Timekeeper Job Description
Timekeeper
provides training and guidance to field editors on navigating the CATA system and the proper editing and coding of time records in compliance with City and union bargaining unit pay requirements.
Timekeeper Duties & Responsibilities
To write an effective timekeeper job description, begin by listing detailed duties, responsibilities and expectations. We have included timekeeper job description templates that you can modify and use.
Sample responsibilities for this position include:
Enters confirmation of molds into SAP and Labor spreadsheet
Process payment requests and accurately pay all employees on scheduled pay days – Daily, weekly and Bi-weekly (Ad Hoc payments, LOAs, benefit refunds and retro, etc…)
Prepare and maintain employee master file records in the payroll systems (CIPS / TAAS) such as new hires, transfers, charge numbers, deductions, direct deposit set ups )
Review and distribute checks daily as requested
Run and distribute daily reports, TAAS reports, HRMS reports etc…
Answer emails and forward on client as appropriate and timely
Answer payroll mainline hotline and forward client questions as appropriate and timely
Filing all documents timely and accurately
Matches hours reported and scheduled hours in Shiftboard
Keeps timekeeping model consistent
Timekeeper Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Timekeeper
List any licenses or certifications required by the position: CPR, AED
Education for Timekeeper
Typically a job would require a certain level of education.
Employers hiring for the timekeeper job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Education, Associates, History, Business, Law School, Finance, Technical, Human Resources, Computer, General Business
Skills for Timekeeper
Desired skills for timekeeper include:
Concepts
Payroll policies
SAP
Microsoft Office
Time off benefits
Union contracts regarding pay
KRONOS
Word
Accounting and auditing principles and practices
Craft wage packages
Desired experience for timekeeper includes:
Payroll best practice, systems and processes preferred
Final time approval will be the PC on Sunday night
Assigns, coordinates and reviews the work of clerical staff responsible for updating and maintaining automated and manual timekeeping records and processing payrolls
Verifies that edits input into the Chicago Automated Time and Attendance system (CATA) are properly coded and accurately reflect hours worked, vacation time used, salary adjustments and missed swipes
Reconciles and validates payroll registers and supplemental time rolls (e.g., V-rolls, Z-rolls, ) to ensure departmental employees, retirees and beneficiaries are compensated correctly
Interprets new and modified labor contract provisions (e.g., overtime, acting-up pay, multi-rate salaries, ) and timekeeping rules (e.g., FLSA) and trains staff in the application of related procedures, policy changes and the navigation of new system enhancements
Timekeeper Examples
1
Timekeeper Job Description
Job Description Example
Our company is searching for experienced candidates for the position of timekeeper. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for timekeeper
- Oversees staff engaged in the employment verification of department personnel
- Compiles and generates comprehensive timekeeping reports and prepares summaries of payroll activity for budgetary purposes, as required
- Approves time-off requests and coordinates activities of staff to ensure adequate coverage and efficient processing of payrolls
- Establishes work standards and conducts performance evaluations of subordinate staff
- Participates in administering progressive discipline to staff, as required
- Performing accounting duties as assigned
- Interrogate timesheet content to ensure accuracy in line with project-specific Job-carding
- Facilitate accuracy of client cost allocation to enable pass-through to corresponding WBS codes
- Responsible for accuracy / auditability of project data to enable meaningful interrogation in support of key internal / external reporting requirements
- Manage time-writing database according to project-specific requirements
Qualifications for timekeeper
- Previous work experience with human resources and payroll applications
- Previous work experience interpreting, applying and enforcing timekeeping methods
- Previous work experience maintaining payroll records and preparing various monthly salary expenditure reports
- Previous work experience resolving complaints pertaining to timekeeping methods and procedures
- Previous work experience interpreting and preparing clear, concise and accurate reports
- Experience working with SQL relational database management systems
2
Timekeeper Job Description
Job Description Example
Our growing company is hiring for a timekeeper. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for timekeeper
- Produce payroll and project reports for distribution to payroll, agencies and project management
- Input onshore working hours for Offshore labour personnel
- Single point of contact for offshore personnel in relation to Payroll queries, holiday requests
- Other duties as required by management and supervisor
- Balances timesheets
- Perform other duties as assigned by the joint venture Chief Timekeeper/Supervisor or Accounting Manager
- Maintain timely / accurate daily input of hours into time-writing system (against appropriate Jobcards) ensuring workforce are paid on time and project progress is kept up to date
- Act as single point of contact for project personnel to deal with ad-hoc queries at source and minimise associated on/offshore intervention requirements
- Manage onshore expectations in terms of accuracy of data entry to support delivery of client reporting requirements
- Support offshore supervision collation of timesheet information for offshore workforce
Qualifications for timekeeper
- Previous Accounting Experience a plus
- Calculator a must
- 1-2 years clerical accounting/timekeeping and payroll experience preferred
- Must be able to examine and verify payroll documents and reports
- TWIC Card and Background check
- Must have recent experience in a similar role (preferably on a project of a similar size / nature)
3
Timekeeper Job Description
Job Description Example
Our company is growing rapidly and is hiring for a timekeeper. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for timekeeper
- Single point of contact for offshore personnel in relation to Payroll queries, holiday requests etc to deal with issues at source and minimise additional on/offshore intervention
- Coordinate communications between onshore management functions and offshore personnel
- Must have experience in Turnip and Tracks System
- Must have experience entering electronic timesheets
- Verify and complete required documentation and reports, including but not limited to
- Approve timecards
- Perform periodic data audits to ensure employees are using the Timekeeper system correctly and policies, regulations and contracts are being followed
- Continuously update training materials and distribute accordingly
- Ensure that new users, or existing users in new employee categories, have access to the system and are trained in its use
- Password re-set issues, security group changes, and proxy set-ups
Qualifications for timekeeper
- Must demonstrate capability to deliver objectives as detailed above
- 1 to 2 years clerical accounting timekeeping and payroll experience preferred
- Exposure to payroll processes/programs
- High school diploma or global equivalent with limited work-related experience preferred • Strong interpersonal and communication skills • Basic personal computer skills to include Microsoft software • Basic math skills • Basic understanding of file organization
- Must have legal right to work in Trinidad and Tobago without sponsorship
- Proficient in standard timekeeping , payroll and accounts payable processes
4
Timekeeper Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of timekeeper. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for timekeeper
- Understand commonly used payroll concepts, practices and procedures, including FLSA and overtime laws and how to calculate FLSA rates and overtime pay
- Review MSS’s for any additional payments or PTO cash outs that must be processed through Kronos
- Solve any problems users may have relating to navigation and time off balances
- Ensure consistency in following up with users to resolve issues expediently and correctly
- Elevate issues to the appropriate resource for quick and correct resolution, if the problem is too complex to be resolved at his/her level
- Collect as much diagnostic information, as needed, before elevating the issue
- Run reports that will point out issues with the system, missing information, wrong balances, , on a periodic basis
- Design, in close partnership with HRIS and Compliance, key performance indicators (KPI) to properly track and measure system usage
- Ensure that training materials are up to date - both from a system perspective and a compliance perspective
- Develop knowledge repository for issue resolutions in support of employee Frequently Asked Question (FAQs)
Qualifications for timekeeper
- Balances weekly hours with Payroll
- Must have legal right to work in US without sponsorship
- Must have strong analytical skills and the ability to work independently, and to identify and resolve routine problems
- Be reliable, professional and passionate about what they do
- Have excellent communication and time management skills
- Have solid IT literacy and a strong ability to multi task
5
Timekeeper Job Description
Job Description Example
Our innovative and growing company is hiring for a timekeeper. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for timekeeper
- Create new reports from the time and attendance system
- As necessary, punches operators job cards, checks all labor sheets for accuracy and makes adjustments and/or corrections
- Calculates elapsed time and incentive on each order
- Indicates on labor card and weekly spreadsheet operators working out of classification for payroll adjustments
- Watches labor hours during the day to let Manager know if indirect hours are running high (setup time, repair)
- Answers site phone
- Additional responsibilities are required for assistance in production control
- Carry out the day to day timekeeping and related administration requirements with in the projects offshore time writing system
- Ensure full, accurate and timely preparation and submission of relevant timesheets
- Seek timesheet approval from applicable client representative
Qualifications for timekeeper
- Be able to think through things logically and trouble shoot timely
- Show strong attention to detail
- Be a proficient Snowsports enthusiast, ideally Snowsports certified
- A minimum of an associate's degree in human resources, general business, computer systems, or similar discipline
- Two to three (2-3) years of hands-on experience in human resources practices and policies
- Experience with time keeping systems a plus