Student Services Advisor Job Description

Student Services Advisor Job Description

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Student services advisor provides academic advising to students focusing on: advising of departmental, college, and university policies and procedures, and providing information on degree programs and creation of academic plans.

Student Services Advisor Duties & Responsibilities

To write an effective student services advisor job description, begin by listing detailed duties, responsibilities and expectations. We have included student services advisor job description templates that you can modify and use.

Sample responsibilities for this position include:

Maintain knowledge on university related policies and procedures pertaining to curriculum, transfer credit, degree requirements, course evaluations, petitions, and other student services
Work with the Student Services Director on issues related to student advising, assignment of faculty mentors, theses, and other academic-related policies and procedures
Maintain currency on policies, procedures, and regulations pertaining to registration, transfer credit evaluation, course and degree requirements, graduation requirements, petitions, and other student services
Participate in committees at the department, school, college or university level which deal in student services issues
Attends student advising meetings, university student services coordinators’ meetings, and school-wide meetings to be aware of education reforms and maintain currency on policies and other regulations
Maintain currency on policies, procedures and regulations pertaining to admission, financial aid, registration, transfer credit evaluation, course and degree requirements, petitions and other student services
Evaluate student problems, academic, administrative personal and refer students to appropriate student services for additional counseling
Provide input for BPA- Student Services Website to the BPA Outreach department
Development, implementation, communication of all academic programs, policies and services
Advisement, registration and student advisement management

Student Services Advisor Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Student Services Advisor

List any licenses or certifications required by the position: SEVP

Education for Student Services Advisor

Typically a job would require a certain level of education.

Employers hiring for the student services advisor job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Education, Counseling, Faculty, Graduate, Letters, Study Abroad, Communication, Leadership, Administration, Guidance

Skills for Student Services Advisor

Desired skills for student services advisor include:

Advising and counseling techniques
University-specific computer application programs and pertinent databases
University processes and procedures
Policies and procedures
UC and the department/school/college
Student services
ISIS
Academic advising and counseling techniques
USC student and academic programs
Basic math and accounting principles

Desired experience for student services advisor includes:

Academic and personal counseling
Interface with faculty, administrators, and students regarding policies and student academic progress
Alumni record keeping and data management
Create and update adjunct faculty advertisement, coordinate adjunct faculty selection, facilitate adjunct faculty appointments
New curriculum development
Balancing, reconciliation, approving expense reports, reallocations, coordination with Business Office

Student Services Advisor Examples

1

Student Services Advisor Job Description

Job Description Example
Our innovative and growing company is looking for a student services advisor. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for student services advisor
  • Provides academic counseling for undergraduate and/or graduate students
  • Providing one-on-one student advisement for Chemistry and Biochemistry major and minor students
  • Providing advisement for student at-risk at mid-semester grades reporting
  • Tracking, emailing, phone-calling students who have no re-enrolled for subsequent semesters
  • On going input in the Advisement Database system to accurately trace students towards graduation
  • Encouraging student participation and advising students about undergraduate research funding through scholarship opportunities
  • Advises students on programs and services to help meet their academic and career goals
  • Follows up with graduate application process on Apply Yourself, lmageViewer, and SIS
  • Processes student petitions for d-clearance, course pre-requisite waivers, approval of transfer coursework, and other related items
  • Encourages student participation in scholarship and career opportunities
Qualifications for student services advisor
  • Manages and updates the PhD database, tracks PhD student progress, assists PhD students with paperwork for qualifying exam and final defense, collects and archives PhD dissertations
  • Provides academic counseling and advisement to students by maintaining knowledge of curriculum structure, financial aid, housing, academic requirements, professional school admissions requirements, and rigor of course work
  • Researches and maintains career information and professional development resources for students and alumni
  • Maintains alumni connections and encourages alumni affinity for the program and university
  • Work with Faculty, program director, and department chair to facilitate the development of new courses and programs, of current courses and programs
  • Brief description of how you are qualified for this position by virtue of your interest, aptitude, education and experience required
2

Student Services Advisor Job Description

Job Description Example
Our innovative and growing company is looking for a student services advisor. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for student services advisor
  • Attends student-related meetings and affairs
  • Supervises student affairs employees
  • Helps with on-boarding of new faculty hires
  • Assists with hiring and supervising student workers
  • Advise current students on all aspects of the program to assist them through degree completion
  • Collaborate with Director to develop and implement retention strategies for the MSIS program
  • Provide academic advising for undergraduate students
  • Monitor student performance, degree progress, and records
  • Provide one-on-one student advisement for pre-law students and alumni
  • Review curriculum, course selection, transfer credit evaluation, and degree related opportunities
Qualifications for student services advisor
  • Excellent communication and interpersonal skills with proven success working in a highly collaborative
  • Guide students through the law school application process, including application timeline, personal statement and resume review
  • Review and maintain pre-law student records
  • Help students achieve maximum competitiveness for law school admission through course selection that will heighten the skills necessary for law school
  • Stay abreast of law school admission practices (admit numbers, required scores, specialized programs, application deadlines), the legal market, and opportunities within the field
  • Develop and maintain relationships with law school admission representatives and test prep companies
3

Student Services Advisor Job Description

Job Description Example
Our innovative and growing company is hiring for a student services advisor. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for student services advisor
  • Assist students in matching their career goals to a major selection
  • Research prerequisite and other holds, releasing or overriding as appropriate, referring to other departments if necessary
  • Coordinate and attend trainings, and run queries to provide BPA Dean's office and all BPA departments with needed data reports
  • Contact students to discuss re-entry options and remaining graduation requirements, and advocate on behalf of the student when needed
  • Assist with Commencement, award ceremonies, College Night, orientations, career expositions, BPA events, and other BPA Outreach efforts
  • Provide communication through one-on-one appointments, daily electronic communications, phone calls and group academic advising sessions
  • Develops graduation plans for each student based on the unique needs of each student
  • Actively coaches students through degree attainment process
  • Identify academic options for students such as degrees, graduation requirements, curriculum, course selection and registration, career options and extracurricular activities
  • Meets with students to advise and refer to applicable retention services such as the Center for Community Engagement and Career Education, faculty advising, tutoring, Student Health Center, Counseling Center, Financial Aid
Qualifications for student services advisor
  • Names of three professional references
  • Copy of degree/transcripts/typing certificate, if required
  • 1 to 2 years of experience working in a higher education or high school setting
  • Experience utilizing student information systems such as Banner, Destiny and Apply Yourself helpful
  • The person in this position must be able to take direction well
  • Submits requests to change major, catalog year, substitution approvals, via People Soft and updates the academic worksheet on Image Now
4

Student Services Advisor Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of student services advisor. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for student services advisor
  • Actively participates in professional development and training
  • Collaborates and advocates with University units outside of the School of Business and Public Administration on behalf of individual students
  • Maintains student records in DegreeMAP, from matriculation to graduation
  • Assist staff members in working with students on major roadmaps, paperwork processes, course selection, GE requirements, and major/curriculum review
  • Communicate information to students, and maintain information about students
  • Coordinate the printing and mailing of monthly student account statements and other billings to students or parents
  • Visit schools as needed for coverage within the local area
  • Provide accurate, ethical, and quality preadmission advising
  • Provide pre-scripted admissions and campus highlights presentations to students, parents and the community
  • Utilize access to People Soft to look up application status
Qualifications for student services advisor
  • Ability to work effectively in a fast-paced environment subject to frequent change
  • Ability to apply moderately complex rules, regulations and procedures
  • Knowledge/interest in conflict analysis and resolution, or other related field is a plus
  • Computer literacy and proficiency with Microsoft Office Suite programs, willingness and ability to learn additional computer software programs
  • Travel and work nights and weekends
  • Rapidly acquire a working knowledge of the organization, procedures and activities of the assigned area
5

Student Services Advisor Job Description

Job Description Example
Our company is growing rapidly and is looking for a student services advisor. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for student services advisor
  • Interact with various student groups, provide necessary assistance needed and/or refer to on- and off-campus services and resources
  • Organize workflow provided by Associate Director, as it relates to tele-counseling, letter campaigns, and other recruitment related projects
  • Direct students to appropriate OPSS staff if issues arise that are out of scope for the SSP I
  • Serve as representative at OPSS related events or meetings as they relate to the WC functions, and any as requested
  • Assume student service related duties for those departments in OPSS whose staff are on planned or unexpected temporary leave or absence, if delegated by OPSS MPP
  • Assist and provide coverage for special projects or needs as assigned, and as it relates to preadmission, recruitment and/or WC functions
  • Develops a graduation plan for each student based on the unique needs of each student
  • Identify academic options for students such as degrees, minors, certificates, graduation requirements, curriculum, course selection and registration, career options and extracurricular activities
  • Meets with students to advise and direct to applicable retention services such as the Center for Community Engagement and Career Education, faculty advising, tutoring, Student Health Center, Counseling Center, Financial Aid
  • Monitors and notates academic progress of student in his or her file and GradeFirst record, and submits requests and makes changes to student records Via People Soft
Qualifications for student services advisor
  • 1 to 2 years of significant working knowledge of F and J immigration regulations as a DSO or ARO at an academic institution
  • In depth knowledge of the Student and Exchange Visitor Information System (SEVIS), Ellucian ISSM, F and J immigration regulations, wide breadth of computer abilities
  • Demonstrated ability to work with college students, individually and in groups, helping them with planning, team building, organization of responsibilities, and problem solving
  • Demonstrated ability to research, develop, analyze, implement and evaluate programs, policies, and procedures
  • Working knowledge of Microsoft Word, Excel, PowerPoint and Gmail
  • Ability to lift 25 pounds related to events

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