism
  • Minimum 2 years experience in publicity / communications, ideally in television communications
  • Minimum 2 years experience with Microsoft Outlook, Excel, Word, & PowerPoint
  • Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered
  • Must be willing to work in Universal City, CA
  • Excellent understanding of social media
  • Ability to juggle and meet numerous deadlines and identify press opportunities
  • Individual must exhibit strong interpersonal skills and needs to be able to work both independently and with a team
  • Superior organization, creative skills, high attention to detail
  • Experience coordinating multiple assignments and projects with the ability to work in a fast paced environment
  • Highly resourceful and problem solver
  • Ability to exercise a high level of discretion in handling confidential and sensitive information
32

Publicity Coordinator Resume Examples & Samples

  • Liaises with publicist to see what pieces on various films will be airing and communicates the information to the Project Executive
  • Distributes requests from press outlets to proper publicist on the team or at the Sr. Publicist’s instructions on how to handle
  • Responsible for providing back up support to Sr. Publicist
  • Coordinates reports, documents & other materials
33

Publicity Coordinator Resume Examples & Samples

  • Liaises with publicists to see what pieces on various films will be airing and communicates the information to filmmakers and talent
  • Responsible for providing back up support to Senior Vice President’s Assistant
  • Under direction of Director, negotiates rates with groomers (hair/make-up) and stylists
  • Type’s correspondence, reports, labels, contracts, etc. for supervisor’s review & signature
34

Publicity Coordinator Resume Examples & Samples

  • Education: College Degree
  • Writing and proofreading (English only)
  • Organized and strong background in administration
  • Strong knowledge of Excel and Word
  • Interest in entertainment (movie, TV and music) preferred
  • Foreign languages spoken a plus
35

Publicity Coordinator Resume Examples & Samples

  • Manages expense reports for VP, Directors, as needed
  • Creates talent and executive itineraries as needed
  • Helps work press events (panels, festivals, premieres), checking in press, managing cars and potentially walking talent on red carpets
36

Publicity Coordinator Resume Examples & Samples

  • Performs general clerical duties for Executive Director including answering phones, sending faxes, photocopying, maintaining calendar in Outlook, and maintaining accurate files
  • Creates and submits expense reports for Executive Director
  • Makes travel arrangements for Executive Director and maintains schedule for travel itineraries
  • Liaises with all team members to collate information for various publicity reports and other documents for senior management
  • Provides Executive Director and Manager of Portal Administration with online portals including MediaPass, Adstream, MARS and SharePoint
  • Assists with uploading publicity materials to the online portals and the permissioning of these materials in to the international and domestic offices
  • Maintains film information displayed on MediaPass up to date
  • Provides user support related to these systems for international offices and publicity teams in home office
  • Participates in the process of developing and testing future enhancements for MediaPass
  • May be asked to assist in the production of awards screeners during awards season
  • Proficiency in MS Word, Excel, Outlook and PowerPoint required
  • Must have knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation, English usage, and report & letter formats
  • Fluency/proficiency in other languages a plus
  • Familiarity with international cultures and customs a plus
  • 1-2 years related experience preferred
  • Must have ability to communicate effectively and tactfully with managers and other levels of personnel, in -person & on telephone
  • Must have ability to pay close attention to detail and understand written & oral instructions
  • Must have ability to organize & schedule work effectively
  • Must have ability to work well under time constraints and multitask
37

Publicity Coordinator Resume Examples & Samples

  • Performs general clerical duties for Directors including answering phones, sending faxes, photocopying, maintaining calendar in Outlook, and maintaining accurate files
  • Must have ability to communicate effectively and tactfully with managers and other levels of personnel, in-person & on telephone
  • Must have ability to work well under time constraints
  • Must be able to handle multiple tasks
38

Marketing & Publicity Coordinator Resume Examples & Samples

  • Contributes creative marketing and publicity ideas for audiobook campaigns
  • Works closely with Digital Marketer and Marketing Director on social media engagement, e-mail marketing, and digital marketing initiatives
  • Connects with media and leads the publicity outreach for a set number of titles per season
  • Facilitates publicity efforts with list research, writing press releases, and establishing relationships with bloggers
  • Supports work with online retailers by creating and implementing seasonal presentations, synthesizing retailer specific sales information, and sending marketing/publicity updates
  • Excellent communication, organization, and writing skills
  • The ability to multitask and problem solve
  • Ability to quickly learn and implement company web tools and software
  • Desire to take initiative and contribute in a collaborative work environment
  • Fluency in Microsoft Office products
  • Basic understanding of web tools including Google Analytics, Adobe Creative Suite, and HTML a plus
  • 1-2 years working in marketing, digital marketing or publicity, publishing experience a plus