Project Manager / Coordinator Resume Samples

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JS
J Spinka
Jasper
Spinka
113 Hayes Squares
Chicago
IL
+1 (555) 203 4319
113 Hayes Squares
Chicago
IL
Phone
p +1 (555) 203 4319
Experience Experience
Detroit, MI
Project Manager Coordinator
Detroit, MI
Conn, O'Hara and Leannon
Detroit, MI
Project Manager Coordinator
  • Assisting project managers with the creation, editing and redlining of technical reports and proposals
  • Handling correspondence as directed including, but not limited to: proofreading, copying, scanning, emailing, document editing, report preparation and distribution
  • Providing technical support to Project Managers on a variety of projects
  • Maintain open communication with Project Managers and GHD clients
  • Develop and review project related invoices for cost control purposes
  • Assist with project financials and backlog tracking reports
  • High level of energy and willingness to work as a team in a fast-paced, deadline-driven environment
Detroit, MI
Project Coordinator & Operations Manager
Detroit, MI
Bashirian, Reilly and Hayes
Detroit, MI
Project Coordinator & Operations Manager
  • Matrix manages directors/managers from multiple departments to accomplish interdepartmental initiatives
  • Responsible for complex program management tasks and development of standards and processes for scheduling, administration, and accounting
  • Creates a method of change management including ownership of a documentation library, communication plans, process training, etc
  • Provides thought leadership to project analyses and process improvement activities
  • Assists with budget, staff, and other resources necessary to accomplish the goals and/or objectives of the program group/function
  • Responsible for acquiring follow-on business associated with assigned programs and for supporting new business development by leading proposals
  • Clearly documents and presents findings including creation of diagrams and procedure documentation
present
Boston, MA
Project Coordinator / Manager, Marketing
Boston, MA
Robel-Brown
present
Boston, MA
Project Coordinator / Manager, Marketing
present
  • Identify improvement opportunities to continuously improve team performance
  • Create, Compare and organize marketing assets using asset management system
  • Manage financial processes and perform analysis on data
  • Perform other duties as assigned
  • Develop and conduct training for team on processes, products, and trends; in addition conduct and report out on status
  • Provide feedback to leadership in relation to managing activities of the team
  • Oversee departmental communication and serve as central hub for project management
Education Education
Bachelor’s Degree in Business Administration
Bachelor’s Degree in Business Administration
Strayer University
Bachelor’s Degree in Business Administration
Skills Skills
  • Are a strong team player with an open and honest approach
  • Have the ability to take the lead, work independently and to delegate always keeping the results in focus
  • Are customer-oriented with excellent stakeholder management skills
  • Are agile, flexible and a quick learner
  • Can communicate at all organizational levels
  • Can prioritize the work in alignment with key stakeholders
  • Thrive by using your wind power plants knowledge and turning it into profitable service offerings that deliver value for our customers and profitable growth for Vestas
  • Have integrity, robustness and a “can do” attitude
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15 Project Manager / Coordinator resume templates

1

Coordinator, Project Manager Resume Examples & Samples

  • Coordinates group time management and scheduling based on the project and oversees creative process from pitch to execution ensuring the creative team has all that they need from assets to key information. Helping delegate and ensuring the team’s resources are adequately used
  • Facilitates all creative briefs and delegates to the design teams
  • Coordinates group time management and scheduling based on the project and oversees creative process from pitch to execution ensuring the creative team has all that they need from assets to key information and delivers on time
  • Liaise with Design, Editorial and Video Production as well as assigned Velocity Integrated Marketing representatives
  • Receive, submit and reconcile third party invoices as well internal charges
  • Facilitate Service Request Briefs and track progress of each project
  • Assist in administrative responsibilities when necessary
  • Work closely with the independent Viacom networks and know appropriate contacts for implementing and executing promotional creative plans
  • Collaborate closely with Music Media, legal and licensing managers to ensure content is approved in all requested media
  • Bachelor’s Degree with a minimum of 1-2 years of account services or project management experience at an agency, broadcast / cable network, or national brand
  • Excellent client / project management and organizational skills are essential
  • Proficiency in Microsoft Office Suite (i.e., Word, Excel, PowerPoint and Microsoft Outlook)
  • Highly organized individual with an attention to detail
  • Experience working closely with design + production teams
  • Familiarity with web applications, tools, and technologies
  • Solutions-oriented
  • Reliable and dependable
  • Able to work in a fast-paced environment
  • Able to prioritize tasks and multi-task as needed
  • Active listener
  • Effective presenter and communicator
2

Project Manager / Project Outage Coordinator Resume Examples & Samples

  • Collect and analyze system data to determine the feasibility of switching requests for transmission, substation and distribution equipment
  • Work with project managers to determine required zones of protection and outage sequencing to execute planned project work
  • Review and follow the progression of project work on the transmission, sub transmission and distribution system
  • Support the project manager in work bundling activities to minimize the impact to the system
  • Work with the OCC, TSO and project managers to resolve conflicts between outage requests and system operating constraints
3

Project Manager / Move Coordinator Resume Examples & Samples

  • Manages projects including planning, coordination, execution, and relocation management
  • Attends and sometimes conducts client / vendor meetings, writes meeting reports, create and updates project documentation. Ability to read and analyze project documentation and report to Project Director and or client
  • Supervises vendors
  • Must be willing to work flexible shifts and long hours when necessary. Must be willing to travel
  • Bachelors’ Degree a minimum of 7 years of experience, preferably in a facility-related field
  • Knowledge of furniture systems and casegoods manufacturers
  • Knowledge of construction, design process and project management terminology
  • Ability to handle multiple tasks and meet deadlines
  • Must be methodical, analytical and well-organized
  • Strong communication and verbal presentation skills with project team and client contact a must
  • Must be innovative, detail-oriented and confident
  • Must be a team builder
  • Must be able to work without direct supervision
  • Must be able to handle stress and customer support issues
  • Ability to direct vendors and maintain team spirit
  • Must possess strong interpersonal and motivational skills
  • Able to interpret architectural plans and space allocation plans
  • Space planning, programming and design capabilities
  • Knowledge and experience in directing furniture and move activities
  • Strong computer aptitude
4

Data Manager / Project Coordinator Resume Examples & Samples

  • Must be able to communicate effectively, both orally and in writing
  • Must be proficient in the use of a personal computer and Microsoft software programs including word processing, spreadsheets, and graphics
  • Requires effective project management skills
5

Project Manager Program Coordinator Resume Examples & Samples

  • Coordinate meetings and project activities to identify and document business strategy and goals, project schedule, implementation roadmap and project costs
  • Ensures all areas impacted by the change initiative are identified and appropriately represented in scope definition, requirement discussions, business readiness and implementation activities
  • Collaborates with project team leaders to develop business charters, project requirements and other key project documentation
  • Assist with developing estimates that effectively support the business change needed
  • Partners with the Program Manager to develop work plans, schedules, resource plans, and status reports
  • Manage activities of business and technical resources assigned to the project
  • Track and manage issues, risks and action items for the project
  • Assist program team in development of presentation materials for senior leaders within U.S. Bank
  • Bachelor’s degree, or equivalent work experience
  • Basic knowledge of banking/financial industry
  • Demonstrated leadership and interpersonal skills
  • Experience in Microsoft Project desired
  • Experience in creating PowerPoint presentations desired
6

Project Coordinator & Operations Manager Resume Examples & Samples

  • At least 3 years experience in staff operations management within a DOD organization
  • Bachelor’s degree or equivalent, and ten to twelve years of related experience, including three to five years of supervisory/management experience
  • Prior experience working as a Operations Cell Lead for an Army PM office
7

Project Manager / Project Coordinator Resume Examples & Samples

  •     Undergraduate studies in business, management information systems, computer science, engineering or related field. BA or equivalent is strongly preferred. Project Management Certification is preferred
  •     Five to seven years of work experience in the information technology field. Five years of proven project leadership expertise on large size and very complex projects including SDLC processes. Three years of experience in management is preferred
  •     Must have expert knowledge of project management and systems development lifecycle processes, tools, concepts and methodologies. Must have extensive knowledge of government services industry, operations, customers and businesses
  •     Demonstrated ability to manage a portfolio of projects that comprise a program. Must possess key competencies of effective program/project management such as scope, definition, time management, cost analysis and allocation, human resource management, risk assessment and management, procurement, communication and integration management. Must be able to direct and/or work and manage large, complex projects
  •     Excellent written and verbal communication skills to prepare and communicate programming plans and procedures as well as to interact with all levels within the company
  •     Ability to handle multiple projects simultaneously in a dynamic environment with very tight deadlines
  •     Solid Knowledge of Microsoft Office Suites with high proficiency in managing with MS Project
  •     Strong analytical skills
  •     Ability to work in a team-oriented environment
  •     Thorough understanding in systems and data processing policies, practices and procedures
  •     Must have expert knowledge of the systems development life cycle
  •     Must have familiarity of financial statement preparation, budgeting and financial analysis concepts and techniques
  •     Must have the ability to manage multiple teams that analyze applications and systems
  •     Must have strong decision-making skills for problem identification and solution recommendation
  •     Must possess strong project leadership and management skills
  •     Must be able to develop, implement and present applications development strategies
8

Project Manager / Coordinator Resume Examples & Samples

  • Oversee and manage one or more projects under Veterans Affairs
  • Direct team personnel, provide oversight and direction to ensure effective management of project schedules, creation of required project deliverables, and achievement of project quality outcomes, and serve as the principal customer interface for project related activities
  • Plan, coordinate, and manage the actions taken by matrixed team members to achieve program, project and VA internal customer requirements
  • Be responsible for planning, organizing, directing and tracking all aspects of one of more projects, consistent with VIP/ProPath
  • Be accountable for effective and efficient project resource forecasting, utilization and management
  • Work closely and effectively in a coordinative fashion with VA Project Managers, team members, customer resources, and other 3rd party providers
  • Possess knowledge of PMAS/ProPath activities and processes
  • Responsible for tracking and receiving sign off on deliverables submitted by the software development vendor
  • Assist in preparing meeting agendas and documenting minutes. Work closely with the meeting coordinators to ensure the timely distribution of agendas and minutes
  • Assist in responding to ad-hoc data calls and requests
  • Assist in creating the Milestone decks for VIP/ProPath project milestones
  • Conduct Milestone gate reviews
  • Upload documents to Office of Enterprise Development (OED) Project Repository (TSPR) and Rational Jazz in a timely manner to accurately reflect approved project deliverables and status
  • Assist the PMs in finalizing the necessary documentation required for each Milestone
  • Perform coordination support activities for the projects/program
  • Bachelor’s degree in Business Administration, Software Development (or related field) or equivalent experience and 7+ years of specialized administrative support experience of an increasingly responsible nature
  • Minimum 2 years’ experience with Microsoft Office products (Word, Excel, PowerPoint, Outlook/e-mail) required
  • Current/Active VA background investigation/VA Access will be a plus
  • Detail-oriented aptitude with a strong ability to multi-task
  • Demonstrated ability to successfully work and communicate with and adapt to personnel at all levels
  • Ability to excel in high visibility situations and work effectively under the pressure of rigid deadlines
  • Excellent, demonstrated problem solving and innovation skills
  • Must be able work without direct supervision and possess excellent interpersonal and customer service skills
9

Project Coordinator / Manager Resume Examples & Samples

  • Strong organizational and project management experience
  • Ensure KPIs are met on campaigns
  • Assist in negotiating media partnerships
  • Assist with conference marketing
  • Coordinate ancillary events/partnerships expanding opportunities
  • Maintain applicable social media messaging/marketing
  • Provide onsite event support/project management
  • Creation/maintenance of applicable project documents (timelines, requirements, project documentation)
  • Contribute new event and other product ideas
  • Manage studio/video/production
  • Detail oriented with project management, and tactical marketing skills
  • Independent, experienced audience development for websites, events, etc
  • Understanding of the ways strong content can enhance/grow continual interactivity with brands’ audiences
  • Minimum 3 years professional experience in project management/marketing, content creation, and creating attention-grabbing marketing copy
  • Tenacity and sociability with an ability to prioritize tasks, stay organized, and establish strong contacts
  • Effective communication on relevant projects and their progress to management team, business leads, stakeholders, third-party vendors, technology partners, etc. as needed
  • Ability to focus on project details and tackle day-to-day challenges, yet understand the greater goal
10

Project Coordinator Manager Resume Examples & Samples

  • Exposure to information technology systems integration projects
  • Manage and monitor the health of your team’s project portfolio
  • Provide coaching and mentoring to improve the team’s performance in overall project management
  • Ability to build a high performing team with high morale
  • Work directly with Sales, Project Coordinators, and deployment resources to ensure flawless execution of our implementations
  • Drive schedule, scope and milestone performance within the PMO
  • Monitor and manage the day to day aspects of projects with the PMO, communicating regularly with management, and taking appropriate action when necessary to ensure the success of all projects
  • Ensure the delivery of Customer Delight in all customer engagements
  • Establish and maintain positive relationships with PMO Managers, area Business Managers and Account Managers in your region
  • Ensure projects are planned and executed in line with the PMO methodology while focusing on process improvement
  • Project Coordination and project experience required
  • Understanding of financial processes, and an ability to understand, analyze and create financial reports
  • Working knowledge of both the theoretical and practical aspects of project management
  • Ability to communicate well with customers and co-workers
  • Experience in leading and influencing small teams
  • Strong communication skills (written, verbal, and presentation)
  • Bachelor’s Degree in Business, IT, or related field or equivalent experience
  • CCENT or CCNA certification
  • Experience with Microsoft SharePoint
  • Experience with Microsoft Visio
11

Office Manager / Project Coordinator Resume Examples & Samples

  • Calendaring
  • Assisting with technology implementation
  • Ad-hoc duties as needed
12

Project Coordinator / Manager, Marketing Resume Examples & Samples

  • Oversees workflow for all marketing projects while monitoring the overall production of the team to ensure quality deliverables within agreed upon timelines
  • Develop and conduct training for team on processes, products, and trends; in addition conduct and report out on status
  • Provide feedback to leadership in relation to managing activities of the team
  • Contribute to organizational marketing efforts
  • Create presentation and communication materials
  • Manage financial processes and perform analysis on data
  • Oversee departmental communication and serve as central hub for project management
  • Work effectively across functions internally and externally
  • Create, Compare and organize marketing assets using asset management system
  • Work with content to produce, manage and update content systems as appropriate
  • Support marketing department projects
  • 3-5 years industry related experience
  • An equivalent combination of experience and education is acceptable
  • Ability to schedule multiple projects according to team capacity
  • Ability to provide analytical support for many projects, thru the analysis and interpretation of data in support of marketing operations
  • Work cross functionally in analyzing, designing and improving marketing solutions
  • Assist Regional Leads/Managers in managing large matrix teams
  • Understanding of how to gather market intelligence and insights
  • Proficient in Microsoft Office Suite, Excel experience with macros, filters, etc. highly desirable
13

Utility Coordinator / Project Manager Resume Examples & Samples

  • Coordinate work with client and utility owners to ensure project schedules are met and are in compliance with federal state and local laws and regulations
  • Conduct schematic, design development and contract document work sessions at project site in conjunction with all disciplines
  • Design and review utility relocation plans ensuring UAR compliance and according to assigned alignment
  • Coordinate workload through entire project development and complete documents on schedule
  • Work with the Project Manager, Regional Controller and Department Manager or Managing Principal for project reviews with corporate management as needed
  • Responsible for handling multiple projects on tight construction letting schedules and must be able to seek creative solutions to resolving utility conflicts
  • Bachelors degree required
  • Proficient in Microstation and/or knowledgeable of AutoCAD
  • Experience in utility relocation, roadway and drainage design
  • Knowledgeable and experience with the interpretation of TxDOT’s Utility Accommodation Rules and TxDOT’s Utility Manual
  • Familiar with TxDOT’s Roadway Design Manual and TxDOT’s Manual on Uniform Traffic Control Devices (TMUTCD), CRF 645 Subparts A & B (Code of Federal Regulations – Utilities)
  • Must be able to identify and resolve utility conflicts in the most feasible and time sensitive manner
  • Strong communications, scheduling and presentations skills
  • Candidates local to the Austin or Houston, TX area preferred. #LI-ME1
14

Project Coordinator / Project Manager, Sydney Resume Examples & Samples

  • Preparation of weekly project status reporting and management meeting materials, minutes and action logs
  • Work with key subject matter experts across teams and locations to collate regular updates across all areas of the program, track action items, oversee the completion of the projects tasks and monitor adherence to timelines
  • Work with the Head of the Program in preparing ad hoc management presentations and updates on the program
  • Prepare cost and resourcing reports, project risks, issue register, status of deliverables and tracking against timelines
  • Undertake analysis tasks and support the project managers and Subject Matter Experts with their project deliverables, such as mapping out and documenting target operating models, transition plans, process flows or communication plans
  • Participate in appropriate forums (such as working groups or governance meetings)
  • The candidate must have 4+ years of project co-ordination/management experience
  • Ideally, the candidate has experience working on a larger scale transformational/transition project
  • The candidate must have the ability to develop strong relationships with various teams across the firm, and excellent communications skills to achieve desired results (e.g. receive timely status updates across all project areas)
  • The candidate must be able to plan, prioritise and successfully execute project work. An understanding of the wider context is necessary to ensure that issues, dependencies and risks can be identified
  • Strong project management and business analysis skills are required. These skills should be coupled with a creative, flexible and pragmatic approach to problem solving. A track record of project delivery and prior experience of stakeholder management is required
  • Any successful candidate will need to demonstrate experience of being involved in preferably technology projects, understand the complexities and issues that result from such initiatives
  • A good understanding of the Wealth Management business is preferred
  • Advanced Microsoft Excel and PowerPoint skills
  • The candidate will be required to influence and build strong relationships with project team members across geographical and functional boundaries; good client skills are essential
  • The candidate will also require strong motivation, be able work independently, and as a team when necessary, and approach problems with a positive outlook and desire to find solutions
  • The candidate will require good organisational skills as well as diligence and perseverance, e.g. for the follow up on issues or action items. The role requires clear agenda setting, preparation and planning for meetings and tasks. The role also involves co-ordinating planning exercises and reporting against those plans
  • Strong writing skills are required for the compilation of documentation and minutes
  • The role involves a great deal of interaction with other members of the project team across various locations, and relies on the ability to identify appropriate information, sharing and leveraging of information, effectively and appropriately
  • The individual will focus on execution but must be able to take ownership of small initiatives
  • Strong time management skills coupled with the ability to multi task as the role often works with competing work drivers with minimal room for negotiation
  • Ability to manage own workload
  • Banking and Financial Services experience and some understanding of domestic and international market product offering
  • Desirable tertiary qualification in Finance, Commerce
  • Minimum 4 years financial markets experience
  • Ensure the business unit maintains the ethical standards contained in the Company Code of Conduct
  • Ensure the business unit adheres to firm policies and procedures, regulatory and legislative requirements
15

Sales Coordinator / Project Manager Resume Examples & Samples

  • Provide clerical support functions for Account Executives and Sales Managers
  • Deal with clients in professional manner and handle problems
  • Support sales promotions and sales projects
  • Review sales orders and contracts
  • Create one sheets, update media kit information and PowerPoint presentations
  • Ability to handle all aspects related managing CBS Radio house billing accounts
16

Hansen s Office Manager & Project Coordinator Resume Examples & Samples

  • Greet all visitors and guests with a friendly demeanor
  • Answering the main office phone lines in a timely, efficient and pleasant manner
  • Oversee and manage all shipping
  • Maintain and manage storage room and product inventory/deliveries
  • Distribute daily mail and packages
  • Maintain overall office appearance (kitchen/conference rooms and general office cleanliness)
  • Order office supplies as needed
  • Managing & Coordinating Hansen’s Beverage Co brands participation in 2-3 trade shows / events per year, the largest of which is Expo West
  • Supporting the National Warehouse Sales organization with smooth management and compliance with the MEM system (Marketing Expense Management)
  • Providing travel and admin support to the VP of national sales
  • Coordinate office birthday celebrations, farewell lunches, special occasion events, and order/set up of office lunches as needed
  • Work on other special projects as required
17

Project Manager / Coordinator Resume Examples & Samples

  • Prioritize all incoming customer requests in alignment with the key stakeholders around the world
  • Drive the successful initiation, planning, design, execution, monitoring, controlling, closure and evaluation of customer requests with stakeholders across the world
  • Lead, drive and execute feasibility studies (technical feasibility/resource & budget estimation as well as commitment) to ensure that the customer requests are introduced and integrated in the most cost efficient way throughout the Vestas Value Chain
  • Maintain overview and report to management on risks and general state of the project portfolio
  • Ensure value capture and lessons learned on projects
  • You hold a B.Sc. or M.Sc. or an MBA - either in Engineering combined with a commercial education or relevant commercial experience – or in Business/Economics combined with a technical education or relevant technical experience
  • Has preferable a acknowledged certification (Prince 2, IPMA, PM or similar)
  • Preferably you have some years of experience with the wind industry or with Business-to-Business project management in a global organization
  • Understanding of a wind OEM's product portfolio, business model, business drivers, and value chain is an advantage
  • Is familiar with standard MS software and as well MS Project (Server edition)
  • Can prioritize the work in alignment with key stakeholders
  • Thrive by using your wind power plants knowledge and turning it into profitable service offerings that deliver value for our customers and profitable growth for Vestas
  • Are a strong team player with an open and honest approach
  • Are agile, flexible and a quick learner
  • Can communicate at all organizational levels
  • Are customer-oriented with excellent stakeholder management skills
  • Have the ability to take the lead, work independently and to delegate always keeping the results in focus
  • Have integrity, robustness and a “can do” attitude
18

Project Coordinator / Manager Resume Examples & Samples

  • Coordination and organizational steering of projects
  • Central contact person for the Commercial team
  • Validate incoming Project Requests by ensuring that
  • The brief has been entered in PACE (Symrise system for managing projects)
  • The information in PACE is as complete and as accurate as possible, and
  • That the Project Request Checklist has been filled and attached to PACE
  • Collection of all relevant information and samples
  • Organize, drive and lead New Projects meetings together with the respective BU Technical Manager
  • Assign the project requests to the technical leader and team members
  • Organize, and manage the Weekly Project Meetings for discussion and prioritization of project requests In Progress jointly with Technical, Sales & Marketing
  • Meeting deadlines and/or give early notice for possible changes of deadlines to the Commercial team and/or customer
  • Prepare monthly reports to analyze project pipeline
  • Country responsibility for PACE
  • Ensure that all the relevant teams in China are proficient in PACE, including training and procedures for making it a reliable business tool
  • Strategic Projects identification and sucessful completion
  • Identify key projects (Big Bets), follow all throughout completion, and ensure that we will comply with the customers’ needs and expectations
  • Provide local support and coordination for global / regional opportunities identified within Asia
  • Bachelor degree above in management or marketing
  • More than 10 years project coordination working experience, B2B industry is preferred
  • Good commnuication skill in English and Mandarin
  • Good team player and experience of working with cross functional teams
19

Administrative Coordinator & VCP Project Manager Resume Examples & Samples

  • The ability to manage a heavy workload and multiple projects effectively, multitasking and prioritizing workload
  • Demonstrated strong organizational skills and the ability to work collaboratively as part of a team, with a diverse population, as well as with outside agencies
  • Education or experience in
20

Project Manager / Transitions Coordinator Resume Examples & Samples

  • Working with asset managers to devise the most suitable transition strategy for a client
  • Drafting and agreeing instruction letters and timelines with the various parties involved in a transition
  • Drafting a transition strategy document for the client; which will include the agreed transfer process, minimising out-of-market exposure and the estimated costs of the transition
  • Implementing and monitoring the transition strategy agreed with the client
  • Preparing a post transition report setting out details of the activities undertaken
  • Acting as central point of contact for the transition for the Mercer consulting team, the investment managers and custodians, and the client
  • Check and peer review of other colleagues work
  • Mentoring junior members of the team
  • Contributing to intellectual capital and development of the team, including process improvements
  • Manage and develop relationships with investment managers and custodians
  • To be successful in this role you will have
  • Proven experience within Asset management, Custody or Investment Consulting
  • Previous knowledge and experience of client transfers, with a good grasp of the transition process including trade processes for securities, foreign exchange and derivatives
  • Effective time management skills; with the ability to work on multiple tasks simultaneously requiring experience with prioritising tasks due to shifting priorities, fluctuating workloads and deadline pressures
  • Proven track record in Project Management with adherence to both time and budgetary constraints, while managing and meeting clients' demands and expectations
  • High accuracy and attention to detail
  • Good leadership, communication and presentation skills
  • Strong numerical capability, with the ability to demonstrate a sound mathematical background
  • Demonstrable ability to work well within a team and the flexibility to work in a cross border environment
21

Project Manager Coordinator Resume Examples & Samples

  • Providing technical support to Project Managers on a variety of projects
  • Reviewing and interpreting requests for proposals (RFPs)
  • Formatting all outgoing GHD documents, including memos, letters, reports and proposals
  • Handling correspondence as directed including, but not limited to: proofreading, copying, scanning, emailing, document editing, report preparation and distribution
  • Assisting project managers with the creation, editing and redlining of technical reports and proposals
  • Reviewing of project related invoices for cost control purposes
  • Maintain proper tracking of proposal status
  • Coordinating the execution of Master Service Agreements (MSAs)
  • Assist with processing accounts payable invoices
  • Assistwith outstanding accounts receivable invoices
  • Develop and review project related invoices for cost control purposes
  • Maintain open communication with Project Managers and GHD clients
  • Interfacing with project team to coordinate data import, table and figure creation
  • Assisting project team with tracking project deliverables and project schedules
  • Occasional travel to GHD San Diego and Long Beach offices to attend meetings
  • Assist with project financials and backlog tracking reports
  • Associate’s degree in Business or related field preferred 10-15 years of project coordination experience; consulting services experience a plus
  • Proficiency in MS Office; specifically MS Word, MS Excel, and MS Outlook
  • Proficiency in BST business management software is preferred
  • Proficiency in Adobe InDesign desktop publishing software is preferred
  • Ability to create and manage PDF files using Adobe or similar
  • Ability to work with little supervision and achieve superior results
  • Strong attention to detail and accuracy
  • Ability to handle difficult situations and work well with multiple instructions and directions
  • Highly accurate and strong typing skills
  • High level of energy and willingness to work as a team in a fast-paced, deadline-driven environment
  • Flexible – ability to adapt to changing requirements and priorities